Loading...
HomeMy WebLinkAbout21 - Fiscal Year 2015-16 Budget AdoptionCTY OF F NEWPORT BEACH City Council Staff Report May 26, 2015 Agenda Item No. 21 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave Kiff, City Manager — (949) 644 -3002, dkiff @newportbeachca.gov PREPARED BY: Dan Matusiewicz, Finance Director PHONE: (949) 644 -3001 TITLE: Resolution No. 2015 -43: Fiscal Year 2015 -16 Budget Adoption ABSTRACT: The City's Charter requires the City Council to adopt an annual budget by resolution each year prior to June 30th. RECOMMENDATION: a) Hold the public hearing on the Proposed Budget for Fiscal Year 2015 -16. After taking public input, discuss Council member recommendations for additions, deletions, or modifications to proposed budget and budget checklist; b) Conduct a straw vote on the "checklist" of budget revisions, including those items added, changed or removed during the public hearing. Based on the straw vote, checklist items approved will be included in the City's Fiscal Year 2015 -16 Approved Budget; c) Approve Resolution No. 2015 -43, A Resolution of the City Council of the City of Newport Beach Adopting the Budget for the 2015 -16 Fiscal Year, as amended by Items 1 -2 above; and d) Approve the list of projects, scope (as measured in dollars), and timing contained within the Facilities Financial Plan (FFP). FUNDING REQUIREMENTS: The City Council, upon adoption of the Budget Checklist as indicated on Attachment A and the originally proposed FY 2015 -16 Budget Resolution as indicated on Attachment B, will be authorizing the total appropriations for Fiscal Year 2015 -16. Projected revenues are expected to balance the proposed operating budget including the attached Budget Checklist. 21 -1 DISCUSSION: Background Pursuant to Section 1102 of the Newport Beach City Charter, and Council Policy F -3 titled Budget Adoption and Administration, the Proposed Budget for the 2015 -16 Fiscal Year was first submitted to the City Council on April 30, 2015, and made available to the public on May 1, 2015. The Finance Committee met to review the budget on May 11, 2015, and recommended that staff forward the budget to the City Council for further consideration. An overview of the budget was presented to the City Council at a study session on May 12, 2015. The budget itself is intended to be a reflection of City policies, goals and priorities. The proposed budget reaffirms our commitment to maintain high service levels and increase our investments in technology and community infrastructure at a level of service that the community expects and deserves. The City Manager's Proposed Budget for Fiscal Year 2015 -16 is balanced with no use of reserves for operations. It emphasizes four guiding principles: . Providing the local government desired by our residents and businesses. . Providing safe neighborhoods . Keeping Newport Beach looking great . Maintaining a prosperous, fiscally sustainable and economically viable community and City. General Fund The General Fund is the key operating fund within the City's budget. The General Fund accounts for discretionary revenues and expenditures, while all other funds are used to account for enterprise activities, internal service activity, major capital improvement projects, and special revenue sources that are restricted for specific purposes. The General Fund budget as proposed is balanced and includes $178.2 million in General Fund operating expenditures and $5.3 million in new General Fund Capital Improvement Plan Expenditures. Appropriations for operating expenditures are balanced in relation to projected revenue sources and will not over -rely on one -time revenue sources or reserves. A summary of the FY 2015 -16 Proposed Budget (General Fund) is attached. Revenues Revenue projections are, as always, based on conservative assumptions to minimize adverse deviations from original projections and to assure the City has adequate financial resources to meet obligations and complete the programs approved by the City Council. The General Fund operating revenues for FY 2015- 16 are projected at $191.7 million. This represents a 6.01% increase from the FY 2014 -15 revised budget due largely to favorable economic trends impacting the General Fund's top three revenue