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Home My WebLink About13 - Human Services Grants for 2010-2011CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 October 26, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Dave Kiff, City Manager and Kim Rieff, Department Assistant 949 - 644 -3000 or dkiff @newportbeachca.gov SUBJECT: Human Services Grants for 2010 -2011 ISSUE: Should the City of Newport Beach award a number of Human Services Grants to several agencies that serve residents of Newport Beach? RECOMMENDATION: Authorize the allocation of $25,000 in Human Services Grants in the following manner: Youth Employment Services (Harbor Area) $ 5,000 Serving People in Need (SPIN) 3,500 Orange County Council on Aging 4,500 Advocates for Grandparent - Grandchild Connection 4,000 Central Coast YMCA 5,000 Newport Harbor High School 3,000 $25,000 DISCUSSION: The adopted City Budget and City Council Policy A -12 ( "Discretionary Grants" -- shown in full in Attachment A) set aside $25,000 (Account #0110 -8254) to provide financial assistance to organizations providing services to local residents. The operative section of the Policy reads as follows: Human Services Grants shall be expended from the General Fund in the amount of $25,000 each fiscal year. The City Manager's Office shall review all requests for Human Services Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Human Services Grant award proposals to the City Council, the City Manager shall show which entities, if Human Services Grants for 2010 -2011 October 26, 2010 Page 2 any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Human Services Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. In August 2010, we sent letters notifying seven groups of the Council's intent to award the Human Services Grants. The City received requests from six of these agencies. While copies of all the completed applications (and audited financial statements) are on file in the City Manager's office, Attachment B is a brief summary of the grant applicants, their client bases, the intended uses of the grants, the amount requested by the applicants and the amount which we recommend be allocated. In the past, the City Council has asked that we attempt to avoid duplicating Human Services Grant awards with social services grants awarded under the Community Development Block Grant (CDBG) program. Only one group — SPIN — is proposed to receive both a CDBG grant and a Human Services Grant. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item may be noticed according to the Brown Act (72 hours in advance of the public meeting at which the City Council considers the item). Funding Availability: Available within Account #0110 -8254. Prepared by: Submitted by: Kim Rieff, Departmq6ttAssistant Dave Kiff, City Man ger Attachments: Attachment A -- Council Policy A -12 Attachment B -- FY 2010 -11 Recommended Funding Levels Attachment A DISCRETIONARY GRANTS It shall be the policy of the City Council that the City's budget specifically allow the City Council to, at any time during the year, direct revenue towards worthy projects or programs which the Council deems beneficial to Newport Beach's quality of life. The Council notes that it has at least three tools at its discretion to assist non - profit agencies, community groups, community events, or enhancement projects within the City. These tools are: A. Federal Community Development Block Grant (CDBG) Social Service Funds; B. Human Services Grants from the General Fund; and C. the "District Discretionary Grant Account" from the General Fund. These funds shall be provided for in the following manner: Community Development Block Grant Social Services funds shall be allocated according to standards set by the federal government and appropriated at least once each year. The level of funding offered for Social Services in Newport Beach shall be based upon federal formulas and the specific amount of CDBG revenue allocated to the City in any one fiscal year. The Planning Department shall administer these funds after City Council approval of the funds' expenditure. Human Services Grants shall be expended from the General Fund in the amount of $25,000 each fiscal year. The City Manager's Office shall review all requests for Human Services Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Human Services Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Human Services Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. District Discretionary Grant Account. At the start of the fiscal year, the City Manager shall provide for an account within the City Council's Budget division known as the District Discretionary Grant Account. The City Council shall set the level of this Account during the budget process preceding the June adoption of the City's budget. The total amount appropriated to the Account shall be divided by seven and each Council member shall have, at his or her discretion, the ability to allocate up to one - seventh of the Account to a use, project, or community entity that benefits the City as a whole or the Council Member's district specifically. Any expenditure from this Account must have an identifiable public benefit. Any proposal for an expenditure from this Fund shall be provided to the City Council during regular Council meetings via a verbal report from a Council member or via a brief "receive and file" agenda item. Any verbal or written report shall identify the public benefit associated with the proposed expenditure At the conclusion of the fiscal year in which the District Discretionary Grant Account received appropriation, all unencumbered funds in the Account shall be deposited in the City's General Fund Reserve Account. Adopted - July 8, 1985 Amended - October 28, 1991 Amended -January 24, 1994 Amended - May 22, 2001 Formerly F -22 FY 2010 -2011 HUMAN SERVICES GRANTS Attachment B Newport Beach City Coura ll- October 26, 21110 Grant Applicant Contact Procifity Client Base - Total # of Clients (Mended Use of Grant Preemployment skills training, job Grant grandest # of Newport Beach Luist HIS Recommended in FY 2010 Did this Agency receive a grant this yearl? Youth Employment Services of the Harbor 1 Kathy u Vernet y Costa Mesa Vou[M1 ages 14 -22 g 1,000 and job placement 200 -based Area 949/642 -04]4 via funding viafuntling l/4 ofa "job developeP $5.000 youth and and 60 p ort- 55,000 $5.000 No No position. mNew Eased employers 2 Serving People In Need (SPIN) Jean Wegener Costa Mesa Neatly families, homeless Housing= 41; 16. 000 Transitional Housing assistance 1l families — assistance 714951-1101 persons, more. meals to homeless and counseling Not specified with rent 61 families— $5,000 $3500 Nc yes received Faotl $13,059 Fund,,, for the Caunnl'a 3 Orange County Council on Aging Cheryl Maronk Santa Ana Seniors 55, antl their The "300,000fari s Cmbudspem n program (assisting 's2. Care Management 714/4790107 families living in OC' the County goldenly Not specified pmvibad services tip 10 $5,000 $4,500 No No residents of long -term care NB Residents facilities) 4 Advocates for Grandparent- Grandchild Susan Huffman Newport Suppoq coupon., informabrn Connection (949) 640 -0399 Beach Grandparents 590 refernals to grandparents with Notspecfied 590 $3,500 $4,000 No No visitation issues 5 Central Orange Coast YMCA Adanna Vanez Newport Residents of NB, Irvine, Fitness class assistance for (949)]32 -361] Beach Fountain Valley, Costs 543 seniors, swim lessons, Health and Not specified 130 $4.500 $5,000 No No Mesa Wellness Programs 6 Newport Habor High School Apol Hallowell Newport Beach NHHS Stutlents 50 -75 Support for NHHS AS PE clothes, workbooks, lab tees and Not specified 5095 More $2,000 $3,000 Na No Note: The City sponsored the Race for the Cure this year. TOTAL= $25,000