HomeMy WebLinkAbout12 - Amendment to the Cooperative Agreement for Mooring Management Services in Newport Harbor for Six MonthsCITY OF
NEWPORT BEACH
- City Council Staff Report
June 9, 2015
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Chris Miller, Harbor Manager
PHONE: (949) 644 -3043
TITLE: Approve Amendment No. One to the Cooperative Agreement Between the County of
Orange and the City of Newport Beach for Mooring Management Services in
Newport Harbor for Six Months, and Direct Staff to Issue an RFP for Mooring
Management Services
ABSTRACT:
On June 29, 2010, the City of Newport Beach and the County of Orange entered into a five year
cooperative agreement for the Orange County Sheriff's Department, Harbor Patrol to manage the moorings
on City Tidelands. Upon reviewing the County's proposal for the next five -year amendment, staff is
recommending a six month extension with the County, and during that time, issue an RFP to both private
and public entities for mooring management services.
RECOMMENDATION:
a) Approve a six month extension to the Cooperative Agreement between the County of Orange and the
City of Newport Beach for Mooring Management Services in Newport Harbor for $158,050.00; and
b) Direct staff to issue an RFP to both private and public entities for mooring management services, and
to return to the City Council with a recommended path forward.
FUNDING REQUIREMENTS:
The Fiscal Year 15/16 adopted budget includes sufficient funding to execute the six month extension to the
Cooperative Agreement.
DISCUSSION:
The purpose of the Mooring Management Services Agreement is to establish and define the responsibilities
of the City and a mooring management services provider in conjunction with the mooring of vessels over
City Tidelands. Currently, the City permits approximately 1,229 public moorings (consisting of 439 onshore
moorings and 790 offshore moorings) with the County permitting approximately 25 offshore moorings over
County Tidelands.
12 -1
On February 21, 1989, the City and County entered into a Joint Powers Agreement for mooring
management services by the Sheriff's Department Harbor Patrol. This agreement was subsequently
amended several times until it expired on December 31, 2008, when the rate was approximately $110,000
per year.
In 2009, the agreement was extended through the calendar year for $110,000. However, in mid -2009, the
County submitted a proposal for a new five -year contract for $264,000 per year representing an increase of
$154,000. Because of this significant increase in cost, and because the City had not explored the market
for mooring management services, the City determined it was appropriate to solicit proposals from both
private and public entities.
Ultimately, the City Council decided to enter into a cooperative agreement with the County whose rates
were higher than other entities. The current five -year agreement expires in June 2015 and may be
renewed up to twenty years, for periods of no more than five years each, by mutual agreement of the
Parties. The City's escalated payments to the County for the previous five years were:
FY 2010 -11 $180,000
FY 2011 -12 $207,500
FY 2012 -13 $235,000
FY 2013 -14 $262,500
FY 2014 -15 $290,000
On April 17, 2015, the County submitted a proposal (Exhibit A) for the next five year amendment with the
following escalated payment schedule:
April 17, 2015 Proposal No. 1
FY 2015 -16 $375,330
FY 2016 -17 $387,100
FY 2017 -18 $398,507
FY 2018 -19 $409,414
FY 2019 -20 $419,414
After reviewing the proposal and costs associated, staff requested the County resubmit with an emphasis
on price reduction. On May 15, 2015, the County submitted a revised proposal (Exhibit B) with the
following escalated payment schedule:
May 15, 2015 Proposal No. 2
FY 2015 -16 $316,100
FY 2016 -17 $336,647
FY 2017 -18 $358,529
12 -2
FY 2018 -19 $381,833
FY 2019 -20 $404,622
Over ten years (from FY 2010 -11 to 2019 - 2020), the increase will have been from $180,000 /year to
$404,662 per year - a 224% increase.
Due to the significant increase in cost, staff is recommending the City enter into a six month amendment
with the County for mooring management services, and at the same time, solicit proposals from both
private and public entities for the same services.
As part of the solicitation for proposals to provide mooring management services, staff would also like to
explore options to bundle other related and compatible services into the work scope such as operating and
servicing rental slips at the new Marina Park visitor - servicing marina, sea lion abatement, and harbor -wide
trash and debris removal. These additional services may augment daily or seasonal job duties.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find the approval of this ordinance and Council Policy exempt from the
California Environmental Quality Act ( "CEQA ") pursuant to
Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical
change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly. Alternatively, the City Council finds
the approval of this ordinance is not a project under CEQA Regulation Section 15061(b)(3) because it has
no potential for causing a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - County Proposal Dated April 17, 2015
Attachment B - County Proposal Dated May 15, 2015
Attachment C - Amendment No. One between the County of Orange and the City of Newport Beach
12 -3
ATTACHMENT A
ORANGE COUNTY SHERIFF'S DEPARTMENT
EXTERNAL MEMO
TO: Ron Inouye, Real Property Agent OC Parks /Real Estate
k:
FROM: Director Noma M. Crook rf.