sources (Property Tax, Sales Tax, and Transient Occupancy Taxes). We're projecting that property taxes will increase 4.7 %, Sales Taxes will increase 13% (4.7% net of one -time aberrations), and Transient Occupancy Taxes (TOT) will increase 6.4% over our FY 2014 -15 revised revenue estimates. Operating Expenditures This budget focuses on programs and activities that support qualities that make Newport Beach an extraordinary place to reside or visit: a high quality physical environment; a sense of community enjoyment and safety; civic engagement within the community and with City government; and an accountable and responsive City government. Departments continue to review all programs to ensure they support these 21 -2 qualities and at the same time continue to look for department operating reductions or increased revenue opportunities, where appropriate. Total proposed General Fund operating expenditures amount to $178.2 million. This represents a 1.3% increase from the FY 2014 -15 revised budget and includes increases and decreases. Decreases include $4.0 million for the elimination of prior year one -time costs related to one- time grants and funds carried over from the prior year that can be removed from the budget as planned. Increases are the result of negotiated salary and benefit increases, increases in operating costs, and some growth due to new programs or enhancements to existing programs. Payroll increases in the amount of $1.4 million are the result of negotiated salary and benefits changes, (including cost of living adjustments and merit increases) as well as higher contributions toward health /dental /vision benefits. Operating increases in the amount of $2.5 million will provide for the cost of higher information technology and other internal service contributions that reflect updated trends in general liability claims. We want to highlight some key program increases for this coming year, because it is unusual that we grow like this in cost and FTEs. These increases amount to $2.6 million and will allow us to: Staff and operate the community's new Marina Park facility on the Balboa Peninsula, including its park, sailing center and community center. While four staff members will coordinate this work, dozens of other private sector contractors will provide marina management, run the cafe, maintain the building and park, and teach classes and run programs. Much of these expenses will be offset by revenue from rentals and class and program participants. Focus a strong but community - friendly public safety presence on the Balboa Peninsula, where three additional police officers and one sergeant will work to provide a good visitor and resident experience with our many eating and drinking establishments. Other increases address police vehicle radio replacements, and increasing contractual services for traffic signal maintenance and emergency repairs. Supplemental increases will also provide for Police facility improvements, such as renovating the Firearms Range. In part to mitigate the cost of the proposed supplemental increase in public safety patrol in high traffic tourist areas, this budget includes an adjustment in parking meter and pay station fees that will add from 10 cents per hour to 50 cents per hour to the current meter rate, in conformance with California Coastal Commission guidelines. Even with the increase, we will stay in line with rates at other beach cities. This proposal defrays the cost to residents by including the tourist population who make substantial contributions to parking meter revenues. Residents are less impacted by these increases if they continue purchasing our popular parking passes, as these are not proposed for an increase. Capital Improvement Expenditures The CIP serves as a funding plan for public improvements, special projects and many ongoing maintenance programs. Projects in the CIP include construction and rehabilitation of arterial highways, local streets, storm drains, bay and beach improvements, parks and buildings, and water and wastewater improvements. The FY 2015 -16 CIP budget consists of over $25 million in new appropriations ($5.3 million of which comes from the General Fund) and an estimated $41.6 million in re- budgeted funds to be