HomeMy WebLinkAbout09 - Fiscal Year 2007-2008 Traffic Signal RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. _ 9
July 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, Senior Civil Engineer
949 -644 -3326 or bsommers @city.newport- beach.ca.us
SUBJECT: FISCAL YEAR 2007 -2008 TRAFFIC SIGNAL REHABILITATION
PROJECT - COMPLETION AND ACCEPTANCE OF CONTRACT NO.
3932
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 10, 2008, the City Council authorized the award of the 2007 -2008 Traffic
Signal Rehabilitation Project to Pouk & Steinle, Inc. The contract provided for
renovation of the following four existing traffic signals:
• Campus Drive at Dove Street
• Birch Street at Von Karman Avenue
• Hospital Road at Placentia Avenue
• Newport Center Drive at Newport Center Drive E/W
Battery back -up systems were also added to the following five existing traffic signals:
• MacArthur Boulevard at Birch Street
• Bonita Canyon Drive at Prairie Road
• Bonita Canyon Drive at Mesa View Drive
• Newport Coast Drive at Ridge Park Road
• Newport Coast Drive at Pacific Pines Drive/Vista Ridge Road
Fiscal Year 2007 -2008 Traffic Signal Rehabilitation Project - Completion and Acceptance of Contract No. 3932
July 14, 2009
Page 2
The contract has now been completed to the satisfaction of the. Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $326,940.00
Actual amount of bid items constructed: $324,840.00
Total amount of change orders: $13,055.68
Final contract cost: $337,895.68
A change order totaling $13,055.68 was approved for installation of an additional signal
pole at the Hospital Road /Placentia Avenue intersection to increase the visibility of the
traffic signal. The final overall construction cost including the change order was three
percent (3 %) over the original bid amount.
A summary of the project schedule is as follows:
Project award for construction: June 10, 2008
Project Notice to Proceed July 15, 2008
Estimated completion date per June 2008 Schedule December 19, 2008
Actual substantial construction completion date: April 15, 2009
All work was substantially completed by April 15. Delay in the completion of the project
was attributed to critical equipment delay to receive the additional signal pole for
installation per the approved change order.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Funding Availability:
Construction $337,895.68
Incidentals $149.81
Total Project Cost $338,045.49
Fiscal Year 2007 -2008 Traffic Signal Rehabilitation Project - Completion and Acceptance of Contract No. 3932
July 14, 2009
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
07 -08 Traffic Signal Rehab. Project 7281- C5200068 $240,000.00
07 -08 Traffic Signal Rehab. Project 7261- C5200068 $97,895.68
Total: $337,895.68
Prepared by:
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Brad Sommers
Senior Civil Engineer
miffed by:
Stephen . Badum .Sx7
Public Works Director