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HomeMy WebLinkAbout08 - Sanitary Sewer Services to Canyon Fairway CommunityCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 8 September 28, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Utilities Department George Murdoch, Utilities Director (949) 644 -3011 or gmurdoch @newportbeachca.gov SUBJECT: AGREEMENT TO PROVIDE SANITARY SEWER SERVICES TO CANYON FAIRWAY COMMUNITY ISSUE: The Canyon Fairway Community Association (CFCA) has requested a transfer of ownership and maintenance of the privately owned sanitary sewer system to the City of Newport Beach. RECOMMENDATION: 1. Receive a letter request from the CFCA for transfer of ownership / maintenance of the sanitary sewer system. 2. Authorize the Mayor to execute an agreement to provide sanitary sewer services to the community of Canyon Fairway. 3. Authorize the City Manager to sign a Certificate of Acceptance to accept the necessary sewer & storm water easements. 4. Approve draft proposition 218 notice and direct staff to send to property owners. 5. Set public hearing for November 23, 2010 to tabulate protests. DISCUSSION: Background: The Canyon Fairway Community is located between the Big Canyon Country Club and San Joaquin Hills Road (see figure 1). It consists of 21 homes and one club house. The Tract Map for this community was recorded in 1984. In 1985, the community association was granted utility easements from the Irvine Company that included the sanitary sewer system. The CFCA has been responsible for the operation and maintenance of the sanitary sewer system since the development was constructed. Canyon Fairway Agreement 9/28/10 Page 2 In 2007, the City was approached by the CFCA with a request for the City to take over the ownership and operation of the system. City staff at the time generally agreed with the direction to consolidate the small system under the City. The City staff conducted a thorough field inspection of the system and determined that the system was in good working order and retained the services of Tetra Tech, Inc. to identify the necessary easements required for the transfer. City staff has been working with CFCA to develop the easement documents and a satisfactory agreement between CFCA and the City. Attached to this report is the formal letter request from the CFCA requesting the City accept ownership of the sanitary sewer system (Attachment A). Staff is recommending that the Council approve the transfer of the ownership and maintenance responsibilities for the CFCA because integrating this small system with the city will provide better assurances that the system is being properly maintained and assuming ownership of CFCA will place no additional financial burden on our existing customers. This will reduce the potential for accidental spills affecting bay or water quality as the City will add the area to the city -wide maintenance program. Adding the system to our city -wide program lowers the overall costs for the CFCA; however the City will collect additional revenue in the form of fixed and variable fees that are not currently being collected. For capital infrastructure replacement, the CFCA has agreed to pay $18,920. This amount is equal to what would have been collected from the property owners, if the City owned and maintained the system from the time the community was developed. The attached Agreement to Provide Sanitary Sewer Services (Attachment B) details the obligations of both City and Association. The Association shall: • Grant City access rights to the community. • Grant City sanitary sewer and storm water easements. • Pay the City $18,920. This fee is equal to the amount that would have been collected in fixed fees for future infrastructure repairs /replacement. • Transfer ownership of sanitary sewer system (sewer mains, laterals, manholes, and manhole covers). • Provide written notice to City when CFCA intends to work on private streets within community. • In absence of a majority protest, CFCA and its members shall pay sewer fees per Title 14 of the City's Municipal Code. • Understand that privately owned trees that adversely affect the sanitary sewer system may be