carried forward from the current fiscal year for a total CIP budget of just over $66.6 million. When encumbered project balances are carried forward to the new fiscal year, CIP appropriations are expected to exceed $100 million. Specific project plans for this budget year are discussed in more detail in the CIP section of the Budget documents. Transfers Inter -fund Transfers or "transfers -in" total $7.8 million and include resources transferred from other funds, which are used to offset administrative and maintenance costs necessary to conduct particular projects or programs within the General Fund. The majority of transfers -in is from the Tidelands Fund to offset costs for activities, programs, or functions whose primary purpose benefit the Tidelands, such as Harbor Resources, Police, Fire /EMS, and Iifeguarding. Remember that Newport Beach's Tidelands include the 21 -3 ocean beaches, and the visitor use here is high, adding revenue but also causing significant expense in terms of police, lifeguard, and emergency medical response. In addition to departmental operating expenditures, transfers -out total $12.4 million and include $8.5 million to the Facilities Financial Planning Reserve, $1.5 million to the Facility Maintenance Reserve, and $1 million to the Equipment Replacement Fund in support of the City's share of the 800 MHz Countywide Coordinated Communications System (CCCS). The CCCS is Orange County's analog /digital trunked public safety radio communications system that provides radio communications services and interoperability among City and County law enforcement, fire services, public works and lifeguard /marine safety departments in Orange County. There were also transfers -out in the amount of $0.9 million to the Contributions Fund, and $0.3 million to the Information Technology Internal Service Fund for future technology improvements to the permitting and plan check systems. A complete list of inter -fund transfers is included in the attached budget resolution. Set Asides City Council Reserve Policy F -2 dictates that some portion of the funds available to the City be reserved or "set aside" for future use. Set asides for FY 2015 -16 total $3.4 million and include $2.5 increase for the contingency reserve, $0.5 million for in lieu parking and neighborhood enhancement reserves, and other set - asides. General Fund Surplus The net of revenues and transfers in; less expenditures, set - asides, and transfers -out resulted in a General Fund, budget surplus of approximately $228,700. After considering $189,231 ($19,231 +$60,000 +$110,000) of further revisions to the proposed budget, as documented on the Budget Checklist described below, the General Fund surplus now approximates $38,569. Budget Checklist The City Manager is recommending changes to the Proposed Fiscal Year 2015 -16 Budget released on April 30, 2015. These revisions are itemized and documented on the Budget Checklist, Attachment A. As stated in City Council Policy F -3, all Council directed changes to the City Manager's Proposed Budget shall be added to the Budget Checklist. The Mayor will call for a straw vote on each checklist item during the public meeting. The expenditure appropriation request for Fiscal Year 2015 -16 is attached (Attachment B): ' A rebudgeted capital improvement project (CIP) is an appropriation request to reauthorize a project which originated and was funded by revenues in a prior fiscal year. Staffing Changes The City Manager's Proposed FY 2015 -16 Budget includes funding for 732 full -time and 129.65 full -time equivalent (part-time) positions, an increase of 2 full -time and an increase of 5.03 full -time equivalent positions from FY 2014 -15. Some additional position changes are being submitted for consideration on the Budget Checklist: Full -time Position Budget Checklist Changes: Reclass one (1) full -time Public Information Specialist to Administrative Analyst Reclass one (1) full -time Department Assistant to Senior Fiscal Clerk in the Fire Department Delete one (1) full -time Lifeguard Officer position in the Fire Department Reclass three (3) full -time Lifeguard Officer positions to Lifeguard Captain Delete one (1) Librarian II position Reclass one (1) Refuse Superintendent to Senior