Financial /Administrative Services ' ision
DATE: April 17, 2015
RE: FY 2015 -16— FY 2019 -20 Mooring Administration Services Agreement
Attached are the Cost Recovery Summary, Cost Detail, and Summary of Assumptions documents for the
Mooring Administration Services Agreement. Cost for FY 2015 -16 is based on FY 2015 -16 CEO Budget
Instructions and FY 2016 -17 through FY 2019 -20 are based on 2014 Strategic Financial Plan Instructions.
Below is the total cost for the five fiscal years.
Fiscal Year
FY 2015 -16
FY 2016 -17
FY 2017 -18
FY 2018 -19
FY 2019 -20
Total Cost
$375,330
$387,100
$398,507
$409,414
$419,414
If you have any questions, please contact me at (714) 834 -6681 or Linh Vuong at (714) 834 -5460.
Attachment
c: Senior Director Brian Wayt, Administrative Services Command
Captain Virgoe, Homeland Security Division
Lieutenant Jansen, Harbor Patrol Bureau
Sharon Tabata, Assistant Director, Financial /Administrative Services Division
Linh Vuong, Cost/Audit Manager, Financial /Administrative Services Division
Quyen Tran, Accountant Auditor II, Financial /Administrative Services Division
Page 1 of 1
12 -4
HARBOR PATROL
MOORING ACTIVITIES
FY 201 5.16 Thru FY 2019-20
SUMMARY OF ASSUMPTIONS
I. DIRECT COSTS
A. Salaries and Benefits
1. Salaries and Wages
- FY 2015-16 Salaries represent top step for the Deputy Sherifff II (DSII) and Unit average rate for the Office Technician and
Radio Dispatcher. Hourly rate for DSII reflects the salary Increase based on the new AOCDS agreement.
- FY 2016 -17 thru FY 2019 -20 salaries projected 2% growth factor each year per 2014 Strategic Financial Plan (SFP).
Instructions.
- Dive Team Assignment Pay Is not included In study.
- Overtime (OT) and Premlum Pay hours such as On -Call Pay (OC), Night Shift Differential (PM),
Training Officer Assignment Pay (TO), Bilingual Pay (BL), and Water Craft Differential Pay (WC)
based on actual statistic from January - December 2014 for all five years.
2. Benefits
- FY 2015 -16 benefit rates are based on FY 2015 -16 CEO Budget Instructions.
- FY 2016 -17 thru FY 2019 -20 benefit rates are based on 2014 SFP Instructions.
B. Services and Supplies
- S &S costs are based on FY 2015 -16 Requested Budget
- FY 2016 -17 thru FY 2019 -20 S &S are based on the previous fiscal year plus 2014 SFP Consumer Price Index rate.
- Transportation costs allocation includes:
*Vehicle usage cost which is based on CY 2014 miles driveri times FY 2015 -16 mlleage rates.
* Fire and Patrol Boat rate is based on the current FY 2014 -15 rate. '
IL INDIRECT (Overhead) COSTS
- CW CAP and Dept OH are based on FY 2018 -14 indirect cost rate prepared by Auditor Controller.
- Division OH includes personnel costs for the Captain, and maintenance shop staff.
- Training OH includes swom training, patrol training and bullet proof vest costs.
III. MOORING ACTIVITIES STATISTIC
- Mooring activities statistic is provided by Harbor Patrol Sergeant on 4/2115. The statistic is based on actual activities in
March 2015 and is projected for a full year in the cost study.
12 -5
ORANGE COUNTY SHERIFF'S DEPARTMENT
MOORING ADMINISTRATION SERVICES AGREEMENT
COST RECOVERY SUMMARY
FY 2015 -16
SERVICE PROVIDED BY
ANNUAL HOURS
COST RECOVERY RATE
TOTAL COST
Office Technician
3,383.25
43.60
$147,510
Radio Dispatcher
331.50
65.44
$21,693
Deputy Sheriff II
1,383.07
135.52
$187,434
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
55.636
FY 2016 -17
SERVICE PROVIDED BY
ANNUAL HOURS
COST RECOVERY RATE
TOTAL COST
Office Technician
3,383.25
45.31
$153,295
Radio Dispatcher
331.50
67.60
$22,409
Deputy Sheriff II
1,383.07
139.33
$192,703
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5,636
Total Cost
$387,100
FY 2017 -18
SERVICE PROVIDED BY
ANNUAL HOURS
COST RECOVERY RATE
TOTAL COST
Office Technician
3,383.25
46.99
$158,979
Radio Dispatcher
331.50
69.76
$23,125
Deputy Sheriff II
1,383.07
142.95
$197,710
Patrol Boat
498.55
2619
$13,057
Fire Boat
172.51
32.67
$5,636
Total Cost
$398,507
FY 2018 -19
SERVICE PROVIDED BY
ANNUAL HOURS
COST RECOVERY RATE
TOTAL COST
Office Technician
3,383.25
48.73
$164,866
Radio Dispatcher
331.50
71.93
$23,845
Deputy Sheriff It
1,383.07
146.06
$202,011
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
55.636
FY 2019 -20
SERVICE PROVIDED BY
ANNUAL HOURS
COST RECOVERY RATE
TOTAL COST
Office Techniclan
3,383.25
50.14
$169,650
Radio Dispatcher
331.50
73.80
$24,463
Deputy Sheriff II
1,383.07
149.38
$206,608
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5,636
Total Cost
\ \flnenCed6 \co5t$ \Cost Studies \Newport Harbor - Mooring Service\
Mooring 5 years Summary
Summary FYIS -16 - FY19-20
4/17/2015
12 -6
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL
FY 2015.16
Nate: PSN Arn al hove = FrE%
Aftnoa-sSlmstMCoel Sludles\Newpg4 Harbor- Moodng ServiosWr 16- 18- 14ARBOR - MOORING ACTIVITY (Cost Breakdown)
MOORING BILLING Lost Breakdown
Prepm b/: 0Tran
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APPMW by.