removed. Canyon Fairway Agreement 9/28/10 Page 3 The City shall: • In the absence of a majority protest, assume full responsibility for the ownership, operation, and maintenance of the sanitary sewer system serving Canyon Fairway Community. This will include sewer mains, laterals, manholes, and manhole covers. • Impose sewer fees on property owners per Title 14 of the Newport Beach Municipal Code. • Notify CFCA except in emergencies, any work to be performed on the sanitary sewer within the community. • Repair any damage to the easement areas as a result of any necessary utility work. The Grant of Sewer & Storm Water Easements and Certificate of Acceptance (Attachment "C ") is required to provide the City with adequate access to both the community and the sanitary sewer system. The sewer system includes the laterals and clean -outs located between the homeowner's property and the sewer main near the center of the street. The system also includes the sewer main and manholes that collect wastewater from each home and conveys it to the Orange County Sanitation District's main line located in the Big Canyon Country Club. The California Constitution requires the City to notify property owners when establishing property related fees. The Canyon Fairway property owners currently pay for water service, however because the sewer service fee is new, the City will be required to notify the owners by notice, conduct a 45 day notice period and establish a public hearing date to tabulate the protests. In the absence of a majority protest, the City can establish sewer fees for each property. A draft notice is attached as Attachment "D ". Figure 1 Canyon Fairway Agreement 9/28/10 Page 4 Environmental Review: Staff recommends the City Council finds that taking action to the recommendations in this report is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Public Notice: If this agreement becomes effective, the City will need to comply with section 6 of the California Constitution Article XIIID (Proposition 218) in regards to rate setting procedures. In 2009, the City Council adopted resolution number 2009 -58 establishing procedures for submission and tabulation of protests. The City will conduct a public hearing accept protests. Funding Availability: Funding to send the 21 Proposition 218 notices are available in 5600 -8060. Alternatives: Do not authorize the Mayor to execute the agreement to provide sewer services to the Canyon Fairway Community and do not authorize the City Manager to accept the easements. The ownership, easements, maintenance and operation of the sewer system will remain the responsibility of the CFCA. Prepared & Submitted by: 9AO2'V , tL�Z Geor a Murdoch, Utilities Director Attachments: ( "A ") CFCA letter request to transfer ownership / maintenance ( "B ") Agreement to provide Sanitary Sewer Services ( "C') Grant of Sewer & Storm Water Easement and Certificate of Acceptance ( "D ") Draft Prop 218 Notice Attachment "A" 9W®�r - &r4,7a9, -gm,44 /949 /ASO- 1S1S /lras/ 949 /S9S- 0146 /o- mai�inu�ex�sacz�omvn August 9, 2010 George Murdoch Utilities Director City of Newport Beach 3300 Newport Blvd. P.O. Box 1768 Newport Beach, CA 92658 -8915 Re: Canyon Fairway Community Association Transfer of Ownership / Maintenance of Sewers Dear Mr. Murdoch, Canyon Fairway Community Association formally requests the City of Newport Beach accept ownership of our private sewer system. We understand that the city will perform all maintenance and repairs on the system and Association's residents will be charged a sewer fee by the city. W� ,_ �. William ussell, President C bt—d Fdes\ IUMCortatiE5VZ4bf 9VRZVs tlec% 20ro�rd 'u�E°b20sewers%2W80510(l�.dec Attachment "B" AGREEMENT TO PROVIDE SANITARY SEWER SERVICES This Agreement to Provide Sanitary Sewer Services ( "Agreement ") is effective this _ day of 2010, by and between the Canyon Fairway Community Association, a California corporation ( "Association ") and the City of Newport Beach, a California municipal corporation and charter city ( "City "). City and Association are. at times referred to individually as "Party" and collectively as "Parties." RECITALS 1. Tract 10814, described and depicted in Exhibit "A", attached hereto and incorporated into this Agreement by this reference, consists of 21 homes and one clubhouse. The Tract Map was recorded in 1984. Tract 10814 has at all pertinent times been located within the boundaries of City. 2. Since 1984, Association has been responsible for the operation and maintenance of the sanitary sewer system that serves Tract 10814. Said sanitary sewer system is described and depicted in Exhibits "A" and "B ", attached hereto and incorporated into this Agreement by this reference. 