Management Analyst in Municipal Operations 21 -4 Full -time Equivalent (part -time) Position Budget Checklist Changes: Add three (3) .75 FTE Lifeguard Officer positions Add four (4) .49 FTE Library Assistant positions Add one (1) .75 FTE Senior Fiscal Clerk Limited Term in the Fire Department (total funding cost $47,716 with ''% appropriated in the IT ERP budget and '' /z being absorbed in Fire Admin budget). Add one (1) Student Intern - Conservation of Outside Irrigation Water (Notification to Customers) The net fiscal impact of the Staffing Changes including the Lifeguard Management Restructuring described below is estimated to total $43,089 ($19,231 General Fund and $23,858 IT ERP). Lifeguard Management Restructuring Included in the FY 2015 -16 Budget Checklist is a reorganization of the management structure of the Marine Division within the Fire Department. Currently, the division is budgeted for thirteen (13) full -time employees and over two hundred (200) seasonal Lifeguards. Management staff is responsible for the administration of the division, supervision of the seasonal lifeguards, and day -to -day operations for the 7 miles of oceanfront the City protects. Staff has developed a proposal to enhance management oversight by upgrading three (3) full -time Lifeguard Officer positions to Lifeguard Captain, eliminating one (1) full -time Lifeguard Officer position and adding three (3) part-time (.75 FTE) Lifeguard Officers. This will result in a total of twelve (12) full -time employees and three (3) permanent part-time employees. (There will also be a reduction of two seasonal lifeguard positions during the spring, summer and fall months, however neither the proposed budget nor the Budget Checklist reflects this part of the restructuring.) As proposed, the part -time Lifeguard Officer positions will work full -time during peak season and shift to fewer hours in the off - season, maximizing management resources during the busiest times. If the position changes on the Budget Checklist (Attachment A) are approved as listed, it will result in funding for 730 full -time and 134.61 full -time equivalent (part-time) positions. The 730 full -time positions include 3 limited term, grounds worker positions that will be removed in approximately 12 months, depending on the position. A similar amount of limited term positions plus the proposed .75 FTE Senior Fiscal Clerk are included in the 134.61 full -time equivalent position count and will also be removed in approximately 12 months. Therefore, 12 months from now, the expected FTE count may be six fewer at 724 FTE (acknowledging that unknown factors could change that - with Council review and approval - between now and then). Arts Program Manager Pursuant to previous Council direction, the City is in need of contract management of our Cultural and Arts program. Staff believes this can be accomplished with an independent contractor providing assistance 24- 32 hours per week at an estimated annual cost of $60,000 per year (General Fund). This item was not included in the proposed budget and is added to the Budget Checklist for Council consideration. Contract Security This request proposes contract security for nighttime beach and fire ring enforcement 7 days a week in the summer and 3 days a week during the offseason at Big Corona and Balboa Pier. The fiscal impact of this item is $110,000 to the General Fund. EE uipment Replacement Office technology equipment is centrally managed through the use of an internal service fund. Departments are charged annually and funds are set -aside for the periodic replacement of technology equipment. While the department charges were incorporated in the budget, the appropriation for anticipated equipment purchases was erroneously omitted from the proposed budget. To properly align the expenditure -side of 21 -5 the budget, $954,922 is requested via the Budget Checklist. Disposition of Prior Year Surplus At the close of the fiscal year 2014 -15, it is estimated the General Fund will have a surplus of at least $1,982,412. Staff recommends that $991,206 of the surplus be transferred to a Neighborhood Enhancement Fund to fund the CDM Entryway Project for $400,000, $500,000 to fund drought - friendly landscaping and irrigation