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Home My WebLink About24 - Review of Six City Council PrioritiesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 24 September 22, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Dave Kiff, City Manager 949/644 -3000 or dkiff@newportbeachca.gov SUBJECT: Council Review of Staff Status Report on Six of the City Council's 2009 Priorities ISSUE: How is the City staff doing in terms of implementing the City Council's thirteen 2009 priorities? RECOMMENDATION: Review and comment, as desired. DISCUSSION: Background: The City Council held a Special City Council meeting on Saturday, January 10, 2009, to discuss and establish its priorities for 2009. This was the third consecutive year the City Council has met early in the calendar year to set its priorities. A total of thirteen (13) priorities were settled on, but in no particular order. As in the past, the City Manager was asked to provide draft priority statements, action steps and schedules for the City Council to review, make revisions to and finalize. The status of priority implementation is reviewed each month. Status reports on seven priorities began in March and are provided during alternating months. This status report provides current information on the remaining six priorities. This is the sixth status report of the year. The six priorities being reported on in no particular order are as follows: • Continue to implement an effective traffic management plan by a variety of projects which improve traffic flows throughout the City. City Council Priorities September 22, 2009 Page 2 • Complete the Schematic Design Phase and the EIR for the new city hall and park site. • Provide more public parks and recreation facilities, with emphasis on active facilities where appropriate. Construct a new OASIS facility for our seniors. • Continue with the process to determine the eventual land use for the Banning Ranch property, pursuing both open space and development options outlined in the General Plan. • Continue to implement water quality improvement projects, while at the same time, assessing the need to adopt a tiered water rate structure to assist in water conservation efforts. • Develop and implement a strategy, including a funding component, for the dredging of the Lower Bay Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: L DAVE KIFF City Manager Attachments: 2009 Council Priorities Indicator Tracker City of Newport Beach 2009 Council Priorities Indicator Tracker Status Report Date published: September 22, 2009 Presented by: Dave Kiff CONTINUE TO IMPLEMENT AN EFFECTIVE TRAFFIC MANAGEMENT PLAN BY A VARIETY OF PROJECTS WHICH IMPROVE TRAFFIC FLOWS THROUGHOUT THE CITY 2 Phase 1 signal project completed and March 15, 2009 :Project was completed and operational ;operational on March 15, 2009 Phases 2 and 3 signal project designs March 30, 2009 Design Complete. completed, work begins ! Construction contract awarded April 14, 2009 _.—._.. -.... __ _ Phases 2 and 3 - Completed and December 31, 2009 j On target operational Council discussion on Phases 4 -8 as March 24, 2009 FY 09 -10 currently includes whether to accelerate design and ;funding for design and construction construction of Phases 4 & 7. Council confirmed this direction at the June 911h Study '. Session. rSta:ff recommends projects which facilitate May 12, 2009 FY 09 -10 currently includes traffic flows in FY 09 -10 CIP budget the Jamboree/73 Bridge i widening and Improvements to i the Jamboree /MacArthur Intersection -- Council approves new CIP budget with June 23,2009 ~Adopted as planned. project schedules ..- .. . ----------- .. --- ..... . Staff reports to Council as to status of CIP November 24 2009 traffic related projects ----------- ._ Comments: As discussed at the Council's priority setting meeting, to accelerate the design and construction of Phases 4 -8 would cost approximately $4M. Expanding to do additional phases was discussed on June 9` ", however, Council and staff believe it is more prudent to continue on the schedule that has been previously developed and is being implemented. This priority includes staff proposing CIP projects which might result in additional turn lanes, street widening, turn -outs and other measures which could translate into improved traffic circulation for particular problematic locations. Staff: Steve Badum; Dave Webb 2 COMPLETE THE SCHEMATIC DESIGN PHASE AND THE EIR FOR THE NEWPORT BEACH CIVIC CENTER Hire Civic Center architect (BCJ) I January 2009 Achieved Hire Civic Center Project Management January 2D09 Achieved Firm (CW Driver) � Hire Civic Center EIR Consultant (LSA) January 2009 ~� Achieved Complete Concept Plan Phase t___..._. April 15, 2009 Achieved -... _ ---- -- -_-- -- _ .. -- -- -- Public Comment Period for Draft EIR - - - - -- - - - - - --- ( September 1, 2009 Achieved (public comment period runs through mid- __.. -- _ _. - -.__ _, .- .. . ... __ __ October 2009) . . .... . ...... City Council Approval of Schematic Design , November 24 2009 On schedule and adopt Final EIR _---.___--.____...-..____.-.__.-_.-._----.__.___.----.,__ a-._._. ._- ____._.- _------ --- ..