3. In 1985, the Association was granted all utility easements originally held by The Irvine Company,. including all pertinent easements for the sanitary sewer system serving Tract 10814. 4. City has conducted a thorough field inspection of the Association's sanitary sewer system and has determined that the system is in good working order and conforms with all City design and construction standards. 5. Subsequent to obtaining approval from a majority of its members, Association has requested, and City has agreed, that City take over the sanitary sewer. system currently operated by Association, including ownership, operation and maintenance of the sanitary sewer system. 6. Association has agreed to grant City the necessary easements and other authorizations to effectively perform the sanitary sewer system duties which are the subject of this Agreement. 1 I AGREEMENT NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties agree as follows: 1. Recitals The Recitals above are deemed true and correct and are hereby incorporated into this Agreement. 2. Association's Obligations A. Association shall, within 14 days of the effective date of this Agreement, execute an easement in favor of City, granting to City access rights to Lot B, Lot E, Lot 11 and Lot 12 of Tract 10814 and Lot A (a.k.a. Parcel 1) and Parcel 2, as depicted and described in the Grant of Sewer and Storm Water Easements, for the purpose of operation and maintenance of the sanitary sewer system. City shall cause said easement to be recorded with the Office of the County Recorder. B. In consideration of City's promise to own, operate and maintain the sanitary sewer system serving Tract 10814 as set forth in this Agreement, Association shall pay the City the sum of Eighteen Thousand Nine Hundred Twenty Dollars and Twenty -Five Cents ($18,920.25). Said payment shall be made within 21 days of the effective date of this Agreement. C. Upon execution of this Agreement, Association transfers all of its ownership interests in the sanitary sewer system's pipes, facilities and appurtenances to City. D. Association shall give 60 days advance written notice to City of all resurfacing, slurry sealing, and other roadway projects on Lot E of Tract 10814, commonly known as Canyon Fairway Drive. E. Association understands that upon the effective date of this Agreement, and the absence of a majority protest, Association and its members shall be subject to Title 14 of the Newport Beach Municipal Code and other pertinent ordinances, rules and regulations regarding City sewer services, including sewer fees. Association shall notify its members of the provisions Fa of this Agreement, including information regarding the municipal sanitary sewer service fee to be imposed by City. F. Association understands, and shall notify its members, that trees and other improvements within the easement areas may be subject to removal if, in the City's sole discretion, such trees or other improvements impair the provision of sanitary sewer services under this Agreement. 3. City's Obligations A. City shall, upon receipt of the sum of $18,920.25 as described in Paragraph 2(B) and recordation of the grant of easement described in Paragraph 2(A) above, assume full responsibility for the ownership, operation and maintenance of the sanitary sewer system serving Tract 10814, including all sewer main lines and appurtenances, laterals up to a private property fine and manholes and manhole covers, subject to Section 10. B. City shall, except in emergency situations, give Association advance notice of any work to be performed on the subject sanitary sewer system. C. Should City, in the performance of its obligations hereunder, disturb or damage the surface of the easement area, it shall, at its own expense, repair said surface, except that City shall not be responsible for the replacement of trees, shrubs, enhanced paving (e.g., decorative concrete, pavers, tiles, etc.) or other softscaping. 