HomeMy WebLinkAbout16 - 2008 City Council PrioritiesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
January 27, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Homer Bludau, City Manager
949/644 -3000 or hbludau @city.newport- beach.ca.us
SUBJECT: Council Review of Staff Status Progress Report on the 2008 City
Council Priorities
ISSUE:
Does the City Council have any comments regarding the status reports on the twelve
2008 Council priorities?
RECOMMENDATION:
Review and comment as needed.
DISCUSSION:
Backaround:
On Saturday, January 12, 2008, the City Council held a special Council meeting in the
Friends Room of the Central Library to determine its priorities for the 2008 calendar
year. Prior to the meeting, each Council member independently nominated three
priorities for priorities consideration. During the special meeting, each Council member
shared their reasoning for nominating their three issues. Since there was strong
consensus, it did not take the City Council long to determine its 12 priorities for the 2008.
year.
In order to ensure as much progress was made on these 12 priorities as soon as
possible, the City Manager recommended key action steps and schedules for meeting
the key action steps in order to better manage staffs work on Council's priorities, and
then to make reports on six (half) of the priorities each month, starting in March. The
Council approved his recommendations with some minor changes at its February
meeting. The City Manager has provided updates each month except December.
City Council Priorities
January 27, 2009
Page 2
This staff report provides an end -of- the -year update on the 2008 Council Priorities in
order to provide both the City Council and the community a final report on the progress
made towards accomplishing these Council goals.
• Move forward with the planning, processing and construction of a new city hall.
• Regularly update the Facilities Financing Plan (FFP) and implement the planning,
financing and construction of the identified projects.
• implement new group residential ordinances; work at the State and Federal levels to
allow local government greater ability to regulate secondary effects on an
overconcentration of group homes.
• Prepare and implement a Water Quality Master Plan (WQMP) that addresses and
prioritizes our water quality needs into the future.
• Institute an organizational performance improvement effort through data gathering
and the identification of service benchmarks to measure organizational effectiveness
• Conduct an appraisal of the Banning Ranch property and assess funding available
for the purchase of the property for open space
• Taking advantage of the latest technology, implement an effective traffic
management plan that improves traffic flow throughout the City;
• Minimize the adverse impacts of John Wayne Airport through the implementation of
the City's airport policy;
• Align the City's codes, regulations and policies with the General Plan;
• Provide more public parks and recreation facilities, with emphasis on active and
water - oriented facilities where appropriate;
• Implement an effective communication plan which utilizes various communication
tools to provide current information to our residents;
• Develop a process to regularly review and update City fees in order to ensure most
fee services pay for themselves.
At the February 10, 2009 City Council meeting, the City Manager will once again review
the 2009 Council Priorities with key action steps and schedules so the reporting format
and proposed progress can be agreed to by the City Council.
Additional status reports will be provided at the second Council meeting of each month
for the remainder of the calendar year.
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review.
Public Notice: This agenda item has been noticed according to the Brown Act (72 hours
in advance of the meeting at which the Council considers the item).
City Council Prionties
January 27, 2009
Page 3
Submitted by:
Z,
OMER L. BL AU
City Manager
Attachments: 2008 Council Priorities Indicator Tracker
City of Newport Beach
2008 Council Priorities Indicator
Tracker
Status Report
Date published: January 27, 2009
Presented by: Homer L. Bludau
MOVE FORWARD WITH THE PLANNING, PROCESSING AND
CONSTRUCTION OF A NEW CITY HALL
Objective
Council decides city hall location on
February 26, 2008
Accomplished on February
February 2e
26th
Council determines architect selection
March 11, 2008
Accomplished on March 11";
process
Committee appointed on 25th
Geotechnical consultant retained
March 11, 2008
Accomplished on March 11"'
Selection process and decision on
March 25, 2008
Deferred until completion of
Contract Program Manager
architect selection
Staff update of city hall needs assessment,
March 25, 2008
To be determined by Building
review with Council
Committee
Traffic consultant retained
April 8, 2008
Preliminary analysis submitted
to the City Council on May
13th, became part of General
Design Parameters
Architect RFQ due to City Hall Design
May 19, 2008
51 firms submitted
Committee
qualifications by the deadline
Council selects architect finalists
June 24, 2008
Five firms selected at June
20 Council meeting
Design submissions by architects due
September 19, 2008
Five firms presented Concept
Plans to the Design
Committee on Saturday,
September 27, 2008.
Conceptual development/public outreach
November 12, 2008
Public outreach underway,
completed
with models and display
boards at various city
locations. Two more public
meetings held after the 9 -27
presentation meeting.
Program running on NBTV.
City Council approves concept plan
November 25, 2008
Approved the Design
I Committee's final report, which
recommended using BCJ as
the architect with modifications
to the BCJ City Hall and Park
plan.
City Council approves PSA with architect
NevembeF 25, 2908
Moved to January 13, 2009;
January 13, 2009
staff will also recommend a
PSA for Project Management
on January 13th.
Objective
Target
Action
EIR process
January 28 —
RFQ issued December 5,
November 24, 2009
2008; Statements of
Qualifications received from 7
firms on December 23,
2008.EIR consultant
recommendation and contract
at 1127 Council meeting.
Schematic Design phase
April 15 —
August 14, 2009
Design Development phase
September 15, 2009 —
January 31, 2010
Construction Documentation phase
March 1 —
August 30, 2010
Construction prequalification/
October 1 —
bidding
November 15, 2010
Construction
January 1, 2011 —
June 30, 2012
FF &E/move in completed
October 2012
Comments: The above calendar reflects the initial estimates of the City -BCJ project work team. For
more information, contact Public Works Director Steve Badum at 949 -644 -3311.
