HomeMy WebLinkAbout10 - Balboa Island & Other City Sewer Main Point RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
September 28, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon, Associate Civil Engineer
949- 644 -3314 or acastanon @newportbeachca.gov
SUBJECT: BALBOA ISLAND AND OTHER CITY SEWER MAIN POINT REPAIRS —
AWARD OF CONTRACT NO. 3802
ISSUE
Staff requests City Council approval to award the Balboa Island and Other City Sewer Main
Point Repair Project to John T. Malloy, Inc.
RECOMMENDATIONS
1. Approve the project drawings and specifications.
2. Accept Westcoast Public Work's request to withdraw their bid.
3. Award Contract No. 3802 to the 2nd Low Bidder, John T. Malloy, Inc., for the Total Bid
Price of $286,050, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $43,000 (15 %) to cover the cost of unforeseen work.
5. Additional contract costs of approximately $14,450 in consulting geotechnical services is
estimated for this project and will be performed under the on -call professional services
agreement with Harrington Geotechnical Engineering, Inc.
DISCUSSION
At 10:00 A.M. on September 2, 2010, the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$249,690.00
$286,050.00
$308,400.00
$311,419.81
$319,263.00
$377,140.00
$412,396.00
$559,905.00
BIDDER
Low
Westcoast Public Work, Inc.
2
John T. Malloy, Inc.
3
M & E Construction
4
TTS Engineering, Inc.
5
Nikola Corporation
6
GCI Construction, Inc.
7
Mike Prlich & Sons, Inc.
8
Paulus Engineering, Inc.
TOTAL BID AMOUNT
$249,690.00
$286,050.00
$308,400.00
$311,419.81
$319,263.00
$377,140.00
$412,396.00
$559,905.00
Balboa Island and Other City Sewer Main Point Repairs — Award of Contract No. 3802
September 28, 2010
Page 2
Upon Staffs review of the Low Bid, Westcoast Public Works, Inc., it became apparent that
the contractor made a major error in the dewatering bid item. After discussions with the
Contractor it was confirmed that an error was made in that only $1,000 was listed as his
cost for the dewatering bid item. A majority of this project work is on Balboa Island and
Balboa Peninsula where an extensive dewatering system will be required to complete the
work. The Contractor admitted that he does not own the appropriate dewatering system nor
did he list a sub - contractor to perform the work. The Contractor has since submitted a letter
withdrawing his bid citing the error in the dewatering bid item. Staff would also note that the
Low Bid contractor listed no sewer experience in the required Technically Ability and
Experience References required in the bid documents. Further, the Contractor listed
experience from a previous company and not work completed by Westcoast Public Works.
Staff would recommend accepting this contractors request to withdraw their bid because of
the contractor's inexperience working in a marine area with major dewatering requirements.
The second low bidder, John T. Malloy, Inc., provided all necessary forms. A check of the
contractor's references indicated that they have satisfactorily completed similar projects for
the City of Newport Beach and for other public agencies.
The low total bid amount is 12 percent below the Engineer's Estimate of $323,785.00. The
low bidder, John T. Malloy, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications.
The work necessary to complete this contract consists of removing and replacing
deteriorated sewer mains, manholes and service laterals and restoring affected surface
improvements within Balboa Island, Balboa Peninsula and West Newport. Past projects in
these communities have encountered shallow water tables that are affected by the tide.
Contract unit prices were established to control the cost to dewater trenches. Although
effort was made to anticipate problems with the point repair project, staff recommends a
fifteen percent (15 %) contingency to be included in the contract award to cover the cost of
unforeseen items that may arise within these communities, particularly due to the nature of
this underground work.
Pursuant to the Contract Specifications, the Contractor will have 120 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 of the CEQA Guidelines. This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Prior to starting work, two City prepared notices are distributed by the
contractor to both residents and businesses. The first notice will be distributed ten days
before work in the area and the second notice 48 hours prior to starting work in the area.
Balboa Island and Other City Sewer Main Point Repairs — Award of Contract No. 3802
September 28, 2010
Page 3
FUNDING AVAILABILITY
There are sufficient funds in the following account for the project:
Account Description Account Number
Balboa Island Sewer Main Improvements 7531- C7002003
Total
Proposed uses are as follows:
Vendor
John T. Malloy, Inc.
John T. Malloy, Inc.
Harrington Geotechnical
Various
Prepared by:
Alf ed Castanon
Associate Civil Engineer
Attachments: Project Location Map
Purpose
Construction Contract
Construction Contingency
Geotechnical Services
Printing and Incidentals
Total
Submitted by:
Amount
$ 344,500.00
$ 344,500.00
Amount
$ 286,050.00
$ 43,000.00
$ 14,450.00
$ 1,000.00
$ 344,500.00
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❑ ALLEY 418 -M AND ALLEY 407 -C
F4 N/S OF PARK AVENUE ® ALLEY 403 -B AND PARK AVENUE BETWEEN DAMOND AVE. & RUBY AVE
5� 602 KINGS ROAD AND 1300 - 1310 KINGS ROAD
�6 14TH STREET @ BALBOA BOULEVARD AND ALLEY 256 -C
❑7 ALLEY 256 -D
16 SANTA ANA AVENUE & LA JOLLA DRIVE AND ALLEY 256 -F & 14TH STREET
�9 47TH STREET & NEPTUNE AVENUE AND 3101 W. COAST HWY.
10 BAL80A ISLAND - MANHOLE REPLACEMENTS (VARIOUS LOCATIONS)
BALBOA ISLAND & OTHER CITY
SEWER MAIN POINT REPAIRS
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