HomeMy WebLinkAbout24 - 2009 Council PrioritiesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 94 _
June 23, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Homer Bludau, City Manager
949/644 -3000 or hbludau @city.newport- beach.ca.us
SUBJECT: Council Review of Staff Status Report on Six of the City Council's
2009 Priorities
ISSUE:
Does the City Council have any comments or questions regarding the status of the
seven Council priorities reported on by staff?
RECOMMENDATION:
Review and comment, as desired.
DISCUSSION:
Background:
The City Council held a Special City Council meeting on Saturday, January 10, 2009, to
discuss and establish its priorities for 2009. This was the third consecutive year the City
Council has met early in the calendar year to set its priorities. A total of thirteen (13)
priorities were settled on, but in no particular order. As in the past, the City Manager
was asked to provide draft priority statements, actions steps and schedules for the City
Council to review, make revisions to and finalize.
The status of priority implementation is reviewed each month. .Status reports on seven
priorities began in March and are provided during alternating months. This status report
provides current information on the remaining six priorities. This is the fourth status
report of the year. The six priorities being reported on in no particular order are as
follows:
Continue to. implement an effective traffic management plan by a variety of projects
which improve traffic flows throughout the City.
City Council Priorities
June 23, 2009
Page 2
• Complete the Schematic Design Phase and the EIR for the new city hall and park
site.
• Provide more public parks and recreation facilities, with emphasis on active facilities
where appropriate. Construct a new OASIS facility for our seniors.
• Continue with the process to determine the eventual land use for the Banning Ranch
property, pursuing both open space and development options outlined in the
General Plan.
• Continue to implement water quality improvement projects, while at the same time,
assessing the need to adopt a tiered water rate structure to assist in water
conservation efforts.
• Develop and implement a strategy, including a funding component, for the dredging
of the Lower Bay
Additional status reports will be provided at the second City Council meeting of each
month for the remainder of the calendar year.
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review.
Public Notice: This agenda item has been noticed according to the Brown Act (72 hours
in advance of the meeting at which the Council considers the item).
Submitted by:
OMER L. BL AU
City Manager
Attachments: 2009 Council Priorities Indicator Tracker
City of Newport Beach
2009 Council Priorities Indicator
Tracker
Status Report
Date published: June 23, 2009
Presented by: Homer L. Bludau
CONTINUE TO IMPLEMENT AN EFFECTIVE TRAFFIC MANAGEMENT
PLAN BY A VARIETY OF PROJECTS WHICH IMPROVE TRAFFIC
FLOWS THROUGHOUT THE CITY
Phase 1 signal project completed and
March 15, 2009
Project was completed and
operational
operational on March 15, 2009
Phases 2 and 3 signal project designs
March 30, 2009
Design Complete.
completed, work begins
Construction contract awarded
April 14, 2009
Phases 2 and 3 — Completed and
December 31, 2009
On target
operational
Council discussion on Phases 4 -8 as
March 24, 2009
FY 09 -10 currently includes
whether to accelerate design and
funding for design and
construction
construction of Phases 4 & 7.
Council confirmed this
direction at the June a Study
Session.
Staff recommends projects which facilitate
May 12, 2009
FY 09 -10 currently includes
traffic flows in FY 09 -10 CIP budget
the Jamboree /73 Bridge
widening and Improvements to
the Jamboree /MacArthur
Intersection
Council approves new CIP budget with
June 23,2009
On track for adoption
project schedules
Staff reports to Council as to status of CIP
November 24, 2009
traffic related projects
Comments: As discussed at the Council's priority setting meeting, to accelerate the design and
construction of Phases 4 -8 would cost approximately $4M. Expanding to do additional phases was
discussed on June 9'"; however, Council and staff believe it is more prudent to continue on the schedule
that has been previously developed and is being implemented.
This priority includes staff proposing CIP projects which might result in additional turn lanes, street
widening, turn -outs and other measures which could translate into improved traffic circulation for
particular problematic locations.
Staff: Steve Badum; Dave Webb
COMPLETE THE SCHEMATIC DESIGN PHASE AND THE EIR FOR THE
NEWPORT BEACH CIVIC CENTER
Hire Civic Center architect (BCJ)
January 2009
Achieved
Hire Civic Center Project Management
Firm (CW Driver)
January 2009
Achieved
Hire Civic Center EIR Consultant (LSA)
January 2009
Achieved
Complete Concept Plan Phase
April 15, 2009
Achieved
Complete Schematic Design Phase and
adopt Final EIR
November 24, 2009
On schedule
Comments: The Civic Center project is well underway in 2009, with design team meetings held by
conference call each week, and in person meetings for two to three days every three weeks. City staff
and the design team presented a concept plan for the Civic Center on April 14, 2009. The rest of 2009
will be the Schematic Design phase, including at least one public meeting during late summer 2009.
