HomeMy WebLinkAbout23 - Lifeguard Safety Employees RetirementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 23
April 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Human Resources Department
Terri L. Cassidy, Human Resources Director
949- 644 -3300, tcassidy(a)city.newport- beach.ca.us
SUBJECT: Implementation of CalPERS Retirement formula (3 % @50)
for Lifeguard Safety Employees per ratified Memorandum of
Understanding (July 2006 - December 2008)
ISSUE:
Shall the City authorize an Amendment to the Contract between the City Council of the
City of Newport Beach and the Board of Administration of the California Public
Employees' Retirement System to implement the 3 % @50 retirement formula for
Lifeguard Safety Employees as previously authorized by the Memorandum of
Understanding (MOU) approved by City Council in 2007?
RECOMMENDATION:
1. Adopt Resolution 2009 -_ (Attachment 1) relating to the City's Intention to Approve
an Amendment to the Contract between the Board of Administration, California
Public Employees' Retirement System (CaIPERS) and the Newport Beach City
Council to authorize a "3 % @50" retirement formula for specified Lifeguard Safety
employees within the Fire Department.
2. Introduce Ordinance No. 2009- (Attachment II), an Ordinance of the City
Council of the City of Newport Beach Authorizing an Amendment to the Contract
between the City Council of the City of Newport Beach and the Board of
Administration of the California Public Employees' Retirement System, and pass to
second reading on May 12, 2009.
Implementation of CalPERS Retirement formula
(3 % @50) for Lifeguard Safety Employees
April 14, 2009
Page 2
DISCUSSION:
Background:
In May 2006 the City's negotiation team began to Meet and Confer in good faith with the
Lifeguard Management Association (LMA) pursuant to Government Code Section 3500
et. seq, (Meyers - Milias -Brown Act) on wages, benefits, hours and terms and conditions
of employment. In January 2007, tentative agreement was reached following intense
negotiations including a LMA declared impasse and the use of a mediator from State
Mediation and Conciliation Service. This agreement was reached only after City
Council, on January 23, 2007, authorized the City's negotiating team to offer the
3 % @50 retirement benefit. On March 13, 2007, City Council approved a MOU with the
LMA which states on page 16 (Attachment III), that the City would implement the
3 % @50 retirement program no later than December 31, 2008 (at the end of the
contract). Th a rationale for the 3 % @50 retirement benefit was that it be given in
exchange for reduced salary adjustments in 2007 and 2008 and to make these
employees comparable to other Newport Beach City sworn safety units (Police /Fire),
and the majority of their lifeguard counterparts in Southern California. Newport Beach
Police safety received the 3 % @50 formula in 2002 and Fire safety in 2007.
The implementation date for the 3 % @50 retirement benefit with LMA has been delayed
due to the unexpected and extended absence of the Human Resources staff member
who is customarily responsible for Labor Relations and in order to comply with Senate
Bill 1123 (effective January 1, 2009) requiring actuarial input at City Council meetings.
According to the actuarial valuation (Attachment IV) provided by PERS in 2008
(actuarials are required close to the date of implementation), implementing the 3 % @50
formula for lifeguards will increase the CalPERS "employer rate" (what the City pays as
a percentage of payroll) for all safety employees .395% (in other words, adding .395%
to the 28.760% safety rate for Fiscal Year 2010). The Administrative Services
Department has estimated the dollar cost of bringing Lifeguards up to the agreed -upon
retirement will be $182,553 for FY 2009 -2010. In subsequent years, the cost increase is
approximately $161,977 based upon any future adjustments to salaries.
Senate Bill 1123, approved by the legislature on September 27, 2008 and effective
January 1, 2009, requires that "... local legislative bodies, ... when considering changes
in retirement benefits or other post employment benefits, shall secure the services of an
actuary to provide a statement of the actuarial impact upon future annual costs,
including normal costs and any additional accrued liability, before authorizing changes
in the public retirement plan benefit or other post - employment benefits." To comply with
the new law, Richard Santos, the Senior Actuary who prepared the report will be
present to answer questions regarding CalPERS actuarial report on the 3 % @50
I
Implementation of CalPERS Retirement formula
(3 % @50) for Lifeguard Safety Employees
April 14, 2009
Page 3
retirement benefit for the Lifeguard unit. Mr. Santos is the actuary for all Orange County
Public Agencies and is very familiar with Newport Beach's rates.
