HomeMy WebLinkAbout12 - Traffic Signal Modernization ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
August 11, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, P.E.
949 - 644 -3326 or bsommers @newportbeachca.gov
SUBJECT: TRAFFIC SIGNAL MODERNIZATION — WEST NEWPORT (PHASE 4)
AND BALBOA PENINSULA (PHASE 7) DESIGN - APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC.
RECOMMENDATION:
Approve a Professional Services Agreement with Iteris, Inc., of Santa Ana, California,
for design of Phases 4 and 7 of the Traffic Signal Modernization Project — West Newport
and Balboa Peninsula at a contract price of $446,820.00 and authorize the Mayor and
'City Clerk to execute the Agreement.
DISCUSSION:
The Traffic Signal Modernization Project is being designed and constructed as a multi-
year project to install a new and upgraded City -wide traffic signal management system
that utilizes current and future technology improvements. The goal of this multi - phased
project is to reduce congestion and improve the efficiency and flexibility of our traffic
signal system.
Staff recommends that the agreement with Iteris for the design of Phases 4 and 7 of the
project include additional services that will expedite the construction of the
modernization project and improve staff's ability to manage the system. The
recommended services are described below and detailed in the attached Scope of
Work:
1. Preparation of Phase 4 and Phase 7 Plans, Specifications, and Estimates
(PS &E).
2. Develop and deploy optimized traffic signal timing plans for traffic signals
and corridors within Phases 4 and 7.
3. Preparation of PS &E for 2009 -2010 Traffic Signal Rehabilitation Project.
4. Procure and integrate CCTV system for Phases 2 and 3 of Traffic Signal
Modernization Project.
Traffic Signal Modernization — West Newport (Phase 4) and Peninsula (Phase 7) Design —
Approval of Professional Services Agreement with Iteris, Inc-
August 11, 2009
Page 2
5. Provide training on traffic signal timing /coordination and CCTV integration
for Staff.
1. Preparation of Phase 4 and Phase 7 Plans, Specifications, and Estimates
(PS &E)
To continue the modernization of the traffic signal system, staff has combined Phases 4
and 7 of the project.
Phase 4 consists of modernizing the traffic signal system within West Newport along the
following corridors and roadways:
• Irvine Avenue: Bristol Street South to Westcliff Drive
• Birch Street: Bristol Street South to Irvine Avenue
• Westcliff Drive: Irvine Avenue to Dover Drive
• Dover Drive: Westcliff Drive to Cliff Drive
• Superior Avenue: Ticonderoga Street to the north city limit
• Placentia Avenue: Hospital Road to the north city limit
• Hospital Road: Placentia Avenue to Superior Avenue
This phase will upgrade traffic signal control and communication equipment at 20
existing signalized intersections. Additionally, Closed Circuit Television Cameras
(CCTV) will be installed at four intersections.
Phase 7 consists of the Balboa Peninsula and will modernize intersections along the
following corridors and roadways:
• Newport Boulevard: 32nd Street to Balboa Boulevard
• Balboa Boulevard: River Avenue to Main Street
• 32nd Street: Newport Boulevard to Balboa Boulevard
This phase will upgrade traffic signal control and communication equipment at ten
existing signalized intersections. Additionally, CCTV will be installed at three
intersections.
2. Develop and deploy optimized traffic signal timing plans for traffic signals and
corridors within Phases 4 and 7
As with the previous phases of the Traffic Signal Modernization Project, Iteris will review
existing conditions and traffic signal timing to create new timing and coordination plans.
The timing review will also ensure the City is in compliance with State and Federal
traffic signal timing guidelines.
Special consideration is being given to the timing of Newport Boulevard from 30th Street
to Via Lido Drive. Traffic signal ownership along the corridor is split with the 30th Street
Traffic Signal Modernization —west Newport (Phase 4) and Peninsula (Phase 7) Design —
Approval of Professional Services Agreement with Iteris, Inc.
August 11, 2009
Page 3
and 32 "d Street intersections being under City jurisdiction and the Finley Avenue and
Via Lido Drive intersections being under Caltrans jurisdiction.
Currently, these four intersections utilize Caltrans traffic signal control equipment and
traffic signal timing /coordination. Staff recommends the control equipment at the 30th
Street and 32nd Street locations not be modernized at this time, and continue to use
Caltrans equipment to ensure the coordination of the closely- spaced intersections.
The design of this corridor will include communication upgrades at 30th Street and 32nd
Street to provide a link to the City's Traffic Management Center. This link will provide a
quick transition to City coordinated control should Newport Boulevard be relinquished.
3. Preparation of PS &E for 2009 -2010 Traffic Signal Rehabilitation Project
In an effort to reduce staff work load and ensure the new signal system functions
properly, the 2009 -2010 Traffic Signal Rehabilitation Project has been incorporated into
the Phase 4 and 7 Traffic Signal Modernization Project, including design by Iteris, Inc.
Staff has identified the following intersections within the Phase 4 and 7 project area for
rehabilitation this fiscal year:
• Irvine Avenue at Highland Street
• Dover Drive at Westcliff Drive
• Newport Boulevard at 28th Street
The traffic signal rehabilitation portion of the project will be funded by the 2009 -2010
Traffic Signal Rehabilitation CIP budget appropriation.
4. Procure and integrate CCTV system for Phases 2 and 3 of Traffic Signal
Modernization Project
During the construction of Phase 1, Staff realized a need for outside services in the
procurement and integration of the CCTV system.
Phases 2 and 3 of the system are currently under construction and include 13 CCTV
locations along the Jamboree Corridor and within the Airport Area.
Staff recommends Iteris, Inc. procures and integrates the CCTV equipment for Phases
2 and 3. Iteris has knowledge of the system and has completed this type of work for
other local jurisdictions. CCTV equipment for Phases 4 and 7 will be procured and
integrated by City staff at a later date.
The Phase 2 and 3 CCTV procurement and integration will be funded by the Phase 2
and 3 Traffic Signal Modernization Project CIP appropriation, which has been carried
over from the 2008 -2009 budget year.
Traffic Signal Modernization — West Newport (Phase 4) and Peninsula (Phase 7) Design —
Approval of Professional Services Agreement with Iteris, Inc.
August 11, 2009
Page 4
5. Provide training on traffic signal timing /coordination and CCTV integration for
City Staff
The goal of the training is to allow staff to utilize the modern traffic signal system more
efficiently and to be able to install /manage CCTV software and equipment.
Staff recommends award of the design contract to Iteris, as they have gained an
extensive knowledge of the City and its transportation needs through prior projects,
allowing them to provide high level of service with minimal delays. Iteris' prior work with
the City includes the City -wide Traffic Signal Timing Project in 2003, the Traffic Signal
Communication Master Plan, and design of the first three Traffic Signal Modernization
Project phases.
Environmental Review:
Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title
14 California Code of Regulations. This_ exemption covers maintenance, repair, and
upgrades of existing traffic signal facilities.
Public Notice:
Not Applicable at this time.
Funding Avaiiability:
Funds are available for the design of the project in the following accounts:
Account Description
TS Modernization: Phases 4 and 7
TS Rehabilitation Program
TS Modernization: Phases 2 and 3
Prepared by:
I_
Sommers
Senior Civil Engineer
Account Number
7281- C3002006
7261- C3001007
7281- C3002002
Total:
Amount
$312,460.00
$25,000.00
$109,360.00
$446,820.00
fi CIc- dadum
Works Director
Attachment: Professional Services Agreement
PROFESSIONAL SERVICES AGREEMENT
WITH ITERIS, INC.
