HomeMy WebLinkAbout06 - Traffic Signal Modernization Phases 2 & 3CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. =6
April 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, Senior Civil Engineer
949- 644 -3326 or bsommers @city.newport - beach.ca.us
SUBJECT: TRAFFIC SIGNAL MODERNIZATION PHASES 2 AND 3
CONSTRUCTION - AWARD OF CONTRACT NO. 3976
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 3976 to C.T. & F., Inc. for the Total Bid Price of $520,299.47,
and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $78,000 (15 %) to cover the cost of unforeseen work.
DISCUSSION:
At 10 a.m. on March 18, 2009 the City Clerk opened and read the following bids for this
project:
BIDDER
Low C.T. & F., Inc.
2 Moore Electrical Contracting
3 TDS Engineering
4 Steiny and Company, Inc.
5 Christopher R. Morales, Inc.
6 Dynalectric
7 Republic ITS
8 Pouk & Steinle, Inc.
9 Terno, Inc.
10 California Professional Engineering, Inc.
TOTAL BID AMOUNT
$520,299.47
$564,321.00
$622,111.00
$635,892.00
$649,420.00
$743,703.50'
$752,115.25
$771,407.25
$775,695.00
$788,204.65
Corrected Bid Amount is $
The low total bid amount is 42 percent below the Engineer's Estimate of $900,000.00.
The significant difference in the Engineer's Estimate and the low total bid is due to a
Traffic Signal Modernization Phase 2 — Award of Contract No. 3976
April 14, 2009
Page: 2
significant decrease in the cost of construction over the last few months. The low bidder,
C.T. & F., Inc., possesses a California State Contractors License Classification C -10 as
required by the project specifications. A check of the Contractors references indicates
they have satisfactorily completed similar projects for other municipalities.
Construction of Phases 2 (Jamboree Road Corridor) and 3 (Airport Area) of the Traffic
Signal Modernization Project have been combined to expedite deployment of the new
traffic signal system. The project includes installation of fiber optic communications, 13
CCTV cameras, and new traffic signal control equipment at 27 existing signalized .
intersections along Jamboree Road and within the Airport Area.
The Phase 2 and 3 field equipment will connect to the City's Ethernet system through
additional equipment to be installed at the Police Department. Additionally, the system
has been designed to integrate into the Traffic Management Center recently completed
through the first phase of the Modernization Project.
During the first phase of the Traffic Signal Modernization Project, Staff became aware of
issues regarding the reuse of existing conduit. Sections of the conduit had deteriorated
or been damaged, making the installation of fiber optic cable difficult or impossible.
Unfortunately, without exposing the conduit, the conduit condition cannot be determined
during design. Considering the uncertainty of the conduit condition and to account for
unforeseen construction events, Staff requests contingency funds in the amount of 15
percent.
Staff envisions two additional purchase contracts necessary to complete Phases 2 and
3. Currently, Staff is negotiating a procurement contract with Econolite, Inc. to furnish
and install traffic signal control equipment. The second contract will procure Ethernet
communication equipment. A vendor for this service has not yet been chosen.
Pursuant to the Contract Specifications, the Contractor will have 120 consecutive
working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Traffic Signal Modernization Phase 2 — Award of Contract No. 3976
April 14, 2009
Page: 3
Geotechnical, Material Testing and Survey Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Funding Availability:
There are sufficient funds available in the following accounts for the project
Account Description
Account Number
Amount
Measure M Competitive
7284- C3002002
$
250,000.00
Measure M Competitive
7284- C3002003
$
249,500.00
Measure M Turnback
7281- C3002002
$
98,799.47
Proposed uses are as follows:
Vendor
C.T. & F., Inc.
Contractor name
Prepared by:
Brad Sommers
Senior Civil Engineer
Total: $ 598,299.47
Purpose
Construction Contract $
Construction Contingency $
Total: $
Submitted by:
Amount
520,299.47
78,000
598,299.47
Badum
s Director