CalPERS requires that clearly defined procedures be followed for contract
amendments. Following are the guidelines provided by CalPERS in order to complete
the contract amendment process:
• A Resolution of Intention must be approved by the City Council (April 14, 2009
City Council Meeting), and a first reading of the Ordinance authorizing an
amendment to the contract must occur (April 14, 2009 City Council Meeting).
• A final reading of the Ordinance (May 12, 2009 City Council Meeting) and a City
Council vote for or against adoption must take place. If adopted, the Ordinance
may take effect no less than 30 days later. The effective date of the ordinance
will be June 11, 2009.
• The effective date of the contract amendment must be the first day of a payroll
period and may not be earlier than the day after the effective date of the
Ordinance. The effective date of the CalPERS contract amendment would be
June 20, 2009.
It is certainly a different fiscal climate as this item is being presented from back in March
2007 when City Council agreed to the 3 % @50 retirement plan for LMA. However, the
City's Meet and Confer process and State law were adhered to and the past contractual
obligations were entered into in "good faith" by the authorized bargaining
representatives empowered to do so. LMA has received lower salary adjustments (2%
lower in 2007 and 1% in 2008) than the Police Department employees received in
exchange for this retirement benefit. Similar lower salary adjustments were negotiated
with Police and Fire safety when they received this retirement benefit.
Environmental Review:
Not applicable
Public Notice:
This agenda item may be noticed according to the Ralph M. Brown Act (72 hours in
advance of the public meeting at which the City Council considers the item).
Funding Availabilit
Implementation of CalPERS Enhanced Retirement formula
for Lifeguard Safety Employees
April 14, 2009
Page 4
Funding for the Lifeguard Safety contract amendment has been accounted for in the
proposed Fire Department 2009/10 budget. No budget amendment is required for the
retirement proposal.
a red by:
dolyn B ffard
Human Resources Manager
Submitted
Terri L. Ca sidy
Human Resources Director
Attachments:
Resolution of Intention (Attachment 1)
Ordinance No_ 2009- (Attachment 11)
LMA contract July 1, 2007 — December 31, 2008, page 16 - (Attachment 111)
CalPERS Actuarial Valuation (Attachment IV)
q
Attachment I
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT
BEACH DECLARING ITS INTENTION TO APPROVE AN AMENDMENT TO
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION, CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL,
CITY OF NEWPORT BEACH
WHEREAS, the Public Employees' Retirement Law permits the
participation of public agencies and their employees in the Public Employees'
Retirement System by the execution of a contract, and sets forth the procedure
by which said public agencies may elect to subject themselves and their
employees to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is
the adoption by the governing body of the public agency of a resolution giving
notice of its intention to approve an amendment to said contract, which resolution
shall contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 21362.2 (3% @ 50 Full formula) for local ocean
beach lifeguards.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the
above agency does hereby give notice of intention to approve an amendment to
the contract between said public agency and the Board of Administration of the
Public Employees' Retirement System, a copy of said amendment being
attached hereto, as an "Exhibit" and by this reference made a part hereof.
Passed and adopted by the City Council of the City of Newport Beach at a
regular meeting held on the 14th day of April 2009.
Mayor
ATTEST:
City Clerk
5
Attachment 11
ORDINANCE NO. 2009-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE CITY
AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM
NOW THEREFORE, the City Council of the City of Newport Beach, California, HEREBY
ORDAINS as follows:
SECTION 1: That the Amendment to the contract between the City of Newport Beach and
the Board of Administration, California Public Employees' Retirement System is hereby
authorized, a copy of said Amendment being attached hereto, marked "Exhibit ", and by
such reference made a part hereof as though set out in full.
SECTION 2: The Mayor of the City of Newport Beach is hereby authorized,
empowered and directed to execute said Amendment for and on behalf of the City.
