HomeMy WebLinkAbout14 - OASIS Senior Center Rebuild ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
March 10, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Dave Webb, Deputy Director of Public Works /City Engineer
949-644-3328ordawebb@city.newport-beach.ca.us
SUBJECT: OASIS SENIOR CENTER REBUILD PROJECT
AWARD OF CONTRACT NO. 3888
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3888 to KPRS Construction Services, Inc. for the Total Bid
Price of $11,047,000.00 and authorize the Mayor and the City Clerk to execute
the contract.
3. Establish a contingency amount of $1,104,700 (10% of Total Bid) to cover the
cost of unforeseen work.
4. Contingent upon the ability to approve and permit by the City's Building
Department, approve awarding alternative bid item A3 - "furnish and install the
tensile membrane structures as specified on the plans and in the specifications ",
to KPRS Construction Services, Inc. for the bid amount of $207,000.00. This
amount would be in addition to the base contract amount and any contingency
allowances.
5. Authorize City Risk Management staff to purchase a "Builder's Risk" insurance
policy on the Oasis construction project. Cost for said policy should be in the
range of $65,000 to $70,000 to cover the 18 months construction period.
Discussion:
The City Council has committed to the development of a new OASIS Senior Center. On
October 23, 2007, the City Council awarded a contract to Robert R. Coffee, Architect +
Associates for architectural services to prepare plans and specifications for a new 36,500
sq. ft. Senior Center. Staff advertised an open call to any interested General Contractors
Oasis Senior Center Rebuild — Award of Contract No. 3888
March 10, 2009
Page: 2
to pre - qualify for the up- coming construction bidding for the new Senior Center. On
October 29, 2008, the City received 26 proposals, of which 23 General Contractors were
pre - qualified to bid on the project.
At 2:00 PM. on February 12, 2009, the City Clerk opened and read the following bids
from pre - qualified General Contractors for this project:
The low total bid amount is thirty -five percent below the Engineer's Estimate of
$17,100,000. The large difference between the engineer's estimate and the low bid
amount was unexpected. Staff, the Project Architect, and the Project Management
Consultant generally expected a lower bid as has been the recent trend on some of the
smaller building bids but not at the level received. The low bidder, KPRS Construction
Services (KPRS), possesses a California State Contractors License Classification "B" as
required by the project specifications. A check of the Contractor's references indicates
they have satisfactorily completed many recent building projects for other local public
agencies including Upland, Diamond Bar, Claremont and Los Angeles. KPRS is also a
member of the Green Building Council and has two LEED certified professionals on its
staff to assist with the required Silver LEED certification for the new center.
City staff, the Project Architect and Project Management Consultant met with KPRS
management and proposed project personnel on February 19, 2009 to discuss the bid,
the project, and any concerns or necessary clarifications. The meeting went well. Staff
and our consultants believe that KPRS can and will deliver the OASIS Senior Project as
desired by the City and as bid by the Contractor.
BIDDER
TOTAL BID AMOUNT
Low
KPRS Construction Services
$11,047,000.00
2
Edge Development
$11,402,269.00
3
W.E.O'neil
$11,815,000.00
4
The Whiting- Turner Co.
$11,880,000.00
5
Diffenbaugh
$11,949,000.00
6
Jaynes Corp
$12,080,000.00
7
Erickson -Hall Construction Corp.
$12,463,000.00
8
PW Construction Inc.
$12,586,000.00
9
Paul C. Miller Construction Co.
$12,610,000.00
10
Suffolk
$12,898,478.00
11
Bernards
$12,978,000.00
12
DJM Construction Co.
$13,070,000.00
13
Howard S. Wright Constructors
$13,099,655.00
14
EMMA Corp.
$13,180,000.00
15
Swinerton Builders
$13,213,000.00
16
SMC Construction
$13,320,000.00
17
Pinner Construction
$13,925,000.00
18
Harbor Construction Co.
