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HomeMy WebLinkAboutSS2 - Fiscal Year 2015-16 Budget - HandoutReceived After Agenda Printed May 26, 2015 Item No. SS2 FY 2015 -16 PROPOSED BUDGET OVERVIEW PART II City of Newport Beach Council Meeting May 26, 2015 Js. FY 2015 -16 Highlights • Budget is balanced • Revenues remain strong • No use of reserves for operations • Sustained progress toward pension obligations • Continued focus on enhancing the community's quality of life and safety Budget Principles Budget emphasizes: • Providing a Municipal Government that Residents Demand • Providing a Safe and Secure Neighborhood • Keeping Newport Beach Looking Great • Maintaining a Prosperous, Fiscally Sustainable, and Economically Viable City Today's Agenda • Review of the Facilities Financial Plan (FFP) • Follow -up to Study Session Questions • Review Latest Updates to Budget "Checklist" (Revisions to printed Proposed Budget) Budget Presentations newportbeachca .gov /financialinfo Facilities Financial Plan newportbeachca.gov /ffp W1M1 NkIwAmms What is the FFP Program? The Facilities Financial Plan (FFP) is a long -term financial plan to fund the construction and or renovation of important community serving facilities Planning Tool used to analyze expected cash flows and funding requirements associated with the FFP newportbeachca.g oq v/ffp What is the latest? Council provided project priority direction during Council study sessions on the CIP. Since updated by Staff. Last reviewed by Finance Committee May 11, 2015. Review and discuss the plan as needed during study session. Council will be asked to approve the projects, scope, timing on the evening agenda. Priority Projects 11274 JJ "1__1 -,- Visit newportbeachca.govfffp for a complete list of proposed projects Est. Project Cost (Today's $ Const. Start Date Marina Park 39,500,000 2014 Bonita Creek - Artificial Turf 2,000,000 2015 Fire Station 2 — Lido M 6,750,000 2016 Fire Station 5 - CDM & Library 6,757,500 2016 Fire Station 6 - Mariners (apparatus bay only) 1,200,000 2016 Sunset View Park w /Ped Bridges, Dog Park & Parking 10,450,000 2016 West Newport Comm. Ctr (incl pool) 25,000,000 2018 Utilities /Corporate Yard Merge- Phase 1 4,000,000 2020 FS 1 - Peninsula & Library 6,757,500 2020 FS 3 - Santa Barbara 4,387,500 2025 Police Station at Corporate Yard 48,000,000 2025 TOTA 1547802,500 11274 JJ "1__1 -,- Visit newportbeachca.govfffp for a complete list of proposed projects Near Term Funding Sources 35,000,000 0, .., ,,. 25,000,000 'rziliI�AxiI�I�] 15,000,000 10,000,000 5,000,000 ■ ■ Annual GF Contributions ■ Private Contributions ■ Interest Earnings 2015 2016 2017 2018 2019 Future Sources of Funding 30 year Estimated FFP Funding FY 2016 -2045 t70 (millions) General Fund Contributions $446.3 (79.3 %) Developer Contributions $74.9 (13.3 %) 79.3% Investment Earnings $41.7 (7.4 %) $562.9 Million Key Metrics &Statistics 01 Key Metric Target F Max Debt Svc as % of Revenues NA Minimum FFP Reserve Balance (000's) 8,194 < 8.0°/ NA 01 30 Year Key Statistics Min Max Av GF Contribution to FFP (000's) 8,000 20691 4 43 Debt Service (000's) 0 X941 6,804 GF Contributions to FFP as % Rev 4.4% 5.0% Debt Svc as % of Revenues 0.0% ° 2.6% FFP Reserve Balance (000's) 11,60t, 229,046 70,506 Project Balance (000's) 0 4,805 824 01 Facilities Financial Planning Reserve Fund Balance rIQ�AIQ�)<QQ�' 150,000,000 100,000,000 .W IIO IIo, N N N N N N N N N N M M M M M M M M M M 7 7 7 7 7 7 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N newportbeachca.aov /ffo FOLLOW -UP TO PREVIOUS QUESTIONS Fiscal Year 2015 -16 13 on Follow -up Questions 1. Can I hear more about M &O expenditures? 