SECTION 3: If any section, subsection, sentence, clause or phrase of this ordinance is,
for any reason, held to be invalid or unconstitutional, such decision shall not affect the
validity or constitutionality of the remaining portions of this ordinance. The City Council
hereby declares that it would have passed this ordinance, and each section, subsection,
clause or phrase hereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses and phrases be declared unconstitutional.
SECTION 4: This ordinance shall take effect thirty (30) days after its adoption, and
prior to expiration of fifteen (15) days from the passage thereof shall be published once
in the Daily Pilot a newspaper of general circulation, published in Costa Mesa and
circulated in the City of Newport Beach, and thenceforth and thereafter shall be in full
force and effect.
SECTION 5: This ordinance was introduced at a regular meeting of the City Council of the
City of Newport Beach, held on the _ day of 2009, and adopted on the
— day of 2009, by the following vote, to wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MAYOR
ATTEST:
CITY CLERK
it
%i,
Ca1PERS
EXHIBIT
California
Public Employees' Retirement System
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Newport Beach
The Board of Administration, California Public Employees' Retirement System, hereinafter
referred to as Board, and the governing body of the above public agency, hereinafter
referred to as Public Agency, having entered into a contract effective July 1, 1945, and
witnessed April 27, 1945, and as amended effective March 1, 1948, November 1, 1951,
April 1, 1956,.October31, 1970, September 18, 1971, December 11, 1971, September 24,
1977, December 18, 1977, June 17, 1978, March 24, 1979, June 30, 1979, January 12,
1989, December 2, 1989, June 12, 1996, July 12, 2000, August 26, 2000, June 15, 2002,
November 30, 2002, November 13, 2004, July 23, 2005, December 22, 2007 and March 15,
2008 which provides for participation of Public Agency in said System, Board and Public
Agency hereby agree as follows:
A. Paragraphs 1 through 14 are hereby stricken from said contract as executed effective
March 15, 2008, and hereby replaced by the following paragraphs numbered 1
through 13 inclusive:
1. All words and terms used herein which are defined in the Public Employees'
Retirement Law shall have the meaning as defined therein unless otherwise
specifically provided. "Normal retirement age" shall mean age 55 for local
miscellaneous members and age 50 for local safety members.
2. Public Agency shall participate in the Public Employees' Retirement System
from and after July 1, 1945 making its employees as hereinafter provided,
members of said System subject to all provisions of the Public Employees'
Retirement Law except such as apply only on election of a contracting agency
and are not provided for herein and to all amendments to said Law hereafter
enacted except those, which by express provisions thereof, apply only on the
election of a contracting agency. %
PLEASE DO NOT SIGN "EXHIBIT ONLY"
3. Employees of Public Agency in the following classes shall become members
of said Retirement System except such in each such class as are excluded by
law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
C. Ocean Beach Lifeguards (included as local safety members);
d. Employees other than local safety members (herein referred to as local
miscellaneous members).
4. In addition to the classes of employees excluded from membership by said
Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. POLICE CADETS; AND
b. RESERVE OFFICERS.
5. The percentage of final compensation to be provided for each year of credited
prior and current service as a local miscellaneous member in employment
before and not on or after December 22, 2007 shall be determined in
accordance with Section 21354 of said Retirement Law (2% at age 55 Full).
6. The percentage of final compensation to be provided for each year of credited
prior and current service as a local miscellaneous member in employment on
or after December 22, 2007 shall be determined in accordance with Section
21354.4 of said Retirement Law (2.5% at age 55 Full).
7. The percentage of final compensation to be provided for each year of credited
prior and current service as a local safety member shall be determined in
accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full).
8. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 20421 ( "Local Safety Member" shall include ocean beach
- lifeguards of a city as described in Government Code Section 20421).
b. Section 21574 (Fourth Level of 1959 Survivor Benefits).
C. Section 21024 (Military Service Credit as Public Service).
d. Section 21389 (Second Opportunity to Elect 1959 Survivor Benefits).
Legislation repealed said Section effective September 27, 1979.