improvements in turf medians with the balance to remain in the Neighborhood enhancement fund. Staff also recommends that $991,206 be transferred to the Retiree Insurance fund to further reduce OPEB liabilities associated with a new actuarial standard. Municipal Code Required Position Classification and Salary Range Review Newport Beach Municipal Code (NBMC) 2.28 pertains to the City's Compensation Plan. NBMC 2.28.030 states that the City Manager shall review the provisions of the resolutions at least annually and recommend changes deemed necessary to remove inequities or to meet the operational needs of the City. The City Manager is not recommending any adjustments to current classifications and /or salary ranges. However, the City is currently in negotiations with its recognized bargaining units and any agreements that are negotiated between the City and recognized bargaining units or unrepresented employees that necessitate salary range adjustments will be presented to the City Council for consideration and approval at that time. Approval of Updated Facilities Financial Plan City Council Policy F -28, Facilities Financing Plan (FFP), requires that staff prepare an update to the long- term facilities replacement plan annually. Several projects have been removed from the FFP plan including the Balboa Fine Arts Center, Newport Pier renovation and BVAC master plan projects. Others projects were added including, Sunset View Park with Parking, Pedestrian Bridge and Dog Park and Fire Station 1 Land Acquisition. Finance Committee reviewed the recently updated Facilities Financial Plan on May 11, 2015 and directed staff to forward it to the City Council for approval. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). The Public Notice for this item was published in the Daily Pilot on May 16, 2015. ATTACHMENTS: Description Attachment A - FY 2015 -16 Budget Checklist Attachment B - Resolution 2015 - Attachment C - Summary of the FY15 -16 Proposed Budget Attachment D - Summary of the Proposed Budget and Checklist Revisions Correspondence 21 -6 Budget Checklist - Amendments to the Proposed Budget Fiscal Year 2015 -16 Fiscal Year 2014 -15 Surplus Unassigned. Unrestricted General Fund Fund Balance TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - ADMINISTRATIVE Budget DepartmentlAccount Numbe -Mescription Increase (Decrease Approved City Manager /Economic Development Roulascify one full -time Public Information Specialist W Administrative Analyst $ 8,130 Fire positions to 3 full -bme LG Captain positions and add 3 72 FTE LG Collins, . Delayed implamentatlon General Fund of rai FTE LG Officers results., host year savings. $ (5579) Library & Cultural Arta $ 23,858 Eliminate one full -time Librarian ll and reallocate funds to 1.96 FTE Library Assistant position $ (32294) Municipal Operations Library & Cultural Arts 902,369 Reclassify Superintendent classification to Sr Management Analyst In Division 3150 $ $ Student Intern Program- Careari of Colors Irrigation Wei (Notification to Cusmmers) $ 45,000 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET- PERSONNEL RELATED $ 43,089 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund General Fund $ 19,231 Technology Equipment Fund $ 23,858 Total Changes to the Proposed Operating Budget S 43,089 CHANGES TO THE PROPOSED BUDGET AS PRINTED - MAINTENANCE & OPERATIONS Library & Cultural Arts 902,369 Measure M Fund Concert Arta Prnoram Manan it $ fin run TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M &O $ 1,124,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M &O $ 1,160,011 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund $ 189.231 Technology Equipment Fund $ 978,780 Total Changes to the Proposed Operating Budget $ 1,180,011 CHANGES TO THE PROPOSED BUDGET AS PRINTED - CIP EXPENDITURES Capital Improvement Project TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET $ 187,6311 TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET BY FUND General Fund $ - NeighborhoodEnhancementFund $ 900,000 Transportation & Circulation Fund $ (500,000) Contributions Fund $ 902,369 Measure M Fund $ (1,390,000) Total Changes to the Proposed CIP Ezp Budget $ 187,631) DepartmentfAccount Number /Description Increase (Oecreasel 425 -5898 Public