4. Term This Agreement shall be in full force and effect until the specified obligations of both parties have been fulfilled or the Agreement is terminated as set forth in Paragraph 10. 5. Notices All notices or other communications required or permitted in this Agreement shall be personally delivered or sent by registered mail, postage prepaid, return receipt requested, addressed as follows: To Association: Canyon Fairway Community Association 3 i c/o Villageway Property Management, Inc. 2 Venture, Suite 500 Irvine, CA 92616 To City: City of Newport Beach Attn: Utilities Director 3300 Newport Blvd. Newport Beach, CA 92663 6. Applicable Law and Jurisdiction In the event of a dispute regarding performance or interpretation of this Agreement, the laws of the State of California shall apply and the venue for any action shall tie in the Orange County Superior Court. 7. No Third Party Beneficiaries This Agreement is entered into by and between the Association and the City and nothing herein is intended to establish rights or interests in individuals or entities not a party hereto. 8. Entire Agreement This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations and agreements between the Parties pertaining to the subject matter hereof. 9. Waiver A waiver of a breach of the obligations under this Agreement by either Party shall not be construed as a waiver of any succeeding breach of the same or other obligations of this Agreement. 10. Modification and Termination Any modification or termination of this Agreement shall be in the form of a written amendment, signed by each Party. Notwithstanding this mutual termination, this Agreement shall automatically terminate if majority protests are submitted by the Association's residents /members to the City pursuant to California Constitution 1H C f 11 Article 13D, Section 6(a)(2). In said event, the Association shall resume ownership and maintenance responsibility for the sanitary sewer system serving Tract 10814, including all sewer main lines and appurtenances, laterals and manholes and manhole covers. Severabilitv If any term or portion of this Agreement is held to be invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 12. Authorized Signators Each of the undersigned represents and warrants that they are duly authorized by their respective Board of Directors or City Council to execute and deliver this Agreement and that such execution is binding upon the entity on whose behalf they are executing this Agreement. 13. No Attorneys' Fees In the event of any dispute or legal action arising under this Agreement the prevailing Party shall not be entitled to attorneys' fees. [SIGNATURES ON NEXT PAGE] E In IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the day and year first above written. APPROVED AS TO FORM: David R. Hunt, City Attorney CANYON FAIRWAY COMMUNITY ASSOCIATION By: Title: President of the Board of Directors By: Title: Secretary of the Board of Directors CITY OF NEWPORT BEACH Keith D. 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Box 1768 Newport Beach, CA 92658 -8915 Attn: Utilities Director Exempt from Recording Fees Pursuant to Government Code §§ 6103 & 27383 Attachment "C" (SPACE ABOVE THIS LINE FOR RECORDER'S USE) GRANT OF SEWER & STORM WATER EASEMENTS For adequate consideration, receipt of which is hereby acknowledged, Canyon Fairway Community Association, a California corporation ( "Grantor'), owner of certain real property and easements described herein, situated in the City of Newport Beach, County of Orange, State of California, hereby grants to the City of Newport Beach, a California municipal corporation and charter city ( "Grantee "), non - exclusive easements in perpetuity for storm water purposes and the construction, re- construction, re- location, operation, maintenance and repair of sewer pipes, facilities and