PLEASE DO NOT SIGN "EXHIBIT ONLY„
e. Section 20965 (Credit for Unused Sick Leave) for local miscellaneous
members only.
f. Section 20042 (One -Year Final Compensation).
g. Section 21548 (Pre- Retirement Option 2W Death Benefit).
h. Section 20516 (Employees Sharing Cost of Additional Benefits):
Section 21354.4 (2.5% @ 55 Full formula) for local miscellaneous
members.
The employee cost sharing contributions are not to exceed 2.420 %.
The maximum employee cost sharing contribution is the normal cost
plus the increase in the accrued liability due to the benefit improvement
amortized over 20 years. In no event shall the employee cost sharing
contribution attributable to the unfunded liability remain in effect beyond
December 31, 2027. Thereafter, in any given contribution year, the
maximum employee cost sharing contribution cannot exceed .838% of
payroll.
9. Public Agency, in accordance with Government Code Section 20790, ceased
to be an "employer" for purposes of Section 20834 effective on September 24,
1977. Accumulated contributions of Public Agency shall be fixed and
determined as provided in Government Code Section 20834, and accumulated
contributions thereafter shall be held by the Board as provided in Government
Code Section 20834.
10. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
11. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and liabilities
of Public Agency and its employees shall be pooled in a single account,
based on term insurance rates, for survivors of all local miscellaneous
members and local safety members.
b. A reasonable amount, as fixed by the Board, payable in one installment
within 60 days of date of contract to cover the costs of administering
said System as it affects the employees of Public Agency, not including
the costs of special valuations or of the periodic investigation and
valuations required by law.
q
G. A reasonable amount, as fixed by the Board, payable in one installment
as the occasions arise, to cover the costs of special valuations on
account of employees of Public Agency, and costs of the periodic
investigation and valuations required by law.
12. Contributions required of Public Agency and its employees shall be subject to
adjustment by Board on account of amendments to the Public Employees'
Retirement Law, and on account of the experience under the Retirement
System as determined by the periodic investigation and valuation required by
said Retirement Law.
13. Contributions required of Public Agency and its employees shall be paid by
Public Agency to the Retirement System within fifteen days after the end of the
period to which said contributions refer or as may be prescribed by Board
regulation. If more or less than the correct amount of contributions is paid for
any period, proper adjustment shall be made in connection with subsequent
remittances. Adjustments on account of errors in contributions required of any
employee may be made by direct payments between the employee and the
Board.
I1�
B. This amendment shall be effects e
BOARD OF ADMINISTRATIOK11
PUBLIC EMPLOYEES' Rte% ENT SYSTEM
BY
LORI MC6-AWLAND, CHIEF
EMP,�R SERVICES DIVISION
PU��{{���EM�PLOYEES' RETIREMENT SYSTEM
AMENDMENT ER #60
PERS- CON -702A (Rev. 10105)
day of
CITY COUNCIL
CITY OF NEWPORT BEACH
BY
PRESIDING OFFICER
Witness Date
Attest:�����
Clerk
I L,
Attachment III
3. The City will amend its PERS contract to provide for the 3% @ 50
retirement formula to be in effect no later than December 31, 2008,
E. Retiree Health Benefits Program
Background
In 2005, the City and all Employee Associations agreed to replace the
previous "defined benefit" retiree medical program with a new "defined
contribution" program_ The process of fully converting to the new program
will be ongoing for an extended period. During the transition, employees
and (then) existing retirees have been administratively classified into one
of four categories. The benefit is structured differently for each of the
categories. The categories are as follows:
a. Category 1 - Employees newly hired after January 1, 2005.
b. Category 2 - Active employees hired prior to January 1, 2005,
whose age plus years of service as of January 1, 2005 was less
than 50 (46 for public safety employees).
c. Category 3 - Active employees hired prior to January 1, 2005,
whose age plus years of service was 50 or greater (46 for public
safety employees) as of January 1, 2005.
d. Category 4 - Employees who had already retired from the City prior
to January 1, 2005, and were participating in the previous retiree
medical program.
2. Program Structure
This is an Integral Part Trust (IPT) Medical Expense Reimbursement
Program Plan (MERP). ,
a. For employees in Category 1, the program is structured as follows:
Each employee will have an individual MERP account for bookkeeping
purposes, called his or her "Employee Account." This account will
accumulate contributions to be used for health care expense after
separation. All contributions to the plan are either mandatory employee
contributions or City paid employer contributions, so they are not
taxable to employees at the time of deposit. Earnings from investment
of funds in the account are not taxable when posted to the account.