REGULARLY UPDATE THE FACILITIES FINANCING PLAN (FFP) AND
IMPLEMENT THE PLANNING, FINANCING AND CONSTRUCTION
OF THE IDENTIFIED PROJECTS
Objective
Target
Council Finance Committee reviews FFP
March 15, 2008
We have not met with the
cost estimates, scheduling and revenue
June 30, 2008
Council Finance Committee
assumptions; discusses potential funding
October 15, 2008
pending decisions by the City
options for initial projects; and makes
Council on major facilities,
recommendations to Council as
I including OASIS funding and
appropriate
City Hall.
Council Finance Committee makes
April 22, 2008
The Council Finance
recommendations to Council regarding
Committee is meeting on
space needs analysis for FFP projects
November 6, 2008, to begin
the decision process for the
first debt issuance.
Council Finance Committee's
May 13, 2008
It is anticipated that Finance
recommendations come to Council for
Committee recommendations
decision on space needs analysis for FFP
for the first debt financing will
projects
come to the City Council after
the beginning of the new
calendar year.
Comments: The Council will discuss OASIS funding options at its meeting on January 131". Staff is in the
process of updating the FFP in order to review and discuss with the Council Finance Committee at its
next meeting.
IMPLEMENT NEW GROUP RESIDENTIAL ORDINANCES;
WORK AT THE STATE AND FEDERAL LEVELS TO ALLOW LOCAL
GOVERNMENTS GREATER ABILITY TO REGULATE SECONDARY
EFFECTS OF AN OVERCONCENTRATION OF GROUP HOMES
Objective
Target
Hold public hearings and adopt new Group
January 22, 2008
Accomplished
Residential Ordinances, set forth new
qualifications for Hearing Officers via new
Council Policy (F -26)
Issue Request for Proposals for Hearing
February 2008
Completed
Officers
Develop new Use Permit application for
February 2008
Completed
Group Residential Uses
Determine all existing legal, non-
February-March 2008
Completed
conforming uses in residential districts;
notify all property owners /occupants who
may need to apply for Group Residential
Use Permits
Obtain budget amendment (contract
March 2008
Budget concerns addressed.
planners, legal counsel, hearing officers,
more) and proposed changes to Code and
Water Quality Enforcement Division
Seek out and retain contract planners to
March -April 2008
Three firms selected.
begin review of Use Permits
Legal Defense of Ordinance
Ongoing
In mid -May 2008, Judge
James Seine denied most of a
preliminary injunction by
SLBTS to block the
Ordinance's implementation -
Selna did block the "integral
facilities/uses" portion of the
Ordinance from taking effect.
Use Permit Application Deadline
May 22, 2008
29 applications representing
319 beds and 32 separate
unitsfaddresses were
submitted at the deadline.
-- -- — - .................... — - _
Abatement proceedings
- --- ._.._..- -- ..- .- .-------- - --
May 23, 2008
--- ...._._..... ._._..-
On May 23, 2008, abatement
letters sent out to about 18
facilities representing 220
beds.
--
-- - - - - - -- - - - - - --
Schedule, prepare for and hold Use Permit
-._ ..._..---- - ----------- ._..__._... ----
November 2008 to
....__.._.. -
Hearings set, held. As of
application hearings
February 2009
December 29, 2008, one CUP
issued to Balboa Horizons
Recovery Services.
Objective
Target
Action
Follow -up on Use Permit condition
Ongoing
Underway.
adherence
Staff all appeals, requests for reasonable
January — February 2009
Hearings planned for
accommodation, requests for time
Reasonable Accommodation
extensions of abatement periods
in Jan -Feb 2009.
Bi- monthly reports to the City Council
Every 2 months through
This report is part of
December 2008 and
accomplishing this task.
ongoing
Involve the City and its governmental
Ongoing
SB 992 vetoed, Proposition 5
advocate in State Legislative efforts to give
defeated. City to meet with
localities greater local control to mitigate
Senator Harman in mid -
the adverse impacts of an over
January 2009 on 2009
concentration of group homes.
Legislative Session bills.
Other items shown on Implementation
Summarized here
Plan (sent to City Council on January 22,
2008)
Comments: The Group Residential Use process remains challenging for the City, as we try to protect the
rights of the disabled to fair housing and to eliminate any adverse impacts from an over concentration of
group homes, especially recovery facilities.
On the Legal Front. Pacific Shores Recovery and Sober Living by the Sea (SLBTS) filed lawsuits
against the City in California Superior Court that challenge the validity of Ordinance 2008-05. In addition,
Concerned Citizens of Newport Beach (CCNB), a group of area residents, also filed suit in Superior
Court, asking for $250 million in damages and claiming generally that the City s ordinance did not go far
enough to restrict group homes. The City moved to consolidate as many legal cases as possible in
Federal court to achieve a rapid and cost - effective determination by the Court as to the implementation of
Ordinance 2008 -05.
In addition to the lawsuits, Pacific Shores Recovery and SLBTS both filed separate fair housing law
complaints with the US Department of Housing and Urban Development (HUD), alleging discrimination by
the City. These complaints have since been referred by HUD to the US Department of Justice.