FOR TRAFFIC SIGNAL MODERNIZATION PROJECT, PHASES 4 & 7
THIS AGREEMENT is made and entered into as of this _ day of ,
2009, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City "), and ITERIS, INC., a Delaware corporation whose address is 1700 Carnegie
Avenue, Santa Ana, California, 92705 ( "Consultant "), and is made with reference to
the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City is planning the West Newport (Phase 4) and Balboa Peninsula (Phase 7)
phases of the Traffic Signal Modernization Project.
C. City desires to engage Consultant to prepare the PS &E design packages for
Phases 4 and 7, assist City with traffic signal timing development and
deployment, and assist City with CCTV deployment (Project').
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project, shall be Marc
Porter, Vice President, ITS /Engineering.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 30th day of June, 2010, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference_ The
City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
3. TIME OF PERFORMANCE
Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a diligent and timely manner.
The failure by Consultant to perform the services in a diligent and timely manner
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for
performance in writing to the Project Administrator not later than ten (10)
calendar days after the start of the condition that purportedly causes a
delay. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays that are
beyond Consultant's control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not
exceed Four Hundred Forty -Six Thousand, Eight Hundred Twenty Dollars
and no/100 ($446,820.00) without prior written authorization from City. No billing
rate changes shall be made during the term of this Agreement without the prior
written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
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reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing
in advance by City. Unless otherwise approved, such costs shall be
limited and include nothing more than the following costs incurred by
Consultant:
A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and/or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra
Work" means any work that is determined by City to be necessary for the
proper completion of the Project, but which is not included within the
Scope of Services and which the parties did not reasonably anticipate
would be necessary at the execution of this Agreement. Compensation
for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
S. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated MARC PORTER
to be its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
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6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. BRAD
SOMMERS shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner
commensurate with community professional standards. All services shall
be performed by qualified and experienced personnel who are not
employed by City, nor have any contractual relationship with City. By
delivery of completed work, Consultant certifies that the work conforms to
the requirements of this Agreement and all applicable federal, state and
local laws and the professional standard of care.
8.2 Consultant represents and warrants to City that it has, shall obtain, and
shall keep in full force in effect during the term hereof, at its sole cost and
expense, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature that is legally required of Consultant to practice its
profession. Consultant shall maintain a City of Newport Beach business
license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
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to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties) from and
against any and all claims (including, without limitation, claims for bodily injury,
death or damage to property), demands, obligations, damages, actions, causes
of action, suits, losses, judgments, fines, penalties, liabilities, costs and
expenses (including, without limitation, attorney's fees, disbursements and court
costs) of every kind and nature whatsoever (individually, a Claim; collectively,
"Claims "), which may arise from or in any manner relate (directly or indirectly) to
the negligence, recklessness, or willful misconduct of the Consultant or its
principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for
whose acts they may be liable or any or all of them.
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
sole negligence, active negligence or willful misconduct of the Indemnified
Parties. Nothing in this indemnity shall be construed as authorizing any award of
attorney's fees in any action on or to enforce the terms of this Agreement. This
indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation
upon the amount of indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
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interest in the work to be performed. City agrees to cooperate with the
Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure the Project proceeds in a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his/her
duly authorized designee informed on a regular basis regarding the status and
progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
D. Coverage Requirements.
i. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
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Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days (10 calendar days written notice of non-
payment of premium) prior to such change. The insurer shall agree
to waive all rights of subrogation against City, its officers, agents,
employees and volunteers for losses arising from work performed
by Consultant for City.
ii. General Liability Coverage. Consultant shaft maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
the Consultant.
ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self - insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
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iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against. City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days (10 calendar days
written notice of non - payment of premium) written notice has been
received by City.
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership or joint- venture.
16. SUBCONTRACTING
City and Consultant agree that subconsultants may be used to complete the
work outlined in the Scope of Services. The subconsultants authorized by City to
perform work on this Project are identified in Exhibit A. Consultant shall be fully
responsible to City for all acts and omissions of the subcontractor.. Nothing in
this Agreement shall create any contractual relationship between City and
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. The City is an intended beneficiary of any work
performed by the subcontractor for purposes of establishing a duty of care
between the subcontractor and the City. Except as specifically authorized
herein, the services to be provided under this Agreement shall not be otherwise
assigned, transferred, contracted or subcontracted out without the prior written
approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to this Project, for the completion of this Project
by others, or for any other Project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
the City's digital submission requirements for Improvement Plans. The City will
provide AutoCAD file of City Title Sheets. All written documents shall be
transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
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19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his /her designee
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period, from the date of withholding of any amounts
found to have been improperly withheld.
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24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and/or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under the law or any other sections of this
Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City, Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, and conclusively shall be deemed served
when delivered personally, or on the third business day after the deposit thereof
in the United States mail, postage prepaid, first -class mail, addressed as
hereinafter provided. All notices, demands, requests or approvals from
Consultant to City shall be addressed to City at:
Attn: Brad Sommers
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92663
Phone: 949- 644 -3326
Fax: 949 - 644 -3318
Email: bsommers @city.newport- beach.ca.us
11
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attention: Mark Porter
1700 Carnegie Avenue, Suite 100
Santa Ana, CA 92705
Phone: 949- 270 -9661
Fax: 949 - 270 -9401
Email: map @iteris.com
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, and thereafter diligently take steps to cure
the default, the non - defaulting party may terminate the Agreement forthwith by
giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and - without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
12
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
33. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning
of the language used and shall not be construed for or against either party by
reason of the authorship of the Agreement or any other rule of construction
which might otherwise apply.
34. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
35. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
36. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
37. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
By:
Wynette'DYBeLkhamp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
0
Leilani Brown,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Edward D. Selich
Mayor
for the City of Newport Beach
ITERIS, INC.:
By:
Dan Gillian,
Vice President
James S. Miele,
Chief Financial Officer
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
a
1. SCOPE OF WORK
Iteris has prepared a detailed scope of work to ensure that the Traffic Signal Modernization
Phase 4 and Phase 7 project is completed on time, within budget, and to the complete
satisfaction to the City. Iteris proposes to complete the design of the project (Task 1) within a
four -month time period, a schedule that should allow the City to capture the low construction
costs. The schedule for signal timing will be aimed to implement signal timing plans after
construction is completed.
Our project approach is based on the.project understanding, project issues and goals, our depth
of understanding of both ITS and Systems Engineering, and our past experience working with
the City of Newport Beach on the Traffic Signal Communication Master Plan and Phase I PS &E
and the Traffic Signal Modernization Phase 2 and Phase 3 project. Iteris' approach is divided
into the tasks listed below. Note that tasks are in support of Phase 4 & 7 unless noted
otherwise.
