HomeMy WebLinkAbout08 - Coastal Access and Pedestrian CirculationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega, Senior Civil Engineer
949 - 644 -3347 or parciniega @city.newport - beach.ca.us
SUBJECT: COASTAL ACCESS & PEDESTRIAN CIRCULATION IMPROVEMENTS —
AWARD OF CONTRACT NO. 3628
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3628 to Golden State Constructors, Inc., for the Total Bid
Price of $1,006,579.92 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $100,657.00 to cover the cost of unforeseen work.
4. Approve a budget amendment appropriating $50,000 from the unappropriated
Ocean Front Encroachment fund to Account No 7028- C3002004 (River Avenue
Pedestrian Access Improvements).
Discussion:
At 9:30 a.m. on July 7, 2009 the City Clerk opened and read the following bids for this
project:
BIDDER
Low Golden State Constructors Inc.
2 Sequel Contractors, Inc.
3 Imperial Paving Co. Inc-
4 Nobest Inc-
5 Elite Bobcat Service, Inc.
6 Grigolla & Sons Construction Co.
7 Hillcrest Contracting
TOTAL BID AMOUNT
$1,006,579-92
$1,048,390.00
$1,064,634.00
$1,081,188.00
$1,154,800.00
$1,164,378.00
$1,271,962.70
The low total bid amount is 8.5% percent below the Engineer's Estimate of $1,100,000.
The low bidder, Golden State Constructors, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. The work necessary
for the completion of this contract consists of mobilization, traffic control, construction
notifications, survey services, curb and gutter, roadway reconstruction, landscaping, onsite
improvements, traffic striping and signage, and all other items of work required to complete
the work in place. Pursuant to the Contract Specifications, the Contractor will have 70
Coastal Access & Pedestrian Circulation Improvements — River Avenue Sidewalk — Award of Contract No. 3628
August 11, 2009
Page: 2
consecutive working days to complete the construction work. There is a 60 -day plant
establishment period and a 90 -day plant maintenance phases that begin after the 70 day
working period.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEGA) pursuant to
Section 15301 of the CEQA Implementing Guidelines. This exemption covers the
maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive. Notice of Exemption was filed with
County of Orange in mid July 2009.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work,two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical and Other Costs:
In addition to the contract costs, approximately $7,000 in consulting geotechnical
services are estimated for this project, which will be performed under the on -call
professional services agreement. $1,000 is included for printing and other incidentals.
Funding Availability:
Upon approval of the budget amendment, sufficient funds are available in the following
account for the project:
Account Description
Oceanfront Encroachment
Proposed uses are as follows:
Vendor
Golden State Constructors Inc.
Golden State Constructors Inc.
Harrington Geotechnical
Various
par by:
Patrick Arcinie a
Senior Civil En ' eer
Attachments: Project Location Map
Account Number Amount
7028- C3002004 $1,115,236.92
Total: $ 1,115,236.92
Purpose Amount
Construction Contract $1,006,579.92
Construction Contingency $100,657.00
Geotechnical Testing $7,000.00
Printing and Incidentals $1,000.00
Total: $ IIN 15,236.92
S
¢e! Stephen G. Badum `
Public Works Director
LOCATION MAP
RIVER AVENUE PEDESTRIAN COASTAL
ACCESS IMPROVEMENTS
C -3628
;
Coq \
PROJECT
AREA
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F
City of Newport Beach NO, BA- 10BA -005
BUDGET AMENDMENT
2009 -10 AMOUNT: $so,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND AX Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from Oceanfront Encroachment Reserves for increased expenditures
related to the River Avenue Pedestrian Access Improvement project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $50,000.00 `
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7028 Assessment District #103
Account Number C2002004 River Ave Pedestrian Access Improvements $50,000.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed: f 7-16 —
Financial Approval: Ad - istrative Services Director Date
Signed:
Administrative pproval: City Manager D
Signed:
r3tu.r- eM-ICL