-- -______. _— , --- - .- _�.._._ Comments: The Civic Center project is well underway in 2009, with design team meetings held by conference call each week, and in person meetings for two to three days every three weeks. City staff and the design team presented a concept plan for the Civic Center on April 14, 2009. The rest of 2009 involves the Schematic Design and early Design Development phases, including at least one public meeting of the Design Committee set for 6:30 p.m. on Wednesday, September 30, 2009 in the City Council Chambers. Much of 2010 will include the "Design Development" and construction documentation phases, which precede bidding and construction itself. But there is a strong likelihood of an "early start" of mass excavation of the site, even as soon as early in 2010, if we can find a willing taker of the clean fill that will come from the site. Completion of the Civic Center project is generally estimated at summer 2012, with an up to 18 -month construction period. The Civic Center Draft EIR is out for public review at this time, with the review period anticipated to conclude in mid - October 2009. Staff: Steve Badum, Jaime Murillo, Sharon Wood, Dave Kiff PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES, WITH EMPHASIS ON ACTIVE FACILITIES WHERE APPROPRIATE; CONSTRUCT A NEW OASIS FACILITY FOR OUR SENIORS Sunset Ridge Park - obtain PB &R and June 24, 2008 PB &R approved May 20, Council conceptual approvals l 2008; Council approved June 10, 2008 -- __ __ Begin CEQA and final design processes November 25 2008 ' Awarded contract to EIR consultant and architect in process . __. .__ ._ Determination of MND or EIR process i March 15, 2009 i City has decided to process an EIR __ „__. __. _ __ ----- ............ _ _ --------------- _ __ City Council EIR Hearing for Approval January 2010 On target — _ , Coastal Commission permit approval July 2010 expected (after EIR finalized) i - - -__ - -___ ...... . -__t. ... ......... Award bid after preparation of construction September 2010 documents and bidding ! ..._. ------------ _ _ _ __ --------------- - _._.- ...... .. -. — _. --------------- _ __..__.... .- ----- Park open for public use March 2012 Marina Park - conceptual plans prepared F June 30, 2008 Council approved on Nov. 13, and approved by PB &R, City Council 2007; PB &R approved { December 14, 2007 i EIR public review period Feb. 23 -April 2, 2009 Achieved Re- circulated EIR public review period November 9 - December Added Phases 1 & 2 and 23, 2009 needed to address CCC wetland delineation of beach City Council EIR Hearing for Approval I February July 2009 2010 _ ... _ _.. _.__. __. Completion of construction plans and Au9a6t-2Q!G Ongoing specs, all water quality, Army Corps, November 2010 j Coastal Commission permits etc. j ...... __.____ _ -- - -_ Advertise bid and award multiple Desepaber -2019 construction contracts for specialized January 2011 contractors ___ - - - - -__ _.- - - - ___ . _ ..... _ _._ . _ _ ---- .. -i Construction completed and open for July 2013 i public use Coastal Peak Park- construction permits February 10, 2008 Approved February 5, 2008 approved Construction period with The Irvine` May -March 2009 _ Construction complete i Company overseeing and paying for j construction i . _ _ _ __. __. -- -_ - ... --- . I__..__. ,, I SHHEM . 120 day construction company 1 March - August 2009 On target maintenance period City assumes ownership of park and August 2009 .. . ........ On target continues maintenance period r Open to public use i September 2009 Achieved OASIS Rebuild - construction out to bid Jan. 12 - Feb, 12, 2009 Bid opening Feb. 12, 2009 Award construction bid March 10, 2009 Awarded March 10, 2009 — ------------------- Construction of project - ----------- March 2009 Oct. 2010 ------- — -------- ----------_ -- ;Currently under Construction Construction completed and open for October 2010 On target public use i Banning Ranch Community Park — Sept. 2008 Application submitted I development application submitted Discuss Community Park plans including _- --- - -------- Ongoing - -------- ----------- ------------ ------------ Ongoing size, location and improvements with developer Synthetic Turf Study — RFP for December 2008 Proposals received Dec. 19, consultant services 2008 _ __- ---------- — -------- Award of consultant contract for $23,000 February 2009 Study Awarded to CMX Sports Engineers on April 2, 2009 Phase I- study of existing park sites for 1 April — June 2009 Completed usage recommendations PB&R Commission — presentation of study August 2009 On track for August meeting findings --- — ------ --------- Presentation to Council of study findings August 2009 Achieved and and determination of whether to proceed with plans and specs CYC-Renovation — project out to December 2008 Bids received January 6, 2009 construction bid Award construction bid January 2009 Bid awarded January 27, 2009 Construction of project February-June 2009 �Achieved urrently under construction Construction completed and open for June 22, 2009 public use Comments: Most of these projects are continuations of the related 2008 Council priority and most involve multi-year