• Task 0:
Project Management
• Task 1:
Traffic Signal System Modernization Design (PS &E)
• Task 2:
Traffic Signal Timing Development and Deployment
• Task 3:
Construction Support
• Task 4:
CCTV Camera System Implementation (Phase 2 & 3)
• Task 5:
Signal Timing Training
Our scope of work is based up on the services Iteris provided to the City on the previous Traffic
Signal Modernization Phase 2 and Phase 3 project and the details of the Master Plan specific for
Phase 4 and Phase 7. Iteris will work with City staff to prepare a schedule as necessary to meet
any project requirements. Note that the preparation of the signal timing plans can occur at any
time. We recommend that the initial data collection for the signal timing effort be completed
in parallel with the Design field work. However, the traffic counts need to be completed while
school is in session (January — June or September — November), which may require an
adjustment in the schedule for Task 2. Implementation will be completed after construction of
the traffic signal system modernizations.
Objective: To ensure an efficient and coordinated project development process, delivery of a
high quality product, and deployment of the project components within budget and on
schedule.
Mr. Scott Carlson will serve as Project Manager for this project. He will be the principal contact
with the City of Newport Beach and other entities per the City's direction. Project management
support consists of preparation of monthly status reports and attendance at required project
Page ) 1 lTERIS=1__'
development meetings, and monthly status meetings. Mr. Carlson will also be available to City
staff should specific questions arise throughout the project progress, or for special meetings to
inform other members within the community.
Iteris takes great pride in its proactive methods for staying in contact with project clients. Iteris
understands that City staff has other jobs to perform outside of this project, so we want to be
as efficient and effective as possible with their time. Thus, project management techniques will
be modified to meet the City's needs. Iteris also strives to ensure that meeting notes are
developed after every meeting, which capture the items covered and decisions made. Once the
meeting has been adjourned, a draft copy of the meeting notes will be submitted to the City's
Project Manager for review and approval prior to disbursement to the meeting attendees.
These notes are not meant to be meeting minutes (i.e. recording of every word), but assist with
the tracking of discussions and decisions throughout the project progress, as well as the
identification of action items.
Another component of the Project Management Task is Quality Control. Iteris' number one
goal is the production of top quality products for clients. This is something that is kept in mind
by employees at all times. It does not just apply to quality control for design plans — something
that has been standard procedure at engineering design firms for many years; but rather
relates to all aspects of Iteris staff jobs and professional careers. As a firm and as individuals,
Iteris always strives for excellence. Mr. Marc Porter has been identified as Senior Advisor
responsible for the overall Quality Control /Quality Assurance aspect of this project.
Task 0 Deliverables:Meeting agenda and notes, progress reports, invoices and supplemental
material as requested /required by City staff.
Objective: To prepare Ps &E design package for Phase 4 and Phase 7 of the Communications
Master Plan that includes a modernization of the City's traffic signal controllers, installation
of new CCTV cameras, and the required upgrades to the communications system.
This task will focus on the continued citywide replacement of the City's VMS 330 traffic signal
system to the icons traffic signal system, and the deployment of CCTV cameras at select
intersections. The Project will include a total of 30 City of Newport Beach signalized
intersections, as illustrated in Figure 1, presented below and summarized in Table 2. The listing
of project signalized intersections below includes the type of existing traffic signal controller.
(1)
Irvine Avenue & Orchard Drive
Existing ASC /3
(2)
Orchard Drive & Birch Street
Existing 820A
(3)
Irvine Avenue & Mesa Drive
Existing ASC /3
(4)
Mesa Drive & Acacia Street /Birch Street
Existing 820A
(5)
Irvine Avenue & University Avenue
Existing 820A
(6)
Irvine Avenue & Santa Isabel Avenue
Existing 820A
Page 12 ITE"S'- ,.
(7)
Irvine Avenue & Santiago Drive
Existing ASC /3
(8)
Irvine Avenue & Highland Drive
Existing 820A
(9)
Irvine Avenue & Dover Drive
Existing 820A
(10)
Irvine Avenue & Pedestrian Signal
Existing 820A
(11)
Irvine Avenue & Westcliff Drive
Existing 820A
(12)
Dover Drive & Cliff Drive
Existing 820A
(13)
Dover Drive & 16th Street / Castaways Lane
Existing 820A
(14)
Dover Drive & Westcliff Drive
Existing 820A
(15)
Placentia Avenue & 15th Street
Existing 820A
(16)
Placentia Avenue & Hospital Road
Existing ASC/3
(17)
Superior Avenue & Ticonderoga Street
Existing 820A
(18)
Superior Avenue & Hospital Road
Existing 820A
(19)
Superior Avenue & Placentia Avenue
Existing 820A
(20)
Superior Avenue & Hoag Health Care
Existing ASC /3
(21)
Balboa Boulevard & River Avenue
Existing 820A
(22)
Balboa Boulevard & 32 "d Street
Existing 820A
(23)
Balboa Boulevard & 22 "d /23 d Street
Existing 820A
(24)
Balboa Boulevard & 21" Street
Existing 820A
(25)
Balboa Boulevard & 15th Street
Existing 820A
(26)
Balboa Boulevard & Palm Street
Existing 820A
(27)
Balboa Boulevard & Main Street
Existing 820A
(28)
Newport Boulevard & 32 "d Street
Existing 170E
(29)
Newport Boulevard & 30`h Street
Existing 170E
(30)
Newport Boulevard & 28th Street
Existing 170E
The Project signalized intersections represent Phase 4 and Phase 7 of the Master Plan.
The output of Task 1 will be a detailed Plans, Specifications, and Estimate (PS &E) package for
the system elements summarized below.
1. Traffic Signal Controllers: Replace existing traffic signal controllers to ASC /3 traffic signal
controllers at 25 of the Project signalized intersections, including 2 Econolite RM -ASC /3
controllers in existing 332 cabinets and 23 Econolite ASC /3 shelf -mount traffic signal
controllers in NEMA cabinets (includes one cabinet upgrade from Type 332 to Type O
cabinet), at the following locations. 5 of the Project signalized intersections are already
equipped with ASC /3 controllers and hence, do not require controller upgrades.
(1)
Orchard Drive & Birch Street
New ASC /3
(2)
Mesa Drive & Acacia Street /Birch Street
New ASC /3
(3)
Irvine Avenue & University Avenue
New ASC /3
(4)
Irvine Avenue & Santa Isabel Avenue
New ASC /3
(5)
Irvine Avenue & Highland Drive
New ASC /3
Page ) 3 Il Eli 1 J:`_ ,.,.>
e
(6) Irvine Avenue & Dover Drive
(7) Irvine Avenue & Pedestrian Signal
(8) Irvine Avenue & Westcliff Drive
(9) Dover Drive & Cliff Drive
(10) Dover Drive & 16th Street/ Castaways Lane
(11) Dover Drive & Westcliff Drive
(12) Placentia Avenue & 15`h Street
(13) Superior Avenue & Ticonderoga Street
(14) Superior Avenue & Hospital Road
(15) Superior Avenue & Placentia Avenue
(16) Balboa Boulevard & River Avenue
(17) Balboa Boulevard & 32 "d Street
(18) Balboa Boulevard & 22 "d /23 Id Street
(19) Balboa Boulevard & 21" Street
(20) Balboa Boulevard & 151h Street
(21) Balboa Boulevard & Palm Street
(22) Balboa Boulevard & Main Street
(23) Newport Boulevard & 32 "d Street
(24) Newport Boulevard & 301h Street
(25) Newport Boulevard & 28�h Street
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New ASC /3
New RM -ASC /3
New RM -ASC /3
New ASC /3 (upgrade Type 332 to
Type O cabinet)
Note that the RM -ASC /3 controllers will not be installed at the signalized intersections. The
controllers will be delivered to City for installation at a future time.
