HomeMy WebLinkAbout03 - OASIS Senior Center Audio & Visual SystemsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 3
December 6, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3316 or pauscher@newportbeachca.gov
SUBJECT: OASIS SENIOR CENTER AUDIO & VISUAL SYSTEMS -COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 4414
ISSUE
Staff requests approval to accept the OASIS Audio and Visual Systems, Contract No.
4414, as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Total Contract
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$241,562.00
$240,453.84
Contract
-0.5%
Plus 10%
'The Contractor, Cibola Systems, was instructed to complete work in concert with the
General Contractor's schedule. All scheduling benchmarks needed for audio and
visual systems' operation were met by the contractor.
OASIS Senior Center Audio & Visual Systems
Completion and Acceptance of Contract No. 4414
December 6, 2010
Page 2
On January 12, 2010, City Council authorized the award of OASIS Senior Center Audio
& Visual Systems contract to Cibola Systems ( Cibola) at a contract cost of $241,562.00.
The contract included furnishing and installing a majority of the audio and visual system
at the OASIS Senior Center which included televisions, amplifiers, microphones,
audio /visual input carts, projectors, control panels, and training staff.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$241,562.00
Actual cost of bid items constructed:
$239,204.50
Change Orders
$1,249.34
Final contract cost:
$240,453.84
A summary of the project schedule is as follows:
Estimate Completion Date per July 2010 Schedule October 10, 2010
Project Award for Construction January 12, 2010
Actual Construction Completion date: October 21, 2010
The final overall construction cost, including four change orders, was 0.5 percent below
the original bid amount. The change orders are detailed below:
Item No.
Description
Amount
1
Exchan e 65" plasma for 60" LCD televisions
-$6,438.00
2
Furnish /install 46" LCD and install City owned television
3,799.34
3
Furnish /install two computers for digital signs
1,392.00
4
Furnish /install smaller amplifier in exercise room
2,496.00
Total Project Change Orders
$ 1,249.34
ENVIRONMENTAL REVIEW
On December 9, 2009, the City Council approved Mitigated Negative Declaration
ND2008 -002 for the New OASIS Senior Center and the temporary trailer complex
constructed in the parking lot off 5th Street across from the site.
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction notices were distributed by the
contractor to the nearby residents advising them of the work.
OASIS Senior Center Audio & Visual Systems
Completion and Acceptance of Contract No. 4414
December %, 2010
Page 3
Total Proiect Cost
Total project expenses, including incidentals, are summarized as follow:
Construction $240,453.84
Incidentals 436.87
Total Proiect Cost $240,890.71
FUNDING AVAILABILITY
Funds for the construction contract were expended from the following accounts
Account Description Account Number Amount
OASIS Senior Center Rebuild 7453- C1002007 $ 240,453.84
Total Construction Cost $ 240,453.84
Prepared by:
Ectvt��
—
Peter Tauscher
Junior Engineer
Attachment: Location Map
Submitted by:
JKen G. Badum
lic Works Director