2010 will include the "Design Development" and construction documentation phases, which precede
bidding and construction itself. Completion of the project is generally estimated at summer 2012, with an
up to 18 -month construction period.
As to the EIR, LSA Associates, Inc., the City's environmental consultant, has completed the Initial Study
(IS) for the proposed City Hall and Park Development Plan project. The Notice of Preparation was
distributed on April 1, 2009. The purpose of the NOP is to notify all responsible agencies and interested
parties of the City's intent to prepare an Environmental Impact Report (EIR) for the project and to solicit
comments and suggestions regarding the preparation of the EIR. The required 30-day public comment
period concluded April 30, 2009. We are currently in preparation of the Draft EIR, which will include a
detailed and thorough analysis of all environmental aspects of the project consistent with the
requirements of the California Environmental Quality Act (CEQA). It is anticipated that the Draft EIR will
be distributed for public review and comments by September 1, 2009 to meet the November 24, 2009
planned certification date.
Staff: Dave Kiff, Steve Badum, Sharon Wood, Jaime Murillo
PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES,
WITH EMPHASIS ON ACTIVE FACILITIES WHERE APPROPRIATE;
CONSTRUCT A NEW OASIS FACILITY FOR OUR SENIORS
Sunset Ridge Park —obtain PB &R and
June 24, 2008
PB &R approved May 20,
Council conceptual approvals
2008; Council approved June
10, 2008
Begin CEQA and final design processes
November 25, 2008
Awarded contract to EIR
consultant and architect; in
process
Determination of MND or EIR process
March 15, 2009
City has decided to process an
EIR
City Council EIR Hearing for Approval
January 2010
On target
Coastal Commission permit approval
July 2010
expected (after EIR finalized)
Award bid after preparation of construction
September 2010
documents and bidding
Park open for public use
March 2012
Marina Park — conceptual plans prepared
June 30, 2008
Council approved on Nov. 13,
and approved by PB &R, City Council
2007; PB &R approved
December 14, 2007
EIR public review period
Feb. 23 -April 2, 2009
Achieved
City Council EIR Hearing for Approval
July 2009
Completion of construction plans and
August 2010
Ongoing
specs, all water quality, Army Corps,
Coastal Commission permits, etc.
Advertise, bid and award multiple
December 2010
construction contracts for specialized
contractors
Construction completed and open for
July 2013
public use
Coastal Peak Park- construction permits
February 10, 2008
Approved February 5, 2008
approved
Construction period with The Irvine
May -March 2009
Construction complete
Company overseeing and paying for
construction
120 day construction company
March - August 2009
On target
maintenance period
City assumes ownership of park and
August 2009
On target
continues maintenance period
Open to public use September 2009 On target for early September
OASIS Rebuild - construction out to bid
Jan. 12 - Feb. 12, 2009
Bid opening Feb. 12, 2009
Award construction bid
March 10, 2009
Awarded March 10, 2009
Construction of project
March 2009 -Oct. 2010
Currently under Construction
Construction completed and open for
October 2010
On target
public use
Banning Ranch Community Park —
Sept. 2008
Application submitted
development application submitted
Discuss Community Park plans including
Ongoing
Ongoing
size, location and improvements with
developer
Synthetic Turf Study — RFP for
December 2008
Proposals received Dec. 19,
consultant services
2008
Award of consultant contract for $23,000
February 2009
Study Awarded to CMX Sports
Engineers on April 2, 2009
Phase I- study of existing park sites for
April — June 2009
Completed
usage recommendations
PB &R Commission — presentation of study
August 2009
On track for August meeting
findings
Presentation to Council of study findings
August 2009
Will most likely be on a
and determination of whether to proceed
September agenda with PB &R
with plans and specs
recommendation
CYC- Renovation — project out to
December 2008
Bids received January 6, 2009
construction bid
Award construction bid
January 2009
Bid awarded January 27, 2009
Construction of project
February-June 2009
Currently under construction
Construction completed and open for
June 22, 2009
Achieved
public use
Comments: Most of these projects are continuations of the related 2008 Council priority and most involve
multi -year planning, processing and construction.
Staff: Laura Detweiler, Dave Webb
CONTINUE WITH THE PROCESS TO DETERMINE EVENTUAL
LAND USE FOR THE BANNING RANCH PROPERTY,
PURSUING BOTH OPEN SPACE AND DEVELOPMENT OPTIONS
OUTLINED IN THE GENERAL PLAN
Open Space
City Council receipt of appraisal report
January 27, 2009
Provided January 27, 2009
Resource Opportunity Group report to Ad
July 2009
ROG spoke with Coastal
Hoc Committee on funding availability
Conservancy, OCTA,
Wildlands Conservancy,
Resources Legacy Fund, and
Fund Foundation; researched
applicability of stimulus funds
Meeting with interested parties to discuss
April 23, 2009
ROG met with representatives
funding availability
of Banning Ranch
Conservancy
City Council receipt of funding availability
August 2009
report, and direction to Ad Hoc Committee
on next steps
Comments: City, Conservancy and Newport Banning Ranch submitted requests for Measure M
environmental funding to OCTA; City supported all requests in testimony and letter to Environmental
Oversight Committee.