On May 12, 2008, Judge James Seine of US District Court heard a motion by SLBTS to enjoin the City
from enforcing Ordinance 2008 -05. Judge Seine stayed a portion of the ordinance relating to "integral
facilities." Selna's stay generally stated that he believed that the California Department of Alcohol and
Drug Programs (ADP) was the only government agency entitled to decide if a licensed treatment facility
was integrated or not. Seine allowed the rest of the Ordinance to go forward pending trial. As a result,
about 80% of the recovery beds in the city remain subject (at least for now) to the Use Permit process
described in the Ordinance.
In early June 2008, the City initiated three -way mediation between the City, SLBTS and CCNB. The
session lasted two days, and resulted in a "term sheet" between the City and SLBTS. The term sheet has
since been drafted into a Settlement Agreement and a Zoning Implementation and Public Benellt
Agreement. The terms of the proposed agreements have been presented to the Council at a public
meeting and to several community organizations. The Planning Commission held the first of the three
public hearings on these agreements in November 2008. The Agreement is set for the City Council in
January 2009. No settlement was reached with CCNB; however, CCNB has dismissed its lawsuit against
the City.
P
Use Permits. At the same time, contract City staff is reviewing the 29 applications representing 319 beds
and 32 separate units/addresses that were submitted by the May 22, 2008 use permit application
deadline within the Ordinance. As the application deadline passed, we issued abatement letters in
advance of the Ordinance's February 22, 2009 abatement deadline. Eighteen facility operators
representing properties with about 220 beds received abatement letters.
The review of the use permit applications, despite being done by private sector consultants as contract
City staff, has taken much more time than we had expected. The list of documents that each applicant
must provide under the Ordinance is long, and no operator submitted a complete application by the May
22, 2008 deadline. However, because it has been the City's long -time practice to allow Use Permit
applicants a reasonable amount of additional time to complete application packages, legal counsel has
directed us to avoid discriminatory practices by following the same practices with Group Residential Use
Permit applicants.
A conditional use permit was granted effective December 29, 2008 for:
• Balboa Horizons Recovery — one ADP - licensed facility (11 beds, 1132 West Balboa);
Two hearings have been opened but continued for:
• Kramer Center — two unlicensed units (six beds each) in one duplex at 281h Street (hearing continued
to 4:00 p.m. on January 22, 2009);
• Newport Coast Recovery — one large ADP - licensed facility for 29 beds at 1216 West Balboa (hearing
continued to 4:00 p.m. on January 12, 2009).
The following applicant is set for an initial hearing on January 29, 2009:
• Ocean Recovery —two ADP - licensed facilities (22 beds at 1115 West Balboa, 16 beds at 1601 West
Balboa);
The following applicants have applied for "Reasonable Accommodation ":
• Pacific Shores Recovery — three unlicensed sober living homes at the corner of Clay and Orange.
The City is in litigation with Pacific Shores for violating the 2007 moratorium on new or expanded
group residential uses; and
• Yellowstone Recovery — four unlicensed sober living homes in West Santa Ana Heights. Yellowstone
applied for use permits as well as for reasonable accommodation.
The following facility has entered into a negotiated Abatement Agreement
• Naroonon Southern California — one large ADP - licensed facility for 49 occupants at 1810 West Ocean
Front. This facility will close at the end of its ADP - licensure period (February 28, 2010).
There are no other applications under review. One major operator, Morningside Recovery, has told us
that they intend to apply to ADP for up to eight 48) "6 and Under" treatment licenses for their existing
unlicensed facilities on River Avenue and on 39 h Street. Morningside ignored the City's use permit
application deadline, choosing not to apply for use permits. Further, the City sued Momingside for
opening a facility along River Avenue in violation of the 2007 moratorium. The City intends to oppose
Morningside's ADP applications for separate 6- and -under licenses on the grounds that Momingside's
facilities will be integrated together — therefore, ADP should not consider licensure of these facilities
unless Morningside applies for ADP- licensure as, for example, one 48- person facility.
Legislative Front. In both 2007 and 2008, the City worked with State Senator Tom Harman in an
unsuccessful attempt to pass SB 1000 (Harman, R- Irvine, 2008) which would have helped localities
ensure that state- licensed treatment facility applicants comply with local zoning. This advocacy involved
direct lobbying of legislators (via David Jones of Emanuels Jones and Associates), letters to legislators,
two visits to Sacramento to testify at Committee hearings (by Council Member Rosansky and Council
Member Henn) and extensive a -mails to other cities similarly situated and who attended our March 2007
Residential Recovery Facilities conference here in Newport Beach.
The City also followed AB 2903 (Huffman, D -San Rafael, 2008), which at one time would have required
ADP to stop licensing integrated "6 and Unders" as separate facilities, as ADP does here in Newport
Beach and did in many other cities, including Sausalito, CA. AB 2903 was held in the Assembly
Appropriations Committee, and only was passed out of committee when most of its more meaningful
provisions were amended out. Assembly Member Huffman's staff has told his Merin County constituents
that Huffman intends to introduce an "integral facilities" bill in 2009, and the City will review it at that time
with the intent to support it. The City will work with Senator Harman on ADP reform legislation in 2009.
Also in 2008, the City followed the progress of the League of California Cities - supported SB 992
(Wiggins, 2008). This bill would have established a new classification of homes subject to state review
and certification — Adult Recovery Maintenance Facilities or "ARMFs." ARMFs would be what we consider
to be sober homes, where persons in recovery reside but do not receive treatment onsite. The City
appreciated the intent of the bill, which would have professionalized and improved the management of
sober homes, but we did not support the bill overall for this reason: It set forth a new "loophole" that ADP
and operators could use to certify and place an unlimited amount of "6 and Under" ARMFs in
communities without regard to local zoning. Mayor Selich wrote a letter to Governor Schwarzenegger
asking Schwarzenegger to veto SB 992, which the Governor did.
