HomeMy WebLinkAbout08 - CYC Roof RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 -644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: COMMUNITY YOUTH CENTER (CYC) ROOF REHABILITATION
PROJECT - AWARD OF CONTRACT NO. 4195
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 4195 to Western States Roofing Systems, Inc. (Western
States) for the Total Bid Price of $74,650.00, and authorize the Mayor and the
City Clerk to execute the contract.
3. Establish an amount of $11,200.00 (15 %) to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on July 30, 2009 the City Clerk opened and read the following bids for this
project:
BIDDER
Low Western States Roofing Systems, Inc.
2 Aldolfo's Contractor Corporation
3 Petersen Dean Roofing and Solar Systems
4 All Weather Roofing, Inc.
5 Desert Ranger Construction
6 Applied Roof Engineering, Inc.
7 J.J. Roofing
8 AAA Roofing by Gene, Inc.
9 Huffman Roof Company
10 Mesa Roofing Corporation
11 RGSLA
12 Best Contracting Services, Inc.
TOTAL BID AMOUNT
$74,650.00
$81,437.60
$88,662.00
$94,300.00
$109,900.00
$128,000.00
$134,323.00 **
$136,111.00 * **
$136,529.00
$140,624.00
$147,470.00
$243,845.00 * * **
* As -bid amount is $122,500.00
** As -bid amount is $134,324.00
* "* As -bid amount is $136,112.00
** ` As -bid amount is $234,841.00
Community Youth Center Roof Rehabiikation Project— Award of Contract No. 4195
August 11, 2009
Page: 2
The low total bid amount is 20 percent below the Engineer's Estimate of $93,500. The
difference between the estimate and low bid price may reflect the current economic
volatility. The low bidder, Western States, possesses a California State Contractors
License Classification "C -39" as required by project specifications. A check of the
contractor's references indicates it has satisfactorily completed similar projects for other
municipalities. Two recent municipal roofing projects have been completed for the City
of Los Angeles Housing Authority both on schedule and without change orders.
On April 8, 2009 Mesa Roofing Company conducted a water leak test on the CYC roof.
Results reveal the roof is in poor condition and would need replacement. Several leaks
were identified on shingle roof, flat roof, and skylights. Contract unit prices were
established to control the cost for repairing any damage to the existing roof. Although
effort was made to anticipate problems with the rehabilitation project a 15 percent
contingency was added due to the unforeseen condition of the sub -roof and possible
water damage.
The work for this contract includes distributing construction notices to nearby residents,
removing and disposing of existing roofing and skylights, repairing any damage to
existing roof structure, installing tubular daylighting devices, installing fiberglass
composite roof, installing thermoplastic membrane flat roof, and completing other
incidental items in place as required by the Plans and Specifications.
Pursuant to the Contract Specifications, the contractor will have 20 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the .California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive. The Notice of Exemption was filed
with the County of Orange on July 14, 2009.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices will
be distributed by the contractor to residents. The first notice will be distributed ten days
before work in the area and the second notice 48 hours prior to starting work in the
area.
Special Inspection:
Special building inspection will be required for this project.
Community Youth Center Roof Rehabilitation Project—Award of Contract No. 4195
August 11, 2009
Page: 3
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
General Fund
Proposed uses are as follows:
Vendor
Western States
Western States
Harrington Geotechnical
Various
Prepared by:
h6;PL,
Peter Tauscher
Junior Engineer
Attachments: Project Location Map
Account Number Amount
7011- C4120806 $ 89.350.00
Total: $ 89,350.00
Purpose Amount
Construction Contract $ . 74,650.00
Construction Contingency $ 11,200.00
Special Inspection/Testing $ 2,500.00
Printing and Incidentals $ 1,000.00
Total: $ 89,350.00
Submitted by:
j6 G. Badum
Works Director
GRANT HOWALD PARK
\ PROJECT LOCATION
P
2 P�
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LOCATION MAP
NOT TO SCALE
COMMUNITY YOUTH CENTER ROOF REHABILITION
3000 FIFTH AVENUE, NEWPORT BEACH
C -4195