HomeMy WebLinkAbout08 - Police Facility Carpet Replacement Project - Award Contract No. 6015TO:
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NEWPORT BEACH
City Council Staff Report
May 26, 2015
Agenda Item No. 8
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Fong Tse, Assistant City Engineer
(949) 644 -3321
Police Facility Carpet Replacement Project — Award Contract No. 6015
Staff is requesting approval for the purchase and installation of replacement carpeting for the Police Station
through the National Joint Powers Alliance (NJPA) cooperative contract purchasing program.
RECOMMENDATION:
Authorize the Mayor to execute a contract with Commercial Interior Resources (CIR) of Irvine, CA under
the terms of NJPA Contract No. 022712 -IFA and the City's Special Conditions for the purchase and
installation of replacement carpeting for the Police Facility.
FUNDING REQUIREMENTS:
Sufficient funding is available for the award of this Contract in the current budget. The following funds will
be expended:
Account Description Account Number Amount
Facilities Maintenance Master Plan 7480- C1001000 $ 239.085.01
Total: $ 239,085.01
Proposed use is as follows:
Vendor Purpose Amount
Commercial Interior Resources Procurement/Construction Contract $ 239,085.01
Total: $ 239,085.01
DISCUSSION:
The existing carpeting throughout the Police Station was installed more than seventeen years ago. Unlike
most forty hours - per -week operations, the carpeting in the Police Facility is subjected to more than 160
hours of use per week, causing substantially more wear and tear. Although the Police staff has been
diligent in maintaining the existing carpeting with a vigorous maintenance and select replacement program
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while expending above normal efforts and costs in attempting to make the Police Department flooring
appear at least marginally reasonable, much of the existing carpeting can no longer be salvaged.
Accordingly, this project will replace the existing carpeting with new carpet tiles throughout the Police
Facility as a part of the City's Facilities Maintenance Master Plan (FMMP) to systematically make the
needed major planned maintenance and repairs to the City's buildings.
Instead of using the traditional design- bid -build delivery method, staff determined that it would be most
efficient and economical for the City to utilize its NJPA membership to take advantage of the national
cooperative contract purchasing program to complete this labor intensive project. Since all NJPA contracts
have been competitively solicited nationally and vetted by knowledgeable committees with expertise in
those trades, the City will benefit from the reduced pricing made possible by these large volume national
contracts.
Given that NJPA members have the ability to tailor their specific contract terms, staff has amended the
base NJPA contract language to stipulate that CIR shall complete all work in place within twenty -eight (28)
consecutive working days. The Work is expected to begin after the July 4th Holiday.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA') pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of
capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Man
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POLICE FACILITY CARPET CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
REPLACEMENT PROJECT
LOCATION MAP C -6015 05/26/15
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