HomeMy WebLinkAbout06 - CYC RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse
949 - 644 -3321 or ftseta)newoortbeachca.00v
SUBJECT: COMMUNITY YOUTH CENTER REHABILITATION — COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3959
RECOMMENDATIONS:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On January 27, 2009 the City Council awarded the Community Youth. Center (CYC)
Rehabilitation project to TBC Contractors Corporation to remodel the center's interior
and exterior. The extensive rehabilitation work included:
• new glass partitions to minimize sound spillage across activity rooms;
• new reception, office spaces, and restrooms;
• new flooring;
• new ceiling systems;
• an upgraded HVAC system;
• electrical and plumbing system upgrades;
• new wirings and provisions for future audio - visual equipment;
• new energy efficient solartubesicircular skylights in the restrooms;
• rebuilt exterior door hardware;
CYC Rehabilitation - Completion and Acceptance of Contract No. 3959
August 11, 2009
Page 2
• enlarged concrete patios;
• secondary exit staircase;
• new entrance trellis and walkway;
• new signage;
• new exterior stucco;
• new interior and exterior paint; and
• new landscaping.
While the designers of building rehabilitation projects cannot be expected to have
included all subsurface work items on the plans, the contract documents for this project
could have been more complete and included more details. Numerous changes and
extra work items totaled $85,487.00 (see attached tabulation sheet).
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $820,700.00
Actual amount of bid items constructed: $820,700.00
Total amount of change order: $ 85,487.00
Final contract cost: $906,187.00
The final overall construction cost including the extra work and credits was $85,487.00
or 10.4% over the original bid amount.
The following is a summary of the project schedule per the Fiscal Year 2008 -2009
Master Project Schedule.
Schedule Summary
Estimated completion date per June 2008 Schedule: June 19, 2009
Project award for construction: January 27, 2009
Estimated completion date at Award: June 2, 2009
Actual construction completion date: June 5, 2009
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
CYC Rehabilitation - Completion and Acceptance of Contract No. 3959
August 11, 2009
Page 3
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
$ 906,187.00
Design
132,165.10
Project Management
26,859.27
Surveying
9,564.00
Landscape Design
6,484.00
Materials Testing
5,216.00
Construction Drawings
4,396.90
Printing and Incidentals
1,806.17
Total Project Cost
$1,092,678.44
Funds for the construction project were expended from the following account:
Account Description
CYC Rehabilitation - General Fund
CYC Rehabilitation — Building Excise Tax
Prepared
Civil Engineer
Account Number Amount
7011- C4120806 $ 904,187.00
7271- C4120806 2,000.00
$ 906,187.00
Submitted by:
CYC Rehabilitation - Completion and Acceptance of Contract No. 3959
August 11, 2009
Page 4
CYC Rehabilitation Contract No. 3959
List of Change Orders
Work
Chan es
Description
Amount
1
Additional construction site temporary erimeter fencing
$ 976.00
2
Replace existing patio railings to meet Building Code
$ 9,287.00
3
Install restroom solid countertop in lieu of specified laminates
$ 3,348.00
4
Add above grade area drainage connections and new grates
$ 3,897.00
5
Separate and rewire conduits in attic sub panels per Building Code
$ 6,112.00
6
Remove /rewire above ground junction box. Add two duplexes and
lower two plugs.
$ 2,466.00
7
Rebuild, certi ,and re- install reduced ressure backflow reventer
$ 2,460.00
8
Concrete encase existing Edison feed under new trellis
$ 4,703.00
9
Reconstruct ceiling in Office /Room 9
$11,308.00
10
Sandblast interior walls next to entrance
$ 2,240.00
11
Credit — Li ht fixtures substitution
-$ 5,346.00
12
Galvanize exterior guardrails
$ 1,344.00
13
Credit — Acoustical ceiling change
-$ 8,084.00
14
Exterior concrete staircase re-alignment
$12,203.00
15
CMU pf anterwalls
$ 1,666.00
16
Paint exposed spiral mechanical ductwork
$ 1,913.00
17
Rework walls and install wirings and conduits for AV a ui Tent
$15,902.00
18
Credit — Delete trash receptacles
-$ 1,884.00
19
Replace existing soffit with new
$ 6,439.00
20
Rework/install new front entry header
$ 1,791.00
21
Repair irrigation lateral andsprinkler wires
$ 4,276.00
22
Roof water testing
$ 1,118.00
23
Additional landscaping in front of entrance
$ 2,979.00
24
Sign modifications
$ 481.00
25
Exterior door hardware re lacement
$ 3,824.00
26
Rework and re- finish interior wood ca
$ 593.00
27
Credit — Delete independent air balance testin
-$ 1,000.00
28
Re -route existing condensate lines
$ 475.00
Total Project Changes
$85,497.00