Benefit payments are not taxable when withdrawn, because the plan
16
Attachment IV
CONTRACT AMENDMENT COST ANALYSIS - VAWATION BASIS: June 30, 2007
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number: 60
Benefit Description: Section 21362.2, 3% @ SO Full Formula for Local safety Members (Safety Lifeguards Only)
Actuarial Cost Estimates in General
What will this amendment cost? Unfortunately, there is no simple answer. There are two major reasons for the
complexity of the answer:
First, all actuarial calculations, including the ones in this cost estimate are based on a lot of assumptions
about the future — demographic assumptions about the percentage of your employees that will terminate,
die, become disabled, and retire in each future year, and economic assumptions about what salary
increases each employee receives and the most important assumption: what the assets at CaIPERS will
earn for each year into the future until the last dollar is paid to current members of your plan. While
CaIPERS has set these assumptions as our best estimate of the real future of your plan, it must be
understood that these assumptions are very long term predictors and will surety not be realized each year
as we go forward. For example, the asset earnings for the past 15 years at CaIPERS have ranged from
-7.2% to 20.1 %, yet the 15 year compound return has been 10.4 %, well above our assumption.
• Second, the very nature of actuarial funding produces the answer to the question of amendment cost as
the sum of two separate pieces:
1. The increase in Normal Cost (i.e., the increase in future annual premiums in the absence of
surplus or unfunded liability) expressed as a percentage of total active payroll, and
2. The increase in Past Service Cost (i.e., Accrued Liability — representing the current value of the
increased benefit for all past service of current members) which is expressed as a lump sum dollar
amount.
The cost is the sum of a percent of future pay and a lump sum dollar amount (the sum of an apple and an
orange if you will). To communicate the total cost, either the increase in Normal Cost (i.e., future percent
of payroll) must be converted to a lump sum dollar amount (in which case the result is called the increase
in the present value of benefits), or the Past Service Cost (i.e., the lump sum) must be converted to a
percent of payroll (in which case the result is the increase in the employer's rate). Converting the Past
Service Cost lump sum to a percent of payroll requires a specific amortization period. So, the new
employer rate can be computed in many different ways depending on how long one will take to pay for it.
And don't forget the first bullet point above; all of these results depend on all of the assumptions being
exactly realized.
Rate Volatility
As is stated above, the cost estimates supplied in this communication are based on a number of assumptions about
very long term demographic and economic behavior. Even if these assumptions are exactly realized (terminations,
deaths, disabilities, retirements, salary growth, and investment return) there will be differences on a year to year
basis. This year to year difference between actual experience and the assumptions is tailed gains and losses and
serve to raise or lower the employer's rates from year to year. So, the rates will bounce around, especially due to the
ups and downs of investment returns.
The volatility in annual employer rates may be affected by this amendment. The reason is that higher benefits and
earlier retirement ages require the accumulation of more assets per member earlier in their career. Rate volatility
can be measured by the ratio of plan assets to alive member payroll. Higher asset to payroll ratios produce more
volatile employer rates. To see this, consider two plans, one with assets that are 4 times active member payroll, and
the other with assets that are 8 times active member payroll. In a given year, see what happens when assets rise or
fall 10% above or below the actuarial assumption. For the plan with a ratio of 4, this 10 percent gain or loss in
assets is the same in dollars as 40% of payroll; and for the plan with a ratio of 8, this is equivalent to 80% of payroll.
If this gain or loss is spread over 20 years (and we oversimplify by ignoring interest on the gain or loss), then the
first plan's rate changes by 2% of pay while the second plan's rate changes by 4% of pay.
