HomeMy WebLinkAbout07 - Asphalt RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
February 24, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Utilities Department
George Murdoch, Utilities Director
949 - 718 -3401 or gmurdoch(a)citv.newport- beach.ca.us
SUBJECT: ASPHALT REPAIRS — APPROVAL OF AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT WITH OLIVER MAHON
ASPHALT, INC.
RECOMMENDATION:
Approve Amendment No. 1 to Professional Services Agreement with Oliver Mahon
Asphalt, Inc. for on -call asphalt repair services and authorize the Mayor and City Clerk
to execute the Amendments.
DISCUSSION:
On January 22, 2008, the City Council approved a Professional Services Agreement
with Oliver Mahon Asphalt, Inc. to provide as needed on -call asphalt repair services.
This amendment will lock in prices on a time and materials basis based on the rate
sheet shown in Exhibit B through December 31, 2010.
The scope of work for the on -call professional agreement being amended would include
asphalt repairs and, depending on the location, may include concrete repairs. Due to
the nature of digging holes to repair utilities and broken pipes, it is necessary to
patch /pave areas of the street once utility repair work is completed. Sometimes these
repairs are on a smaller scale and Oliver Mahon Asphalt, Inc. is small enough to tackle
smaller jobs on a very short notice and big enough to be competitive on larger projects
and maintain quality. This service enables staff to get time sensitive jobs completed on
short notice, such as the recent emergency asphalt repairs on East Coast Highway at
Avocado due to an emergency repair of the sewer line.
Environmental Review:
This action requires no environmental review, as it is not a project pursuant to CEQA
Asphalt Repair Services — Approval of Amendment No. 1
to Professional On -Call Service Agreement
July 24, 2009
Page 2
Funding Availability:
Funding is available in various Maintenance and Operations Water and Wastewater
accounts. Periodically, a Capital Improvement Account will be utilized, as necessary, to
facilitate project expediency.
Expenditures more than $30,000 for an individual repair project will require a separate
City Council action in accordance with Policy F -14.
Prepared by:
W° i
Cindy AsheV
Administrative Manager
Submitted by:
eo a urdoch
Utilities Director
Attachments: Amendment No. 1 with Oliver Mahon Asphalt, Inc.
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
WITKOLIVER MAHON ASPPALT, INC. FOR ON -CALL
ASPHALT PAVING REPAIRS
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this 20 day of February, 2009, by and between the CITY OF NEWPORT BEACH,
a municipal corporation, (hereinafter referred to as "City ") and OLIVER MAHON
ASPHALT, INC., a California corporation whose .address is 182 Wells Place, Costa
Mesa, California 92627 ( "Contractor"), and is made with reference to the following:
RECITALS
A. On January 22nd, 2008, CITY and CONTRACTOR entered into an On -Call
Professional Services Agreement, hereinafter referred to as "Agreement ",
for Asphalt Paving Repairs. This Agreement is scheduled to expire on
December 31st 2008
B. City desires to enter into this Amendment No. 1 to extend the term of the
Agreement to December 31 st, 2010.
C. City and Contractor mutually desire to amend Agreement, hereinafter
referred to as "Amendment No. 1 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
Contractor shall perform on -call asphalt repairs in various locations
throughout the City pursuant to this Amendment No. 1 and according to
the Request to Extend On -Call Services Agreement dated January 14,
2009, attached hereto as Exhibit A.
2. Compensation to the Contractor for services performed pursuant to this
Amendment No. 1 for all work performed from January 1, 2009, to
December 31, 2010, shall be based on the attached Schedule of Billing
Rates (Exhibit B).
3. The term of the Agreement shall be extended to December 31, 2010.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date first above written.
APPROVED AS TO FORM: CITY OF NEWPORT BEACH
A Municipal Corporation
By: rc- _ By:
Aar 6n C. Harp, Edward Selich,
Assistant City Attorney Mayor
for the City of Newport Beach for the City of Newport Beach
ATTEST: OLIVER MAHON ASPHALT, INC.
Leilani Brown,
City Clerk
M
Title: President
Print Name:
(Financial Officer)
Title:
Print Name:
Attachment: Exhibit A — Request to Extend On -Call Services Agreement
Exhibit 8 — Schedule of Billing Rates
"Superior quality at competitive prices since 1962!"
EXHIBIT "A"
January 14, 2009
Ms. Cindy Asher
Administrative Manager
City of Newport Beach
3300 Newport Blvd.
P.O. Box 1768
Newport Beach, CA 92658
Re: Professional Services Agreement — Asphalt Paving
Dear Ms. Asher:
Oliver Mahon Asphalt is requesting to extend the Professional Services
Agreement for 2 years to commence on 1/112009. New rate sheet is attached.
Yours truly,
ino McMann
Project Estimator
182 WELLS PLACE, COSTA MESA, CA 92627 • PHONE: (949) 548 -6398 • CONTRACTORS LIC. #524528
"Superior quality at competitive prices since 19621"
January 14, 2009
Attn: Ed Burt, Operations Mgr.
Utility Department
City of Newport Beach
3300 Newport Blvd.
P.O. Box 1768
Newport Beach, CA 92658 -8915
IXHIBIi "B"
Oliver Mahon Asphalt, (State License #524528), has been paving in and around
Southern California since 1978. It was then when we first occupied our current
location, 182 Wells Place, Costa Mesa, CA.
Running (3) crews of 6 to 7 men, Oliver Mahon takes projects from small asphalt
patches to major construction. Our minimum cost for a 2 to 3 ton patch job is
$950.00. We are small enough to tackle smaller jobs on Y@N short notice and
big enough to be competitive on larger projects and maintain quality to ensure
repeat business.
A. 80% of our business is in Orange County. Most of which is in Newport
Beach, Huntington Beach, Costa Mesa and Irvine.
B. Our minimum show and pave is $950.00 (includes weekends). This
includes 2 - 3 tons of asphalt that will cover approximately a 10 x 10 at
5 inches. Show and pave refers to prep work and traffic control done
by others. SHOW up and PAVE prepped hole.
C. Jobs up to 10 tons at $350 per ton
Jobs up to 20 tons at $210 per ton
Jobs up to 30 tons at $170 per ton
Jobs up to 50 tons at $150 per ton
182 WELLS PLACE, COSTA MESA, CA 92627 • PHONE: (949) 548 -6398 - CONTRACTORS LIC. #524528
"Superior quality at competitive prices since 1962!"
(All prices include supervision, equipment and labor)
Note: This does not include traffic control or permits. These prices are
guaranteed until December 2010.
Contact for work is Bino McMann, who can be reached at (714) 920 -3736.
Thank you and we look forward to working with you in the future.
Sincerely,
Oliver Mahon Asphalt, Inc.
Bino McMann
Project Estimator
182 WELLS PLACE, COSTA MESA, CA 92627 • PHONE: (949) 548 -6398 • CONTRACTORS LIC. #524528