2. Can I hear more about expenditures by program? 3. What about our revenues other than our Top 3? 4. Where can I see parking revenue assumptions? 5. Where can I see Employee Counts by Dept? 6. What has our actual CIP spend pattern been? 7. Are developments considered in revenue estimates? 8. Does the City have a formal internal audit program? 9. Can I see employee travel to Poughkeepsie? General Fund Expenditures by Type (Millions) Salaries & Benefits $124.8 (65 %) Maintenance & Operation $53.4 (27 %) Capital Improvement Projects $5.3 (3 %) Transfers $12.4 (6 %) 27% 3% \fill Maintenance & Operations By Account Type (Millions) 1% .moms • Contract $24.4 (48 %) • ISF $12.7 (24 %) Supplies $4.7 (9 %) 48% ■ Maintenance $3.9 (7 %) ■ Utilities $3.5 (6 %) ■ Other $2.3 (4 %) Capital Outlay $0.7 (1 %) $53.4 Million 1 %1% 2% M &O — Contractual Services (Millions) • Professional Technical Svcs $6.6 (26 %) • Residential Refuse Collection $3.9 (15 %) • Contract Recreation Instruction $2.1 (8 %) • Contract Median Services $1.6 (6 %) • Contract Park & Facility Maint $1.2 (5 %) • Contract Parking Services $1.1 (5 %) • Contract Janitorial Services $0.8 (3 %) • Newport Coast Refuse Collectn $0.7 (3 %) Contract Helicopter Services $0.7 (3 %) • Outside Counsel- Specialized Lit $0.6 (2 %) Contract Street Sweeping $.05 (2 %) Contract Tree Reforestation $0.25 (1 %) Contract Fuel Modification $0.25 (1 %) AllOther Contracts $5.0 (20 %) $24.4 Million The "All Other" category include contracts under $250K, are numerous, and varied including: contract street striping, steam cleaning, beach trash collection, ambulance fees, audit fees, print services, title search exp etc. Professional Technical Services Municipal Operations Community Development Police City Manager Public Works Recreation & Sr. Services City Council Finance Fire Human Resources Library City Attorney City Clerk 1 2,116,341 Tree Trimming, Build Maint, Grafitti Removal, Pest Control 1,176,050 Contract Building Plan Check Services 764,758 Crossing Guards, Shelter Services, 800 MHz Usage Chrg 748,030 Mgmt Consulting, BID Admin, Public Broadcast Svcs 575,500 Design, Engineering, GeoTech & Construction Services 421,843 Buck Gulley Maint, Build Maint & Janitorial Svcs 241,000 Environmental Consulting, LAFCO 211,960 Bill Printing /Mailing, Economic Consultng, 128,131 Building Consulting 123,770 Mgmt. Consulting & Investigative Services 54,085 Arts & Culture Programming 40,000 Misc Legal Services 25,000 Minutes & Elections TOTAL $6,626,468 Misc Audit S, Internal Service Fund (ISF) Charges in M &O (Millions) 3% 1 Al 22% LZ • General Insurance Chrg $3.7 (30 %) • IT Operating Chrg $3.4 (27 %) Vehicle Replacemt Chrg $2.8 (22 %) • Equip Maint Chrg $1.3 (10 %) • IT Equip Replacement Chrg $0.9 (7 %) Parking Equip Replcmnt Chrg $0.4 (3 %) RSS Equipment Chrg $0.1 (1 %) RSS Infrastructure Chrg $0.03 (0.3 %) $12.7 Million M &O - Maintenance &Supplies Building Maint & Repair 1,039,721 26.4% Special Dept Supplies 873,853 18.5% Equipment Maint & Repair 888,161 22.5% Library Materials 625,040 13.2 %g Automotive Serice 879,231 22.3% Software License Renewal 366,343 7.7 Maint. & Repair NOC 616,118 15.6% Uniform Expense 365,544 7.7% Storm Drain Maint 135,000 3.4% Postage, Freight Expns 312,001 6.6 Printer Maint & Supplies 90,545 2.3% (Office Supplies 264,893 5.6% Irrigation Maint & Supplies 57,280 1.59/c 'Non Capital Equipment 255,445 5.4% Auto Exterior Maint 55,768 1.4% Janitorial Supplies 206,766 4.4% Damage Maint & Repair 50,000 1.3% Asphalt Materials 195,253 4.1% Lifeguard Tower Maint 38,166 1.09'0 PC Replacement 188,317 4.0% Maint. E Coast Hwy 26,897 0.7% Concrete Materias 150,000 3.2% Maint - BBSC 25,210 0.6% Protective Gear 139,595 3.0% Generator Maint 11,000 0.3% Auto Parts Exp 92,000 1.9% Traffic Control Maint 10,035 0.3% Shooting Range Supplies 62,800 1.3% Beach Maint. 