Ads& Culture - Visit Nenpert Beach Public Benefit Fee $ 150,000 TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET $ 150,000 TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET BYFUND Total Changes to the Proposed Revenue Budget $ 150,000 Approved 21-7 CAPITAL IMPROVEMENT PROGRAM - REBUDGETS Budget DeparlmenUAccount Number /Description Increase (Decrease Approved Public Works TOTAL CAPITAL PROJECT REBU DGETS S (1,]5],399) CAPITAL IMPROVEMENTPROGRAM REBUDGETBY FUND General Fund $ (402,907) Civic Center Fund $ 152,585 Contributions Fund $ 1,255,332 Environmental Contributions Fund $ 70,DDD Fire Stations Fund $ 100 Measure M Competitive Fund $ (13,616) Measure M Fund $ (1,981,090) Public Art B Cultural Fund $ (35,315( Parks 8 Community Centers Fund $ (1,092,715) State Gas Tax Fund $ (115,769) Sunset Ridge Park Fund $ 2,000 Tidelands Fund $ 9,300 Tidelands Harbor Capital Fund $ 48,000 Transportation & Circulation Fund $ 1,395 Wastewater Capital Fund $ 20,DDD Water Capital Fund $ 325,300 Total CIP RebudgetslChanges S (1,]5],399) 9M. RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2015 -16 FISCAL YEAR WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a proposed annual budget for the 2015 -16 Fiscal Year; WHEREAS, the City Council has reviewed the proposed budget, determined the time for the holding of a public hearing thereon, and caused a notice of the public hearing to be published not less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Finance Department at least ten (10) days prior to the public hearing; WHEREAS, the City Council held a public hearing on the proposed budget on May 26, 2015, and has made such revisions in the proposed budget as it deemed advisable; WHEREAS, the City Manager has the authority to approve budget increases not to exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3 (Budget Adoption and Administration); WHEREAS, the City Manager may accept donations or grants of up to $30,000 on behalf of the City and appropriate funds of up to $10,000 for the purpose intended, in accordance with Council Policy F -3 (Budget Adoption and Administration); and WHEREAS, all requirements of the City Charter and NBMC relating to the preparation and consideration of the annual budget and establishment of employee salary ranges have been complied with. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The budget of the City of Newport Beach for the 2015 -16 Fiscal Year as revised by the City Council via the Budget checklist is hereby adopted. The total approved appropriation of $282,428,283 ($262,811,786 less internal charges), plus CIP Rebudgets from FY 2014 -15 of $41,551,785, plus any items on the approved Budget Checklist attached as Attachment A, and 21 -9 incorporated herein by reference, has been allocated to the following funds in the amounts hereinafter shown: Fund General Fund Ackerman Fund CDBG Fund Asset Seizure Fund AQMD Fund Police Grants State Gas Tax Fund Measure M Fund Tidelands Fund Tidelands Capital Fund Contribution Fund Circulation Fund Building Excise Tax Environmental Liab. Assessment Districts Debt Service CIOSA Fund Parks & Community Centers Newport Annexation Facilities Miscellaneous Fire Stations Facilities Maintenance Public Arts & Cultural Balboa Village Parking Mgmt Insurance Reserve Fund Retiree Medical Fund Comp. Absence Fund IT Strategic Fund Equipment Fund Water Fund Wastewater Fund Total Appropriations 21 -10 CIP Budget - Rebudgets Operating CIP Budget - New from FY 2014- Total Budget Appropriations 15 Appropriations $178,228,500 $5,257,000 $6,764,500 $190,250,000 $5,000 $0 $0 $5,000 $324,617 $125,320 $0 $449,937 $887,358 $0 $0 $887,358 $154,631 $0 $0 $154,631 $225,511 $0 $0 $225,511 $0 $2,353,050 $4,389,915 $6,742,965 $0 $3,768,100 $6,037,670 $9,805,770 $2,833,304 $2,225,000 $1,418,400 $6,476,704 $0 $1,426,900 $1,040,700 $2,467,600 $0 $1,000,000 $6,242,660 $7,242,660 $72,917 $590,000 $128,175 $791,092 $0 $710,000 $0 $710,000 $199,030 $0 $0 $199,030 $0 $100,000 $0 $100,000 $10,596,937 $0 $0 $10,596,937 $72,917 $0 $0 $72,917 $0 $472,335 $3,157,665 $3,630,000 $1,200,000 $0 $0 $1,200,000 $0 $150,000 $0 $150,000 $0 $1,951,000 $5,814,000 $7,765,000 $0 $1,500,000 $1,000,000 $2,500,000 $0 $0 $100,000 $100,000 $0 $370,000 $98,500 $468,500 $11,739,020 $0 $0 $11,739,020 $7,605,895 $0 $0 $7,605,895 $2,145,075 $0 $0 $2,145,075 $7,576,726 $0 $0 $7,576,726 $7,315,897 $0 $0 $7,315,897 $22,807,629 $2,550,000 $5,359,600 $30,717,229 $3,388,614 $500,000 $0 $3,888,614 $257,379,578 $25,048,705 $41,551,785 $323,980,068 21 -10 Section 2: An interfund transfer is a governmental accounting term used to describe an internal flow of resources between the funds listed below and do not constitute an expenditure of the City. The total approved interfund tranfers include the following amounts by fund: Interfund Transfers Funds Transfers In Transfer Out General $ 6,962,394 $ 12,986,443 Ackerman Donation - 43,985 Tide & Submerged Land - Operating - 6,938,394 Contributions 910,000 - Environmental Contributions 135,230 - Transportation & Circulation - 72,917 Newport Annexation Fund - 24,000 Debt Service 8,172,755 - Facilities Financing Replacement Program 8,500,000 8,862,635 Lifeguard Headquarters 138,585 - Facilities Miscellaneous 551,295 - CIOSA 72,917 - Misc. SAH Projects 15,338 - Facilities Maintenance 1,500,000 - Information Technology 360,000 Equipment Fund 800 MHZ Communication 1,000,000 - Recreation Equipment 609,860 - Total $ 28,928,374 $ 28,928,374 Section 3: An interfund reimbursement is an accounting term to describe "repayments from funds responsible for particular expenditures" to the funds that initially paid for them. The transfer into the General Fund, from the Tidelands Fund, in the approximate amount of $6,938,394 as described section 2 will be reclassified as an inter -fund reimbursement when actuals expenditures are known at the end of the fiscal year. Section 4: A copy of the approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the City Council, and a further 21 -11 copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. Section 5: The budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. Section 6: The recitals provided in this resolution are true and correct and are hereby incorporated into the substantive portion of this resolution. Section 7: This resolution, and the salary ranges contained therein, shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ADOPTED this 26`h day of May, 2015. Edward D. Selich Mayor ATTEST: Leilani I. Brown City Clerk Attachment: Budget Checklist 21 -12 Summary of the FY 2015 -16 Proposed Budget General Fund (Millions) Revenue Estimated Operating Revenue $191.74 Total Revenues $191.74 Expenditures Proposed Operating Expenditures $178.23 Proposed New CIP Appropriations $5.26 Total Expenditures $183.49 Plus Transfers In $7.76 Less Transfers Out - $12.38 Less Set Asides -$3.41 Net Surplus $0.23 21 -13 Summary of Proposed Budget & Checklist Revisions FY 15 -16 Proposed Budget as of April 30, 2015 Operating Budget New CIP appropriations Rebudgeted Prior Year CIP' Preliminary Checklist Revisions (5126/2015) Operating Expenditure Budget CIP Expenditure Budget Rebudgeted Prior Year CIP' Total Expenditure Appropriation Request General Fund All Other Total All Funds Funds 178,228,500 79,151,078 257,379,578 5,257,000 19,791,705 25,048,705 6,764,500 34,787,285 41,551,785 190,250,000 133,730,068 323,980,068 189,231 978,780 1,168,011 (87,631) (87,631) (402,906) (1,354,492) (1,757,398) 190,036,325 133,266,725 323,303,050 21 -14 COUNCIL AGENDA 140. )_1 McDonald, Cristal M p-/ _z Lo I ZUI S Subject: FW: City Council CIP Request for Support -CdM Gateway Project From: Linda Leonhard [ mailto :lleonhard(alcdmchamber.com] Sent: Tuesday, March 31, 2015 2:14 PM Subject: City Council CIP Request for Support -CdM Gateway Project Dear Mayor Selich and Newport Beach City Council, I speak to you on behalf of the Board of Directors of the Corona del Mar Business Improvement who have appointed me to reach out to you in regards to the Corona del Mar Gateway Improvement Project and your approval for the 2015/16 FY CIP budget. In case you may not be aware, the Gateway Plan has been supported by the CdM Village Community and approved in the original 2004 Vision Plan of approximately 15 years ago to date. The MacArthur /PCH intersection, which is a main entrance into Newport Beach & the Corona del Mar District, is the most trafficked intersection in Newport Beach with approximately 55,000 cars per day. In 2009, the