HomeMy WebLinkAbout12 - Sunset View Park Improvements - NOC and Acceptance of Contract No. 5443 (CAP14-0027)CTY OF
F
NEWPORT BEACH
City Council Staff Report
June 23, 2015
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer
PHONE: (949) 644 -3315
TITLE: Sunset View Park Improvements — Notice of Completion and Acceptance of Contract
No. 5443 (CAP14 -0027)
ABSTRACT:
On August 12, 2014, City Council awarded Contract No. 5443 to Micon Construction, Inc. for the
improvement of a small portion of Sunset View Park, for a total contract cost of $235,317.00 plus a
contingency allowance of approximately 10 percent. The required work is now complete and staff requests
City Council acceptance and close out of the construction contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after City Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7015- C4002012 $ 102,857.28
Contributions 7251- C4002012 $ 150,000.00
Total Construction Cost: $ 252,857.28
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DISCUSSION:
Overall Contract Cost/Time Summary
This contract involved improvements to the upper portion on the west end of Sunset View Park and
included features such as new landscaping and irrigation and a concrete walkway. The contract also
included site amenities such as installation of a pet waste dispenser, a trash receptacle and a bench for
public convenience and enjoyment of park users at a scenic viewpoint overlooking the Harbor, Peninsula
and the Pacific Ocean. The contract has now been completed to the satisfaction of the Public Works
Department.
A summary of the contract costs are as follow:
Original bid amount: $
235,317.00
Actual cost of bid items constructed: $ 235,317.00
Contract change order: $ 17,540.28
Final contract cost: $ 252,857.28
The final overall construction cost was approximately 7.5% over the original bid amount. The majority of the
change order costs were associated with the need to add some additional amenities to Sunset Ridge Park
just across Superior Avenue. To elaborate on this, after several months of heavy public usage of the newly
opened Sunset Ridge Park across the street, it became evident that additional trash receptacles and pet
waste dispensers were needed due to the high number of park visitors. Since the Sunset Ridge Park
contract was already substantially completed and its contractor was no longer available to address this
item, staff acted on the opportunity of having our Sunset View Park contractor (Micon Construction), on -site
and with good pricing, to install the additional trash receptacles and pet waste dispensers needed at
Sunset Ridge Park.
The original contract allowed for 50 consecutive working days to complete the original scope of work. The
contractor was allowed 50 additional working days to accommodate the weed abatement period, inclement
weather and additional time needed to complete extra work associated with change orders. The project
was substantially completed on January 29, 2015.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2014 Schedule: December 26, 2014
Project Awarded for Construction: August 12, 2014
Completion Date per Contract and Approved Extensions: February 2, 2015
Actual Substantial Construction Completion Date: January 29, 2015
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Actual
Awarded Contract
Final Cost at
Contingency
% Due to
% Due to
Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$235,317.00
$252,857.28
Approx.10%
+7.5%
7.3%
0.2%
Actual Time
Allowed Contract Time (days)
100
-2
Under ( -) or Over ( +)
This contract involved improvements to the upper portion on the west end of Sunset View Park and
included features such as new landscaping and irrigation and a concrete walkway. The contract also
included site amenities such as installation of a pet waste dispenser, a trash receptacle and a bench for
public convenience and enjoyment of park users at a scenic viewpoint overlooking the Harbor, Peninsula
and the Pacific Ocean. The contract has now been completed to the satisfaction of the Public Works
Department.
A summary of the contract costs are as follow:
Original bid amount: $
235,317.00
Actual cost of bid items constructed: $ 235,317.00
Contract change order: $ 17,540.28
Final contract cost: $ 252,857.28
The final overall construction cost was approximately 7.5% over the original bid amount. The majority of the
change order costs were associated with the need to add some additional amenities to Sunset Ridge Park
just across Superior Avenue. To elaborate on this, after several months of heavy public usage of the newly
opened Sunset Ridge Park across the street, it became evident that additional trash receptacles and pet
waste dispensers were needed due to the high number of park visitors. Since the Sunset Ridge Park
contract was already substantially completed and its contractor was no longer available to address this
item, staff acted on the opportunity of having our Sunset View Park contractor (Micon Construction), on -site
and with good pricing, to install the additional trash receptacles and pet waste dispensers needed at
Sunset Ridge Park.
The original contract allowed for 50 consecutive working days to complete the original scope of work. The
contractor was allowed 50 additional working days to accommodate the weed abatement period, inclement
weather and additional time needed to complete extra work associated with change orders. The project
was substantially completed on January 29, 2015.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2014 Schedule: December 26, 2014
Project Awarded for Construction: August 12, 2014
Completion Date per Contract and Approved Extensions: February 2, 2015
Actual Substantial Construction Completion Date: January 29, 2015
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ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15304, Class 4, of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter 3, because this project involves minor alterations to the condition of the land and does not
involve removal of mature, scenic trees.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
Attachment B - Protect Photo
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SUNSET RIDGE PARK
SUPERIOR AVE
WFsTC�AST Hi
® a PROJECT
N.T.S.
LOCATION
Sunset View Park
Location Map
ATTACHMENT A
SUNSET VIEW PARK
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5443
06/23/2015
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ATTACHMENT B
Sunset View Park — View of improvements looking towards the Harbor.
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