appurtenances, in, over, across, under, and along said certain real property. Said easements are described in Exhibits "A ", "B ", "C" and "D" and delineated on Exhibit "E" attached hereto and incorporated herein by this reference (collectively "Easements "). A portion of the Easements are new and are created for the first time within this document by Grantor in favor of Grantee. The remainder of the Easements currently exist in favor of the Grantor and are hereby granted to the Grantee: 1) Lot A (a.k.a., Parcel 1) —This easement was created in 1984 from a grant of the Big Canyon Country Club, a California nonprofit corporation, to The Irvine Company, a Michigan corporation via Orange County Recorder Document No. 84- 190109. Subsequently in 1985, the easement was conveyed from The Irvine Company to the Canyon Fairway Community Association via Orange County Recorder Document No. 85- 383728. In 2006 the Big Canyon Country Club re- stated the easement and granted it to the Canyon Fairway Community Association, as the successor in interest to The Irvine Company, via Orange County Recorder Document No. 2007000392342. 2) Parcel 2 —This easement was created in 2006 from a grant of the Big Canyon Country Club to the Canyon Fairway Community Association via Orange County Recorder Document No. 2007000392342. 3) Lots 11 & 12 —This easement was created in 1984 within Tract Map No. 10814 recorded by the Orange County Recorder as Document No. 84- 316627. The easement is in favor of the Canyon Fairway Community Association and is identified on the tract I map as a "private [easement] for storm drain purposes and for [sanitation] sewer j purposes." RESERVING UNTO GRANTOR, its successors and assigns, the right to use said certain real property for any purpose, that will not in any way interfere with the use by Grantee of these easements, including, but not limited to, the Grantee's right to construct, re- construct, re- locate, operate, maintain and repair sewer pipes and storm water facilities and appurtenances, in, on, over, across, under and along said certain real property. Grantee shall not be obligated to re- locate its storm water facilities, sewer pipes, facilities or appurtenances to accommodate any exercise of the rights retained herein by Grantor; except that Grantee may, in its discretion, permit such re- location provided the entire expense is bome by Grantor or others. Dated: 2 A u , 2010 Canyon Fairway Community Association, a California Corporation President, Bbarcrof Dire ors Secretary, Board of Directors Canyon Fairway Community Association Canyon Fairway Community Association _r � STATE OF CALIFORNIA COUNTY OF ORANGE On 20 (t, , before me, &jV T Al. iPA ?) wz the under gned Notary Public in and for said County and State, personally appeared (1,( K .6d] QAdA Uld ho proved to me on the basis of satisfactory evidence to be the persons whose namE We subscribed to the within instrument and acknowled ed to meat he /she /they executed the same in his /her /their authorized capacit 'es) and that by his /her /their signatur s on the instrument the perso s) or the entity upon behalf of which the pers0 s acted, executed the instrumen . I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public =DENA FARRIS STATE OF CALIFORNIA : LI '�� N ALIFORNIA '� NTY COUNTY OF ORANGE MRIL 04, 2019 On 20_ , before me, , the undersigned Notary Public in and for said County and State, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public CERTIFICATE OF ACCEPTANCE This CERTIFICATE OF ACCEPTANCE is to certify that the interest in real property conveyed by Canyon Fairway Community Association's grant of Sewer & Storm Water Easements dated 2010, is hereby accepted on , 2010, by the undersigned officer on behalf of the City of Newport Beach pursuant to authority conferred by Resolution No. 6773 of the City Council adopted on May 13, 1968. The City of Newport Beach consents to the recordation of said document in the Office of the Recorder of Orange County, State of California. APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY Bye /! %� " Leonie Mull� Assistant City Attorney ATTEST: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, A Municipal Corporation