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Home My WebLink About12 - Legal Advertising BidCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 June 23, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Clerk's Office Leilani I. Brown, City Clerk 949 - 644 -3005, (brown @city.newport- beach.ca.us SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2009 -2010 RECOMMENDATION: Accept the bid of The Daily Pilot and authorize a purchase order for the one -year period of fiscal year 2009 -2010. DISCUSSION: Background: Publication of the City's legal notices in a newspaper of general circulation is required by law. For the last eighteen fiscal years, the Daily Pilot has performed this function for the City. Notices inviting bids for a one -year period were sent to the Daily Pilot, the Orange County Register, and the Los Angeles Times. The deadline for submitting bids was 4:00 p.m. on Friday, June 12, 2009. The Daily Pilot and the Orange County Register submitted bids; however, the bid from the Orange County Registerwas incomplete. The Daily Pilot's bid price, as well as circulation figures, are as follows: 7)aif Pilot, Legal Ad - $9.50 per column inch, per insertion [Same rate since FY 1999 -2000] Display Ad - $29.90 per display column inch Published daily, except on Mondays Daily Paid Circulation: 33,000 LEGAL ADVERTISING BID FOR FISCAL YEAR 2009 -2010 June 23, 2009 Page Two I am recommending that the contract be awarded to the Daily Pilot since it provides more timing flexibility in meeting legal noticing requirements. In general, most of the City's public hearing notices require publishing ten (10) days prior to the hearing date, and oftentimes relatively short notice is provided about the need to advertise. If timing permits, we try to publish most of our legal notices on Saturday to take advantage of the highest circulation possible. The Daily Pilot will continue to abide by all agreements previously made as far as complimentary copies, pick -up service for all advertising needs, accepting emergency copy insertions to meet legal requirements, and publishing the Council agenda summary at no charge. Environmental Review: Not applicable. Public Notice: The Notice Inviting Bids was published in The Daily Pilot on Saturday, May 30, 2009, and Saturday, June 6, 2009. The Notice was also posted on the public bulletin board at City Hall on Wednesday, May 27, 2009. Submitted by: �bqm,_�l Leilani I. Brown City Clerk U •, CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT 12 (013 -0� Agenda Item No. s May 26, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Clerk's Office Leilani I. Brown, City Clerk 949 - 644 -3005, (brown @city.newport- beach.ca.us SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING FISCAL YEAR JULY 1, 2009 TO JUNE 30, 2010 RECOMMENDATION: Authorize the City Clerk to publish a notice advertising for bids to be received on or i before the hour of 4:00 p.m., on Friday, June 12, 2009, for a one -year contract covering the publishing and printing of legal notices or other material required to be published and circulated in the City of Newport Beach. DISCUSSION: Background: Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to the beginning of each fiscal year, publish a notice inviting bids and contract for the publication of all legal notices or other matter required to be published in a newspaper of general circulation in said City. Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general circulation published and circulated in the City of Newport Beach. The current contract that expires on June 30, 2009 is with The Daily Pilot. In 2008, they were awarded a one -year contract at the following rate: FY 2008 -09 - $9.50 per column inch Legal Advertising May 26, 2009 Page 2 After receiving and reviewing the bids, the City Clerk will make a recommendation to award the contract at the Council meeting of June 23, 2009. Environmental Review: None Submitted by: Leilani I. Brown City Clerk Attachment: Legal Notice !' �i LI NOTICE INVITING LEGAL ADVERTISING BIDS NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on Friday, June 12, 2009, for a one -year contract covering the publishing and printing of legal notices, or other material required to be published in a newspaper of general circulation published and circulated in the City of Newport Beach for Fiscal Year 2009 -2010 (July 1, 2009 - June 30, 2010). Bidders are required to submit a copy of their latest verified (audited) circulation figures from the auditing firm as part of their bid. To assist in the evaluation process, all bidders are also required to submit quotes on three sample documents available from the City Clerk's Office (949 -644- 3005). Publish: May 30, 2009 June 6, 2009 E] ", Q, Leilani I. Brown City Clerk City of Newport Beach Authorized to Publish Advertisements of all kinds including public notices by Decree of the Superior Court of Orange County, California. Number A -6214, September 29, 1%1, and A -24831 June 11, 1963. PROOF OF PUBLICATION STATE OF CALIFORNIA) ) ss. COUNTY OF ORANGE ) I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the NEWPORT BEACH - COSTA MESA DAILY PILOT, a newspaper of general circulation, printed and published in the City of Costa Mesa, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published on the following dates: May 30, 2009 June 6, 2009 declare, under penalty of perjury, that the foregoing is true and correct. Executed on June 10, 2009 at Costa Mesa, California. SignatOre RECEIVED 0 ACE OF THE CITY CLERK CITY OF Hr y9MT BEACH Authorized to Publish Advertisements of all kinds including public notices by Decree of the Superior Court of Orange County, California. Number A -6214, September 29, 1961, and A -24631 June 11, 1963. RECE DOE D PROOF OF PUBLICATION 12M JM -5 m 9, 46 OFFICE OF THE CITY MW STATE OF CALIFORNIA) CITY OFREOPORTBEKH ) ss. COUNTY OF ORANGE ) I am a Citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the below entitled matter. I am a principal clerk of the NEWPORT BEACH - COSTA MESA DAILY PILOT, a newspaper of general circulation, printed and published in the City of Costa Mesa, County of Orange, State of California, and that attached Notice is a true and complete copy as was printed and published on the following dates: May 30, 2009 I declare, under penalty of perjury, that the foregoing is true and correct. Executed on June 3, 2009 at Costa Mesa, California. enoNEWIPM sue LM NDiKE ` NOTICE IS HEREBY', GIVEN THAT the City Council of. the City of Newport Beach will hold a joint public hearing regarding: (1) Proposed Budget for the 20D9-10 Fiscal Year, pursuant to Secpon.1102 of the Newport Beach City Charter; and (2) the City's Appropriation Limit for the 20D9.10 Fiscal % Year, pursuant to Article 136 of the State Constitution. , . NOTICE IS HEREBY GIVEN THAT said public hearingiwi6. be held. on the 94h day of June, 2009, at the hoar of 7:0D p.m. in the `City Council Chambers; 3300 Newport Boulevard, Newport Beach, CA 9261, at Which tune "and place interested persons may appear and be heard tho eon. ' NOTICE IS HEREBY FURTHER GIVEN THAT copies of the proposed budget are available for inspection by the public in the.Chy Clerk's office.' TOTAL BUDGET ALL FUNDS - INCLUDING CAPITAL IMPROVEMENTS: Salaries and Benefits $125,722,91 Maintenance and Operations . 60,691237 Capital Outlay 4,954,0 Capital Improvements. '"'30,526,60 Debt Service, 3,765,044 Total Budget $225,879A85 APPROPRIATION LIMIT: Article 13B Appropriation for 2OD9.1D Fiscal Year "$143;264,2 Total Appropriations Subject to Limit' J14 Amount Under limit 526,1$9Published'New ort Beach /Costa Mesa Dail Pilot Ma 30; 2009 ..