Printed: 0172/15
12 -7
(a)
(b)
(C)
(d)
(e)
(f)
(a)-(b)
(e)Hd)
Job Description
Position Title
Rate
Hairs
FTE
Solarise
Benefit
Toil SBEB
S&S
Total Dl rect Cost
OH Cost
Total
Front Office
Offce Technician
$ 43.60
3,383.25
1.61
$ 75,063.26
$ 39,012.62
$ 114,075.68
$ 24,888.72
$ 138,964.60
$ 8,545.36
$ 147,509.96
Dispatch
Dispatcher
$ 65.44
331 -50
0.16
12,531.42
5,524.53
18,055.95
2,438.81
20,494.76
1,198.61
21,693.36
Patrol Boat
DSII
$ 135.52
336.05
0.16
24,526.43
17,451.20
41,977.63
2,899.55
44,877.18
8,274.09
53,151.27
Fire Boat
DS11
$ 135.52
345.02
0.17
24,176.35
17,202.10
41,378.45
2,858.16
44,236.61
8,155.99
52,392.60
Mooring Office
Mooring DSII
$ 135.52
702.00
0.34
46,413.40
33.024.35
79.437.75
5.467.06
84,924.81
15,657.74
10 .582.56
5,097.82
2.43
$ 294,925.66
$ 333,497.97
$ 41,831.79
$ 375,329.75
Nate: PSN Arn al hove = FrE%
Aftnoa-sSlmstMCoel Sludles\Newpg4 Harbor- Moodng ServiosWr 16- 18- 14ARBOR - MOORING ACTIVITY (Cost Breakdown)
MOORING BILLING Lost Breakdown
Prepm b/: 0Tran
Raviewdd by.
APPMW by.
Printed: 0172/15
12 -7
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL
FY 2016 -17
Nda PSN Annual houm = P Er
Wnance- s84wstSlCosl SYudiealNev port Harbor. Mooring SemimWY 16 -17- HARBOR - MOORING ACTIVITY cast a0maled
MOORNG BILLING -Cost Break (Yrl)
Prepared by. OTrM
ReN ed by:_L_1
Approved bY: Q[
Pibimd:41172016
12 -8
(a)
(b)
(c)
(d)
(a)
(1)
(a)-(b)
(cH(d)
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total SSEB
s8S
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$ 45.31
3,383.25
1.62
$ 76,969.66
$ 42,257.43
$ 119,227.09
$ 25,307.55
$ 144,534.64
$ 8,760.84
$ 153,295.48
Dispatch
Dispatcher
$ 67.60
331.50
0 -16
12,830.70
5,871.53
18,702.23
2,479.65
21,181.88
1,227.52
22,409.40
Patrol Boat
DSII
$ 139.33
336.05
0.16
25,019.08
18,000.18
43,019.26
2,936.70
45,955.96
8,475.58
54,431.52
Fire Boat
DSII
$ 139.33
345.02
0.17
24,685.89
17,760.47
42,446.36
2,897.59
45,343.95
8,362.69
53;70844
Mooring Office
Mooring DSII
$ 139.33
_ 702.00
0.34
47,461.58
34,146.63
81,609.21
5.570.96
87,179.17
16,078.27
103,257.44
5,097.82
2.44
$ 305,003.15
$ 344,195.60
S 42,904.88
$ 387,100.48
Nda PSN Annual houm = P Er
Wnance- s84wstSlCosl SYudiealNev port Harbor. Mooring SemimWY 16 -17- HARBOR - MOORING ACTIVITY cast a0maled
MOORNG BILLING -Cost Break (Yrl)
Prepared by. OTrM
ReN ed by:_L_1
Approved bY: Q[
Pibimd:41172016
12 -8
I
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL
FY 2017 -18
Note: PSN Anwal hoes= 176.
Ufineno&- McoadlCosi StudiesNNQM wt harbor- Mooring ServlcelFY 17.18- HARBOR - MOORING ACTIVITY c0st ealimated
MOONING BILLNG -Cost Break Y(2
Prep by. QTrae
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Approved by.
