HomeMy WebLinkAbout21 - Accept Check from the NBPLFCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 21
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CYNTHIA PIRTLE
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
cpirtle @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH PUBLIC LIBRARY FOUNDATION (NBPLF) AND
APPROPRIATE FUNDS FOR MAINTENANCE AND OPERATIONS
BUDGET FOR FY 2008109,
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $6,731 in Account No.
4090 -5893 (Library Foundation /NBPLF) and increase expenditure estimates by the
same amount in Division 4090 (Foundation) - 8012 (Programming) and 8260 (Library
Materials) respectively.
DISCUSSION:
The Newport Beach Public Library Foundation (NBPLF) has presented the Library with
a check representing the remainder of a $20,000 grant received by the NBPLF from The
Argyros Foundation to fund the Seasoned with Theatre program, the collaboration with
South Coast Repertory, to be held monthly at the Library throughout May 2009. The
Library will use the entire donation for the continued promotion and implementation of
this program.
4090- 8012 (Programming)
Refreshments, Library Staff, and Publicity
L $3,481.00
4090- 8260 (Library Materials)
Books for library and distribution
Total Amount of Check
S itted by:
thia Pirtle, Library Services Director
Attachments: Letter and copy of check for $6,731 from NBPLF
250.00
$6,731.00
You
are the
foundation
of the
library.
BOARD OF DIRECTORS
Stephen Minana
PRESIDENT
Margie Buckingham
David R. Carmichael
Constance Glenn
Gordon McAlpine
Karen McCulley
Carol Murrel
Patricia Neisser
Meredith Porter
Joyce Rosenblum
Jason Sher
Mary Jane Sterner
Tracy Keys
EXECUTIVE DIRECTOR
DIRECTORS EMERITUS
William G. Adams, Esq.
Betty & Don Adkinson
Ron Beale
Kimberly Dwan Bematz
Doug Cavanaugh
Jacquelyn B. Gillman
Mike Dreyfus
John E. Owan II, In Memory
Karen & Dan Evarts
Martha Fluor
Alison Baker Frenzel
Barbara Glabman
Susan Porter Hart
Ben Jackson, Jr.
Carolyn Klein
Lucille Kuehn
Daniel Livingston, Esq.
Tom & Marilyn Nielsen
Jackie Penney
Huth Poole
Lyman Porter
Frank M. Pasch, In Memory
Katherine Robertson
Gini Robins
James Rubel, Jr.
Deborah Sperbarg &
John 0. Strong, M.D.
Lawrence Spitz
Elizabeth & Jahn Starr
Bruce Stump
Lizanne Witte
November 17, 2008
Cynthia Pirtle
Library Services Director
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Dear Cynthia:
Please find a check in the amount of $6,731.00 from the Newport Beach Public
Library Foundation ( NBPLF). The gift represents the remainder of the $20,000
grant received by the NBPLF from The Argyros Foundation to fund the
Seasoned with Theatre Program, the collaboration with South Coast Repertory
(SCR).
Here is a summary of the budget for the program:
SCR instructors & guest speakers
9,400.00
SCR project coordinator
1,800.00
SCR general administrative costs
800.00
Books for the library
2,000.00
Books for distribution
1,250.00
Refreshments
1,000.00
Library Staff
1,500.00
Publicity (mailings, promotion)
2,250.00
TOTAL BUDGET
20,000.00
Disbursement to SCR: 12,000.00
Mail house expense for program publicity: 1,269.00
Remainder to disburse for project: 6,731.00
We will need an accounting of how the funds were utilized at the end of the
program in May 2009. Our grantor, The Argyros Foundation, requires it and we
will need it for our annual audit.
We will continue to promote the program to the greatest extent possible via the
Bookmark newsletter, e- blasts and other materials. Thank you!
Be Regards,
Tracy Ke
Executive Director
Newport Beach Public Library Foundation
CC: Susan Warren
1000 Avocado Avenue Newport Beach CA 92660
tel 949.717.3890 • fax 949.717.3882 • www.nbplfoundation.org
City of Newport Beach NO. BA- 09BA -028
BUDGET AMENDMENT
2008 -09 AMOUNT:
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to recognize a contribution from the Newport Beach
Public Library Foundation to fund the Seasoned with Theatre program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
4090 5893
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Newport Beach Library Foundation
Signed:
Signed:
Signed:
Approval: Administrptive Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$6,731.00
$3,481.00
$3,250.00
' Automatic
7/ 2
Date
Datod
Date
Description
Division
Number
4090
Library Foundation
Account
Number
8012
Programming
Division
Number
4090
Library Foundation
Account
Number
8260
Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Approval: Administrptive Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$6,731.00
$3,481.00
$3,250.00
' Automatic
7/ 2
Date
Datod
Date