The City also took a position to oppose Proposition 5 on the November 4, 2008, General Election ballot.
The City believed that Proposition 5 was too lenient on persons charged with drug - related crimes, would
unwisely increase the number of persons eligible for alternative sentencing, and would not benefit
communities given ADP's continued willingness to disrespect local zoning. Proposition 5 was defeated
by the voters (40.5% of voters voted for the measure, 59.5% voted against it).
Staff will continue to implement the Ordinance. Detailed information about the City's ordinance, the Use
Permit application for Group Residential Uses, and more is on the City's website under "Group Homes."
For more information about this Priority, contact Assistant City Manager Dave Kiff at dkiff citv.newoort-
beach.ca.us or call 949 -644 -3002.
PREPARE AND IMPLEMENT A WATER QUALITY MASTER PLAN
(WQMP) THAT ADDRESSES AND PRIORITIZES
OUR WATER QUALITY NEEDS INTO THE FUTURE
Objective
Target
Action
Meet with the Coastal-Bay Water Quality
January 10, 2008
Completed
Committee to discuss the concept of a
WQMP
Form a subcommittee of Coastal-Bay to
January 17 and February
Completed
work with staff to develop the framework of
8, 2008
the plan and review the draft plan
-------- --
Bring the draft plan back to Coastal-Bay
February 14, 2008
Discussed twice, expected to
for consideration and approval of broad
come back to Coastal Bay
priority projects
June 12
Take Coastal-Bay's priority projects and
Priority projects include a
put a funding plan with them, similar to the
preliminary funding plan
Facilities Financing Plan
Bring the WQMP to City Council for a
........ . .....
Moved to November
City staff was not able to bring
Study Session
2008
this to a Study Session given
— --
-------- — - - ----------- -
other pressing concerns.
With direction from the Study Session,
Not applicable yet
finalize the WQMP in the context of the FY
2009-10 City budget
...... . — --------
Implement the WQMP's projects and
During FY 2009-10 and
Not applicable yet
monitor and adjust the Plan based on
beyond
actual events
Review the Plan annually both with
--------- -
Not applicable yet
Coastal-Bay and with the City Council;
receive corrections and changes at that
time to keep the document an iterative
document
Comments: The Council/Citizens Coastal-Bay Water Quality Advisory Committee set up a subcommittee
to work on the Water Quality Master Plan with Assistant City Manager Dave Kiff. The Draft Plan, which
the Committee has seen three times by the date of this staff report, is fairly robust in terms of what can be
done in the community. Funding the Plan will always be a challenge.
The Draft Plan is available on the City website under Coastal-Bay Water Quality Committee. For more
information about this Priority, contact Assistant City Manager Dave Kiff at dkiffacitv.newoort-
beach.ca.us or call 949-644-3002.
INSTITUTE AN ORGANIZATIONAL PERFORMANCE IMPROVEMENT
EFFORT THROUGH DATA GATHERING AND THE
IDENTIFICATION OF SERVICE BENCHMARKS TO MEASURE
ORGANIZATIONAL EFFECTIVENESS
Objective
.-
Benchmarking contract with ICMA
January 8, 2008
Completed - January 8, 2008
approved by Council
Customer satisfaction survey results
February 1, 2008
Completed - February 1, 2008,
reviewed by Council Finance Committee
and February 4, 2008
on (3 surveys)
ICMA consultant team's first visit; review
February 4 and 5, 2008
Completed - February 4, 2008
with Finance Committee and Management
Team the benchmarking process; ICMA
team reviews City's priorities, customer
survey results
ETC Institute (survey team) makes
February 12, 2008
Completed - February 12,
presentation to Council on customer
2008
satisfaction survey results
ICMA review and analysis of City and
February-March 2008
Ongoing
comparable jurisdiction data; assessment
of organizational culture
ICMA team augments performance
May -June 2008
We met with the Finance
indicators proposed by City staff to meet
Committee on July 9'h to
the needs of the City; makes presentation
review the proposed
to Council Finance Committee
benchmarks; Council is
expected to approve the
benchmarks on Aug. 12th
ICMA team recommends and provides
February- August 2008
Training on how to do
course of training for staff
benchmarking is ongoing
through end of year and into
2009.
ICMA team recommends a list of peer
May -June 2008
The City Council approved the
cities to do benchmarking against
jurisdictions to be used for
benchmarking comparisons on
September 9, 2008.
ICMA team recommends a performance
May -July 2008
Ongoing
measurement methodology and process
that is tailored to the City's needs
in
Objective
Target
Action
ICMA team prepares a final report and
September 15, 2008
Delayed. The final report is
presentation to the City Council
now tentatively scheduled for
completion after the beginning
of the new calendar year
based on the high work load of
the IT Division. The report
should be provided no later
than March 15th.
-- - - - -- -- -- - - - - --
Committee and Council identify City
............ --- -- -- - -
October 15, 2008
-- --
Delayed. This step will be
process to audit, develop an RFP for audit
completed after the final
and hire a consultant
benchmarking report is
received from ICMA.
Comments: The Benchmarking Project was kicked off on February 28, 2008, with a meeting of
department directors, facilitators and coaches. Comparable cities have been selected and consulting
team is in the process of gathering comparable performance data. IT has to develop approximately 20
new software programs in order to assist departments in gathering performance measurements.
