HomeMy WebLinkAbout06 - MacArthur Boulevard Median TreesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
April 28, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 - 644 -3315 or atran @city.newport - beach.ca.us
SUBJECT: MACARTHUR BOULEVARD MEDIAN TREES — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4054
Recommendations:
1. Accepl the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On November 12, 2008,. the City Council authorized the award of the MacArthur
Boulevard Median Trees project to Jeff Tracy, Inc. dba Land Forms Landscape
Construction. The contract provided for the planting of 121 Liquidambar styraciflua
`Rotundiloba' (Sweetgum) trees. The contract has now been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $57,674.00
Actual amount of bid items constructed: $57,674.00
Total amount of change order: $ 3,656.96
Final contract cost: $61,330.96
The one change order was for longer lodge poles to support the trees and the
installation of linear root barriers. The final overall construction cost including the
change order was 6.3 percent above the original bid amount.
MacArthur Boulevard Median Trees
April 28, 2009
Page 2
A summary of the project schedule is as follows:
Estimated completion date per June `08 schedule: February 27, 2009
Project award for construction: November 12, 2008
Estimated completion date at award: January 21, 2009
Actual substantial construction completion date: January 7, 2009
This contract included a 90 -day landscape maintenance phase which started at the
completion of construction. The maintenance phase is not part of the 25 working days
allotted for this contract and has now been completed to the satisfaction of the Public
Works and General Services Departments.
Environmental Review:
The project was. determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Landscape Design
Incidentals
Total Project Cost
$61,330.96
$5,600.00
$85.50
$67,016.46
Funds for the construction contract were expended from the following account:
Account Description
General Fund
Prepared by:
Andy Tra
Senior Civil Engineer
Account Number
7013- C2002026
Amount
$61,330.96
Total: $61,330.96
Submitted by: -"D
Stephen . Badum
,6vPublic Works Director