David Kiff City Manager Exhibit "A" Legal Descriptions for Lot A (a.k.a. Parcel 1) and Parcel 2 THOSE PORTIONS OF BLOCKS S5, 56, 92 AND 93 OF IRVINE'S SUBDIVISION, IN THE CITY OF NEWPORT BEACH, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1, PAGE 88 OF MISCELLANEOUS MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: PARCEL 1: A STRIP OF LAND 38.00 FEET IN WIDTH, THE NORTHERLY LINE OF WHICH IS DESCRIBED AS FOLLOWS: COMMENCINGAT THE SOUTHEASTERLY TERMINUS OF THE 124m COURSE OF PARCEL 2 OF THE DBED FROM THE IRVINE COMPANY TO BIG CANYON COUNTRY CLUB, RECORDED DECEMBER 30, 1974, IN BOOK 11314, PAGE 8570F OFFICIAL RECORDS OF SAID COUNTY; THENCE ALONG SAID COURSE NORTH 12 °04'45" WEST 9.48 FEET TO THE TRUE POINT OF BEGINNING; THENCE NORTH 60'11'00" EAST 43.44 FEET TO A POINT HEREON REFERRED TO I S POINT `A'; THENCE CONT INUINGNORTH 60°11'00" EAST 37.37 FEET TO A POINT HEREON REFERRED TO AS POINT `B', SAID POINT ALSO BEING THE POINT OF TERMINATION. PARCEL 2: A STRIP OF LAND 15.00 FEET IN WIDTH, THE CENTERLINE OF WHICH IS DESCRIBED AS FOLLOWS: BEGINNING AT SAID POINT `A'; THENCE NORTH 09 °27'37" EAST 193.53 FEET TO THE POINT OF TERMINATION. PARCEL 3: A STRIP OF LAND 19.00 FEET IN WIDTH, THE NORTHERLY LINE OF WHICH IS DESCRIBED AS FOLLOWS: BEGINNING AT SAID POINT 'B'; THENCE NORTH 60'1100" EAST 181.69 FEET TO THE POINT OF TERMINATION. AS SHOWN ON EXHIBIT "2" ATTACHED HERETO AND MADE A PART HEREOF. 4i' L•.ILL.LLBlI K�H LEGAL DESCRIPTION TO ACCOMPANY A SKETCH W.O. No. 1140-369-001 Date: 04/13/2006 F &J3.JW. Chk'd. J.W. Sheet 1 of 1 I LINE � / I i 15.00' PARCEL 2 y�0� I I 15' SEWER EASEMENT gpNt os TRE POINT OFUBEGINNING f 1 Y PARCEL 3 POINT 'B' 19' SEWER EASEMENT POINT POINT 'A' COMMENCEMENT 7 �? d� PARCEL 1 -00 38' SEWER EASEMENT 4,0 -ro sy o. 7914 12 -31-67 Z LINE TABLE LINE BEARING I DISTANCE Ll N'60'11'00' E 43.44' L2 N 09.27.37' W 1 193 -53' L3 N 60'11.00' E 37 -37' L4 N 60'11'00" E 1 181.69' . l�I O a u W w s90 �ALDEN 8e EXHIBIT "2" SSOCIATES SKETCH TO ACCOMPANY L eNGRIM S: A LEGAL DESCRIPTION RnROAD, rMgDRV ftRLCAP7 6l}q(.g.CA 926146276 W -0. No- 7140- 369 -001 04/13/06 (949)660-01/0 FAX: 6604a1g Sheet ED r. B.J.W. ChMd J -w- Sheet 1 Of 1 Exhibit "B" Legal Description for Lot B t i I cmtsavc in W. Apdt3p,20B LEGAL DESCRIPTION A STRIP OF LAND 15.00 FEET WIDE OVER THAT PORTION OF LOT 8 IN TRACT NO. 10814 IN THE CITY OF NEWPORT 8EACH, COUNTY OF ORANGE, STATE OF CALIFORNi& AS PER MAP RECORDED IN HOOK 527, PAGES 31 THROUGH 35 OF MISCELLANEOUS MAPS- IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. THE CENTERLINE OF WHICH IS DESCRIBED AS FOLLOWS - COMMENCING AT THE MOST EASTERLY CORNER OF LOT 12 AS SHOWN ON SAID TRACT N0. 10814•, THENCE ALONG THE NORTHEASTERLY LINE OF SAID LOT 12 NORTH 3143rW WEST 10.12 FEET TO THE TRLT= POINT OF IWGINNINt3• THENCE NORTH 52 044'53' EAST 43.55 FEET TO THE NORTHEASTERLY LINE OF SAID LOT B. THE SIDEURES OF SAID STRIP TO BE LENGTHENED OR SHORTENED TO TERMINATE NORTHEASTERLY IN SAID NORTHEASTERLY LINE OF LOT B AND SOUTHWESTERLY IN THE SOUTHWESTERLY LINE OF SAID LOT B. ALL AS MORE PARTICULARLY SHOWN ON EXHIBIT'S, ATTACHED HERETO AND MADE A PARTHEiEOF. LJtNO S DATED THIS 3P DAY OF APRIL, 2008, yi•� DEC 6,p o nt EXP. 8/30/013 GWEN -VERA DEL CASTRIO, PLS 5108 9TF` F0�2 REGISTRATION EXPIRES 8f3 M Op CALF JN 10=1 BAMI at i IRY HES SUBOOY0890H MAX 1-m � 1 1 ' '_- EXISTING ESMT. 7 � PER OOC. N0. 84- 190109 O.R. 19' 19 i REC. 5/8/1984 ' 1 I i 1 i N LOT A ' I TMCT I90e 2 P.O.C. LOT 4Vtl9VW0- 52713145 ; Lo 4l Lar'12 f i 1 20 , r LOT I9, LOT 90 p a r r e u� 1 r 1 i,PRIVATE ESMT. ' i i r FOR STORM DRAIN 1 PURPOSES & SAN. k SEWER PURPOSES u PER TR. 10814 g N FAIRWAY DR. . s R m 0 BEARING DISTANCE 1. N31' 37' S9' V 10. 12' q 2 N52.44' S3• E 43.95 4 O "1OF 00A SST' vat EASEMENT 160.31 PARKWAY "map Al1i b 1ism, CA ffi780 an i{ 918 -8148 Exhibit "C" Map Depicting Location of Lot E (Canyon Fairway Drive) ',) 4C Pi f1VE IPPCI xO. LOpu SHEET 5 SHEETS pCflEAG`_ 16.aoz gcQES xn. Eols=L2 -LOTS -a= 'f;IKWSNE BLOCK MODULE 5350 Qq �G3. 0.10014 IN ME CET' OP X41lFOXr ff... Eelnri OF A.A.. IITTI W G1IPo0x11 ECK P rvevlv{z[Ox Of P I00.i(M Of 0.0,45 z3. 