Printed: 41172015
12 -9
(a)
(b)
(c)
(d)
(e)
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IcH[dl
Job Description
Position Title
Rate
Hours
FTE
Salaries
Befit
Total S &EB
S&S
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$ 46.99
3,383.25
1.63
$ 78,923.78
$ 45,126.95
$ 124,050.74
$ 25,844.92
$ 149,895.66
$ 9,083.94
$ 158,979.60
Dispatch
Dispatcher
$ 69.76
331.50
0.16
13,140.33
6,185.03
19,325.36
2,532.54
21,857.90
1,267.54
23,125.44
Paw Boat
DSII
$ 142.95
336.05
0.16
25,534.43
18,457.05
43,991.48
2,986.28
46,979.76
8,668.56
55,648.32
Fire Boat
DSII
$ 142.95
345.02
0.17
25,216.61
18,227.32
43,443.93
2,951.08
46,395.01
8,560.67
54,955.68
Mooring Office
Mooring DSII
$ 142.95
702.00
0.34
48,546.09
35,090.58
83,636.68
5,661.32
89,318.00
16,480.69
105,798.68
5,097.82
2.45
$ 314,448.19
$ 354,446:32
$ 44,061.40
$ 398,507.72
Note: PSN Anwal hoes= 176.
Ufineno&- McoadlCosi StudiesNNQM wt harbor- Mooring ServlcelFY 17.18- HARBOR - MOORING ACTIVITY c0st ealimated
MOONING BILLNG -Cost Break Y(2
Prep by. QTrae
Re�eead by:
Approved by.
Printed: 41172015
12 -9
HARBOR PATROL MOORING ACTPATIES
COST DETAIL
FY 2018 -19
Nola PSN Anmal boon =Frrs.
1lfinenceaeicasMCost StWiesWewpnrt Harbor - Mooring Servl eTY 18 -19- HARBOR - MOORING ACTIVITY eosi eadmaled
MOORNG BILLNG -Cost Break Yr3
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12 -10
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(b)
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(d)
(e)
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Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total SBEB
a&$
Total Direct Cost
OH Cost
Total
Front Offrce
Office Techniclan
$ 48.73
3,383.25
1.63
$ 80,836.57
$ 47,980.80
S 128,817.37
$ 26,761.18
$ 155,578.55
$ 9,287.45
$ 164,866.00
Dispatch
Dispatcher
$ 71.93
331.50
0.16
13,445.20
6,481.72
19,926.92
2.622.04
22,548.96
1,295.64
23,844.60
Patrol Boat
DSII
$ 146.06
336.05
0.16
26,024.87
18,735.47
44,760.34
3,084.63
47,844.97
8,848.03
56,693.00
Fire Boat
DSII
$ 146.06
345.02
0.17
25,720.04
18,516.02
44,236.06
3,048.50
47,284.56
8,744.39
56,028.95
Mooring Office
Mooring DSII
$ 146.06
702.00
0.34
49,568.87
35,684.94
85,253.81
5,875.22
91,129.03
16,852.60
107,981.63
5,097.82
2.45
$ 322,994.50
$ 364,386.07
$ 45,028.11
$ 409.414.18
Nola PSN Anmal boon =Frrs.
1lfinenceaeicasMCost StWiesWewpnrt Harbor - Mooring Servl eTY 18 -19- HARBOR - MOORING ACTIVITY eosi eadmaled
MOORNG BILLNG -Cost Break Yr3
Pmpmed fry: OTmn/
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APPWo d by:
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12 -10
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL
FY 2019 -20
Nata: PSN Annual helm = FM,
Repw o br. Oimn
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MOORNG eILLNG 1.'oal Break Yrd Rlnuw: 12-11
(a)
(b)
(s)
(d)
(e)
M
Job Description
Position Title
Rate
Cost Projection
Hours
FTE
Salarles
Benefit
LNRI
Total S &EB
5 &S
teHlal
Total Direcl Cos[
OH Coat
Total
Front Office
Office Technician
$ 50.14
$ 169,050.00
3,383.25
1.61
$ 82,672.16
$ 50,459.83
$ 133,131.99
$ 27,028.88
$ 160,160.87
$ 9,489.57
$ 189.850-4
Dispatch
Dispatcher
$ 73.80
$ 24,483.92
331.50
0.16
13,741.37
6,750.84
20,492.01
2,648.41
23,140.42
1,323.49
24,463.91
Patrol Boat
DSII
$ 149.38
$ 57,809.26
336.05
0.16
26,543.98
19,161.86
45,705.84
3,105.85
48,811.69
8,997.59
57,809.28
Fire Boat
DSII
$ 149.38
$ $7,176.22
345.02
0.16
28,253.31
18,952.02
45,205.33
3,071.84
48,277.17
8,899.06
57,176.23
Mooring Office
Mooring DSII
$ 149.38
$ 110,314.88
702.00
0.33
50,652.69
36,565.73
87,218.42
5,926.76
93,145.18
17,169.70
110,314.88
$ 419 ,414.29
5,097.82
2.43
$ 331,753.59
$ 373,535.33
$ 45,879.41
$ 419,414.74
Nata: PSN Annual helm = FM,
Repw o br. Oimn
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MOORNG eILLNG 1.'oal Break Yrd Rlnuw: 12-11
May 15, 2015
ATTACHMENT B
ORANGE COUNTY
SHERIFF'S DEPARTMENT
Mr. Chris Miller, Harbor Resources Manager
City of Newport Beach
829 Harbor Island Drive
Newport Beach, CA 92660
Dear Mr. Miller
SHERIFF- CORONER
SANDRA HUTCHENS
Attached are the Revised Cost Recovery Summary (Attachment A) and Cost Detail
(Attachment B -1 thru B -5) for the Mooring Administration Services Agreement. We also
included the cost breakdown schedules for the Services & Supplies (Attachment C) and
Equipment (Attachment D) components.
