The URL can be used to link to this page

Home My WebLink About11 - Asphalt RepairsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 July 14, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Utilities Department Cindy Asher, Administrative Manager 949- 644 -3010 or casher(a)city.newport- beach.ca.us SUBJECT: ASPHALT REPAIRS — APPROVAL OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HARDY & HARPER, INC. RECOMMENDATION: Approve Amendment No. 2 to Professional Services Agreement with Hardy & Harper, Inc. for on -call asphalt repair services and authorize the Mayor and City Clerk to execute Amendment No. 2. DISCUSSION: On January 22, 2008, the City Council approved a Professional Services Agreement with Hardy & Harper, Inc. to provide as needed on -call asphalt repair services. On July 8, 2008, the City Council approved Amendment No. 1 to the Professional Services Agreement with Hardy & Harper, Inc. and the term was extended to June 30, 2009. On -call agreements allow staff to retain and quickly access specialized services that are required for asphalt repairs due to water service leaks, water main breaks, and sewer lateral and main breaks, at fees that are set for a one year period of time. Staff recommends extending the term by one year to June 30, 2010. Hardy & Harper, Inc. has provided a high quality of asphalt paving repair service for the City on numerous projects over the past seven years. The firm has specialized crews of "patch dumps." These Crews were developed to act as "total quality," "quick response," self- contained vehicles used to service their contracts throughout Southern California. This service enables staff to get small time sensitive jobs completed on short notice to keep right -of -ways open. This past year Hardy & Harper, Inc. completed an emergency asphalt roadway repair at 15"' Street and Riverside due to a water main break. . Asphalt Repair On -Call Services — Approval of Amendment to Professional Services Agreement July 14, 2009 Page 2 The new fees for labor and equipment are either unchanged, or are approximately 34% higher than 2008. Please refer to the attached tables for rate comparison. Environmental Review: This action requires no environmental review, as it is not a project pursuant to CEQA. Funding Availability: Funding is available in the Maintenance and Repair line item 8160 for Water and Wastewater Divisions. Prepared by: "&ka Cindy Asher dministrative Manager Submitted by: 6o;?w M rdoch, tilities Director Attachments: Amendment No. 2 to Agreement with Hardy & Harper, Inc. Rate Comparison Tables AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH HARDY & HARPER, INC. FOR ON -CALL ASPHALT PAVING REPAIRS THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, entered into this 14"' day of July, 2009, by and between the CITY OF NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City") and HARDY & HARPER, INC., a California corporation whose address is 1312 East Warner Avenue., Santa Ana, CA 92705 ( "Contractor "), and is made with reference to the following: RECITALS A. On January 22, 2008, CITY and CONTRACTOR entered into an On -Call Professional Services Agreement, hereinafter referred to as "Agreement," for Asphalt Paving Repair Services. This Agreement is scheduled to expire on July 31, 2008. B. On July 8, 2008, City and Contractor entered into Amendment No. 1 to extend the term of the Agreement to June 30, 2009. C. City desires to enter into this Amendment No. 2 to extend the term of the Agreement to June 30, 2010. D. City and Contractor mutually desire to amend Agreement, hereinafter referred to as "Amendment No. 2," as provided here below. NOW, THEREFORE, the parties hereto agree as follows: 1. TERM The term of the Agreement shall be extended to June 30, 2010. 2. COMPENSATION Compensation to the Contractor for services performed pursuant to this Amendment No. 2 for all work performed from July 1, 2009, to June 30, 2010, shall be based on the attached Schedule of Billing Rates (Exhibit B). Pursuant to the applicable provisions of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages including legal holidays and overtime work for each craft or type of workman needed to execute the work contemplated under the Agreement shall be paid to all workmen employed on the work to be done according to the Agreement by the Contractor and any subcontractor. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703 -4774, and requesting one from the Department of Industrial Relations. The Contractor is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Contractor or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof. 3. SERVICES TO BE PERFORMED Contractor shall perform on -call asphalt repairs in various locations throughout the City pursuant to this Amendment No. 2 and according to the Request to Extend On -Call Services Agreement dated May 13, 2009, attached hereto as Exhibit A. 4. INTEGRATED CONTRACT .Except as expressly modified herein, all other provisions, terms, and covenants.set forth in Agreement shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date first above written. APPROVED AS TO. FORM: OFFICE OF CITY ATTORNEY By: A�n My tte - .: eauch mp Assistant City Attom ATTEST: Leilani Brown, City Clerk CITY OF NEWPORT BEACH' A Municipal Corporation By: Edward Selich, Mayor CONTRACTOR: HARDY & HARPER, INC. Title: President Print Name: Fred. T. Maas, Jr. By: (Financial Officer) Title: Treasurer Print Name: Fred T. Maas. Jr. Attachment: Exhibit A — Request to Extend On -Cali Services Agreement Exhibit B — Schedule of Billing Rates HARDY & HARPER, INC. Position 2008 Hourly Rates 2009 Hourly Rates Hourly Rate Increase Foreman Including Pickup $85 $88 $3 Operator /Screedman $80 $77 $3 Laborer /Raker $67 $70 $3 Equipment 2008 Hourly Rates 2009 Hourly Rates Hourly Rate Increase Skip Loader $120 $120 $0 3 -5 Roller $95 $100 $5 8 Ton Roller $125 $125 $0 Dump Truck $100 $100 $0 Water Truck $92 $95 $3 Saw Truck $110 $110 $0 Bobcat(w /Skidsteer) $125 $125 $0 Bobcat(w /Grinder) $185 $185 $0 Bobcat(w /Beaker) $145 $145 $0 Beckhoe $130 $130 $0 950. Loader $175 $175. $0 Sweeper 1 $160 1 $160 $0 Equipment 2008 Hourly Rates 2009 Hourly Rates Hourly Rate Increase Paving Machine $165 $165 $0 Pick -Up $140 $140 $0 Crew Truck w/Tack @ $6 per gallon $300 $300 (Tack $5 per gal) $0 Arrow Board $100 $100 $0 Compressorw /Jackhammer $160 $160 $0 Berm Machine $200 $200 $0 Concrete Grinders $160 $160 $0 Low Boy Move -Ins $100 $95 -$5 Rental Equipment Cost +15 %mark -up Cost +15 %mark -up $0 Material Cost +15 %mark -up Cost +15 %mark -up $0 Subcontractor Cost +15% mark -up Cost +15% mark -up $0 Miscellaneous Supplies Cost +15 %mark -up Cost+ 15% mark-up $0 Crew w /Equipment 2008 Hourly Rates 2009 Hourly Rates Hourly Rate Increase (2) Man Crew w /Equipment $185 $185 $0 (3) Man Crew w /Equipment $276 $276 $0 (4) Man Crew w /Equipment $368 $368 $0 (5) Man Crew w /Equipment $460 $460 $0 (6) Man Crew w /Equipment $552 $552 $0 (7) Man Crew w /Equipment $644 $644 $0 (8) Man Crew w /Equipment $736 $736 $0 (9) Man Crew w /Equipment $828 $828 $0 (10) Man Crew w /Equipment $920 $920 $0 Amount Expended 7/2008- 6/2009 908 Celtis Place Rue Chamonix & Rue Fontaine Bleu 15th & Riverside Total $ 2,300.00 $ 4,850.00 $ 3,600.00 $ 10,750.00