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Box 1768 Newport Beach, CA 92658 -8915 WeLL' ATTACHMENT "D" City of Newport Beach Information and Notice of Public Hearing And Protest Procedure of Proposed Sewer Rate Charges for the Canyon Fairway Community TO: Doe, John & Jane 12345 Main Street Newport Beach, CA 94590 ------- - - - - -- -- -- ------------------------------------------- - - - - -- ------ - - - - -- ---------------- - - - - -- - -------------------- - - - - -- -- --- - - - - -- EXTRA SPACE 1 .. :. r Proposed Canyon Fairway Sewer Rate Charges Notice of Public Hearing and Protest Procedure NOTICE IS HEREBY GIVEN that on Tuesday, November 23, 2010, at 7:00 p.m., a public hearing will be conducted in the City Council Chambers (Building A) at 3300 Newport Boulevard, Newport Beach, CA 92663. This will be a public hearing before the Newport Beach City Council to allow public testimony and discussion of the proposed Sewer rate charges described within this notice. The City Council will take written and oral comments that evening, and it will also consider all written protests against the proposed charges, determine if a majority protest exists, and to impose the sewer rate charges on the residents of the Canyon Fairway Community Association. How to File a Written Protest Written protests must be filed with the City of Newport Beach City Clerk. Written protests may be hand delivered or mailed to the City Clerk at 3300 Newport Boulevard, Newport Beach, California 92663. To be valid, written protests must state opposition to the proposed sewer rate increase, identify the parcel (by assessor's parcel number or street address), and include the original signature of the record sewer service customer or parcel owner. Written protests may be submitted up to the conclusion of the public testimony at the November 23, 2010 public hearing. About Proposition 218 In November 1996, California voters approved Proposition 218. As a result, California agencies must comply with its requirements when setting utility rates. One provision requires that a noticed public hearing on utility rates be held and that rates not be imposed if a majority . of - affected utility customers protest the increased rates in writing. Frequently Asked Questions Q. What does my sewer bill pay for? A. Your Newport Beach sewer bill covers the following categories costs and services • The annual operation and maintenance of the sewer system including routine cleaning, repairs, lift station operation and maintenance, energy costs, and employee salaries. • The repair and replacement of piping, sewer lift stations, facilities and equipment to improve the sewer system safety, efficiency and reliability. No debt for this purpose is proposed and all improvements will be "paid as we go" with rate revenue. Q. Why are we now being charged? A. The Canyon Fairway Community Association has submitted a request to transfer the ownership, maintenance, and replacement responsibilities of the sanitary sewer system serving the Canyon Fairway Community to the City of Newport Beach. On September 28, 2010, the City and Association entered into an agreement to transfer this ownership. As with all customers that are provided sewer services in the City of Newport Beach, fees are established to provide this service. Q. How is my sewer bill calculated? A. A customer's sewer bill (which is a component of the municipal services statement sent to City water & sewer customers) represents the sum of monthly Sewer Consumption Charge (which is based on each 4i water billing unit used), a monthly basic Sewer Use Charge (which is based on individual metered dwelling units), a monthly supplemental sewer use charge (which is based on additional dwelling units), and a monthly surcharge (which is based on customers with non - irrigation water meters larger than two (2) inches). The following is a breakdown of each component: Sewer Consumption Charge (Variable): A sewer consumption charge shall be assessed for each hundred (100) cubic feet of water delivered to each customer connected to the public sewer system. This fee is primarily designed to recover the costs of maintaining the sewer system based on how much a customer uses the sewer system. It is