HomeMy WebLinkAbout12 - CdM Landscape ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
September 22, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or ftran @NewportBeachCa.gov
SUBJECT: CORONA DEL MAR STATE BEACH LANDSCAPE IMPROVEMENTS —
AWARD OF CONTRACT NO. 4089
Recommendations:
Approve the project drawings and specifications.
Award Contract No. 4089 to Hondo Company Inc. for the Total Bid Price of
$113,330.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $11,333.00 to cover the cost of unforeseen work.
4. Approve a Budget Amendment transferring $22,000 from the City -wide Median
Maintenance Account No. 7013- C2001008 to Account No. 7013- C2002027.
Discussion:
At 10:00 A.M. on September 2, 2009 the City Clerk opened and read the following two bids
for this project:
BIDDER TOTAL BID AMOUNT
Low Hondo Company Inc. $113,330.00
2 Ted Company $132,221.60
3 Talcal Engineering, Inc. $138,630.00
4 JDC Inc. $144,675.00
Bid read as $131,661.60
The low total bid amount is 3 percent higher than the Engineer's Estimate of $110,000.00.
The low bidder, Hondo Company Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of Hondo Company
Inc.'s references indicates satisfactory completion of similar projects for. other public
agencies.
The work necessary to complete this contract consists of furnishing transportation, labor,
materials, and equipment for the removal of the existing improvements within the planter
area along the north side of the Corona del Mar State Beach parking lot adjacent to
Breakers Drive; constructing new curb, three -foot high retaining wall, concrete steps with
handrail, and gravel bed along Breakers Drive; and installing landscape material and
irrigation system.
Corona Del Mar Stale Beach Landscape Improvements —Award of Contract No. 4089
September 22, 2009
Page: 2
Pursuant to the Contract Specifications, the Contractor will have 45 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 of the CEQA Guidelines. This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Prior to starting work, City - prepared notices will be distributed by the
Contractor to residents on Breakers Drive.
Geotechnical Services:
In addition to the contract costs, approximately $3,500 in consulting geotechnical services is
estimated for this project and will be performed under the on -call professional services
agreement with Harrington Geotechnical Engineering, Inc.
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be available in
the following account for the project.
Account Description
General Fund
Proposed uses are as follows:
Vendor
Hondo Company Inc.
Hondo Company Inc.
Harrington Geotechnical
Various
Prepared by:
Frank Tran
Associate Civil Engineer
Attachments: Project Location Map
Budget Amendment
Account Number Amount
7013- C2002027 $ 130,000.00
Total: $ 130,000.00
Purpose
Amount
Construction Contract
$
113,330.00
Construction Contingency
$
11,333.00
Geotechnical Services
$
3,500.00
Construction Support, Printing
$
1,837.00
and Incidentals
Total:
$
130,000.00
Submitted by:
Krii G. Ba— um
Works Director
CORONA DEL MAR STATE BEACH LANDSCAPE IMPROVEMENTS
CONTRACT NO. 4089
PROJECT LOCATION MAP
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -013
AMOUNT: 522,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
rx I No effect on Budgetary Fund Balance
To transfer expenditure appropriations from Citywide Median Maintenance account to CdM Beach Parking Lot Landscape
Improvements account to cover the cost of contract award # 4089 to Hondo Compnay Inc.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund/Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7013 Street
Account Number C2001008 Citywide Median Maintenance $22,000.00
Division Number 7013 Street
Account Number C2002027 CdM Beach Parking Lot Landscape Improvements $22,000.00
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed: 9-1,0-4v
Finan 'al Approval: Admini roe Services Director Date
Signed: %�
Administrative Ap val: ity Manager Date
Signed:
City Council Approval: City Clerk Date
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
Px Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -013
AMOUNT: 522,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
Px No effect on Budgetary Fund Balance
nt' n. 'nZ.•n
.,..,��rL „,:CtsL'
� aa,o9
To transfer expenditure appropriations from Citywide Median Maintenance account to CdM Beach Parking Lot Landscape
Improvements account to cover the cost of contract award # 4089 to Hondo Company Inc.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund AccQun t
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Description
Division Number 7013 Street
Account Number C2001008 Citywide Median Maintenance
Division Number 7013 Street
Account Number C2002027 CdM Beach Parking Lot Landscape Improvements
Division Number
Account Number
Division Number
Account Number
9M.
Signed:
Signed
Financial Approval: Administrative Services Director
Approval: City
City Council Approval: City Clerk
Amount
Debit
$22.000.00
' Autmatic
Credd
$22.000.00
I /te
Date
Date
Date