8,000 0.2% S.W.A.TSupplies 51,665 1.1% Other Maint 13,700 0.3% Other Supplies 580,114 12.3% Total Maintenance 3,944,832 100.0% Total Supplies 4,729,629 100.0% Utilities, Capital, Other &Summary UTILITIES - ELECTRICITY UTILITIES - WATER TELECOM M-DATALI NES UTILITIES - TELEPHONE UTILITIES - NTRL GAS Total Utilities 1,680,416 48.7% 1,332,359 38.6% 237,081 6.9% 139,200 4.0% 59,484 1.7% 3,448,540 100.0% Capital Amount % Total PARK RENOVATIONS 310,000 42.3% EQUIPMENT, N.O.C. 279,369 38.1 %, COMPUTER EQUIPMENT 65,100 8.9% OFFICE FURNITURE FIXTURES 25,9_96 3.5% OFFICE EQUIPMENT 23,652 3.2% FITNESS EQUIPMENT 22,298 3.0% 2.8% 36,896 LICENSE NEW 6,500 0.9% 732,915 100.0% OTHER AGENCY FEES TRAINING PUBLICATIONS & DUES TRAVEL & MEETINGS TRAINING, POST SEWER USE FEE /PROPERTY TAX RECRUITING TUITION REIMBRSMNT TRAINING /EDUCATION CITY GRANTS BANK FEES PLANNING COMMISSION All Other Total Other M &O SUMMARY Contract $ 25,572,493 764,595 32.6% 388,983 16.6% 218,650 9.3% 187,238 8.0% 136,991 5.8% 126,058 5.4% 121,125 5.2% 95,500 4.1% 95,000 4.1% 65,000 2.8% 36,896 1.6% 28,080 1.2% 78,034 3.3% 2,342,150 100.0% M &O SUMMARY Contract $ 25,572,493 48% Internal Svc $ 12,650,009 24% Supplies $ 4,729,629 9% Maintenance $ 3,944,832 7% Utilities $ 3,448,540 6% Other $ 2,342,150 4% Capital Outlay $ 732,915 1% Total $ 53,420,568 100% EXPENDITURES BY PROGRAM Fiscal Year 2015 -16 Expenditures by Proaram - General Fund FIRE -OPS 88 2320 22,715,041 4,086,940 144,077 26,946,058 15.1% PD- PATROL 74 1830 22,349,567 1,339,503 0 23,689,070 13.3% PD SUPPORT SERVICES PD- DETECTIVE 67 79 1821 1850 6,598,088 8,322,466 2,585,752 171,452 17,694 0 9,201,534 8,493,918 5.2% 4.8% GS -PARKS 132 3170 1,832,697 5,348,494 313,000 7,494,191 4.2% FIRE -EMS 96 2340 5,855,228 1,328,687 0 7,183,915 4.0% GS -FIELD MAIN 124 3130 3,655,075 2,350,229 14,000 6,019,304 3.4% GS- REFUSE 130 3150 267,267 4,952,595 0 5,219,862 2.9% PD- TRAFFIC 77 1840 4,589,847 442,687 0 5,032,534 2.8% FIRE - LIFEGUARDS 102 2360 3,872,989 870,326 9,550 4,752,865 2.7% BLDG -PLN CHK /PRMITS 115 2930 2,822,847 1,320,933 9,825 4,153,605 2.3% PW- ENGINEERING 153 5100 2,676,982 512,494 3,000 3,192,476 1.8% CENTRAL LIBRARY 168 4050 2,424,591 728,370 0 3,152,961 1.8% GS- OPERATIONS SUPPRT FACILITIES MAINTENANCE PW -TRANS DEVT PLANNING 127 122 155 108 3140 3120 5200 2710 1,173,059 808,991 1,512,570 2,128,989 1,776,124 1,932,680 11013,211 262,269 17,550 26,000 1,000 2,000 2,966,733 2,767,671 2,526,781 2,393,258 1.7% 1.6% 1.4% 1.3% REVENUE ADMIN 59 0641 1,705,904 499,779 0 2,205,683 1.2% SUPPORT SERVICES 158 4010 1,172,954 943,450 2,000 2,118,404 1.2% FIRE -LIFE SAFETY SERVICES 91 2330 1,362,793 652,791 20,976 2,036,560 1.1% POLICE CHIEF 65 1810 1,899,991 98,673 0 1,998,664 1.1% PD -FLEET MAINT 82 1860 258,671 1,711,642 0 1,970,313 1.1% GS- STREET TREES 135 3180 146,156 1,821,372 0 1,967,528 1.1% POLICE IT 70 1822 924,395 914,603 0 1,838,998 1.0% SUPPORT SERVICES 179 4310 1,424,367 298,980 3,050 1,726,397 1.0% CITY MGR 39 0310 1,202,784 507,194 3,854 1,713,832 1.0% FEE BASED CLASSES 183 4330 262,073 1,417,962 3,400 1,683,435 0.9% Ex enditures by Prc ..