Please note there is an adjustment to the S &S cost due to the Transportation and Travel
category within the S &S component that was captured in the personnel and equipment cost.
This adjustment reduced the total program cost by $12,686 for FY 2015 -16. Also, we have
revised the Cost Detail schedule to separate the cost of the equipment from the personnel cost.
Below is the revised total Program cost for the five fiscal years.
Fiscal Year
FY 2015 -16
FY 2016 -17
FY 2017 -18
FY 2018 -19
FY 2019 -20
Total Cost
$362,644
$374,094
$385,063
$394,865
$404,622
The Sheriff Department would like to continue the cooperative agreement with Newport Beach
and maintain our partnership. In the effort to maintain this relationship and smooth the
increased cost, the Sheriff Department would like to propose the following costs for the next
five year agreement.
Fiscal Year
FY 2015 -16
FY 2016 -17
FY 2017 -18
FY 2018 -19
FY 2019 -20
Total Cost
$316,100
$336,647
$358,529
$381,833
$404,622
320 N. FLOWER STREET, SUITE 108, SANTA ANA, CA 92703 (714) 834 -6670
Integrity without compromise • Service above self • Professionalism in the performance of duty • Vigilance in safeguarding our community
12 -12
ORANGE COUNTY SHERIFF'S DEPARTMENT
If you have any questions, you may contact me at (714) 834 -6681 or Linh Vuong at (714)
834 -5460.
Sincerely,
"."Km N' iuy/c
Director Noma M. Crook
Financial/Administrative Services Division
Enclosures
c: Senior Director Brian Wayt, Administrative Services Command, OCSD
Captain Virgoe, Homeland Security Division, OCSD
Lieutenant Jansen, Harbor Patrol Bureau, Homeland Security Division, OCSD
Sharon Tabata, Assistant Director, Financial /Administrative Services Division, OCSD
Linh Vuong, Cost/Audit Manager, Financial /Administrative Services Division, OCSD
Quyen Tran, Accountant Auditor II, Financial /Administrative Services Division, OCSD
Shannon Levin, Harbor Resources Supervisor, City of Newport Beach
Ron Inouye, Real Property Agent III, OC Parks /Real Estate
320 N. FLOWER STREET, SUITE 108, SANTA ANA, CA 92703 (714) 834 -6670
Integrity without compromise • Senice above self • Professionalism in the performance of duty • Vigilance in safeguarding our community
12 -13
ORANGE COUNTY SHERIFF'S DEPARTMENT
MOORING ADMINISTRATION SERVICES AGREEMENT
COST RECOVERY SUMMARY - REVISED
FY 2015 -16
Attachment A
SERVICE PROVIDED BY
ANNUALHOURS
COST RECOVERY RATE
TOTALCOST
Office Technician
31383.25
41.22
$139,458
Radio Dispatcher
331.50
63.06
$20,904
Deputy Sheriff II
1,383.07
132.74
$183,589
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5,636
Cost
FY 2016 -17
SERVICE PROVIDED BY
ANNUALHOURS
COST RECOVERY RATE
TOTALCOST
Office Technician
31383.25
42.87
$145,040
Radio Dispatcher
331.50
65.16
$21,601
Deputy Sheriff II
1,383.07
136.48
$188,761
Patrol Boat
498.55
26.19
$13,057
Fire Boat
_ 172.51
32.67
$5,636
Cost
FY 2017 -18
SERVICE PROVIDED BY
ANNUALHOURS
COST RECOVERY RATE
TOTALCOST
Office Technician
31383.25
44.47
$150,453
Radio Dispatcher
331.50
67.23
$22,287
Deputy Sheriff II
1,383.07
140.00
$193,630
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5,636
Total Cost
$385,063
FY 2018 -19
SERVICE PROVIDED BY
ANNUALHOURS
COST RECOVERY RATE
TOTALCOST
Office Technician
3,383.25
46.00
$155,630
Radio Dispatcher
331.50
69.21
$22,943
Deputy Sheriff II
1,383.07
142.87
$197,599
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5.636
Cost
FY 2019 -20
SERVICE PROVIDED BY
ANNUALHOURS
COST RECOVERY RATE
TOTALCOST
Office Technician
3,383.25
47.37
$160,265
Radio Dispatcher
331.50
71.02
$23,543
Deputy Sheriff II
1,383.07
146.14
$202,122
Patrol Boat
498.55
26.19
$13,057
Fire Boat
172.51
32.67
$5,636
Total Cost $404,622
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
\ \finance- s6 \cort$ \Cost Studies \Newport Harbor - Mooring Service\
