HomeMy WebLinkAbout13 - Eastbluff Drive Street RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 -644 -3315 or atran @city.newport - beach.ca.us
SUBJECT: EASTBLUFF DRIVE STREET REHABILITATION — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3968
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On May 13, 2008, the City Council authorized the award of the Eastbluff Drive Street
Rehabilitation project to All American Asphalt. The contract provided for the removal
and reconstruction of deteriorated concrete sidewalks, curb and gutters, driveway
approaches, cross gutters and curb ramps. It also includes cold milling of existing
asphalt pavement, and overlaying the existing pavement section with asphalt concrete.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $1,069,069.00
Actual amount of bid items constructed: $968,754.24
Total amount of change orders: $7,835.07
Final contract cost: $976,589.31
The decrease in the actual amount of bid items constructed over the original bid
amount primarily resulted from a decrease in the amount of asphalt concrete needed.
The final overall construction cost including one change order was 8.7 percent below
Eastbluff Drive Street Rehabilitation
January 13, 2009
Page 2
the original bid amount. The one change order was for the installation of sod adjacent
to the median curb on Vista del Sol, A 90 -day maintenance phase was also included
with this change order.
A summary of the project schedule is as follows:
Estimated completion date per June '07 schedule: October 24, 2008
Project award for construction: May 13, 2008
Estimated completion date at award: September 4, 2008
Actual substantial construction completion date: August 29, 2008
The project was substantially completed ahead of schedule. The 90 -day maintenance
phase, which was added as part of the change order ended on November 24, 2008.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
$976,589.31
Engineering — DMS Consulting Engineers
$69,865.00
Material Testing — Harrington Geotechnical
$3,468.00
Inspections
$271.80
Incidentals
$438.52
Total Project Cost
$1,050,632.63
Funds for the construction contract were expended from the following accounts:
A_ ccount Description
Gas Tax
Measure M Turnback
Prepared by:
Andy Traff
Senior Civil Engineer
Account Number Amount
7181- C2002009 $902,100.31
7281- C5100019 1 $74,489.00
Total: $976,589.31
Submitted by:
KG. Badum
Works Director