HomeMy WebLinkAbout07 - CYC Parking Lot ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse
949 - 644 -3321 or ftse @newportbeachca.gov
SUBJECT: COMMUNITY YOUTH CENTER PARKING LOT IMPROVEMENTS —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4132
RECOMMENDATIONS:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On March 10, 2009, the City Council awarded the CYC Parking Lot Improvements
Project to Tyner Paving Company. The completed work included:
• parking lot pavement extension to accommodate a circular drive aisle;
• new diagonal parking configuration;
• improved surface drainage;
• new ADA compliant curb access ramps;
• new landscaping; and
• new striping.
Shortly after construction started, staff was made aware by the adjacent homeowners
of their desire to retain as many of the existing trees as possible. A compromise design
was subsequently developed to retain three of the five trees originally proposed for
removal and at the same time provide the space needed for the parking lot extension.
The plan revisions and the cost saving measures implemented by staff during the
course of construction resulted in a $17,077 change order as detailed on the following
chart.
CYC Parking Lot Improvements - Completion and Acceptance of Contract No. 4132
August 11, 2009
Page 2
Change
Order
Description
Amount
1
Additional survey due to plan changes
$1,808.00
Unscheduled tree removal
$ 701.00
Additional landscaping irrigation
$2,493.00
Extra deep concrete curbs
$ 565.00
Extra mobilization for concrete crew
$3,102.00
Excess earth removal and disposal
$9,684.00
H droseedin
$4,170.00
U size drain inlet
$2,843.00
Red curbing
$ 575.00
Credit — Sloe grading
- $2,674.00
Credit — Reduced AC pavement thickness
- $3,190.00
Credit — Delete as -built plans
- $3,000.00
Total Project Changes
$17,077.00
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $107,830.00
Actual amount of bid items constructed: $104,526.92
Total amount of change order: $ 17,077.00
Final contract cost: $121,603.92
The final overall construction cost including the extra work and credits was $13,773.92,
or thirteen percent (13 %) over the original bid amount.
The following is a summary of the project schedule per the Fiscal Year 2008 -2009
Master Project Schedule.
Schedule Summary
Estimated completion date per June 2008 Schedule: June 19, 2009
Project award for construction: March 10, 2009
Estimated completion date at Award: June 22, 2009
Actual construction completion date: June 11, 2009
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
CYC Parking Lot Improvements - Completion and Acceptance of Contract No. 4132
August 11, 2009
Page 3
Fundinq Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $121,603.92
Materials Testing $ 1,895.00
Trees planted at the request of adjacent homeowners $ 2,100.00
Printing and Incidentals $ 187.29
Total Project Cost: $125,786.21
Funds for the construction project were expended from the following account:
Account Description
CYC Rehabilitation - General Fund
Prepared
Account Number
7011- C412086
Submitted by:
Amount
$121,603.92
Fuhg a ./Step n G. Badum
Prin al Civil Engineer P96lic Works Director