$14,888,000.00
The low total bid amount is thirty -five percent below the Engineer's Estimate of
$17,100,000. The large difference between the engineer's estimate and the low bid
amount was unexpected. Staff, the Project Architect, and the Project Management
Consultant generally expected a lower bid as has been the recent trend on some of the
smaller building bids but not at the level received. The low bidder, KPRS Construction
Services (KPRS), possesses a California State Contractors License Classification "B" as
required by the project specifications. A check of the Contractor's references indicates
they have satisfactorily completed many recent building projects for other local public
agencies including Upland, Diamond Bar, Claremont and Los Angeles. KPRS is also a
member of the Green Building Council and has two LEED certified professionals on its
staff to assist with the required Silver LEED certification for the new center.
City staff, the Project Architect and Project Management Consultant met with KPRS
management and proposed project personnel on February 19, 2009 to discuss the bid,
the project, and any concerns or necessary clarifications. The meeting went well. Staff
and our consultants believe that KPRS can and will deliver the OASIS Senior Project as
desired by the City and as bid by the Contractor.
Oasis Senior Center Rebuild — Award of Contract No. 3888
March 10, 2009
Page: 3
Pursuant to the Contract Specifications, KPRS will have 375 consecutive working days
to complete the construction, followed by a 90 -day plant establishment and
maintenance period.
Environmental Review:
On December 9, 2009, the City Council approved Mitigated Negative Declaration
ND2008 -002 for the New OASIS Senior Center and the temporary trailer complex
constructed in the parking lot off 5th Street across from the site.
Public Notice:
The Notice Inviting Bids for Pre - Qualification of General Contractors was advertised in
the City's official publication and in construction industry publications. Ten working days
prior to starting work, a City prepared notice will be distributed by the contractor to
residents within 500 feet of the site. Additionally, there has been ample public notice
and discussion on the project at various City Council meetings, community meetings as
well as in the City Manager's Newsletter and on the City's website.
Other Costs:
In addition to the construction contract costs, approximately $42,000 in consulting
geotechnical services, $45,000 in material testing and special building inspection, and
$10,000 in printing and various other related construction support services are
estimated for this project.
As this is a substantially large and complex project, there are a host of costs that have
and /or will be associated with this project beyond the cost to construct the facility. An
approximate summary of the overall project cost includes:
Item Cost
Project Design, Management, Geotechnical and Environmental $ 1,744,000
Construction Management, Material Testing and Inspection
Temporary Facilities for Staff, Friends of Oasis & Senior Meals
Program (21 months)
Base Construction Bid, Change Orders, Alternative Bid A3 add -in,
SCE /SCG Utilities to Facility etc., Phone /Data /Hardware, related
FF &E, Gym Equipment, Computer Lab Equipment
$ 949,000
$ 78,000
$12,473,000
$ 870,000
Total Estimated Project Cost Upon Completion $16,114,000
Oasis Senior Center Rebuild — Award of Contract No. 3888
March 10, 2009
Page: 4
Funding Availability:
Sufficient funds have been advanced from City reserves and budgeted in the following
account for the project:
Account Description Account Number Amount
General Fund 7453- C1002007 $ 12,525,700.00
Total: $ 12,525,700.00
However, the City anticipates pledged donations will significantly offset the expected
$16.1 million cost for the entire project and that the City has and will continue to
advance funds from its reserves to reimburse itself over the upcoming 5 years as funds
are received from various sources including:
The Irvine Company $5.6 Million (Payable within 5 Days of Contract Award)
Hoag Hospital $2.5 Million (Pledged over 5 Years)
The Friends of the Oasis $4.3 Million (Various Terms)
Total $12.4 Million
Proposed funding approvals by this Council action for uses during construction are as
follows:
Vendor
KPRS Construction Services
KPRS Construction Services
KPRS Construction Services
Leighton Consulting Inc.
Various
TBD
Various
Puroose
Construction Contract
Construction Contingency
Alternative Bid A3
Geotechnical & Testing
Special I nspection/Testing
Builders Risk Insurance Policy
Printing and Incidentals
Total:
Prepared by:
avid Webb
Deputy Public Works Director /City Engineer
Attachments: Project Location Map
Submitted by:
Amount
$ 11,047,000.00
$ 1,1 04,700.00
$ 207,000.00
$ 42,000.00
$ 45,000.00
$ 70,000.00
$ 10,000.00
$ 12,525,700.00
0 _
Badum
s Director
OASIS SENIOR CENTER
LOCATION MAP
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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