• ., BLDG - INSPECTIONS FINANCIAL PLANNING HUMAN RESOURCES CITY ATTY OASIS PARKING LOTS & METERS PW -ADMIN 113 2920 57 0620 46 0410 51 0510 203 4410 60 0643 146 5050 CDD ADMIN 106 2610 FACILITIES 199 4390 MARINERS BRANCH 166 4040 TRAINING- JRGRDS 99 2353 REC & SR SVCS ADM IN 177 4510 CITY COUNCIL 31 0110 UTILITIES - ELECTRICAL 136 5300 FIRE -ADMIN 85 2310 RISK MGMT 48 0420 FINANCE ADMIN 55 0610 FINANCIAL REPORTING 62 0650 GS -ADMIN 120 3110 MARINA PARK COMM CTR 190 4345 NPT COAST COMM CTR CITY CLERK CITY ATTY - OUTSIDE LIT CODE ENFORCEMENT SR.SVCS- TRANSPORTATION 185 4335 35 0210 52 0520 110 2810 207 4420 ram - General Fund 423,363 214,566 30,990 1,668,919 0.900 348,327 243,591 0 1,591,918 0.9% 974,670 606,649 5,634 1,586,953 0.9% 363,448 214,200 3,000 1,580,648 0.99/o 845,228 702,302 6,641 1,554,171 0.9% 0 1,519,989 0 1,519,989 0.9% 122,700 250,499 6,000 1,379,199 0.8% 105,901 236,535 0 1,342,436 0.8% 680,346 416,306 5,331 1,101,983 0.6% 873,865 220,229 0 1,094,094 0.69/o 637,358 429,400 24,663 1,091,421 0.6% 631,619 456,878 0 1,088,497 0.69/6 291,982 794,350 1,800 1,088,132 0.6% 0 1,073,012 0 1,073,012 0.6% 864,806 186,590 0 1,051,396 0.6% 633,508 391,211 0 1,024,719 0.69/o 846,029 146,603 7,500 1,000,132 0.6% 753,335 180,101 6,500 939,936 0.5% 778,881 124,715 2,500 906,096 0.5% 370,320 371,600 17,845 759,765 0.4% 332,876 398,539 9,835 741,250 0.4% 580,854 145,969 0 726,823 0.4% 0 715,000 0 715,000 0.4% 586,280 123,204 4,000 713,484 0.4% 511,957 185,317 0 697,274 0.4% CITY MGR - PIO 41 0320 353,918 340,983 0 694,901 0.4% ECON DEVT 43 0340 33,102 577,249 0 610,351 0.3% Exaenditures by Proaram - General Fund REAL PROPERTY 116 2970 0 87,527 0 87,527 0.0% YOUTH SPORTS _BLDG -ADMIN PRESCHOOL PROG 192 4350 111 2910 197 4385 ,121 0 87,075 0.0% 0 66,140 4,871 71,011 0.0% 7 10,922 0 66,209 0.0% LITERACY 170 4060 43,438 0 0 SPECIAL EVENTS 193 4360 0 24,500 0 PROGRAM/DIVISION WATER QUALITY DETAIL 151 . 5070 536,522 :. 71,109 CAPITAL 1,500 TOTAL 609,131 .. 0.307/ YOUTH AFTER SCHL /CAMP PRG 195 4380 389,476 75,837 0 465,313 0.3% OASIS FITNESS CENTER TECHNICAL PROCESSING ADULT SPORTS CDM BRANCH ND GEN FUND TIDEPOOLS 205 160 181 164 239 201 4415 4015 4320 4030 9010 4395 222,821 298,332 97,429 275,005 150,000 241,274 235,011 63,786 248,907 49,977 168,896 77,373 3,329 0 0 0 0 0 461,161 0.3% 362,118 0.2% 346,336 0.2% 324,982 0.2% 318,896 0.2% 318,647 0.2% AQUATICS 188 4340 193,986 83,888 0 277,874 0.2% BALBOA BRANCH 162 4020 206,993 39,883 0 246,876 0.19/6 EMERGENCY PREPAREDNESS 94 2335 152,361 33,311 0 185,672 0.1% CULTURAL & ARTS 171 4002 0 137,683 0 137,683 0.1% REAL PROPERTY 116 2970 0 87,527 0 87,527 0.0% YOUTH SPORTS _BLDG -ADMIN PRESCHOOL PROG 192 4350 111 2910 197 4385 ,121 0 87,075 0.0% 0 66,140 4,871 71,011 0.0% 7 10,922 0 66,209 0.0% LITERACY 170 4060 43,438 0 0 SPECIAL EVENTS 193 4360 0 24,500 0 CITY CLRK - ELECTNS 36 0220 0 5,000 0 TOTAL GENERAL FUND $124,807,9331 52,687,650 732,9151 i Million Expenditure Summary by Program ---- Pages 20 -21 of the Budget Detail newportbeachca.gov /budget 0.0% ,500 0.0% 0.0% 100% Where Can I Find More Revenue Info? Can I see Parking Revenue? 3% 2% 10/- (Millions) • PROPERTY TAXES $87.9 • SALES TAX $37.0 • TOT REVENUE $20.6 --- - - - - -� 1 CHARGES FOR SERVICES $17.2 1 1 1 1 1 USE OF MONEY AND PROPERTY $8.9 ' 1 1 1 1 1 OTHER TAXES $8.4 1 1 1 1 1 1 LICENSES AND PERMITS $5.8 1 1 1 1 1 1 FINES, FORFEITURES & PENALTIES $3.8 1 1 1 1 1 1 INTERGOVERNMENTAL $1.8 1 1 1 1 1 1 1 1 OTHER REVENUE $0.4 1 1 1 --------------------- - - - - -- I Pages 1 -7 of the Budget Detail newportbeachca.cm /budget All Revenues by Fund ° 3%2%, 4°Y 10°J Pages 7 -17 of the Budget Detail newportbeachca.gov /budget (Millions) GENERAL FUND $191.7 WATER ENTERPRISE FUND $28.8 TIDELANDS FUND $12.1 r INSURANCE RESERVE FUND $6.9 RETIREE MEDICAL FUND $6.0 MEASURE "M" FUND $5.6 EQUIPMENT - ALL OTHER $5.3 INFORMATION TECHNOLOGY $4.8 WASTEWATER ENTERPRISE $3.0 ALL OTHER FUNDS $13.7 Employee Count by Department by YR? GENERAL CITY GOVERNMENT City Ccurcl City Ckrk City Manager Human Resources City Atcmey Finance Total 2013-14 0.00 0.07 4.00 0.00 7.01E 0.00 11.50 0.00 7.10 0.00 31 AO 2.60 61.00 2.57 4 0 t 9 2014 -15 FJT FTE 0.00 0.00 4.00 0.00 7.00 0.74 11.50 0.30 6.00 O.