2. CCTV Surveillance Cameras: Prepare design to implement new CCTV cameras at 7 signalized
intersections with cameras mounted on existing traffic signal poles and matching IP
encoders installed in the traffic signal controller cabinet, at locations as noted below.
(1) Irvine Avenue & Mesa Drive
(2) Irvine Avenue & Dover Drive
(3) Irvine Avenue & Westcliff Drive
(4) Superior Avenue & Placentia Avenue
(5) Balboa Boulevard & River Avenue
(6) Balboa Boulevard & 215' Street
(7) Newport Boulevard & 32nd Street
3. Signalized Intersection Modifications: Upgrade signalized intersection with new traffic signal
controller cabinet (as noted below) and new conductors (rewire), at 3 signalized
intersections listed below,
(1) Irvine Avenue & Highland Drive NEMA -P T
Page 1 4
(2) Dover Drive & Westcliff Drive NEMA -P
(3) Newport Boulevard & 28`h Street NEMA -O
4. Full Intersection Rehab: Upgrade existing signalized intersection with new traffic signal
poles, signal heads, pedestrian heads, traffic signal controller cabinet (as noted above) and
new conductors (rewire), at 1 signalized intersection listed below.
(1) Irvine Avenue & Highland Drive
5. Communications: The Project signalized intersections are currently supported primarily with
twisted pair cable that terminates at phone drops at select signalized intersections or T1
leased lines at City facilities. The City's existing communications will be modernized to
support Ethernet communications to the traffic signal controllers and the CCTV cameras.
The upgrades will utilize the existing infrastructure to the maximum extent possible, and
will include a possible combination of new fiber optic cable, new wireless Ethernet radio
and existing twisted pair cable. The existing phone drops will be abandoned. The details of
the communications upgrades are summarized below.
(1) Irvine Avenue /Westcliff /Dover: Communication upgrades will consist of new fiber optic
cable installed primarily in existing conduit along Irvine Avenue from Bristol Street to
Westcliff Drive, along Westcliff Drive from Irvine Avenue to Dover Drive, and along
Dover Drive from Westcliff Drive to Cliff Drive. The segment of Irvine Avenue from
Irvine Ave between Santa Isabel Avenue and Santiago Drive will require new conduit.
Fiber optic cable will also be installed in existing conduit along Mesa Dr from Irvine Ave
to Birch Street, and support a communications hub at Fire Station 7. The fiber optic
cable will also terminate at Fire Station 6 (Irvine Avenue & Dover Drive) to support a
communications hub. Lastly, communication upgrades are also required along Orchard
Drive from Irvine Avenue to Birch Street to support one signalized intersection (Orchard
Drive & Birch Street), and this is envisioned to be a wireless location. Note that it is
envisioned there will be some utility conflicts along Irvine Avenue south of Santiago
Drive that might require special attention during design.
(2) Superior /Hospital /Placentia: Communication upgrades will also consist of new fiber
optic cable installed in existing conduit along Superior Avenue from Ticonderoga Street /
Nice Lane to Hoag Healthcare, along Hospital Road from Superior Avenue to Placentia
Avenue, and along Placentia Avenue from Superior Avenue to 15`h Street signalized
intersections. The fiber optic cable will terminate at General Services to serve as a
communications hub and employ existing wireless communications to the TMC.
(3) Balboa /Newport: Communication upgrades will consist of new fiber optic cable
installed in existing conduit along Newport Boulevard from 32nd Street to 21" Street,
and along 32nd Street from Newport Boulevard to Balboa Boulevard. The fiber optic
cable will terminate at City Hall to serve as a communications hub. Communication
upgrades are also required along Balboa Boulevard from 32nd Street to River Avenue to
support one signalized intersection (Balboa Boulevard & River Avenue), and this
Page 15 ITElus' ": -,.:._
envisioned to be a wireless location that may require a repeater to be installed on
existing street lights. Communication upgrades are also required along Balboa
Boulevard from 21st Street to Main Street to support three signalized intersections
(Balboa Boulevard & 15`h Street, Balboa Boulevard & Palm Street and Balboa Boulevard
& Main Street), and these are envisioned to be wireless locations that will require
repeaters to be installed on existing street lights. The City owns and maintains the
street lights along Balboa Boulevard and it is envisioned that one or more street lights
will be required as repeater locations to achieve line -of- sight.
Task 1.1: Preliminary Design and 30% Plans
The first step in developing the PS &E package for the Traffic Signal System Modernization is to
prepare a Preliminary Design Technical Memorandum that both qualifies and quantifies the
project elements.
Under this task Iteris will detail the design of the signal system modernizations, CCTV camera
design, signalized intersection upgrades (rewire and new cabinets) signalized intersection
rehab, and communication infrastructure to support the overall Project. Iteris has designed,
deployed, and integrated several systems similar to this, including for the City of Newport
Beach, and will be able to complete this effort as efficiently and effectively as possible. Based
on the proposed scope of work and our understanding of the project, the Preliminary Design
Technical Memorandum efforts will focus on the Project elements as detailed previously in this
Task 1 scope of work, and as summarized in Table 2.
Upon completion of the field surveys, we will prepare a Technical Memorandum for review by
the City. The Technical Memorandum will serve as a basis for the Detailed Design completed in
Task 2. City comments on the Technical Memorandum will be incorporated into the detailed
design. Below is a summary of the efforts that will support the development of the Preliminary
Design.
Traffic Signal Modernization
The design of the traffic signal controller upgrades will involve the preparation of design
packages for the installation of new ASC /3 traffic signal controllers in existing traffic signal
controller cabinets, and new traffic signal controller cabinets at select locations, as detailed in
Task 1.
The design of the traffic signal controller replacements will include an extensive field review of
the existing inventory and detail necessary cabinet equipment upgrades, intersection wiring,
communications interface, as well as conduit and pull boxes. Civil engineering improvements
will be limited to the construction of new controller cabinet foundations and cabinets where it
is determined that the existing cabinets need to be replaced. This work will be detailed on a
combination of the 40 -scale communication design plans as well as 20 -scale intersection plans
in the case of signal rewiring and rehabs.
Page 16 lTERIS *., ,—,„
Legend
vU�2:aTe Protect Corndors
*' Covmu ncab on HUB
fav CCTV Camera
Tragic Signals
• ASC /3
si • RM -AS03
Page 1 7
TABLE 1: TASK 1 DESIGN ELEMENTS SUMMARY
Figure 1 Project Area
ITERIS'- =,.,,s-w
TABLE 2: TASK 1 DESIGN ELEMENTS SUMMARY
ID
_ ..._ ... ...... ..... ........ ..... ._.
Intersection
Existing Cabinet
._.. _. .
Cabinet
r ...__ .......
