HomeMy WebLinkAbout09 - CDM Streetlight Improvement ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 -644 -3323 or flee @newportbeachca.gov
SUBJECT: CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT—
AWARD OF CONTRACT NO. 4090
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 4090 to Macadee Electrical Construction for the Total Bid
Price of $165,669.00 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $17,000 to cover the cost of unforeseen work.
4. Approve a budget amendment recognizing an additional contribution of $2,787
from the Corona del Mar Business Improvement District and appropriating
$2,787 to Account No. 7251- C2202001, which together with the original
appropriation of $100,000 represents 50 percent of the proposed design and
construction costs for the project.
Discussion:
At 10:00 a.m. on July 23, 2009 the City Clerk opened and read the following bids for this
project:
BIDDER
Low Macadee Electrical Construction
2 Pro Tech Engineering, Corp.
3 Pouk & Steinle, Inc.
4 Christopher Morales, Inc.
5 Steiny and Company, Inc.
6 Unique Performance Construction, Inc.
7 CT &F
8 Pacific Electric
9 California Professional Engineering, Inc.
10 Mike Kilbride, LTD
11 Moore Electrical Contracting, Inc.
TOTAL BID AMOUNT
$165,669.00
$167,645.00
$177,857.00
$178,900.00
$183,260.00
$184,650.00
$192,634.98
$193,300.00
$196,600.00
$212,480.00
$212,900.00
CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT —Award of Contract No. 4090
August 11, 2009
Page: 2
12 TDS Engineering
13 AB Electric Systems, Inc.
14 Fluoresco Lighting & Signs
$224,910.00
$225,400.00
$332,290.00
"Non - responsive bids
"As -bid amount. $224,920
The low total bid amount is one percent below the Engineers Estimate of $167,700. The
low bidder, Macadee Electrical, possesses a California State Contractors License
Classification "C -10" as required by the project specifications.
The work necessary for the completion of this contract consists of mobilization, traffic
control, construction notifications, construction survey, removal and installation of new
streetlight standards, foundations, decorative mast arms, decorative light fixtures, pull
boxes and service cabinet, pavement restoration, and all other items of work required to
complete the work in place.
Pursuant to the Contract Specifications, the Contractor will have 40 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15302, Class 2(c) of the CEQA Implementing Guidelines. This exemption covers
the removal and replacement of existing utilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work commences in the area and the second notice 48
hours prior to starting work in the area.
Funding Availability:
Anticipated costs for design and construction total $205,574. The City and Corona del
Mar Business Improvement District (BID) have agreed to pay half of the total cost or
$102,787 each. If there is a remainder in the contingency at the end of the project, the
BID will be reimbursed accordingly. The current CIP budget includes funding from the
Corona del Mar Business Improvement District for this project in the amount of
$100,000. Upon approval of the budget amendment, sufficient funds are available in
the following accounts:
Account Description
Contributions
General Fund
General Fund
Account Number
7251- C2202001
7013- C2202001
7013- C2202000
Total
Amount
$102,787.00
77,095.00
3,787.00
$ 183,669.00
CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT —Award of Contract No. 4090
August 11, 2009
Page: 3
Proposed uses are as follows:
Vendor
Macadee Electrical Construction
Macadee Electrical Construction
Various
Prepared by:
for Civil Engineer
Attachments: Project Location Map
Purpose
Construction Contract
Construction Contingency
Printing and Incidentals
Total:
GihmiHorl by
Amount
$165,669.00
$17,000.00
$1,000.00
$ 183,669.00
Corona del Mar Streetlight Improvement Project
Project Location Map
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City of !Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -007
AMOUNT: $2,787.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to recognize an additional contribution from the Corona del
Mar Business Improvement District.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE .
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
253 5918
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Bristol St Relinquish. - CdM BID Contrib.
Description
Division Number 7251 Contributions
Account Number C2202001 CdM Streetlight Improvement
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Approval: Administrate Services Director
Administrative Approv�fl: Ctty Manager
Amount
Debit Credit
A
$2,787.00
$2,787.00
Date'v
5 at
Signed:
City Council Approval: City Clerk Date