`U 31.50 2.71 ".00 4..25 Page _184 -o a Performance Plan newportbeachca.gov /budget 2015 -16 FT FTE 0.O3 0.00 4.00 OLD 7.00 0.74 10.50 0.30 6.00 0.50 31.57 2.71 55.00 4.25 S Historical Capital Project Spending? $120 $100 :E $60 $40 $20 (Millions) 2010 2011 2012 2013 2014 2015 2016 Actual Actual Actual Actual Actual Carry New CIP Page 185 of the Performance Plan newportbeachca.gov /budget K6 ,'ii New Development Considered in Revenue Assumptions? Yes Developer Contributions — Newport North, Uptown Newport, Meridian and more Public Benefit Fees • 98% to Facilities Financial Plan (FFP) Projections • 2% to Culture & Arts Facility Fund • Park -In Lieu Fees • Impact on Assessed Property Values - Newport North • Sales Taxes — Uptown Newport — Jazz Semiconductor Tenant Formal Internal Audit Program? • Contract with management consultants (as needed) • Contract with audit firms to perform (as needed): • Performance Audits • Agreed Upon Procedures (AUP) • Compliance audits by oversight agencies • Annual Financial Statement Audit • Annual Single Audit • CIA and CPAs on Staff v<4�<TtTC,T. afcx14�ss � wCfk nu`c Pr pCO)e r s ���1 r�ti�OT Q (TTCThCX�`� ► Goa"'° Can I See Employee Travel to Poughkeepsie? Citizen Transparency Portal Coming Soon! • To be implemented by fiscal year end June 30, 2016 • Easy public access via any internet browser dynamic data for year -to -date and historical searches • Transaction details for granular inquiries • Data export options via Excel, PDF or image files :,0 2p628 0 C�,a, 5i1 256' 315 50 .,,A-76S 142\ �q\ \24 '2? 4' \46\ -73\ .W Useful Web Links &Contact Info newportbeachca.gov /budget newporteachca.gov /cafr newportbeachca.gov /pers Budget Audited Financials Pension Actuarial Vals. newportbeachca. oq v /ffp Facilities Financial Plan (FFP) Remember this one: newportbeachca .gov /financialinfo All of the above Dan Matusiewicz Finance Director danm(a-).newportbeachca.gov 949.644.3123 BUDGET CHECKLIST Fiscal Year 2015 -16 Checklist Items — Administrative Fiscal Year 2014 -15 Surplus Unassigned, Unrestricted General Fund Fund Balance — — — — — — — — — — — — — — — — — — — — — — — — General Fund Transfer Out- Neighborhood Enhancement Fund General Fund Transfer Out- Retiree Insurance fund for OPEB Liab Budget Increase (Decrease) $ (1,982,412) _$ 991,206 ty $ 991,206 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - ADMINISTRATIVE $ - Checklist Items — Revenue Estimates Department/Account Number /Description 9010 -4404 General Fund - UTOT Residential Tax — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — 425 -5898 Public Arts & Culture - Visit Newport Beach Public Benefit Fee TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET BY FUND General Fund Public Arts Fund Budget Increase (Decrease) _ $_ _ _ _ 40,000 $ 150,000 $ 190,000 $ 40,000 $ 150,000 Total Changes to the Proposed Revenue Budget $ 190,000 Operating Budget Checklist Budget Department /Account Number /Description Increase (Decrease) City Manager /Economic Development Reclassifyone full -time Public Information Specialistto Administrative Analyst $ 8,130 Finance .31 FTE to provide short-term lodging permit enforcement (estimate related revenue increase of $40,000) $ 20,000 Fire Reclassifyone full -time Department Assistant to Senior Fiscal Clerk in Fire EMS — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — 3,974 — — — — — Add one .75 FTE Senior Fiscal Clerk Limited