Mooring 5 years Summary - Revised 051215
Summary FY15 -16 - FY19 -20 5/14/2015
12 -14
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by QTran
Revleeed by:_
Wmn.e Moet$tC=StudieeWes dHarb,- Mppr'vgBervl,`CopyofFY I'll HARBOR - MOORING ACWnYSasrevised A,&M.6Y14/30+5 12-15
MOORING BILLING Cost Revlae0
Attachment B -1
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL - REVISED
FY 2015 -16
(a)
(b)
(c)
(d)
(a)
(fl
e+b
c+d
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total SB.EB
SSS
Total Direct Cost
OH Cost
Total
Front Office
Office Technician $
4122
3,353.25
1.61
$ 75,057.91
$ 39,009.84
$ 110.067.75
$ 16,845.78
$ 130,913.53 $
8,544.75
$ 139,458.28
Dispatch
Dispatcher $
63.06
331.50
0.16
12,530.91
5,524.00
16,054.91
1,650.70
19,705.61
1,198.56
20,904.17
Deputy Cost
DSII $
132.74
1,383.07
0.66
86,491.80
61,541.00
148,032.80
6,93717
154 970 57
28,618.80
183,589.37
Subtotal
5,097.82
2A3
174,080.62
106,074.84
280,155.46
25,434.25
305,589.71
38,362.11
343,951.82
Equipment
Patrol Boat $
26.19
498.55
13,057.20
Fire Boat $
32.67
172.51
5,63524
Grand Total
$ 362,644.26
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by QTran
Revleeed by:_
Wmn.e Moet$tC=StudieeWes dHarb,- Mppr'vgBervl,`CopyofFY I'll HARBOR - MOORING ACWnYSasrevised A,&M.6Y14/30+5 12-15
MOORING BILLING Cost Revlae0
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL - REVISED
FY 2016.17
Attachment B -2
Patrol Boat $ 26.19 498.55
Fire Boat $ 32.67 172.51
Grand Total
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
13,057.20
5,635.24
$ 374,094.41
Prepared by. OTren
Reviewed by:_
Uina�s6kost$ \Cost StudiesW Approved by.
evrywl Harbor - Mooring ServimlFY 76.77- HARBOR - MOORING ACTIVITY - Revised S&S
MOORING BILLNG -Cast Revised Printed: 51142015 12 -16
(a)
(b)
(c)
(d)
(e)
(f)
(e)(b)
(pp(d)
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total S &EB
S &S
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$ 42.87
3,383.25
1.62
$ 76,970.00
$ 42,256.00
$ 119,226.00
$ 17,053.00
$ 136,279.00
$ 8,760.40
$ 145,039.40
Dispatch
Dispatcher
$ 65.16
331.50
0.16
12,830.87
5,872.00
18,702.87
1,670.80
20,373.67
1,227.50
21,601.17
Deputy Cost
DS II
$ 136.48
1,383.07
0.66
88,578.10
63,728.30
152,306.40
7,022.00
159 328 40
29,433.00
188,761.40
Subtotal
5,097.82
2.44
$ 178,378.97
$ 111,856.30
$ 290,235.27
$ 25,745.80
$ 315,981.07
$ 39,420.90
$ 355,401.97
Equipment
Patrol Boat $ 26.19 498.55
Fire Boat $ 32.67 172.51
Grand Total
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
13,057.20
5,635.24
$ 374,094.41
Prepared by. OTren
Reviewed by:_
Uina�s6kost$ \Cost StudiesW Approved by.
evrywl Harbor - Mooring ServimlFY 76.77- HARBOR - MOORING ACTIVITY - Revised S&S
MOORING BILLNG -Cast Revised Printed: 51142015 12 -16
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL - REVISED
FY 2017 -18
Attachment B -3
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by. OT.
Reyie d by_
\ \finance -s6\ cost$ \Cost StudiesWmpart Harbor- Mouring Service Fy 17 -18- HARBOR - MOORING ACTIVITY -Re Iwd SaS P ..d 5/14rz075 12 -17
MOORNG BILLNG -Cost Revised
(a)
(b)
(c)
(d)
(e)
(�
fa1•(b)
(W(d)
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total SUB
S &S
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$
44.47
3,383.25
1.63
$ 78,933.82
$ 45,132.69
$ 124,066.52
$ 17,353.60
$ 141,420.12
$ 9,033.05
$ 150,453.17
Dispatch
Dispatcher
$
67.23
331.50
0.16
13,139.52
6,184.64
19,324.16
1,700.15
21,024.31
1,262.36
22,266.67
Deputy Cost
DSI I
$
140.00
1,383.07
0.66
90,723.57
65,577.73
156,301.30
714500
163 446 30
30,184.00
193,630.30
Subtotal
5,097.82
2.45
$ 182,796.91
$ 116,895.07
$ 299,691.98
$ 26,198.75
$ 325,890.73
$ 40,479.41
$ 366,370.14
Equipment
Patrol Boat
$
26.19
498.55
0.24
13,057.20
Fire Boat
$
32.67
172.51
0.08
5,635.24
Grand Total
$ 385,062.58
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by. OT.