November 19, 2008 Page 1
k
CONTRACT AMENDMENT COST ANALYSIS - VALUATION BASIS: June 30, 2007
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number. 60
Benefit Description: Section 21362.2,3% @ 50 Full formula for Local Safety Members (Safety Lifeguards Only)
When a plan is amended, liability changes but assets do rot. In addition, the desired state is to be 100% funded
(i.e., to bring assets to equal accrued liability). Therefore, we disclose the ratio of accruedbility to payroll rather
than assets to payroll as a measure of the plan's potential future rate volatility. The highefte ratio, the more
volatile the future rate may be. The table below contains these measures of potential future rate volatility.
As of June 30, 2007 Current Plan Post - Amendment
Accrued Liability $ 308,551,677 $ 309,338,753
Payroll 25,034,573 25,034,573
Volatility Index 12.3 12.4
It should also be noted that these ratios tend to stabilize as the plan matures. That is, all plans with no past service
start their lives with zero assets and zero accrued liability — and so asset to payroll ratio and liability to payroll ratio of
zero. However, as time goes by these ratios begin to rise and then tend to stabilize at some constant amount as the
plan matures. Higher benefit levels and earlier expected retirements produce higher constant future ratios. For
example, our miscellaneous plans have average ratios that range from 2.6% for 2% @ 60 plans to 5.1% for 2.7% @
55 plans. For safety plans, the ratios range from 5.2% for 2% @ 55 plans to 9.3% for 3% @ 50 plans.
Present Value of Projected Benefits
The table below shows the change In the total present value of benefits for the proposed plan amendment. The
present value of benefits represents the total dollars needed today to fund all future benefits for currentmembers of
the plan (i.e., without regard to future employees). The difference between this amount and current plan assets
must be paid by future employee and employer contributions. As such, the change in the present value of benefits
due to the plan amendment represents the "cost" of the plan amendment.
However, for plans with excess assets some or all of this "cost" may already be covered by current excess assets.
As of June 30, 2007
Total Assets at Market Value (MVA)
Actuarial Value of Assets (AVA)
AVA / MVA
Present Value of Projected Benefits (PVB)
Actuarial Value of Assets (AVA)
Present Value of Future Employer and
Employee Contributions (PVB — AVA)
to PVB
Accrued Liability
Current Plan
Post = Amendment
292,102,211
$
292,102,211
250,062,262
250,062,262
85.6%
85.6%
364,567,961
$
365,332,822
250.062.262
250.062.262
114,505,695
$
115,Z70,560
It is not required, nor necessarily desirable, to have accumulated assets sufficient to cover the total present value of
benefits until every member has left employment. Instead, the actuarial funding process calculates a regular
contribution schedule of employee contributions and employer contributions (called normal costs) which are designed
to accumulate with interest to equal the total present value of benefits by the time every member has left
employment. As of each June 30, the actuary calculates the "desirable" level of plan assets as of that point in time
by subtracting the present value of scheduled future employee contributions and future employer normal costs from
the total present value of benefits. The resulting "desirable" level of assets is called the accrued Aabi/ity.
November 19, 2008 Page 2
13
CONTRACT AMENDMENT COST ANALYSIS -VALUATION BASIS: June 30, 2007
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number: 60
Benefit Description: Section 21362.2, 3% @ 50 Full Formula for Local Safety Members (Safety Lifeguards Only)
A plan with assets exactly equal to the plan's accrued liability is simply "on schedule" in funding that plan, and only
future employee contributions and future employer normal costs are needed. A plan with assets below the accrued
liability is "behind schedule ", or is said to have an unfunded AaMity, and must temporarily increase contributions to
get back on schedule. A plan with assets in excess of the plan's accrued liability is "ahead of schedule ", or is said to
have excess assets, and can temporarily reduce future contributions. A plan with assets (AVA) in excess of the total
present value of benefits is called super-finded, and neither future employer nor employee contributions are
required. Of course, events such as plan amendments and investment or demographic gains or losses can change a
.plan's condition from year to year. For example, a plan amendment could cause a plan to move all the way from
being super - funded to being in an unfunded position.
The changes in your plan's accrued liability, unfunded accrued liability, and the actuarial values of assets funded ratio
as of June 30, 2007 due to the plan amendment are shown in the table below.