assumed that the more water a customer uses, the more wastewater enters the collection system. • Sewer Use Charge (Fixed): A monthly basic sewer use charge shall be assessed against each individually metered dwelling unit or business structure connected to the public sewer system. This fee is designed to recover the costs of infrastructure needs such as capital replacement of the system, repairs, and improvement needs. Supplemental Sewer Use Charge (Fixed): A monthly supplemental sewer use charge shall be assessed for each additional living unit served by the same sewer connection. The term "living unit" shall mean each additional dwelling unit and structures designed for permanent residential use and each room with sanitary and sleeping facilities in any hospital, care facility, hotel or motel. The purpose of this fee is recover costs associated to additional customers connected to one sewer connection. Wastewater Surcharge (Fixed): A monthly wastewater surcharge shall be assessed to each water customer on all non - irrigation water meters which have a diameter that equals or exceeds two inches. Water meter connections for the exclusive purpose of providing water for fire sprinkler of fire, protection systems shall be exempted from this surcharge. This fee is designed to recover the costs associated with larger customers. Typically a larger water meter requires a larger sewer connection. Q. How can I find out how this; changes_ my bill? A. You are most likely already receiving a bi- monthly Municipal Services Statement. Your current bill has the fees for the water use, however now you will have a section for sewer use. Start by looking at your Municipal Services Statement (a sample has been provided). You'll see a notation under SEWER CHARGES showing "SEWER USE HCF ". You will see that "QTY" (quantity) is the same as the WATER USE HCF. This sewer fee is charged at $0.35 for every water billing unit (HCF) used. An HCF is 100 cubic feet of water or 748 gallons. Using the same sample statement below, look at "SEWER SERVICEIBI -MO" This fee is the monthly "fixed" fee charged at $4.50 per month. The sample statement below is a bi- monthly bill therefore the monthly fixed fee for two months would be $9.00. If you still have questions about how your bill might be impacted, call or e-mail the City using the number or address at the end of this notice. MUNICIPAL SERVICES STATEMENT Water CanseNation Route: 270 SERVICE PERIOD: 12115109 to 02117110 Current Reading: 114 tw WATER CHARGES: 1 WATER USE HCF WATER SERV kCE .7578 RATE: TOTAL: 52.20 $37.40 .$1654 $9.00 J f SEWER CHARGES: New Charges ,; IN SEWER USE HCF 1,170 $5.95 SEWER SERVICEfBI -MO i..0 $9.00 $9.00 Proposed Sewer Rates The proposed sewer rates for property owners within the Canyon Fairway community are the same as all property owning customers receiving sewer services in Newport Beach with the exception of customers receiving sewer services that are not receiving water service from the City of Newport Beach (see Municipal Code Title 14, section 14.24.065 (B). The fee schedule is as follows: Sewer Consumption Charge: Thirty five cents ($0.35) per water billing unit (100 cubic feet of water or 748 gallons delivered to the customers connected to the public water system) Sewer Use Charge: Four dollars and fifty cents ($4.50) per month. Supplemental Sewer Use Charge: A supplemental sewer use charge of two dollars ($2.00) is charged for each additional living unit. An additional living unit is a dwelling unit for permanent residential use. Additional is more than one connected to the same sewer connection. Most units in Canyon Fairway do not fall into this category. Wastewater surcharge: A monthly surcharge of ten dollars ($10.00) will be charged for sewer connections where the water connections are in excess of two (2) inch in diameter. Water meters in excess of two (2) inches used for fire or irrigation are exempt. Most residential homes in Canyon Fairway have meters under two (2) inch in diameter. Need More Information? If you have questions, please call George Murdoch, Utilities Director, at the following number: (949) 644 -3011 or send an email at gmurdochOnewportbeachca gov