HomeMy WebLinkAbout05 - Printing Services for Navigator & Summer Camps BrochuresCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. a
(November 9, 2010)
TO: HONORABLE MAYOR & MEMBERS OF THE CITY COUNCIL
FROM: Recreation & Senior Services Department
Laura Detweiler, Director
949 - 644 -3157, Idetweiler0mewportbeachca.go v
Matt Lohr, Recreation Manager
949 - 644 -3164, mlohr(a)newportbeachca.aov
SUBJECT: PRINTING SERVICES FOR THE NEWPORT NAVIGATOR & SUMMER
CAMPS BROCHURES
ISSUE
Staff is requesting award of printing services for the Newport Navigator and Summer Camps
brochures for one year with an optional three year extension.
RECOMMENDATION,
1. Award printing services for the Newport Navigator & Summer Camp brochures to Trend
Offset Printing Services, Inc. ( "Trend "),
2. Authorize the City Manager or designee to award up to three (3) additional years of printing
services for the Newport Navigator & Summer Camp brochures to Trend with annual price
increases based on Consumer Price Index (CPI) and /or paper costs.
DISCUSSION
The Newport Navigator and Summer Camp Brochures are the Recreation & Senior Services
Department's key marketing pieces in delivering current program and service information to our
residents and are essential to achieving yearly revenue projections in return. A Request for
Proposals (RFP) was published for services to print the Newport Navigator (quarterly) &
Summer Camps (one time) brochures per calendar year. A total of three companies responded
and met the criteria of the RFP with Trend as the lowest bidder. Results of the bid process
included the following:
Company Total Bid Price Rank
Trend Offset Printing Services, Inc. $125,786.87 Low
San Diequito Printers $134,387.43 2
Nielsen Digital Media Group $173,238.44 3
The City has used Trend for the past six out of seven years for printing the Newport Navigator.
The Recreation & Senior Services Department brochure printing needs have been well served
with Trend's quality of printing, attention to detail, customer service, and overall turnaround time.
The past history of quality work product and low bid pricing is the basis for this recommendation.
PRINTING SERVICES FOR THE NEWPORT NAVIGATOR & SUMMER CAMP BROCHURES
Page 2
ENVIRONMENTAL REVIEW
The City Council's approval of this Agenda item does not require environmental review.
PUBLIC NOTICE
The agenda item was noticed according to The Brown Act (72 hours in advance of the meeting
at which the City Council considers the item).
FUNDING AVAILABILITY
The Newport Navigator & Summer Camps brochures are appropriated in the FY 2010111
Budget as follows:
Budget Number Justification Amount
4330 -8207 Summer Camps Brochure Printing $16,019.15
4510 -8127 Newport Navigator Brochure Printing $109,766.92
Submitted by:
s
L
a 4 ira Detweiler
R reation & Senior Services Director
Attachment: Recapitulation for Printing Services of the Newport Navigator & Summer Camps
Brochures
Z
RECAPITULATION FOR
Printing Services: Newport Navigator and Summer Special Brochures
RFP No. 8 -17
Purchase Order No.
Quotes were received from three (3) firms that provide the specified printing services
3
The results are shown below:.
Trend Offset
Son'.Dleguito
Nielson Digital
Printing
Printers
'Media .Group -
Ryon S lmm
'che.aekar
MaKhew. NiWw.
.Item
Quantity
Newport Navigator
60,000
$26,493.13
$28,016.04
$35,848.31
Winter 2011: Edition
Newport' Navigator
50;000
$27;026:43
$29,233.35
$38,496.74
Spring 2011 Edition:
Newport Navigator
51,000
$30,220:93
$32,697;81
$42;527110
Summer 2011 Edition
Newport Navigator
60;000
:$27,026.43
$29,233.36
$38,416:74
F511201'1 Edition
'Summer Special Brochure
30,000
$18;018:95
$162Q6.88.
$18,029:56
SuhTotal
$125,786.87
$194,367.43
$173;238:44
Tax
Included
Included:
'Included.
Total
$126,786:87
$134,3S7.4 $$173;238:44
Rank.
LOWEST
':Second Lowest
Third Lowest
Difference
LOWEST
$8,600,56
$47,461.57
3