HomeMy WebLinkAbout16 - Mariners Park Restroom ConstructionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Project Engineer
949 -644 -3340 or ftran @city.newport- beach.ca.us
SUBJECT: MARINERS PARK RESTROOM CONSTRUCTION - COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3992
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On May 13, 2008, the City Council authorized the award of Mariners Park Restroom
Construction to NILE Advanced Construction, Inc. Under this contract, NILE
constructed a new restroom building including 2 -in water service and other utilities,
sidewalks, hardscape, landscape, and fire hydrant relocation. The contract has now
been completed to the satisfaction of the Public Works Department. A summary of the
contract cost is shown in the following table:
Original bid amount: $543,000.00
Actual amount of bid items constructed: $543,000.00
Total amount of change orders: $ 2,500.00
Final contract cost: $545,500.00
One change order was needed for a special mold to expedite the concrete block order.
The final overall construction cost including this change order was less than one -half
percent over the original bid amount. Based on excellent City staff support of this
project, NILE constructed the pedestal for the dedication plaque at no charge to the
City.
Manners Park Restroom Construction - Completion and Acceptance of Contract No. 3992
January 13, 2009
Page 2
A summary of the project schedule is as follows:
Estimated completion date per June '07 schedule: April 3, 2009
Project award for construction: May 13, 2008
Estimated completion date at award: September 16, 2008
Actual substantial construction completion date: September 16, 2008
The schedule was advanced to accommodate the wishes of Council and the
community. This successful project was completed on schedule (including removal of
the temporary restroom, utilities and turf repair performed under a separate contract),
and was ready for the Mariners Park Renewal Ceremony on October 30, 2008.
Environmental Review:
This project was categorically exempt from the provisions of CEQA per Section
15301(c), since the project consists of making repairs to existing sidewalks and other
improvements that do not expand their current use. A Notice of Exemption was filed
with the County Clerk.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City- prepared construction informational notices were
distributed by the contractor to residents within
distributed ten days prior to the scheduled work.
hours before the work commenced.
Funding Availability:
the Work vicinity. The first notice was
The second notice was distributed 48
In addition to the primary construction contract, this project included for material testing,
printing and incidentals:
Construction $545,500.00
Design 34,398.50
Geotechnical & Material Testing 8,034.10
Construction Inspection 1,834.65
Printing and Incidentals 3,053.67
Total Project Cost $592,820.92
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund 7015- C5100909 $545,500.00
Total: $545,500.00
Mariners Park Restroom Construction - Completion and Acceptance of Contract No, 3992
January 13, 2009
Page 3
Prepared by: Subm
Frank Tranen G. Badum
Project Engineer lic Works Director