City set -up Neighborhood Revitalization Committees and the BID presented this project with already a great deal of work completed and the committee approved the go -ahead on the project. The plan required some modifications, studies and citizens outreach to obtain commercial and residential approval, which we have successfully achieved. These modifications reduced the projects original $1.2 million dollar plan to its current $400,000 budget which was accepted by Council but deferred again last year. To date, the plan has utilized Staff and BID time and approximately $70,000 of BID funds to bring the project to CIP budget proposal again for the upcoming fiscal year. The CdM BID has proved to be the only lasting Improvement BID in the City due to our successful efforts to operate fiscally. The CdM BID is the only entity that brings in over $100,000 a year in revenue that goes directly back into the improvements of the CdM Village Business District and continues to contribute funds to City CIP projects approved for District 6. For these reasons, we hope that you will support the people of our community and approve the $400,000 in the 2015/16 FY CIP budget for the CdM Gateway Project. Should you have any questions, I would be more than happy to discuss this with you. Sincerely, Bernie Svalstad Corona del Mar Business Improvement District, Chairman (949) 232 -7373 Bsvastad @gmail.com SENT BY LINDA LEONHARD ON BEHALF OF THE CDM BID 21 -15 CITY OF NEWPORT BEACH NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Tuesday, May 26, 2015, at 7:00 p.m. or soon thereafter as the matter shall be heard, a public hearing will be conducted in the Council Chambers at 100 Civic Center Drive, Newport Beach. The City Council of the City of Newport Beach will consider the following item: Proposed Budget for the 2015-16 Fiscal Year, pursuant to Section 1102 of the Newport Beach City Charter. TOTAL BUDGET ALL FUNDS - INCLUDING CAPITAL IMPROVEMENTS: Salaries and Benefits $144,794,614 Maintenance and Operations 91,215,999 Capital Outlay 9,302,125 Capital Improvements 25,048,705 Debt Service 12,066,840 Total Budget $282,428,283 For questions regarding this public hearing item please contact Dan Matusiewicz, Finance Director, at (949) 644-3123 or dmatusiewicz(cD-newportbeachca.pov. p: e'• Leilani I. Brown, MMC, City Clerk City of Newport Beach C��IFp FNP '. Cos Anneles Time, ME DIA G ROUP =ACE D 7015 RAY 28 PM 3= 24 CO Ti -J-7 Sold To: City of Newport Beach - C000072031 it f 100 Civic Center Dr Newport Beach,CA 92660 Bill To: City of Newport Beach - C000072031 100 Civic Center Dr Newport Beach,CA 92660 RQME QE MUM HEARI NOTICE IS HEREBY on Tuesday, May 26, 2015, at 1# p.m. or soonthereafter Councilshall be heard, a public hearing will be conducted in the !' Newport Beach. of Newport Beach will consider the following item - Proposed Budget for the 2015-16 Fiscal Year, pursuant to Section 1102 of the Newport Beach City Charter. TOTAL► ALL FUNDS - INCLUDING CAPITI IMPROVEMENTS: Salaries and Benefits ♦ .a ,614 Maintenance and Operations 91,215,999 CapitalOutlay r ,302,125 Capital Improvements Debt Service aa `` Total Budget $282,428,283 For questions regarding this public hearing item please contact: :ars MatusiewiczFinance Director, at l 9l 644 - 3123 or detst�rtae+ar�+hce,e+v. ^ /s/ Lellani #. Brown, MMC, City Clerk City of Newport Bach 3289560 - Newport Harbor News Press Combined With Daily Pilot Page 2 of 2 Cos Angeles ME D I A G ?Rimes R O U P PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF ILLINOIS County of Cook I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the action for which the attached notice was published. I am a principal clerk of the Newport Harbor News Press Combined With Daily Pilot, which was adjudged a newspaper of general circulation on June 19, 1952, Cases A24831 for the City of Newport Beach, County of Orange, and State of California. Attached to this Affidavit is a true and complete copy as was printed and published on the following date(s): May 16, 2015 I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated at Chicago, Illinois on this day of &, 20 . �J— -(-� [signature] 435 N. Michigan Ave. Chicago, IL 60611 3289560 - Newport Hatbor News Press Combined With Daily Pilot Page 1 of 2