Reyie d by_
\ \finance -s6\ cost$ \Cost StudiesWmpart Harbor- Mouring Service Fy 17 -18- HARBOR - MOORING ACTIVITY -Re Iwd SaS P ..d 5/14rz075 12 -17
MOORNG BILLNG -Cost Revised
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL - REVISED
FY 2018.19
Attachment B -4
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by: QTran
Reviewed by._
\\flnance- selrosMCost ShAdIwWl port Harbor -Mmring ServcWFY 1 &1& HARBOR - MOORING ACTIVITY Revised S &S Approved by:_
MOORNG BILLNG Lost Revised Wanted: 5/142015 12 -18
(a)
(b)
(c)
(d)
(e)
(fl
(0N)
(c) +(d)
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
Total S &EB
S &S
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$ 46.00
3,383.25
1.63
$ 80,831.91
$ 47,978.04
$ 128,809.94
$ 17,589.83
$ 146,399.77
$ 9,229.99
$ 155,629.76
Dispatch
Dispatcher
$ 69.21
331.50
016
13,446.60
6,482.40
19,929.00
1,723.72
21,652.72
1,290.20
22,942.92
Deputy Cost
DSII
$ 142.87
1,383.07
0.66
92,734.84
66,760.00
159,494.84
7,242.57
166,737.41
30,862.70
197,600.11
Subtotal
5,097.82
2.45
$ 187,013.35
$ 121,220.44
$ 308,233.78
$ 26,556.12
$ 334,789.90
$ 41,382.89
$ 376,172.79
Equipment
Patrol Boat
$ 26.19
498.55
13,057.20
Fire Boat
$ 32.67
172.51
5,635.24
Grand Total
$ 394,865.23
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by: QTran
Reviewed by._
\\flnance- selrosMCost ShAdIwWl port Harbor -Mmring ServcWFY 1 &1& HARBOR - MOORING ACTIVITY Revised S &S Approved by:_
MOORNG BILLNG Lost Revised Wanted: 5/142015 12 -18
HARBOR PATROL MOORING ACTIVITIES
COST DETAIL - REVISED
FY 2019.20
Attachment 13-5
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by. GTren
Reviemd by._
\lfinarx fficasMCost Sludiee%Mport Harbor- Mooring SeMceIFV 19- 20- HARBOR - MOORING ACTIVITY- Reviled S &S Appmved by:_
MOORNG BILLNG -Cast Revised Printed: 5114/2015 12 -19
(a)
(b)
(c)
(d)
(e)
(fl
Job Description
Position Title
Rate
Hours
FTE
Salaries
Benefit
(a)Mb)
Total S &EB
S &S
(c)*(d)
Total Direct Cost
OH Cost
Total
Front Office
Office Technician
$
47.37
3,383.25
1.61
$ 82,672.00
$ 50,459.70
$ 133,131.70
$ 17,700.69
$ 150,832.39
$ 9,433.05
$ 160,265.45
Dispatch
Dispatcher
$
71.02
331.50
0.16
13,741.18
6,751.00
20,492.18
1,734.40
22,226.58
1,318.00
23,544.58
Deputy Cost
DSII
$
146.14
1,383.07
0.66
94,867.00
68,483.88
163,350.88
7,286.90
170 637 78
31,481.00
202,118.78
Subtotal
5,097.82
2.43
$ 191,280.18
$ 125,694.58
$ 316,974.76
$ 26,721.99
$ 343,696.75
$ 42,232.05
$ 385,928.81
Equipment
Patrol Boat
$
26.19
498.55
13,057.02
Fire Boat
$
32.67
172.51
5,635.90
Grand Total
$ 404,621.73
Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding.
Prepared by. GTren
Reviemd by._
\lfinarx fficasMCost Sludiee%Mport Harbor- Mooring SeMceIFV 19- 20- HARBOR - MOORING ACTIVITY- Reviled S &S Appmved by:_
MOORNG BILLNG -Cast Revised Printed: 5114/2015 12 -19
Orange County Sheriff - Coroner Department
Harbor Patrol - Mooring Administration Services
Services and Supplies Detail
FY 2015 -16
FY 2015 -16
FY 2015 -16 Requested Budget S &S $ 354,300
Allocation Base (Total positions in Harbor Patrol) 63
S &S per person $ 5,624
Total Estimated Mooring Program FTE 2.43
13,665.86
Liability Insurance $ 4,274
Total Estimated Mooring Program FTE 2.43
10,385.82
Transportation* $ 1,367
Program Total S &S 25,418.43
Amount in the cost schedule 25,434.26
Rounding Difference (15.83)
*This is the cost for the usage of county vehicles.