As of June 30, 2007
Entry Age Normal Accrued Liability (AL)
Actuarial Value of Assets (AVA)
Unfunded Liability /(Excess Assets) (UAL = AL —
AVA)
Funded Ratio (AVA / AL)
to AL
Total Employer Contribution Rate
Current Plan Post - Amendment
308,551,677 $ 309,338,753
250,062,262 250,062,262
58,489,415 $ 59,276,491
81.0% 80.8%
787,076
While the table above gives the changes in the accrued liability and funded status of the plan due to the amendment,
there remains the question of what will happen to the employer contribution rate because of the change in plan
provisions.
CaIPERS policy is to implement rate changes due to plan amendments immediately on the effective date of the
change in plan benefits. This change is displayed as the "Change to Total Employer Rate" on the following page. If
the contract amendment effective date is on or before June 30, 2009, the change in the employer contribution rate
should be added to the employer's current rate. In general, the policy also provides that the change in unfunded
liability due to the plan amendment will be separately amortized over a period of 20 years from the effective date of
the amendment and all other components.of the plan's unfunded liability/excess assets will continue to be amortized
separately.
However, your actuary may choose to apply different rules to plans with a current employer contribution rate of zero.
The pre - amendment excess assets in these plans were sufficient to cover the employers normal cost for one or more
years into the future. A plan amendment will use up some or all of the pre- amendment excess assets. In order to
maintain our goal of providing rates that are relatively stable, while taking into account known or expected future
events, your actuary may decide to spread any remaining excess assets over a single number of years. This is
known as a "fresh start" and will, in no case, be less than 5 years. You may call your actuary to discuss further
alternative financing options. If the amendment uses up all excess assets and creates an unfunded liability (i.e.,
from being ahead of schedule to behind schedule), the total post- amendment unfunded liability may be amortized
over 20 years.
In no case may the annual contribution with regard to a positive unfunded liability be less than the amount which
would be required to amortize that unfunded liability, as a level percent of pay, over 30 years. The table on the
following page shows the change in your plan's employer contribution rate due to the plan amendment for fiscal year
2009 -2010.
November 19, 2008 Page 3
i�
CONTRACT AMENDMENT COST ANALYSIS - VALUATION BASIS: June 30, 2007
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number: 60
Benefit Description: Section 21362.2, 3% @ 50 Full Formula for Local Safety Members (Safety Lifeguards Only)
As of June 30, 2007 Current Plan Post - Amendment
2009 -2010 Employer Rate
Payment for Normal Cost 15.251% 15.376%
Payment on Amortization Bases 13.509% 13.779%
Total Employer Rate 28.760% 29.155%
Change to Normal Cost 0.125%
Change to Total Employer Rate 0.395%
Current Amortization Bases 3 Multiple Bases
Amendment Amortization Base
- Fresh Start 2
N/A
- Multiple Base 3
20 -year
2009 -2010 Employee Rate
Total Employee Rate
9.000% 9.000%
Change to Total Employee Rate
0.000%
2010 -2011
Estimated Employer Rate
28.3% 28.8%
Projection Amortization Base
Multiple Base Multiple Base
1 — Details of the current amortization base are shown on page 13 of June 30, 2007 annual valuation reporL If you have adopted any other
subsequent amendments, the current amortization base is the schedule after these adopted amendments-
2 - If a fixed number of years is shown, it means that the current unfunded actuarial liability is projected and amortized over this fixed number of
years. This amortization replaces the amortization schedule shown In your June 30, 2007 annual valuation and any other subsequent amendments
you have adopted.
3 - If 20 -year is shown, it means that the change in liability due to plan amendments is amortized separately over a 20 -year period. This amortization
schedule Is in addition to the amortization schedule shown in the June 30, 2007 annual valuation and any other subsequent amendments you have
adopted.
In the above table, the information shown represents the actual Initial contribution rate that will apply during fiscal
year 2009 -2010 if you adopt the amendment. However, these figures do not incorporate the investment return in
2007 -2008. The estimated employer rate shown for 2010 -2011 incorporates this return and assumes no
demographic gains or losses. The rate of return used for the post- amendment analysis was -5.1 %. Due to timing
and availability of data, the annual valuation projected an .employer rate using a rate of return of -2.5 %. If the
investment rate of return of -5.1% had been available at the time of the annual valuation, the projected employer
contribution rate shown in the annual valuation report would be approximately 0.1% higher.