Term in Fire Administration (funded in IT ERP budget) — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — 23,858 — — — — — Lifeguard restructuring - Eliminate 1 vacantfull -time LG Officer position, upgrade 3 full -time LG Officer positions to 3 full -time LG Captain positions and add 3 .72 FTE LG Officers. Delayed implementation of new .72 FTE LG Officers results in first year savings. $ (5,579) — — — — — — Arts — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Libra r y &Cultural — — — — — — — — — Eliminate one full -time Librarian II and reallocate funds to 1.96 FTE Library Assistant position $ (32,294) Municipal Operations Reclassify Superintendent classification to Sr Management Analyst in Division 3150 $ - Student Intern Program - Conservation of Outside Irrigation Water (Notification to Customers) $ 45,000 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 63,089 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund $ (5,769) Water Fund (Student Intern program originally in General Fund) $ 45,000 Technology Equipment Fund $ 23,858 Total Changes to the Proposed Operating Budget $ 63,089 Operating Budget Checklist TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M &O $ 1,057,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M &O $ 1,121,011 TOTAL CHANGES TO THE PROPOSED OPERA TING BUDGET BY FUND General Fund $ 97,231 Technology Equipment Fund $ 978,780 Water Fund (Student Intern program originally in General Fund) $ 45,000 Total Changes to the Proposed Operating Budget $ 1,121,011 Budget Department/Account Number /Description Increase (Decrease) City Council Balboa Museum & Historical Society Grant $ 20,000 Newport Beach Sister Cities Grant $ 3,000 Community Development Reduction for Building plan review service contract — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — (90,000) — — — — — — Library & Cultural Arts Contract Arts Program Manager — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — 60,000 — — — — — — Police Beach Securityand Fire Ring Management during evening hours atCDMMain and Balboa Pier — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — 110,000 — — — — — — Equipment R— epl acem ent To allign equipment replacement purchase_ authorization, erroneously o_m_mitte_d_ from _proposed budget, with department internal service charges— — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — 954_922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M &O $ 1,057,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M &O $ 1,121,011 TOTAL CHANGES TO THE PROPOSED OPERA TING BUDGET BY FUND General Fund $ 97,231 Technology Equipment Fund $ 978,780 Water Fund (Student Intern program originally in General Fund) $ 45,000 Total Changes to the Proposed Operating Budget $ 1,121,011 Checklist Items — CIP Additions Budget Department/Account Number /Description Increase (Decrease) Capital Improvement Project $ - # # # #- C2002065 • — — — — — — CdM Entry Way — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — 400,000 — — — — — $ _Median Landscape Enhancements --Drought ___ _500,000 7261- C2002060 Old Newport/W Coast Hwy Modification $ (500,000) 7284- C2002060 • — — — — — — Old Newport/W Coast Hwy Modification — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — (500,000) — — — — — 7284- C5002023 Arches Storm Drain Dry Weather Diversion $ (890,000) 7255- C5002023 — — — — — — — Arches Storm Drain Dry Weather Diversion — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — 890,000 — — — — — 7014- C5002022 - — —C — —— Bayview Heights Drainage /Runoff Treatment — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — (10,000) — — — — — 7012- C2502018 Bayview