Software should be developed and operating no later than January 31, 2009. Final report due no later
than March 15, 2009.
11
CONDUCT AN APPRAISAL OF THE BANNING RANCH PROPERTY
AND ASSESS FUNDING AVAILABLE FOR THE PURCHASE OF THE
PROPERTY FOR OPEN SPACE
Objective
Target
Action
Obtain a copy of appraisal on the Bolsa
February 10, 2008
ROG requested to obtain
Chica land sale for open space
appraisal
Council ad -hoc committee meets with
August 8, 2008
Council Committee directed
interested parties to discuss the
staff to retain Resource
qualifications and process for the hiring of
Opportunity Group, LLC as
an appraiser
open space acquisition
consultant; contract executed
July 18, 2008. Council
committee members, ROG
and staff met with interested
parties to discuss appraisal
process August 6, 2008
RFQ for appraiser is ready for distribution
August 29, 2008
Proposals received from four
appraisal firms, who were
interviewed by ROG and staff.
Council committee directed
staff to prepare agreement
with Buss-Shelger Associates
September 17, 2008.
Council approves contract for appraiser
September 9, 2008
Contract with BussShelger
Associates executed October
8, 2008.
Meeting with interested parties and
August 8, 2008
Buss - Shelger had first meeting
appraiser to discuss the appraisal process
with property owners and staff
October 20, 2008.
Appraiser meets with interested parties to
January 27, 2009
Consultive Pricing Study to be
review preliminary appraisal findings
presented at City Council
Study Session January 27,
2009.
Council approves appraisal document;
February 2009
Not applicable yet
Council subcommittee recommends a
process to the City Council for determining
funding availability for purchase of Banning
Ranch for open space; Committee makes
hiring recommendation for funding
assessment consultant
Council subcommittee reports to City
April 2009
Not applicable yet
Council on funding availability
Comments: Contract with BussShelger Associates does not call for a formal appraisal report, subject to
all of the professional appraisal guidelines and requirements, at this time. State agencies won't work on
12
funding an acquisition until there is an agreement with property owners, and we need an estimate of
value to open discussions with owners. In addition, State is required to perform its own appraisal for
acquisitions of more than $25 million. Our contract asks the consultant to establish a range of value
based on conservative and optimistic development scenarios developed in consultation with City, Coastal
Commission staff, other agencies, and property and mineral rights owners. Each of the scenarios will be
evaluated based on market transfer of similar lands, with allowance for locational influence, project size,
entitlements status and timeliness, oil impairments and other environmental constraints. Based on this
analysis, a preliminary assessment will be presented to the City Council during the study session of
January 27, 2009. With the preliminary assessment of value known, ROG is beginning exploration of
funding availability.
If the City authorizes Phase II, the consultant will prepare a detailed narrative appraisal on all or portions
of the property as determined by consensus of all parties involved. The appraisal will be prepared in
conformance with California Department of General Services appraisal requirements.
13
TAKING ADVANTAGE OF THE LATEST TECHNOLOGY, IMPLEMENT
AN EFFECTIVE TRAFFIC MANAGEMENT PLAN THAT IMPROVES
TRAFFIC FLOW THROUGHOUT THE CITY
Objective
Target
Phase 1 - Complete Traffic Signal
January 1, 2008 1
Completed
Modernization Master Plan
_
Council approval for purchase of Econolite
February 26, 2008
Completed
signal controllers, software and associated
equipment
_
Award of Phase 1 construction
May 13, 2008
Awarded May 27 (delayed due
1 to disqualification process for
--- -- - - - - -- -- —
I apparent low bidder)
- ...__._... - — .....
----------_-.-.........__..._....__._...__....._ ..... -. _ ........ - .....__ .......... ...-
Phase 1 fully operational and completed
-
March 1, 2009
Delayed due to critical
equipment availability
Phase 2 - Submit OCTA application for
February 28, 2008
Completed
Measure M FY08 109 construction funding
Complete design work
January 23, 2009
Delayed due to change of
scope and Irvine Avenue
widening project and design
revisions based on "Lessons
Learned" from Phase 1
construction
Award construction contract
March 24, 2009
Phase 2 construction completed
December 18, 2009
Phase 3 - Submit OCTA applications for
February 28, 2008
Completed
Measure M FY09 /10 funding for
construction
Complete design work
January 23, 2009
Delayed due to change of
scope and Irvine Avenue
widening project and design
revisions based on "Lessons
Leamed" from Phase 1
construction
Phase 3 award of construction contract, if
March 24, 2009
OCTA allows advancement on FY09110
funding
Phase 3 completion, based on OCTA
December 18, 2009
funding advance
Comments: Additional cameras and fiber optic connections for Phase 1 are added in Phase 2 per
Council direction. There is the possibility of expediting the design of Phases 4 -8; the estimated cost is
$300,000. The construction estimate for Phases 4 -8 is approximately $3,000,000. Council has
14
previously expedited the design and construction of Phases 2 and 3 without a budget appropriation of
approximately $500,000, so staff will need to come back to Council at some time for that appropriation.
15
MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT
THROUGH THE IMPLEMENTATION OF THE CITY'S AIRPORT POLICY
Objective
Target
Action
Hold Aviation Committee meetings
January through
Meetings held each month
monthly to discuss JWA issues and gain
November, 2008
since January, with exception
greater understanding of factors that
of August and December.
influence JWA's operations and growth
Last meeting was on
pressures
November 24"'.
Hold joint meetings with AWG /AirFair/
January, April, July and
Last meeting held in June.