Controller
Rewire
i
CCTV ;Full Rehab
/ Controller Type
Upgrade
j Upgrade
1
Irvine Avenue &Orchard Drive
NEMA / ASC /3
i 2
IOrchard Drive & Birch Street
NEMA/820A
ASC /3
3
!Irvine Avenue & Mesa Drive
NEMA / ASC /3
YES
4
iMesa Drive & Acacia Street /Birch Street
NEMA /820A
AS
5
Irvine Avenue & University Avenue
NEMA/920A
ASC /3
6
Irvine Avenue & Santa Isabel Avenue
NEMA / 820A
ASC /3 --
7
1rvine Avenue & Santiago Drive
NEMA / ASC /3
l
j 8
'Irvine Avenue &Highland Drive
., NEMA /820A
NEMA -P
ASC 13 YES
;
+ YES
9 _
.Irvine Avenue & Dover Drive
NEMA /820A
ASC /3
YES
j 10
ilrvine Avenue & Pedestrian Signal
NEMA /820A
j ASC /3
11
!Irvine Avenue & Westcliff Drive
NEMA /820A
I ASC /3
YES
i 12
Dover Drive & Cliff Drive
NEMA /820A
ASC /3
13
Dover Drive & 16" Street / Castaways Lane
NEMA /820A
!, ASC /3
j
14
1Dover Drive & WestchffDrive
NEMA /820A
NEMA -P
. ASC /3 YES
j I
' 15
!Placentia Avenue & 15`" Street
NEMA /820A ?
ASC /3
. �16
Placentia Avenue & Hospital Road
j NEMA / ASC /3
17
15uperior Avenue & Ticonderoga Street
NEMA /820A
i ASC /3
i
18
Superior Avenue & Hospital Road
NEMA /820A
ASC /3 i
!
G 19
!Superior Avenue & Placentia Avenue
NEMA /820A
ASC /3
YES
s •.m�erriemrttrs .
ama:
w mrwm.:
Page 1 8
Controller to be delivered to City.
Page 1 9
The details of the traffic signal controller modernization, including Ethernet communication
requirements, recommended upgrades, and integration with the new traffic signal system, and
other possible intersection upgrades, will be incorporated into the design.
CCTV Cameras
The design of the CCTV cameras will involve the preparation of PS &E package for the
installation of new CCTV cameras at the signalized intersections as detailed in Task 1. The
design will include details on all necessary cabinet equipment upgrades, intersection wiring,
and communications interface. Civil engineering improvements will be limited to the
installation of CCTV cameras on existing poles.
The CCTV design will include the plans, specifications, and cost estimates for the
implementation of CCTV cameras, and associated hardware to interface the cameras with the
fiber optic communication system. The design of the CCTV camera system will be based on
CCTV cameras, IP encoders and central camera control software by Cohu.
Traffic Signal Communication Upgrades
Iteris will prepare the PS &E for the communication system. The design of the communication
system will focus on implementing an Ethernet -based communications system to support the
Project traffic signal controllers and CCTV cameras, while serving as a foundation for the
expansion of the communication system to other corridors and signalized intersections over
time.
The design of the communication system will include fiber optic cable in a combination of
primarily existing and select segments of new conduit and new wireless communications.
Select segments of existing twisted pair cable may be retained, if applicable and feasible. At
the discretion of the City, other communication mediums can be considered. The design of the
communication system will include the use of existing conduit and pull boxes to the maximum
extent possible and the installation of new conduit and pull boxes as required, due to lack
existing infrastructure or the lack of spare capacity in the existing infrastructure.
Design Reviews and Approvals
The Preliminary Design Memorandum will document the existing conditions, and detail the
recommended design elements encompassed in the traffic signal controller upgrades, CCTV
cameras, signal modifications and complete signalized intersection upgrade (rehab), and the
communication upgrades, along with a Preliminary Cost Estimate for construction. The
Preliminary Design Memorandum will also include the 30% design that includes base plans and
preliminary design elements that will be used to support the Preliminary Cost Estimate for
construction.
The Preliminary Design Memorandum will be submitted to the City draft form. As a cost
savings measure, Iteris will conduct a review of City comments and incorporate the comments
Page 1 10 ITEKIS.,_
into the Detailed Design. The Preliminary Design Memorandum will not be updated and
submitted as a final document.
Required Permits, Affected Agencies and Coordination Issues
The installation of the field elements will be done primarily in existing conduit, minimizing the
amount of construction. However, there may be some localized construction and other project
related activities that will require coordination with other agencies and entities. As part of the
Preliminary Design Memorandum, affected agencies and entities, along with any permits that
may be required by these agencies or entities, will be identified along with actions that will
need to be taken both in the design and construction portions of the project. This includes
work within City of Costa Mesa and County of Orange right -of -way as noted below.
The Project proposes to install fiber in a segment of existing conduit along Irvine Avenue that is
in County of Orange and City of Costa Mesa right -of -way. It is envisioned that this work will not
required a County of Orange encroachment permit as the conduit is owned by the City of
Newport Beach, but it is envisioned that a no -fee encroachment permit for construction will be
required for the City of Costa Mesa.
All other work is envisioned to be within City right -of -way.
Deliverables: Draft Preliminary Design Memorandum.
Task 1.2: Detailed Design
Once the details of the project elements have been identified and agreed upon by the City in
the form of the City comments on the Preliminary Design Memorandum, Iteris will begin the
detailed design phase that will produce the 90 %, 100% and final submittals. The PS &E packages
for Phase 4 and 7 project elements will be prepared as one overall package.
The plans and specifications will include the traffic signal controller upgrades, CCTV cameras,
traffic signal controller cabinet, wiring and other intersection upgrades, associated
communication equipment, fiber optic, wireless and twisted pair communications and
infrastructure. The plans and specifications will be prepared to satisfy the requirements of the
project. The final PS &E will include all necessary improvements to be performed by a
contractor for a complete and operational system. The final PS &E will be prepared based on
final comments from City staff. Plans will be prepared on AutoCAD in English units for City
right -of -way.
It is anticipated that detailed PS &E packages will be prepared for the following items:
• CCTV site plans at 20- scale.
• Traffic Signal rewires at 20- scale.
• Traffic Signal rehab at 20- scale.
• Communication infrastructure, including conduit, pull boxes, etc., at 40- scale.
Page 1 11 1lEllliJ.'" ,
• Communication infrastructure details for the installation of conduit, pull boxes, and splice
vaults, if applicable.
• Traffic signal controller, cabinets, and communication hardware (appropriate fiber data
modems) upgrades at 40 -scale as part of the communication plans.
• Detailed communication block diagrams for field equipment and hardware, nodes, and
communication hubs.
Based on initial estimates, it is envisioned that the PS &E package will be comprised of 40 plan
sheets.
Typical construction detail sheets will be prepared to support construction of items shown on
the field element design plans. These sheets will cover details such as mounting configuration
and hardware, and the installation of field element equipment. These sheets will also cover
details such as trench configurations, pull box /splice vault details, risers, sweeps and bend
requirements, structure crossings, splice procedures, arrangement of multiple field cabinets,
cabinet equipment layout and power distribution assembly, and others needed to clearly
illustrate the work required.
Iteris assumes that the City will provide the following information to support the preparation of
the detailed design.
1. Utility contact information
2. 20 -scale plans (electronically, scanned .tif files or hard copies) for the signalized
intersections within the limits of the communication segments previous identified in this
task.
3. Aerials and /or GIS files that include the communication segments previous identified in
this task.
Standard Specifications
Iteris will update the City's Standard Specifications to create a City of Newport Beach Traffic
Signal Specification Supplemental that includes the project elements associated with the traffic
signal controller upgrades, CCTV cameras, signal modifications and rehab, and Communications
design elements. This will incorporate these work items into the City's standard language for
Traffic Standard Specification Supplemental to be incorporated into the City's Standard Project
Special Provisions.