Heights Drainage /Runoff Treatment $ 10,000 7251- C2001012 Residential Street Overlap Program $ 12,369 TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET $ (87,631) TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET BY FUND General Fund $ - Neighborhood Enhancement Fund $ 900,000 Transportation & Circulation Fund $ (500,000) Contributions Fund $ 902,369 Measure M Fund $ (1,390,000) Total Changes to the Proposed CIP Exp Budget $ (87,631) Changes to Rebudgeted CIPs Budget Department/Account Number /Description Increase (Decrease) Public Works 7012- C2502017 Little Corona WQ Project $ 75 • — — — — — — 7013- 02001011 — — — — — — — — - - - - - - - - - - - - - - — — — — — — — — — — Slurry Seal Program — — — — — — — — — — — $ — — — — — (573,200) 7013 - 02001013 — Landscape EnhancementProgram — — — — — — — — — — — — — — — — — — — $— — — (104,380) 7013- C2002048 Newport Blvd /32nd St Mod $ 6,975 7013- C2002060 Old Newport Blvd & W Coast Hwy (Design) $ 24,824 7013 - 02002071 West Coast Highway Landscape $ 48,000 7013- C2002074 Ocean Blvd Concrete Replc $ 23,415 7013- C3002029 _ Lower Sunset Vew Park Concept_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ $ _ _ 510,8931 7013- C3002031 Tustin Ave Traffic Calmin $ 14,225 7014_ -C300 02027_ Mariners_ Mile_Studies _ ___ ____________________$ __522,701) 7014-05002022 Bayview Heights Restoration $ 16,814 7014- C8002031 Local Coastal Program Plan $ 4,425 7014- C8002037 — — — — — — — Balboa Island Enhancements — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — $— — 188,640 — — — — — 7015 - 04002011 CdM Pocket Park $ 2,226 7015 - 04002013 Back Bay�/ew Park $ 2,600 7181 - 02002018 Dover/Westcliff Dr St Rehab $ 2,935 7181- C2002068 — 15th St Balboa Reconstruction— — — — — — — — — — — — — — — — — — — — — —$ — — (172,2001 7181- 02002072 IrvneAZF;avementRehab $ (15,050) 7181- C3001007 - - - - - - - - - - - - - TrafficSignaIProgram - - - - - — - - _ $ _ _ 50,300 7181- 03002018 TniffOSignal Modernization: Ph 6 $ 18,246 7231- C4401002 Harbor Piers Maintenance $ 10,800 7231- 04402007 Bulkhead Repairs /Sealing Rehab _ _ _ _ $ _ _ _ (1,500) 7231- C4801003 Bay Beach Sand Mgmt/Minor Dredging $ (94,400) 7241_C4402009— Balboa Marina PublicPierFeasibilitY $ 48,000 7251- C2002018 — — — — — — — — — — — — — Dover5estcliffDrStRehab— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $— — — — — (583,000) 7251 - 04402018 Abandoned Watercraft Abatement $ 125,700 7251- C5002004 Big Canyon Wash Restoration $ 30 Changes to Rebudgeted CIP's (cont.) TOTAL CAPITAL PROJECT REBUDGETS $ (2,637,069) Budget Department/Account Number /Description Increase (Decrease) — — — — — — 7251- C5002019 • — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Santa Ana Delhi Regional Project — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — — — — — — — — 1,500,000 — — — — — — 7251- C5002022 Bayview Hgts Restoration $ (100,000) 7255- C5100968 — — — — — — — MWDOC Rebate Project — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ 70,000 — — — — — — 7261- C3002018 Traffic Signal Modernization: Ph 6 e $ $ 8,645 — — — — — — — 7261- C3002023 — — — — — — — — — — — — — — — — — — — — — — — — Traffic Signal Modernisation: Ph 8 — — — — — — — — — — $ — — — — — — 7,250) 7282- C2002018 _ Dover/Westcliff Dr St Rehab_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _$ _ _ (1,980,990) 7282- C2002076 _ Macarthur Blvd Pavement Rehab _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _$_ _ _ _ (100) 7284- C2002060 — — — — — — Old Newport Blvd & W Coast Hwy(Design) — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — — 50 — — — — — — 7284- C5002022 Bayview Heights Restoration $ (30,000) 