Attachment C
\ \finance -s6 \cost$ \Cost Studies \Newport Harbor -Mooring Service \Mooring 5 years Summary
12 -20
SHERIFF - CORONER DEPARTMENT
HARBOR PATROL SERVICES
FY 2015 -16
EQUIPMENT COST
FIRE BOAT PATROL BOAT
Services and Supplies $ 302,018.00 201,345 100,673
# of Boats / 6 11
Annual Engine Hours / 1,849 554
S &S per Hour = 18.15 16.52
Hourly Depreciation + 14.52 9.67
Equipment Cost per Hour $ 32.67 $ 26.19
(1) The cost is based on FY 201415 Harbor Patrol Cost Apply Services & Supplies object 2600 Transportation and Travel. Allocation is
assuming 213 to fire boat and 1/3 to patrol boat as fire boat typically has 2 engines and patrol boat has one engine.
(2) Data is obtained from FY 1415 Harbor Cost Recovery Fees study- Allocation based on # of engines per boat
\ \finance-s6 \cost$ \Cost Sludles\Newport Harbor - Mooring Service\
Copy of FY 15 -16- HARBOR - MOORING ACTIVITY S &S revised
Equipment
Attachment D
REF.
(11
(2)
(2)
12 -21
ATTACHMENT C
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT BETWEEN
COUNTY OF ORANGE AND CITY OF NEWPORT BEACH
FOR MOORING MANAGEMENT SERVICES
IN NEWPORT HARBOR
THIS AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT ( "Amendment
No. 1") is made and entered into as of this first day of July, 2015 ( "Effective Date "), by
and between the County of Orange, a political subdivision of the State of California
(hereinafter "County') and the City of Newport Beach, a California municipal corporation
and charter city (hereinafter "City'). The County and City may individually be referred to
herein as a "Party" or collectively as the "Parties."
WITNESSETH:
WHEREAS, by Agreement No. OCP10 -010, dated June 29, 2010 ( "Agreement'),
County and City entered into a cooperative agreement for Mooring Management
Services in Newport Harbor and to work . cooperatively to identify service enhancements
and efficiencies in the management of moorings in Newport Harbor ( "Services ");
WHEREAS, City desires to enter into this Amendment No. 1 to extend the term
of the Agreement to December 31, 2015 and to increase the total compensation as a
result;
WHEREAS, County and City agree to amend "Article 2: Term" to reflect the term
extension; and
WHEREAS, County and City agree to amend the "Article 6: Compensation" to
reflect an increase in compensation;
NOW, THEREFORE, it is mutually understood and agreed by County and City
that Agreement No. OCP10 -010 is hereby amended in the following particulars only:
1. ARTICLE 2. TERM of the Agreement, the first .sentence is amended with the
following to extend the termination date, in accordance with the language set
forth therein: "This Agreement is hereby renewed in full force and effect for a
renewal term of six (6) months, from July 1, 2015 through and including
December 31, 201.5."
2. ARTICLE 6: COMPENSATION of the Agreement is amended with the
following to reflect additional compensation as a result of the term extension:
"City shall pay to County One Hundred Fifty Eight Thousand Fifty Dollars
12 -22
and 001100 ($1587050.00) for the Mooring Management Services provided
from July 1, 2015 through and including December 31, 2015. County shall
invoice City one - sixth of the applicable costs on a monthly basis. The
payment due date shall be thirty (30) days .after the beginning of each service
month. The compensation amount does not include special analysis of
mooring information that City may request of County. Additional costs for
such analysis of mooring information may be approved by the Parties' Project
managers (as defined in Section 7), and do not require an amendment to this
Agreement, up to Three Thousand Dollars and no /100 ($3,000.00)."
3. INTEGRATED CONTRACT: Except as expressly modified herein, all other
provisions, terms, and covenants set forth in the Agreement shall remain
unchanged and shall be in full force and effect.
This Amendment No. 1 shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1
to Agreement No. OCP10 -010 to be executed on the dates written below.
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Edward D. Selich
Mayor
ATTEST:
Date:
Bv:
Leilani I. Brown
City Clerk
12 -23
APPROVED AS TO FORM
CITY ATTORN�Y� OFFICE
Date: /L
By: (4-")
Aaron C. Ha uM ocshlIf
City Attorney
COUNTY OF ORANGE,
a political subdivision of the State of California
Date:
By:
Chairman, Board of Supervisors
Signed and certified that a copy of this document has been delivered to the Chairman of
the Board of Supervisors per G.C. Sec. 25103, Reso. 79 -1535
Attest:
Robin Stieler,
Interim Clerk of the Board of Supervisors of
County of Orange, California
APPROVED AS TO FORM:
Office of the County Counsel
Date:
Bv:
Deputy County Counsel
County of Orange, California
12 -24