Council Aviation Committee on a quarterly
October, 2008
AirFair has said they no longer
basis to discuss JWA issues and maintain
seek to have such meetings
open communication
as the group is satisfied good
progress is being made on
JWA issues.
Hold Corridor Cities meetings with City
February, April, June,
September meeting held.
Managers and City Attorneys every other
August, and October,
November meeting not held
month to strengthen the group's
2008
due to late cancellations from
understanding of JWA issues and its
some participating cities which
political clout. Explore mechanisms for
had previously agreed to
formalizing the coalition, including
attend.
participation by elected officials
_
Hire a consultant with technical expertise
March 15, 2008
Richard Cox under contract as
in airport operations and FAA procedures
of March 16t. Consulting
to increase the City's understanding of
contract with Thomas Edwards
factors which could influence growth
agproved by Council on April
pressures or could minimize JWA impacts
8 to provide interaction with
on the community.
airport advocacy groups and
residents. Edwards contract
extended through 2009.
Submit a joint "Go Local" grant application
March 1, 2008
Joint application submitted
to OCTA in partnership with Costa Mesa
and funded by OCTA.
for a preliminary determination of whether
an effective transportation means is
feasible for Orange County residents to
utilize in traveling to airports other than
JWA
Conclude the "Go Local" funded study
July 31, 2008
Final report completed and
submitted in November.
Provide the City Council a presentation of
September 9, 2008
Presentation provided to both
the "Go Local" study results and consider
Newport Beach and Costa
other studies needed to complete the
Mesa City Councils at the 9130
assessment
joint meeting. MOU of
cooperation adopted by both
City Councils. Council to
accept and file report in
January, 2009.
iE
Comments: Strong progress made on many fronts. Tom Edwards has helped to create an ongoing
dialogue with community groups on JWA issues. Go Local study provides a good basis for understanding
JWA passenger profiles.
17
ALIGN THE CITY'S CODES, REGULATIONS AND POLICIES
WITH THE GENERAL PLAN
Objective
Complete review of draft Zoning Code and
March /April 2009
First Committee review of draft
LCP Implementation Plan by staff and
to be completed January 14,
GP /LCP Implementation Committee, and
followed by review of revised
begin Planning Commission hearings
sections. Committee has
decided to separate Zoning
Code from LCP Implementa-
tion Plan, and focus on
adoption of Zoning.
Coastal Commission approval of land use
January 2009
Staff and consultant have
amendments to Coastal Land Use Plan
resolved most issues with
CCC staff and commissioners;
hearing scheduled for
February.
Submit updated Housing Element to State
July 11, 2008
HCD comments received late
Department of Housing and Community
October 24, 2008
October and are under review
Development
(Comments due from
by Planning and City Attorney
HCD)
staff; additional work required
on site inventory and
inclusionary requirement.
Complete Nexus study for Fair Share
April 2009 (City Council
Traffic and fee consultants
Traffic Fee, with City Council adoption of
adoption of fee)
preparing responses to public
fee
comments.
--
-- - - -- — - - - -- - --
GP /LCP Committee recommendation on
May 2009
Streetscape recommendations
infrastructure and fee for residential
complete; Committee review
development in Airport Area, with City
on hold pending progress on
Council adoption of fee
Zoning Code.
Affordable Housing Task Force
March 2009 (City Council
GP /LCP Committee requested
recommendation on Inclusionary Housing
adoption of fee)
revisions to ordinance and
Ordinance and In -Lieu Fee, with City
additional time to review
Council adoption
revisions.
City Council adoption of Harbor Area
Further review in early
Draft HAMP is currently under
Management Plan
2009
review by the City Attorney.
Aspects of the HAMP relate to
a Bay Issues Committee
review of the City's eelgrass
strategy, which is also
ongoing.
City Council adoption of revisions to
Draft to City Attorney for
Measure S Guidelines regarding variable
review
FAR
Comments: Committee has made good progress on review of Zoning Code, but has held up some other
projects to accomplish that. Staff and consultants have been working on Committee requested revisions
and will return sections to the Committee beginning in January. Because timing of LCP certification is
18
unknown, and questions remain about effect of including Implementation Plan in Zoning Code,
Committee directed staff to delete LCP IP provisions from Zoning. Committee intent is to concentrate on
completing Zoning Code, and achieving consistency with General Plan as soon as possible. Significant
additional work is required to respond to HCD comments on Housing Element, and may require additional
consultant assistance to achieve certification.
19
PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES,
WITH EMPHASIS ON ACTIVE AND WATER- ORIENTED FACILITIES
WHERE APPROPRIATE
Objective
Mariners Park Restrooms - Building permit
April 10, 2008
Completed
approvals are expected
-- - -- — - -
- — -- -- - - - - -. -
_
Bid award
Bid opening April 22, 2008
Award May 27, 2008
Restrooms open for public use
May 2009
Completed and opened
October 2008
Sunset Ridge Park - Obtain PB &R,
June 24, 2008
PB &R approved May 20,
Council conceptual approval
2008; Council approved June
10, 2008
Environmental clearance for park
September 2009
In process; delayed due to
(based on Mitigated Neg Dec)
negotiations for access
Coastal Commission permit approval
December 2009
expected
After preparation of construction
December 2009
documents and bidding, award bid
Park open for public use
June 2011
Marina Park - Conceptual plans prepared
July 31, 2008
Completed
and approved by PB &R, City Council
Environmental clearance on project
September 30, 2009
In progress
expected
Coastal Commission approval expected
June 2010
Completion of construction plans and
August 2010
specifications, all water quality, Army
Corps, etc. permits
Advertise, bid and award multiple
November 2010
construction contracts
Construction completed and open for
December 2014
public use
Coastal Peak Park - Construction permits
February 10, 2008
Approved February 5, 2008
approved
Construction period with The Irvine
May - January 2009
In progress, on schedule
Company overseeing and paying for the
construction
City assumes ownership of park
April 2009
Open to public use
June 1, 2009
20
Comments: The very rough cost estimates of $30M are being evaluated by an outside contractor and
staff believes the revised figure will be substantially reduced, with potential downsizing of certain facilities
offering even greater cost reductions.