Design Reviews and Approvals
It is assumed that the PS &E for the traffic signal controller upgrades, CCTV cameras, signal
modifications and rehab, and Communications design elements will be submitted as one
package and that each submittal will be subject to review by the City. Comments from each
review cycle received within the established time frames will be reviewed, discussed, and
Page 1 12 ITEFJS' �.-.,
incorporated into the next scheduled PS &E submittal. Signature blocks for City will be added to
the plans as appropriate.
Iteris will meet with the City at each review to discuss the design and address comments.
Comments received by the utilities and third party entities will be incorporated into the 90%
and final submittals.
Applicable Standards
Design plans will be prepared in accordance with applicable Caltrans or Newport Beach
standards, including Caltrans 2006 standards, Pubic Works Construction (2003) and City
standards. Symbols and legends will be compiled based on discussions with the City and
presented for approval before commencing with detailed design. NTCIP standards and open
architecture standards will be identified and followed when possible.
Estimates
Construction cost estimates will be submitted with the plan submittal at each submittal. For
the final submittal, a detailed breakdown by project component will be included for the Bid
Summary.
Deliverables: 90% 100% and Final (Mylar for cover sheet only) PS &E for Traffic Signal
Modernization Project
Objective: Develop optimized coordinated signal timing plans for the Phase 4 & 7
signalized intersections.
Iteris will prepare the signal timing plans as detailed in the subtasks presented in Task 2 for the
Project signalized intersections listed below.
(1) Irvine Avenue & Orchard Drive
(2) Orchard Drive & Birch Street
(3) Irvine Avenue & Mesa Drive
(4) Mesa Drive & Acacia Street /Birch Street
(5) Irvine Avenue & University Avenue
(6) Irvine Avenue & Santa Isabel Avenue
(7) Irvine Avenue & Santiago Drive
(8) Irvine Avenue & Highland Drive
(9) Irvine Avenue & Dover Drive
(10) Irvine Avenue & Pedestrian Signal
(11) Irvine Avenue & Westcliff Drive
(12) Dover Drive & Cliff Drive
Page 1 13 ITERIS" -.
(13) Dover Drive & 16th Street/ Castaways Lane
(14) Dover Drive & Westcliff Drive
(15) Placentia Avenue & 15th Street
(16) Placentia Avenue & Hospital Road
(17) Superior Avenue & Ticonderoga Street
(18) Superior Avenue & Hospital Road
(19) Superior Avenue & Placentia Avenue
(20) Superior Avenue & Hoag Health Care
(21) Balboa Boulevard &32 nd Street
(22) Balboa Boulevard & 22 "d /23 rd Street
(23) Balboa Boulevard & 215t Street
(24) Balboa Boulevard & 15th Street
(25) Balboa Boulevard & Palm Street
(26) Balboa Boulevard & Main Street
(27) Newport Boulevard & 32 "d Street
(28) Newport Boulevard & 301h Street
(29) Newport Boulevard & 28th Street
Note that the new signal timing plans for the Newport Boulevard & 30th Street and Newport
Boulevard & 32 "d Street signalized intersections will not be implemented as part of this
Project, as they are now coordinated with the two adjacent Caltrans signalized
intersections, Newport Boulevard & Finley Avenue, and Newport Boulevard & Via Lido.
One element of this task will be to determine the grouping of the Phase 4 & 7 signalized
intersections for coordination, including where coordination between signalized intersections
does not make sense due to spacing, traffic patterns, etc. Based on discussions with City staff,
initial thoughts on the signalized intersections to coordination are summarized below.
(1) Irvine Avenue: signal coordination along the entire Irvine Avenue Project corridor, as
well as Orchard and Birch, and coordination with the signalized intersections from
Phase 3
(2) Dover Drive: signal coordination along the entire Dover Drive Project corridor
(3) Superior Avenue: signal coordination along the entire Superior Avenue Project
corridor, as well as along Hospital
(4) Balboa Boulevard: Palm Street to Main Street
(5) Balboa Boulevard: 22nd /2 rd Street to 21" Street
(6) Balboa Boulevard: Ensure phasing of River Avenue provides coordination with the
adjacent Caltrans signalized intersection
(7) Newport Boulevard: Retain coordination from 28th to 32"d with the adjacent Caltrans
signalized intersections
Page 1 14 ITE"S': .,..,..
s
Task 2.1: Data Collection
The focus of this task is to collect the necessary information to thoroughly understand existing
traffic conditions and facilitate the analysis of optimized signal timing plans.
7 -Day Average Daily Traffic (ADT) Counts
Iteris will conduct 7 -day ADT counts at up to 20 key locations along the Project corridors. This
data will be utilized to better understand the peaking characteristics of Project corridors. The
results of the 7 -day ADT counts will also be used to determine the 2 -hour peak periods in which
the turning movement counts will be conducted during the AM, midday, and PM peaks. In
addition, ADT counts will be utilized to identify the need for additional coordination patterns.
Turning Movement Counts
Upon the completion of the ADT count collection and activities, AM, midday, and PM peak
period turning movement counts will be conducted at all Project signalized intersections.
Turning movement counts at two 2 -hour peak periods will be collected. No weekend turning
moving counts will be conducted.
There may be a delay to collection of turning movement counts for a portion of the Project
signalized intersections. The County is widening Irvine Avenue between Bristol Street South
and Mesa Drive, and may delay this activity until construction is completed.
Deliverables: Traffic Counts Technical Memorandum
Task 2.2: Field Review
This sub -task involves conducting field reviews of the intersections to ensure a thorough
understanding of current traffic operations conditions. The field review will support the signal
timing analysis. Initial information will be obtained from our own files based on previous work
completed for the City of Newport Beach and additional verification will be completed through
field reviews. The data that will be collected includes: physical intersection geometry, lane
assignments, posted speed limits, crosswalk lengths, turn bay lengths, turn restrictions,
intersection signing, vehicle pedestrian displays, pedestrian push buttons, and the condition of
the existing controller cabinet and stub up conduit.
Deliverables: Field Review Technical Memorandum
Task 2.3: Signal Timing Optimization and Implementation
As part of this subtask, .Iteris will evaluate the existing timing operation, update the existing
Synchro model (developed by Iteris as part of the 2003 Traffic Flow Optimization project, the
Phase 1 project, and the Phase 2 & 3 project), and perform signal timing analysis to determine
the most ideal signal timing plans for various volume patterns. This analysis will be conducted
for weekday AM, midday, and PM peak periods for the Project signalized intersections. This will
include the development of the optimal cycle length, coordination timing, phasing order, split
Page 1 15
timing, vehicle (yellow and all red) and pedestrian (walk and don't walk) timings, and time -of-
day start and stop intervals for each timing plan identified.
Actuated Settings Analysis
As part of this sub -task, Iteris will review actuated settings for each study intersection to not
only ensure that the existing data from the 820/820A traffic signal controllers are transferred
properly to the new controllers, but also to identify opportunities to enhance safety and to
minimize delay during non - coordinated periods. The analysis shall include, but not be limited
to, review of minimum and maximum green settings; yellow change and red clearance interval
times (to ensure that they meet California MUTCD minimum values); pedestrian timing; gap,
extension, and reduction settings; and phase sequence. Recommendations will be forwarded
to the City of Newport Beach staff for approval.
