HomeMy WebLinkAbout07 - Westcliff Street Light ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
April 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon, Associate Civil Engineer
644 -3314 or aaastanon@city.newport-beach.ca.us
SUBJECT: WESTCLIFF STREET LIGHT REPLACEMENT —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3868
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On August 12, 2008, the City Council authorized the award of the Westcliff Street Light
Replacement project to KDC, Inc., dba "Dynalectric, Inc." The contract provided for the
replacement of obsolete street lights that were installed more than 40 years ago and
the replacement of steel poles with standard concrete poles, as well as deteriorating
conduits, conductors and concrete pull boxes. The contract has now been completed
to the satisfaction of the Public Works Department. A summary of the contract cost is
as follows:
Original bid amount: $680,170.00
Actual amount of bid items constructed: $740,899.44
Total amount of change orders: $8,587.32
Final contract cost: $749,486.76
The increase in the actual amount of bid items constructed over the original bid amount
resulted from extra conduit, conductors and additional concrete pull boxes. In addition,
there were four change orders totaling $8,587.32. The change orders were for the
following:
Westcliff Street Light Replacement- Completion and Acceptance of Contract No. 3868
April 14, 2009
Page 2
Change
Description
Amount
Order
1a
Contractor re- routed street light conduit on Irvine
$2,664.85
Avenue.
1b
Contractor repaired street light conduit and installed
$1,094.00
temporary wire at Dover Drive & Sussex Lane and at
Dover Drive and Kent Lane.
2
Removal of street light foundations and 65 additional
$2,678.74
working days added to contract due to rain delays and
extra work requested by City staff.
3
Potholing on Coast Highway at Morning Canyon at City
$2,149.73
Request.
Total Project Change Orders
$8,587.32
The final overall construction cost including four Change Orders was 10.2 percent over
the original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June 08' schedule: March 20, 2009
Project award for construction: August 12,2008
Estimated completion date at award: December 10, 2008
Actual substantial construction completion date: March 13, 2009
All work was substantially completed by March 13th, five days ahead of the scheduled
completion date of March 20, 2009.
Environmental Review:
The project was exempt from the Califomia Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementation Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and minor
alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Engineering — JMD, Inc.
Inspection — Willdan Engineering
Incidentals
Total Project Cost
$749,486.76
$28,000.00
$2,970.00
$12,887.39
$793,344.15
Westcliff Street Light Replacement- Completion and Acceptance of Contract No. 3868
April 14, 2009
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Street Light Conversion Program 7013- C2202000 $747,337.03
Coast Highway Sidewalk 7254- C2002005 $2,149.73
Improvement Program
Total: $749,486.76
Prepared by:
AlfredvCastanon
Associate Civil Engineer
Submitted by:
i
{ G. Badum
Public Works Director