21
IMPLEMENT AN EFFECTIVE COMMUNICATION PLAN WHICH
UTILIZES VARIOUS COMMUNICATION TOOLS TO PROVIDE
CURRENT INFORMATION TO OUR RESIDENTS
Objective
Target
Action
Hire a Public Information Manager to
January 7, 2008
Completed.
develop and oversee a comprehensive
City communication program.
Update the City's existing Communication
April 22, 2008
Completed. Plan presented at
Plan by working with the Council Media &
4/22 Study Session.
Communications Committee and City
Council, and by presenting a
recommended update to the existing plan
to Council
Work with the City Manager to complete
December 31, 2008
Seven issues were distributed
and distribute a minimum of eight issues of
by mail and posted to the
the City Manager's newsletter to the
City's Web site. The next issue
community
for 2008 will be mailed in mid -
January.
Evaluate the number and content of NBTV
March 15 to April 15,
Completed initial scheduling
programs and start incorporating program
2008
and programming changes.
enhancements
Three new programs are being
produced. Staff is working with
the Media & Communications
Committee on suggested new
programming categories and
ideas.
Begin improving and expanding the
March 31 through
Changes to PIO page and City
content of the City's Web site and continue
December 31, 2008
home page completed. Web
making improvements
site redesign consultant
agreement approved by
Council at 10/28 meeting.
Project began in December
and is scheduled to be
completed in July 2009.
Create a community outreach process for
June 1, 2008
Outreach process determined
capital projects to be implemented by the
and form provided to Public
Public Works Department
Works.
Increase residential subscriptions to E-
June 1, 2008
Ten percent increase
SelectAlert by 10 percent
achieved. Staff continues to
promote program.
Create and implement a new Council
June 30, 2008
Council approved revised
Communications Policy that includes an
Media Policy in October. Staff
updated media policy and incorporates
is working with City Attorney's
new Web and NBTV policies
Office and the Media &
Communications Committee
on new NBTV and Web site
policies.
22
Objective Target Action
Oversee and coordinate a staff Starting in February, Committee continues to meet
communications committee composed of 2008 and share information about
employees in all departments who each department's activities
distribute information to the media and the and to determine methods for
community by meeting with the committee improving external and internal
each month communication.
Comments
23
DEVELOP A PROCESS TO REGULARLY REVIEW AND UPDATE
CITY FEES IN ORDER TO ENSURE MOST FEE SERVICES
PAY FOR THEMSELVES
Objective
Draft study completed. Complete
February 5, 2008
Completed — February, 2008
Departmental review of services study
summary
Consultant presentation to Finance
February 29, 2008
Completed — February 27,
Committee (FC) of Cost Allocation Plan
2008
and Cost Study; FC determination of cost
recovery policy levels; FC develops
recommendations to City Council on Cost
Recovery Ordinance and periodic reviews
by the FC and staff
Consultant presentation of Cost Allocation
March 11, 2008
Completed — April 22, 2008
Plan and Cost of Services Study at Study
Session
Introduction of amendments to Cost
May 13, 2008
Introduced on May13, 2008,
Recovery Ordinance on Council agenda
continued to June 24, 2008
Adoption of Cost Recovery Ordinance and
July 8, 2008
September 9, 2008
Master Fee Schedule Resolution at
Council meeting
Cost Recovery Ordinance becomes
July 24, 2008
September, 9, 2008 with
effective, with development related fees
development fees effective on
taking effect 60 days after
November 8, 2008
Finance Committee receives oral report
February 2009
Will be scheduled for Finance
from staff on whether needs exist to revise
Committee review in the new
any fees, based on initial experience
Calendar Year.
Comments: The goal to have the Cost Recovery Ordinance adopted and the revised fees in place for
Fiscal Year 2008 -09 has been accomplished.