Note that the change in normal cost in the table above may be much more indicative of the long term change in the
employer contribution rate due to the plan amendment. The plan's payment on amortization bases shown in the
table above is a temporary adjustment to the employer contribution to "get the plan back on schedule ". This
temporary adjustment to the employer rate varies in duration from plan to plan. For example, a plan with initial
excess assets being amortized over a short period of time will typically experience a large rate increase when excess
assets are fully amortized. While a plan amendment for such a plan may produce little or no increase in the
employer contribution rate now the change in normal cost due to the plan amendment will become fully reflected in
the employer contribution rate as soon as initial excess assets are fully amortized.
November 19, 2008 Page 4
15
CONTRACT AMENDMENT COST ANALYSIS -VALUATION BASIS: June 30, 2007 - .-
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number. 60
Benefit Description: Section 21362.2, 3% @ 50 Full Formula for Local Safety Members (SafetpAd rds Only)
Disclosure
If your agency is requesting cost information for two or more benefit changes, the cost of adopprig e-than one of
these changes may not be obtained by adding the individual costs. Instead, a separate valua ft'llbust be done to
provide a cost analysis for the combination of benefit changes. If the proposed plan amend- es to only
some of the employees in the plan, the rate change due to the plan amendment still applies to the a Milan, and is
still based on the total plan payroll.
Any mandated benefit Improvements not Included in the June 30, 2007 annual valuation have notHt ,incorporated
into this cost analysis.
Please note that the cost analysis provided in this document may not be reiled upon after August 1, 2009. If you
have not taken action to amend your contract, by this date, you must contact our office for an updated cost analysis,
based on the new annual valuation.
Descriptions of the actuarial methodologies, actuarial assumptions, and plan benefit provisions may be found in the
appendices of the June 30, 2007 annual report. Please note that the results shown here are subject to change if any
of the data or plan provisions change from what was used in this study.
Certification
This actuarial valuation for the proposed plan amendment is based on the participant, benefits, and asset data used
in the June 30, 2007 annual valuation, with the benefits modified if necessary to reflect what is currently provided
under your contract with CaIPERS, and further modified to reflect the proposed plan amendment. The valuation has
been performed in accordance with standards of practice prescribed by the Actuarial Standards Board, and the
assumptions and methods are internally consistent and reasonable for this plan, as prescribed by the CaIPERS Board
of Administration according to provisions set forth in the California Public Employees' Retirement Law,
Richard Santos, ASA, MAAA
Senior Pension Actuary, CalPERS
Fin Process Ids: Annual- 318076
November 19, 2008
Base- 321835 Proposal- 321836
Page 5
I�
CONTRACT AMENDMENT COST ANALYSIS -VALUATION BASIS: June 3U, 2007
SAFETY PLAN FOR CITY OF NEWPORT BEACH
Employer Number: 60
Benefit Description: Section 21362.2, 3% @ 50 Full Formula for Local Safety Members (Safety Lifeguards Only)
Summary of Plan Amendments Valued
COVERAGE GROUP 76001
Pre - Amendment
• The Service Retirement benefit calculated for service earned by this group of members is a monthly
allowance equal to the product of the 3% @ 55 benefit factor, years of service, and final compensation.
(Final compensation is reduced by $133.33 per month for members with a modified fomiula). The
benefit factors for retirement at integral ages are shown below:
Retirement 3% at 55
Age Factor
50
2.400%
51
2.520%
52
2.640%
53
2.760%
54
2.880%
55 and older
3.000%
Post- Amendment
• The Service Retirement benefit calculated for service earned by this group of members is a monthly
allowance equal to the product of the 3% @ 50 benefit factor, years of service, and final compensation.
(Final compensation is reduced by $133.33 per month for members with a modified formula). The
benefit factors for retirement at integral ages are shown below:
Retirement
3% at 50
Age
Factor
50
3.000%
51
3.000%
52
3.000%
53
3.000%
54
3.000%
55 and older
3.000%
November 19, 2008 Page 6