The URL can be used to link to this page

Home My WebLink About10 - Carroll Beek Community Center ImprovementsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 10 October 26, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Tom Sandefur, Associate Civil Engineer 949 - 644 -3312 or tandefur@NewportBeachCa.gov SUBJECT: CARROLL BEEK COMMUNITY CENTER IMPROVEMENTS —AWARD OF CONTRACT NO. 4507 ISSUE Staff requests City Council approval to award the Carroll Beek Community Center Improvements to Pointer Enterprises. 1. Approve the project drawings and specifications. 2. Reject the bid from A2Z Construction, Inc. as non - responsible. 3. Award Contract No. 4507 to Pointer Enterprises for the Total Bid Price of $84,635, and authorize the Mayor and the City Clerk to execute the contract. 4. Establish an amount of $8,500.00 to cover the cost of unforeseen work. 5. Approve Budget Amendment No. i recognizing an additional $6,320 in State of California Department of Parks and Recreation 2002 Resources -Bond Act Grant funding and appropriating $6,320 to Account No. 7251-Cl 002023 DISCUSSION The Carroll Beek Community Center, located at 115 Agate Avenue serves as a community center for Balboa Island. The facility was originally built in 1980 and functioned for those thirty years without a major rehabilitation. The facility hosts many events and activities including barbecues, classes, community meetings, and child day care. The work necessary to complete this contract consists of replacing doors and windows, skylights, cabinets, countertops, sinks, exterior and interior lighting fixtures and the associated wiring, rain gutters, and flooring, installing acoustical panels, and painting various surfaces. Two additive bid items were included in the bid. The first item would add up- lighting to the community room to brighten the room and give a softer, more indirect light. The second item would tint the tall, south -east facing windows in the Subject: Carroll Beek Community Center Improvements —Award of Contract 4507 October 26, 2010 Page 2 center to ameliorate the harsh afternoon glare and diminish the heat gain in the room on the sunniest days. At 10:00 A.M. on September 22, 2010 the City Clerk opened and read the following two bids for this project: BIDDER TOTAL BID AMOUNT Low A2Z Construction, Inc. $70,000.00 2 Pointer Enterprises $78,440.00 3 Unique Performance Construction $120,500.00 4 Vuoso Construction Co. $133,126.00 Due to the favorable bids received, two additive bid items are being recommended for inclusion in this contract. These two items bring the total bid price from Pointer Enterprises to $84,635, still below the Engineer's Estimate of $85,500. The apparent low bidder, A2Z Construction, Inc., has recently worked for the City (dba MJ Contractors, Inc.) on C -3913 Little Corona Restroom Rehabilitation. During the previous project, the Contractor was unable to satisfactorily complete the work, or work with City Staff in a productive manner. City Staff had to devote extensive time and effort to training the Contractor's employees on how to construct various aspects of the job. The Contractor was not consistently at the job site and had to be reminded that they were to be at the site and working. The Contractor also took a combative stance with Staff and often argued with Inspectors while refusing to perform the work as directed. As a result of Contractor delays, the project was finished substantially behind schedule. Based on the previous performance of this Contractor, Staff recommends finding A2Z Construction a non - responsible bidder and awarding to the second low bidder, Pointer Enterprises. The Pointer Enterprise's bid amount (not including the additive items) is 9% lower than the Engineer's Estimate of $85,500. The low bidder, Pointer Enterprises, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of Pointer Enterprises' references indicates satisfactory completion of similar projects for other public agencies. Pursuant to the Contract Specifications, the Contractor will have 25 consecutive working days to complete the work. ENVIRONMENTAL REVIEW This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (a) of the CEQA Guidelines. This exemption covers the minor alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Subject: Carroll Beek Community Center Improvements —Award of Contract 4507 October 26, 2010 Page 3 PUBLIC NOTICE The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work, City - prepared notices will be distributed by the Contractor to residents adjacent to the work area. FUNDING AVAILABILITY Sufficient funds will be available in the following account for the project. Account Description Carroll Beek Improvements Carroll Beek Improvements Facilities Maintenance and Repair Proposed uses are as follows: Vendor Pointer Enterprises Pointer Enterprises Various Prepared by: Tom Sandefur Associate Civil Engineer Attachments: Project Location Map Account Number Amount 7011- C1002023 $ 20,000.00 7251- C1002023 $ 66,320.00 4390 -8040 $ 7,815.00 Total: $ 94,135.00 Purpose Amount Construction Contract $ 84,635.00 Construction Contingency $ 8,500.00 Construction Support, Printing $ 1,000.00 and Incidentals Total: $ 94,135.00 Submitted by: G. Badum orks Director LOCATION MAP CARROLL BEEK COMMUNITY CENTER IMPROVEMENTS CONTRACT NO. 4507 PvgN�g gP �g�P c� 0 pgRkq VF N �? m Zm Q J� � � W Q j �J PROJECT LOCATION -_ City of Newport Beach NO. BA- 11BA -013 BUDGETAMENDMENT 2010 -11 AMOUNT:1 $6,320.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to regonize additional 2002 Resources Bond Act grant funding for Carroll Beek Community Center Improvements. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 250 48401 Contributions Fund - RZH Block Grant 2002 EXPENDITURE APPROPRIATIONS (3603) Amount Debit Credit $6,320.00 $6,320.00 Automatic System Entry. rA Signed: ,ip 17. 13.) Q �R Financial Appro Administrative Services Director Date Signed: � &- tL-1 „ 10-115-10 Admini tr ive Approval: City NVkger Date Signed: City Council Approval: City Clerk Date Description Division Number 7251 Contributions Account Number C1002023 Carroll Beek Community Center Improvements Division Number Account Number Division Number Account Number Division Number Account Number Amount Debit Credit $6,320.00 $6,320.00 Automatic System Entry. rA Signed: ,ip 17. 13.) Q �R Financial Appro Administrative Services Director Date Signed: � &- tL-1 „ 10-115-10 Admini tr ive Approval: City NVkger Date Signed: City Council Approval: City Clerk Date