7404- C1002042 — — — — — — — Fire Station No. 5 / Library — — c— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — $ 100 7410- C1002035 — — — — — — Civic Center OCIP Loss Claims — — — — — — — — — — — — — — — — — — — — — — — — — $ $ — — — — — — — — — — 152,585 — — — — — — 7412- C4002012 — — — — — — SunsetUew Park — — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — — 2,0_00- ,000 — — — — — — 7417- C4002017 — — — — — — — Bonita Creek Park Turf Replc — — — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — — (1,544,549) — — — — — — 7425- C8002036 — — — — — — Arts &Culture Master Plan — — — — — — — — — — — — — — — — — — — — — — $ — — — — — — — — — — (35,315) — — — — — — 7511- C6002014 2 gain Newport Blvd Water Main $ 208,000 7521- C6002016 • — — — — — — SCADA�tem Upgrade — — — — — — — — — — — — — — — — — — — — — — — — — — — —$_ _ _ _80,000- 7521- C_60_02017 _ _Ce_ntral Irrigation System Up _2rades _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _$_ _ _ _20,900_ 7524- C6002015 Water Well Project $ 16,400 7541- C6002016 SCADASystem Upgrade $ 20,000 TOTAL CAPITAL PROJECT REBUDGETS $ (2,637,069) fW1. Changes to Rebudgeted CIP's (cont.) CAPITAL IMPROVEMENT PROGRAM REBUDGETBY FUND General Fund Civic Center Fund Contributions Fund Environmental Contributions Fund Fire Stations Fund Measure M Competitive Fund Measure M Fund Public Art & Cultural Fund Parks & Community Centers Fund State Gas Tax Fund Sunset Ridge Park Fund Tidelands Fund Tidelands Harbor Capital Fund Transportation & Circulation Fund Wastewater Capital Fund Water Capital Fund Total CIP Rebudgets /Changes `$ (407,406) $ 152,585 `$ 942,730 $ 70,000 $ 100 `$ (29,950) `$ (1,981,090) $ (35,315) $ (1,544,549) `$ (115,769) $ 2,000 `$ (85,100) $ 48,000 `$ 1,395 $ 20,000 `$ 325,300 $ (2,637,069) Personnel Change Summary FY 16 Full -time Position Changes (1) Deputy Human Resources Director 1 Civilian Investigator 1 Police Sergeant 3 Police Officer 1 Recreation Manager 1 Recreation Supervisor 1 Office Assistant 1 Facilities Maintenance Worker II (2) Refuse Worker (1) Utilities Specialist M Inventory Assistant 4 Net Change in Positions as printed (1) Lifeguard Officer M Librarian II 2 Net Change in Positions with Checklist General Fund - Surplus Summary Net Surplus from Proposed Budget Checklist Items: Revenues: Expenditures: 9010 -4404 General Fund - UTOT Residential Tax Reclassifyone full -time Public Information Specialist to Administrative Analyst .31 FTE to provide short-term lodging permit enforcement (estimate related revenue increase of $40,000) Reclassifyone full -time Department Assistant to Senior Fiscal Clerk in Fire EMS Lifeguard restructuring - Eliminate 1vacantfull -time LG Officer position, upgrade 3full -time LG Officer positions to 3full -time LG Captain positions and add 3.72 FTE LG Officers. Delayed implementation of new .72 FTE LG Officers results in first year savings. Eliminate one full -time Librarian II and reallocate funds to 1.96 FTE Library Assistant position Balboa Museum & Historical Society Grant Newport Beach Sister Cities Grant Reduction for Building plan review service contract Contract Arts Program Manager Beach Securityand Fire Ring Management during evening hours at CDM Main and Balboa Pier ri�:xl1szn NEESE= 8,130 20,000 3,974 (5,579) (32,294) 20,000 3,000 (90,000) 60,000 110,000 Net Surplus from Proposed +Checklist: 171,769 What's next? Evening Agenda: Hold a Public Hearing Receive Public Input Approve the Budget Checklist Adopt Resolution 2015- adopting the FY 2015 -16 Budget as amended by the checklist Questions &Comments s, City's budget documents can be accessed at: www.newportbeachca.gov/budget