HomeMy WebLinkAbout12 - Check from the Friends of the LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
July 28, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CYNTHIA COWELL
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
ccowe II@ city. n ewport- beach.ca. us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR FY
2009/10.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $205,700 in Account
No. 4091 -5892 (Friends of the Library Donations), and increase expenditure estimates
by the same amount in Divisions 4091.
DISCUSSION:
A check from the Friends of the Newport Beach Public Library for a total amount of
$205,700 was approved by the Library Board of Trustees on May 19, 2009. A facsimile
of the original check will be presented to City Council on July 28, 2009,
The Friends see their mission as enhancing the excellent services the City already
supports. More than half of this gift money will support the adult, young adult and
children's collection at all library sites. The collection will be augmented with new
bestsellers, CDs, rental and 7 -day DVDs, audio books, video games, children's classics,
school - related literature, and picture /pop -up books. In addition, two new databases,
Ancestry Library Edition & Heritage Quest Online, will provide an excellent resource and
unlimited access for our customers for two years.
A generous portion of the gift will be used to support a variety of programming including
the Library's Summer Reading Program. Research has demonstrated that participation
in library reading programs during the summer can make as much as a year's difference
in reading levels when students return to school.
Week -long, weekend and year -round programs such as Imagination Celebration,
National Library Week, Musicales, the Corona del Mar Christmas Walk, Fall & Spring
Programs at Balboa Branch Library, Children's Author Series, and the Library's Literacy
program are each significantly supported by the Friends donation.
The Friends donation underwrites outreach to the community schools. Classrooms of
first and fourth graders travel via bus to the Library for orientation to the Library and its
resources and receive a gift book. Librarians visit the middle and high school students
on their campuses. It is particularly valuable for students who are unaware of the depth
and variety of our online resources.
In the way of technology, the Library will be able to purchase a software product,
CASSIE (integrated access control system), that automates management of public
computers and printers. This will be an opportunity to provide better service than the
expiring current system.
The branches will be enhanced with new stuffed floor pillow animals that the children
enjoy and Mariner's Branch will receive a new shelving unit to allow for the expansion of
the paperback collection.
The entire donation will be used to improve Library Services in the expenditure
accounts as indicated below. There is no fiscal impact on the overall budget.
4091 -8260 (Library Materials
$132,500.
4091 -8012 (Programming)
$55,500.
4091 -8181 (Technology)
$13,000.
4091 -9400 Furniture
$4,700.'
Total Amount
205 70D.
Sub d by:
il;Whia Cowell, Library Services Director
Attachment: Copy of check for $205,700 from Friends of the NBPL.
1327
FRIENDS OF NEWPORT BEACH LIBRARY
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City of Newport Beach NO. BA- 10BA -006
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
HX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $205,700.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept a check from the Friends of the Newport
Beach Public Library to fund Library Maintenance and Operations.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4091 5892
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Friends of the Library
Signed: f
Financial Approval: Administraf a Services Director
Signed: /L ,
Administrative Approvalf. City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$205,700.00
Automatic
$132,500.00
$55,500.00
$13,000.00
$4,700.00
D to
z v
D e
Date
Description
Division
Number
4091
Friends of the Library
Account
Number
8260
Library Materials
Account
Number
8012
Programming
Account
Number
8181
Maintence - Computer Software
Account
Number
9400
Office Funriture/Fixtures
Division
Number
Account
Number
Division
Number
Account
Number
Signed: f
Financial Approval: Administraf a Services Director
Signed: /L ,
Administrative Approvalf. City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$205,700.00
Automatic
$132,500.00
$55,500.00
$13,000.00
$4,700.00
D to
z v
D e
Date