HomeMy WebLinkAbout17 - Pelican Hill Road North and Newport Coast DriveCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 -644 -3323 or ilee @city.newport- beach.ca.us
SUBJECT: PELICAN HILL ROAD NORTH & NEWPORT COAST DRIVE
SOUTHBOUND RIGHT -TURN IMPROVEMENTS —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3945
Recommendations:
Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On September 9, 2009, the City Council authorized the award of Pelican Hill Road
North & Newport Coast Drive Southbound Right -Turn Improvements to GMC
Engineering, Inc. The contract provided for a right -turn lane reconstruction, which also
included curb & gutter, storm drain, sidewalk, curb access ramps, traffic signal system
modification, median construction, retaining wall, landscaping and irrigation. The
contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $318,293.00
Actual cost of bid items constructed: $330,948.99
Total change orders: $13,356.98
Final contract cost: $344,305.97
Pelican Hill Rd. N & Newport Coast Dr. SB Rrr Improvements NOC — Contract No. 3945
January 13, 2009
Page 2
With regard to the contract bid items, the project entailed more over - excavation and
concrete work for the roadway, and extending the retaining wall beyond the originally
designed limits at an additional cost of $12,656.
There were eight change orders for this project (see table below). Change orders were
approved to have the contractor provide additional traffic control, modify the storm drain
system, provide additional tree uplighting accessories, and replace damaged signal
loop detectors. Staff also reviewed and approved a request made by the Pelican
Heights Association to extend the project's sidewalk into the association's property.
The cost for all change orders was approximately $13,357.
The final overall construction cost including change orders was $26,013 or 8.2 percent
over the original bid amount.
CO#
Description
Cost
1
Additional Traffic Control
$
1,150.00
2
Storm Drain Modifications
$
2,242.58
3
Tree Uplighting Accessories
$
359.95
4
Six Signal Detector Loops
$
3,303.95
5
Sidewalk Extension: Landscape & Irrigation
$
2,388.00
6
Sidewalk Extension: Clear & Grub
$
1,000.00
7
Sidewalk Extension: Grading
$
1,000.00
8
Sidewalk Extension: Integral - Colored PCC Sidewalk
$
1,912.50
Change Order Total:
$13,356.98
The following is a summary of the project schedule per the Fiscal Year 2008 -2009
Master Project Schedule.
Schedule Summary
Estimated Completion date per FY 08 -09 Schedule: April 17, 2009
Project award for construction: September 9, 2008
Estimated completion date at award: January 2, 2009
Actual substantial construction completion date: December 11, 2008
Environmental Review:
This project was exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 of the CEQA Guidelines. This exemption covers the minor
alteration of existing public facilities with negligible expansion of. the facilities in areas
that are not environmentally sensitive.
Pelican Hill Rd. N & Newport Coast Dr. SB Rrr Improvements NOC — Contract No. 3945
January 13, 2009
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices were
distributed by the Contractor to residents within the project vicinity.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses for material testing and incidentals. Total project expenses are summarized
as follows:
Construction
$344,305.97
Materials Testing
$3,286.00
Incidentals
$314.02
Total Project Cost
$347,905.99
Funds for the project were expended from the following account(s):
Account Description
Newport Coast Drive at Pelican Hill
Road North
Prepared by:
e
Senior Civil Engineer
Account Number Amount
7181- C5200974 $ 347,905.99
Total: $ 347,905.99
Submitted
,n (rBadum
Works Director