M
Development
City receipt of complete application
January 21, 2009
Application material sufficient
material
to begin environmental review,
and will be supplemented as
_
review process proceeds
NOP public review period
March 9 -April 9, 2009
NOP released March 16;
review period ended April 17,
2009
Draft EIR public review period
November 2 - December
Technical studies underway:
16, 2009
biological resources, water
supply assessment, traffic,
hydrology and water quality,
geotechnical, cultural
resources, fire and life safety,
health risk analysis
Planning Commission recommendations
April 22, 2010
on development application
Final City Council action on development
June 8, 2010
application
Comments: The two processes — determining whether Banning Ranch can be purchased and preserved
for open space and the development of Banning Ranch as a residential project — are being processed
concurrently in order to determine at the end of both processes which alternative is most feasible.
Development schedule depends on receipt of final project information from applicant and amount of
required review by outside agencies.
Staff: Sharon Wood
CONTINUE TO IMPLEMENT WATER QUALITY IMPROVEMENT
PROJECTS, WHILE AT THE SAME TIME ASSESSING THE NEED TO
ADOPT A TIERED WATER RATE STRUCTURE TO ASSIST IN WATER
CONSERVATION EFFORTS
Bring forth a draft Water Quality
March 2009
With the UNB funded and the
Management Plan (WQMP) to City
LNB having an appropriation
Council which identifies fiscal impacts
for the first time, Staff will re-
evaluate the WQMP and bring
it back to Coastal -Bay before
Council.
Consider the establishment of a Council ad
March 2009
Not completed. However, City
hoc Committee on Water Use. Purpose is
staff has been able to attend
to assist/review staff action relating to
all relevant OCWD and
potable water purchases and use in the
MWDOC Water Producers
city (with OCWD and MWDOC).
meetings.
Consider certain aspects of the WQMP in
May 2009
Aspects related to LNB CEQA
the context of the 2009 -2010 Fiscal Year
and testing work are funded
Budget.
within the City's FY 2009 -10
budget.
Update the City's Water Master Plan (for
May 2009
Update of Water Master Plan
potable water delivered to homes, city
Completed
facilities, and businesses). Determine if
existing rate structure will accomplish the
Plan, including likely increases in water
purchasing costs. If not, recommend rate
changes.
Continue City's water conservation efforts
Ongoing
via Water Conservation Coordinator.
Direct WCC and Utilities Director to follow
and update City on other jurisdiction's
actions relating to tiered rate structures.
Implement any rate changes based on the
July 2009
May be August or September
Water Master Plan's needs. Evaluate the
2009.
city's obligations relating to rate changes
under Proposition 208.
Study how the updated Water Master
May 2009 to October
Plan's needs could be addressed with a
2009
tiered -rate structure (to encourage
conservation).
Determine whether to implement a Tiered
October 2009
Rate structure, and suggest the timing
thereof.
Comments: At first glance, these are two separate goals. But because excessive water use outside of
homes and businesses causes urban runoff, and urban runoff has a major impact on water quality in our
Bay and Ocean, the two issues are tied together.
One challenge in this Priority is to analyze the pros and cons of a Tiered Water Rate (a rate structure that
rewards conservation but penalizes overuse) while the City enters a year of water supply uncertainty.
Many believe that prolonged drought will force our water suppliers (the Orange County Water District and
the Metropolitan Water District of Orange County) to ration water. At the same time, rates charged to the
City for water purchases have gone up and will continue to go up. City staff believes that a current review
of the Water Master Plan, a plan that tells the City what water distribution facilities need upgrading and
recommends an order for these upgrades, will tell us that we cannot sustain the WMP's needs with the
current water rates.
Therefore, for several reasons, a rate increase is likely to be needed — and likely to be needed before the
City can adequately study going to a tiered rate system. The tiered -rate study necessarily will include
impacts to the water billing system — including its software, meters, meter reading, and more. Therefore,
it is likely that staff will come to the City Council with a rate increase based on the current rate structure
followed by a recommendation on applying that rate increase across a rate structure different from what
we have today. If there is a simpler way to both accommodate the needs of the Water Master Plan and
appropriately address suggested conservation -based rate structures at the same time, we will do so.
Staff: Dave Kiff, George Murdoch, Shane Burckle, Dave Webb, Bob Stein