24
AFTER AGENDA
D08 City Council Prioritie
Ken c
Move Forward with the Planning, Processing
and Construction of a New City Hall
Council Priority
Move forward with the planning,
processing and construction of a new
city hall
Council decided on a City Hall location
Geotechnical consultant retained
Concept plans presented by 5 firms after design
competition
Public outreach completed
Recommendation from Design Committee
approved by Council to use Bohlin, Cywinski
Jackson concept plan with modifications
Council approved Architect and Program Manager
agreements
Recommendation for EIR Consultant before Council
Go wicil Prig
Regularly Update the Facilities Financing Plan
(FFP) and Implement the Planning, Financing
and Construction of the Identified Projects
Council Priority
Regularly update the facilities financing plan
(FFP) and implement the planning, financing
and construction of the identified projects
Council Finance Committee reviews
potential funding options for initial projects
and makes recommendations to Council
Council Finance Committee began the
decision process for the first debt issuance
Funding options for OASIS discussed by
Council at January 13, 2009 meeting
- �- - 1 MV
Implement New Group Residential
Ordinances; Work at the State and Federal
Levels to Allow Local Governments Greater
Ability to Regulate Secondary Effects of an
Overconcentration of
Group Homes
Council Priority
Implement new group residential ordinances;
work at the state and federal levels to allow
local governments greater ability to regulate
secondary effects of an overconcentration of
group homes
Adopted new group residential ordinances
Developed Use Permit application for group
residential uses
Notified owners /occupants who needed to
apply for Use Permit
Legal defense of ordinance
Began abatement proceedings
Held Use Permit hearings
Zoning implementation and public benefit
agreement between City and Sober Living by
the Sea before Council
Prepare and Implement a Water Quality
Master Plan (WQMP) That Addresses and
Prioritizes Our Water Quality Needs
Into the Future
Council Priority
Prepare and Implement a Water Quality
Master Plan (WQMP) That Addresses and
Prioritizes Our Water Quality Needs Into the
Future
Coastal -Bay Water Quality Committee
discussed the WQMP concept
Coastal -Bay Subcommittee worked with
Staff to develop the framework of the plan
Coastal -Bay's priority projects include a
preliminary funding plan
Given other pressing concerns, WQMP has
not been brought to Council Study Session
Council Prior
Institute an Organizational Performance
Improvement Effort Through Data Gathering
and the Identification of Service Benchmarks
to Measure Organizational Effectiveness
Council Priority
Institute an Organizational Performance
Improvement Effort Through Data Gathering
and the Identification of Service Benchmarks
to Measure Organizational Effectiveness
Council approved benchmarking contract
with ICMA
Results of customer satisfaction survey
presented to Council by ETC Institute
ICMA team worked with staff to develop
performance indicators
Council approved list of peer cities to be
used for benchmarking comparisons
ounol-�._..,, _ r
Conduct an Appraisal of the Banning Ranch
Property and Assess Funding Available for the
Purchase of the Property for Open Space
Council Priority
Conduct an Appraisal of the Banning Ranch
Property and Assess Funding Available for
the Purchase of the Property for Open Space
Council approved contract with Buss -
Shelger Associates for appraisal
Buss - Shelger met with interested parties to
discuss appraisal process
Consultive pricing study presented to
Council during Study Session
Council Frwr
Taking Advantage of the Latest Technology,
Implement an Effective Traffic Management
Plan That Improves Traffic Flow
Throughout the City
Council Priority
Taking Advantage of the Latest Technology,
Implement an Effective Traffic Management
Plan That Improves Traffic Flow Throughout
the City
Phase 1, traffic signal modernization master plan
completed
Phase 1 fully operational should be completed
March 2009
Phase 2, OCTA application for Measure M FY 08/09
construction funding completed
Phase 2 construction should be completed
December 2009
Phase 3, OCTA application for Measure M FY 09/10
construction funding completed
Phase 3 based on OCTA funding advance should be
completed December 2009
Minimize the Adverse Impacts of John Wayne
Airport Through the Implementation of the
City's Airport Policy
Council Priority
Minimize the Adverse Impacts of John Wayne
Airport Through the Implementation of the
City's Airport Policy
Monthly Aviation Committee meetings held to
discuss issues
Hired consultant Richard Cox to provide expertise
in airport operations and FAA procedures
Contract with Thomas Edwards extended through
2009 to provide interaction with airport advocacy
groups and residents
Go Local study completed and results presented in
joint Council meeting with Costa Mesa
Council Prior
Align the City's Codes, Regulations and
Policies with the General Plan
Council Priority
Align the City's Codes, Regulations and
Policies with the General Plan
Good progress made on review of Zoning
Code
Coastal Commission hearing on land use
amendments to Coastal Land Use Plan
scheduled for February
State Dept. of Housing and Community
Development comments on Housing Element
under review by Planning and City Attorney
� �W: .;.'e'er &40 M 4," — , _, � � : U; �._ �a i i y.
Provide More Public Parks and Recreation
Facilities with Emphasis on Active and
Water - Oriented Facilities Where Appropriate
Council Priority
Provide More Public Parks and Recreation
Facilities, With Emphasis on Active and Water-
Oriented Facilities Where Appropriate
Mariners Park Restrooms completed and
opened in October
Conceptual approval for Sunset Ridge Park by
Council
Conceptual approval for Marina Park by
Council - environmental clearance in progress
Coastal Peak Park construction permits
approved - construction in progress
1 L _
Implement an Effective Communication Plan
Which Utilizes Various Communication Tools
to Provide Current Information to
Our Residents
Council Priority
Implement an Effective Communication Plan
Which Utilizes Various Communication Tools
to Provide Current Information to our
Residents
Hired Public Information Manager
Working with the Council Media & Communications
Committee, updated City's Communication Plan
Seven issues of the City Manager's resident newsletter
delivered
Completed initial NBTV scheduling and programming
changes
Council approved contract for Web site redesign
consultant
Increased residential subscriptions to e- SelectAlert
Revised media policy approved by Council
Held monthly meetings of staff communications
committee
Council Rvior
DEVELOP A PROCESS TO REGULARLY
REVIEW AND UPDATE CITY FEES
IN ORDER TO ENSURE MOST FEE SERVICES
PAY FOR THEMSELVES
Council Priority
Develop a Process to Regularly Review and
Update City Fees in Order to Ensure Most Fee
Services Pay for Themselves
Cost allocation plan and cost of services
study presented at Council Study Session
Amendments to cost recovery ordinance
adopted and master fee schedule
resolution approved by Council
Goal to have revised fees in place for FY
08 -09 accomplished