HomeMy WebLinkAbout08 - Balboa Village Alley ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
June 23, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon, Associate Civil Engineer
644 -3314 or acastanon @city.newport- beach.ca.us
SUBJECT: BALBOA VILLAGE ALLEY REPLACEMENT— COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3944
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On January 13, 2009 the City Council authorized the award of the Balboa Village Alley
Replacement project to Golden State Constructors, Inc. The contract provided for the
removal of the existing asphalt and concrete alleys, raising existing utilities to grade,
and constructing new 8 -inch thick concrete alleys. In addition, a portion of the concrete
pavement on "A" Street between Balboa Boulevard and the Oceanfront sidewalk was
reconstructed. The contract has now been completed to the satisfaction of the Public
Works Department. A summary of the contract cost is as follows:
Original bid amount: $128,606.00
Actual amount of bid items constructed: $132,540.52
Total amount of change order: $10,187.68
Final contract cost: $142,728.20
The increase in the actual amount of bid items constructed over the original bid amount
resulted from additional concrete construction requested by City staff. This additional
concrete construction allowed for a better tie into the alley's existing pavement and was
made possible due to good bid pricing. In addition, there were four change orders
totaling $10,187.68. The change orders were for the following:
Balboa Village Alley Replacement- Completion and Acceptance of Contract No. 3944
June 23, 2009
Page 2
Change
Order
Description
Amount
1
Replacement of 6 bollards in Alley 256 -V.
$1,500.00
2
Delay costs due to design change in the field.
$2,869.51
3
Delay costs due to design change in the field.
$2,702.28
4
Additional sawcut and painting red curb, additional
traffic control.
$3,115.89
Total Project Change Orders
$10,187.68
The final overall construction cost including four Change Orders was 11 percent over
the original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June 08' schedule: May 22, 2009
Project award for construction: January 13, 2009
Estimated completion date at award: May 8, 2009
Actual substantial construction completion date: May 7, 2009
All work was substantially completed by May 7th, fifteen days ahead of the scheduled
completion date of May 22, 2009.
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementation Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and minor
alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
$142,728.20
Surveying
$22,610.00
Geotechnical Testing
$1,409.00
Incidentals
$350.66
Total Project Cost
$167,097.86
Balboa Village Alley Replacement- Completion and Acceptance of Contract No. 3944
June 23, 2009
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013- C5100277 $25,290.00
Assessment District No. 75 Funds 74075 -9804 $78,522.20
Water Enterprise Fund 7501- C5100277 $38,916.00
Total: $142,728.20
Prepared by:
Submitted
Alfrd,d Castanon S p G. Badum
Associate Civil Engineer u c Works Director