Coordinated Settings Analysis
Iteris staff developed an extensive Synchro network of the City of Newport Beach as part of
past projects completed by Iteris (the 2003 Traffic Flow Optimization project, the Phase 1
project, and the Phase 2 & 3 project). That network will be used as a base network for this
project to save the City funds and assist in conducting this project as efficiently as possible. The
new project intersections will be revised accordingly based on the new controllers and any
revisions in timing setting values listed (as described in the previous section). The following
sub -task will develop optimum signal timing plans for the time periods identified to benefit
from the provision of coordinated signal operation. It is proposed that once the initial signal
cycle lengths and subsystems have been completed, meetings be held with City staff. Upon
approval of these initial settings, more detailed analysis (i.e. split timings, offsets, etc) will be
conducted
Cycle Length Analysis:
The initial step in the analysis process will be to determine the minimum cycle length, the
critical intersection cycle length, the signal groupings /subsystems, and the cycle lengths for the
signal groupings /subsystems. These elements are summarized below.
3. Minimum Cycle Length: Depending on the level of pedestrian activity, the need to
accommodate pedestrian timings at each intersection will be a key element in determining the
cycle length and thru movement splits. As part of the minimum cycle length analysis, the
pedestrian volumes will be studied and minimum cycle lengths will be developed. Some of the
assumptions that will be used in developing the minimum cycle lengths include:
Minimum thru split with pedestrian timing = Walk + Flashing Don't Walk + Yellow + Ali Red
Minimum left turn split (if protected left turn movement) = Minimum green time + Yellow + All
Red
It should be noted that the vehicular (yellow and all red time) and pedestrian (walk and flashing
Page ) 16 ITERISS'.: -.1
_
don't walk) clearance times will be based on the minimum values dictated by the California
MUTCD.
2. Critical Intersection Cycle Length: At intersections with the highest volume /capacity ratio
and a high number of pedestrian and bicycle activity (critical intersection) a detailed cycle
length analysis will be conducted. The theory behind this analysis is that the critical
intersections drive the operation of the roadway segment or sub - system of intersections and it
is key to first study them. In conducting the cycle length analysis at these critical intersections,
the following factors will be taken into consideration: cycle length required to serve pedestrian
and vehicular demand, Intersection turning movement volumes, individual intersection delay
and level of service, and approach delay per movement for each intersection
In order to provide an efficient flow of traffic, it is important to provide a cycle length that
would provide sufficient green time to be able to serve all movements. However, high cycle
lengths typically cause increased delay for side street approaches and /or protected -only left
turn movements. The optimum cycle length will be the merging of all the above factors into one
value.
3. Signal Groupings /Subsystems: A sub - system evaluation will be conducted following the
critical intersection cycle length analysis. Reasons for grouping intersections together will be:
travel time between intersections (this captures the proximity of intersections to each other),
storage capacity between intersections, similar traffic characteristics between intersections,
coordinated crossing arterials, cycle lengths of critical intersections, cycle lengths of major
crossing corridors, intersections with similar cycle lengths, traffic platoons, and traffic volumes.
A coordination subsystem or sub -area comprises a group of signals within a traffic signal system
that have similar characteristics and are located adjacent to each other. The major objective in
selecting a group of signals and designing a coordination subsystem is to allow for the effective
coordination of as many traffic signals as possible within subsystems. With the successful
implementation of proper geographical subsystems and timing plans, dispersed vehicles can be
joined together to form vehicle platoons which will aid in smoother traffic flow while
maintaining rather uniform speeds. Once the decision to form subsystems has been
completed, the next step is to decide which type of subsystem to form.
4. Signal Grouping /Subsystem Cycle Length: System wide coordination would be accomplished
by using a similar cycle length throughout the system or grouping of intersections. Upon the
development of the optimal cycle lengths for critical intersections, the minimum cycle lengths
based on pedestrian activity, and corridor or sub - system of corridors, the optimum cycle length
for each study period will be developed. This analysis could result in operating some of the
intersections with a half-cycle-
Phase Splits, Sequence and Coordination Analysis:
Page 1 17 ITE"S'l- =-,
Using Synchro, and Iteris' signal timing expertise, the final step in the analysis process will be to
calculate the optimum signal timing splits that will provide sufficient green time to adequately
serve the vehicle demand. In addition, the phase order and the offsets will be optimized to
provide the most efficient coordination with the widest bandwidth and least delay. In
developing the signal timing splits and phase sequences, it will also be important to keep in
mind the special needs of each individual intersection along the corridor. The green time that
will be developed will also be dependent on transit and pedestrian activities.
Development of Timing Sheets
From the above - mentioned process, traffic signal timing plans for identified periods will be
developed. The new timing plans will be submitted to City staff for their review and approval.
Timing sheets (in the appropriate signal controller format) will accompany the brief technical
memorandum presented to the City for review. The format will be easily integrated into the
icons traffic management system and the appropriate signal controller (ASC /3- NEMA), to be
performed as part of another task. Modifications will be made to the memo and timing sheets
based on the City's comments and a revised set of timing plans, timing plan sheets, and time -
space diagrams will be presented. SimTraffic micro - simulation tool will be used to illustrate the
proposed signal timing plans.
In addition to inputting the coordination parameters, the timing sheets developed by Iteris will
also provide inputs for the other "non- coordination" based settings. These inputs will be based
on the city -wide standards developed by Iteris as part of the previous project activities from
Phase 1 and the Phase 2 & 3 projects.
If the City reconfigures its current detection settings at any of the Project intersections, Iteris
will coordinate with Econolite to make sure the new settings are input into the new controllers.
All settings will be presented to the City in an electronic version (Excel) of the ASC /3 timing
sheets.
Controller Setting Deployment
Iteris will coordinate the activities of this task with Econolite and City staff to ensure the most
efficient deployment procedure is followed. It is envisioned that Econolite will configure the
traffic signal controllers with basic signal timing parameters for initial operations. From the
TMC, Iteris will program the Project traffic signal controllers with the coordinated signal timing
plans developed for Task 2.
Signal Timing Fine Tuning
Although modern optimization software produces excellent coordination plans, observation
and fine- tuning of the plans under field conditions is crucial to achieving the best possible
coordinated flows along the corridor. Once the proposed signal timing plans have been
implemented, Iteris staff will conduct field reviews after the deployment of the timing plans.
Page 118 1TERIi7 ," .�,
The intent of this task is to observe the efficiency of the new signal timing plans. Special
attention will be given in regard to the interaction of cross - corridors and existing coordinated
crossing arterials (Jamboree Road), and minor streets. When developing optimum signal timing
plans, in addition to providing the widest green bandwidth along the coordinated corridors, it is
important to observe the vehicle delays and queuing on the minor movements during the field
fine tuning exercise. Upon completion of the field fine - tuning, Iteris will revise the signal timing
sheets and deliver final timing plan sheets to the City for their records and use.
Deliverables: Technical memorandum summarizing proposed cycle length, splits, and offsets
(including time -space diagrams)
Electronic Synchro 6.0 data files used in analysis
Implementation ready timing sheets in appropriate format
Field Implementation of optimized traffic signal plans, including all required
fine tuning
Technical memorandum documenting the signal timing implementation and
fine- tuning
Objective: To serve as an extension of City staff during construction of the Phase 4 & 7
project, including attendance at construction status meetings and review of contractor
submittals and requests for information.
In support of this task, Iteris will serve as an extension of City staff to provide construction
support. Iteris staff will be available to support the activities listed below.
