HomeMy WebLinkAbout07 - Fiscal Year 2008-2009 Traffic Signal RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
July 28, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, Senior Civil Engineer
949 -644 -3326 or bsommers @city.newport- beach.ca.us
SUBJECT: FISCAL YEAR 2008 -2009 TRAFFIC SIGNAL REHABILITATION -
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4102
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2.. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On December 9, 2008, the City Council authorized the award of the 2008 -2009 Traffic
Signal Rehabilitation Project to TDS Engineering. The contract provided for renovation
of the following two existing traffic signals:
• Irvine Avenue at Santiago Drive and
• Newport Center Drive West at Santa Barbara Drive
Battery back -up systems were also added to the following existing traffic signals:
• Coast Highway at Pelican Point Drive
• MacArthur Boulevard at Vilaggio
• MacArthur Boulevard at Von Karman Avenue
The contract has now been completed to the satisfaction of the Public Works
Department.
Fiscal Year 2008 -2009 Traffic Signal Rehabilitation Project - Completion and Acceptance of Contract No. 4102
July 28, 2009
Page 2
A summary of the contract cost is as follows:
Original bid amount: $208,127.00
Actual amount of bid items constructed: $207,127.00
Total amount of change orders: $2,529.76
Final contract cost: $209,656.76
Two change orders totaling $2,529.76 were approved to relocate traffic signal
equipment that conflicted with existing underground utilities. The final overall
construction cost including change orders was less than one percent (0.7 %) over the
original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June '08 schedule: May 20, 2009
Project award for construction: December 9, 2008
Estimated completion date at award: May 29, 2009
Actual substantial construction completion date: May 20, 2009
All work was substantially completed as original scheduled.
Environmental Review:
The project was determined to be. exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Funding Availability:
Construction
Incidentals
Total Project Cost
$209,656.76
$175.99
$209,832.75
Funds for the construction contract were expended from the following account:
Account Description
08 -09 Traffic Signal Rehab. Project
Prepared y:
(Brad Sommers /Fy /J
Senior Civil Engineer
Account Number Amount
7261- C3001007 $209,656.76
Total: $ 09,656.76
Submitte
Stephen G. Badum
Public Works Director