1. Attendance at Pre - Construction Meeting
2. Assistance with Bid Process, Selection and Award
3. Communicating through City staff, respond via phone and email to requests for
information by Contractor or City staff
4. Support approval process of submittals by Contractor
5. On -site construction support
6. Preparation of Mylar record drawings based on Contractor red -line As- Builts drawings
Deliverables: Status Meeting Notes
Mylar Record Drawings
Objective: To implement the CCTV camera systems for the Phase 2 & 3 project.
Page 1 19 ITERIS`h_.-..
In support of this task, Iteris will procure, configure and integrate the CCTV camera systems for
the Phase 2 & 3 Project that is currently starting construction.
Task 4.1: Hardware Procurement
The construction of the Phase 2 & 3 project includes the Contractor installation of City -
Furnished CCTV cameras, IP encoders and CCTV integrated cable. In support of this task, Iteris
will procure the CCTV camera systems as noted in Table 3. The items will be delivered to Iteris'
Santa Ana office for configuration (Task 4.2) prior to pick up by Contractor for installation.
TABLE 3: PHASE 2 & 3 CCTV CAMERA HARDWARE FOR ITERIS PROCUREMENT
ID
Item
Quantity
i Comment
Cohu i -dome CCTV camera and pole I
1
imountinghardware i
13
2
Cohu i- linxll hardened IP encoder
15
�2 encoders to replace the Phase 1 Axis encoders
3
-_Cohu i -linxll non - hardened IP decoder
2
:Decoders for TMC
Each cable length corresponding to the each
4
'Cohu integrated CCTV camera cable
13
;CCTV camera installation
5
-Cohu i- finxfl Video Management.
-
Software
1
Deliverables: CCTV Cameras with mounting hardware, IP encoders and integrated cable
Task 4.2: Hardware Configuration and Integration
Iteris will configure the CCTV cameras and IP encoders procured by Iteris as part of Task 4.1.
The encoders will be configured with IP addresses approved by City of Newport Beach IT once
configured, Iteris will label each encoder with the location (signalized intersection) and IP
address to ensure proper installation by the Contractor. Additionally, Iteris will install 1P
encoders, procured by Iteris in Task 4.1, at two existing CCTV camera installations Implemented
as part of the Phase 1 project.
The existing CCTV cameras implemented as part of the Phase 1 project, along with the CCTV
cameras to he implemented as part of the Phase 2 & 3 project, will be operated by City staff
from a new video management software, by Cohu. The video management software, procured
by Iteris as part of Task 4.1, will be installed by Iteris on two existing workstations at the TMC, as
well as one existing server at IT. The video management software will have a minimum of (1)
server and 10 client applications, allowing for future installations of the software on other City
workstations.
Iteris will integrate the graphical user interface (GUI) for operation of the CCTV cameras by the
TMC operators. The GUI will include a map of the City, database population of the software for
Page 120 ITERIrS'�__ -- _�
each CCTV camera installed as part of this Project and the two Phase 1 CCTV cameras, and
integration of the CCTV camera management system into the overall TMC operations. The CCTV
camera management system will be a stand -alone application and will not be integrated into
icons. Additionally, Iteris proposes to use the citywide map developed by Econolite for icons as
the citywide map for the video management software, or other City - provided map such as a GIS
map. This represents a cost - savings measure for the City and will provide a standard citywide
map for both the icons and the video management system applications.
Integration will also include the configuration and installation of two IP decoders, procured by
iteris as part of Task 4.1, in the TMC. The two decoders will be connected to the video
management software and the two existing LCD monitors in the TMC. The existing network
data cables and coax cables will be utilized.
Task 4.3: CCTV Camera System Training
Iteris will train City staff on the following elements of the CCTV camera system:
1. Configuration of IP encoders and decoders
2. Installation and configuration of video management software
3. Operation of video management software
It is assumed this will be a one -day course for up to 5 City staff and will utilize the City's TMC
workstations for training of staff on video management software.
Deliverables: CCTV Camera System Training Materials
CCTV Camera System Training
Objective: To train City of Newport staff on signal timing coordination and operation of icons
to allow City staff to continuously update coordinated signal timing plans citywide.
Iteris will train City staff on the following elements of coordinated signal timing:
1. Field observations and fine tuning of coordinated signal timing plans
2. Updating coordinated signal timing in icons
It is assumed this will be a two -day course for up to 5 City staff, including one day of Field
Training, and will utilize the City's TMC workstations for training of staff on signal timing
coordination.
Deliverables: Signal Timing Coordination Training Materials
Signal Timing Coordination Training
Page 121
2. FEE ESTIMATE
Iteris' fee estimate to complete the Project as detailed in our scope of work is presented in
Table 4.
TABLE 4: FEE ESTIMATE
Page 122 ITERIS.--n-1,1
HOURS(
TASK
S1.ff
QUART.
COST
0 V`
2
1
A
W
U
0
C
.0
r
ad
C!
75 vi
0
M
ina
W
a-'0
0 c
0
c7)
rmm
FY10 Rate
.aaKP
W '+1
77;ij77
77.F7
2,
'215,
14
10,
"a
466—
"A
,a, 1
20
55
25
140
300
548
—
$64."5
—f-
T�k 1.2
Da.tailacl Design
40
ib
_8
6
40
"
_
310
790
1W
154 540
Ta '2:,"
:0r;
f ,
a
,
0
�42
Zifl:
W'
E�
Task 2.1
Pat. Gotecll.
4
30
100
134
$14,440
Task 2.2
Fold R.,A.
8
40
80
128
— $14,480
Task 2.3
S,9.M Timing Optimizalion and Implemani
140
200
370
$43,100
T. I
cff SiropW1
76s 4
EED
0
a
0
130
E1 Q,3.0
Lmk 4.1
H.1d"'. P..,..nt
—47aT�.labor
all hardware
0
$68,650
Task 4.2
Hardware Confi guration
1
a
0
Sd
$8.030
4
CCW Canaa SYSIM Wegralio
I
4
�115
?
20
+—+—
45
$6.970
Jal
Task 4.4
I
C G. SIan T,.�.
1
31
$5.710
T
,F T. gro T ,nloq
�
Tartil Hours Labor
108
4
223
36
140
62
1 750
1 1495.
1 25
1 2643
TGUI Labor
—Hardware
$340,870
Total
$88,650
ODCS
$3.300
ini.mmmmt Conntsl
$14,000
Total PmjeOCAA
$446,820
Page 122 ITERIS.--n-1,1
Iteris, Inc.
STAFF LEVEL
STANDARD FEE SCHEDULE
Vice President/ Principal
Associate Principal /Associate Vice President
Senior Systems Engineer /Senior Program Manager
Senior Software Engineer /Senior Modeler
Senior Transportation Engineer /Planner
Software Engineer
ITS Designer
Transportation/Systems Engineer
Transportation Engineer /Planner
Field Technician
Associate Transportation Engineer /Planner
Assistant Transportation Engineer /Planner
Accounting /Financials
Technical Support/Editing
Graphics Support
Computer Aided Drafting Support
Administrative Support
HOURLY RATE
$ 180- 260
$ 175- 220
$ 125- 210
$
120- 205
$ 135 - 185
$
80- 140
$
115- 130
$
100- 140
R
105- 135
$ 70- 100
$ 100- 125
$ 80- 110
$
90- 125
$
35- 75
$
65- 85
$ 45- 85
$ 35 - 80