planning, processing and construction. Staff: Laura Detweiler. Dave Webb CONTINUE WITH THE PROCESS TO DETERMINE EVENTUAL LAND USE FOR THE BANNING RANCH PROPERTY, PURSUING BOTH OPEN SPACE AND DEVELOPMENT OPTIONS OUTLINED IN THE GENERAL PLAN Open Space E a _,. -""" r Sat Ii y 4 Ye�,ti i City Council receipt of appraisal report January 27 2009 Provided January 27 2009 Resource Opportunity Group report to Ad ? July 2009 i ROG spoke with Coastal Hoc Committee on funding availability j Conservancy, OCTA, Wildtands Conservancy, s l Resources Legacy Fund, and i j Fund Foundation; researched applicability of stimulus funds Meeting with interested parties to discuss t April 23, 2009 ~ O met with representatives ;funding availability ( of Banning Ranch Conservancy City Council receipt of funding availability August 11, 2009 j During the August 11, 2009 report, and direction to Ad Hoc Committee I Study Session, Council on next steps suggested that staff "be open to any new funding i opportunities" as they present themselves Staff continue to search for new funding Ongoing Ongoing opportunities for a purchase. -- "- — i Comments: City, Conservancy and Newport Banning Ranch submitted requests for Measure M environmental funding to OCTA; City supported all requests in testimony and letter to Environmental Oversight Committee. r Development -ts„t yam ,--- 5 �a" Oil City receipt of complete application January 21, 2009 Application material sufficient material to begin environmental review, and will be supplemented as review process proceeds ---- - - - ---- - - - - -- -- -- - - - - - -- — f - -- - -- - --- - - - -- -- — ,—. -- NOP public review period March 9 - April 9, 2009 NOP released March 16; review period ended April 17, E 2009 . - Draft EIR public review period November 2 - December Technical studies underway: j f 16, 2009 ; biological resources, water j supply assessment, traffic, hydrology and water quality, I geotechnical, cultural I ! resources, fire and life safety, j health risk analysis Planning Commission recommendations April 22, 2010 I on development application j _ -- -_ —.�� Final City Council action on development 'June 8, 2010 ' application Comments: The two processes - determining whether Banning Ranch can be purchased and preserved for open space and the development of Banning Ranch as a residential project- are being processed concurrently in order to determine at the end of both processes which alternative is most feasible. Development schedule depends on receipt of final project information from applicant and amount of required review by outside agencies. Staff: Sharon Wood CONTINUE TO IMPLEMENT WATER QUALITY IMPROVEMENT PROJECTS, WHILE AT THE SAME TIME ASSESSING THE NEED TO ADOPT A TIERED WATER RATE STRUCTURE TO ASSIST IN WATER CONSERVATION EFFORTS Bring forth a draft Water Quality I March 2009 With the UNB funded and the Management Plan (WQMP) to City LNB having an appropriation Council which identifies fiscal impacts j for the first time, Staff will re- evaluate the WQMP and bring it back to Coastal-Bay before Council. Consider the establishment of a Council ad March 2009 Not completed. However, City hoc Committee on Water Use, Purpose is i staff has been able to attend I to assist/review staff action relating to all relevant OCWD and potable water purchases and use in the 1 MWDOC Water Producers city (with OCWD and MWDOC). meetings. — - ---------------- -------- Consider certain aspects of the WQMP in I May 2009 Aspects related to LNB GEQA the context of the 2009-2010 Fiscal Year and testing work are funded 1: Budget. within the City's FY 2009-10 I I budget. ------------ Update the City's Water Master Plan (for I May 2009 Update of Water Master Plan potable water delivered to homes, city completed and presented to facilities, and businesses). Determine if Council 918109, existing rate structure will accomplish the Plan, including likely increases in water I Proposed rate structure purchasing costs. If not, recommend rate includes costs associates with changes. i Water Master Plan. .. ------------- --- -- ---- -- ------ --- -- - -------- ........... - --------- ........ . .. Continue City's water conservation efforts Ongoing via Water Conservation Coordinator. Direct WCC and Utilities Director to follow and update City on other jurisdiction's II i actions relating to tiered rate structures. i - — ----------- ........ . . . . ......... . ....... ....... .................. I.I.-.11-11- ........ ____ ....... . .. __....__.1 1 Implement any rate changes based on the duly 2909 i Proposed rate structure Water Master Plan's needs. Evaluate the January 1, 2010 i approved by Council 9/8109. I city's obligations relating to rate changes j 1 Rate effective 111/10, pending 1 under Proposition 208. Prop 218 protest results. .......... . . .. - ------ ------- ___ -- ---- --- -- - --- --------- - May 2009 te OGtGbef- Study how the updated Water Master 1 Water Master Plan costs are i Plan's needs could be addressed with a 2009 not tied to variable portion of tiered-rate structure (to encourage September 2009 the rates. Capital costs will be conservation) covered in proposed fixed fees. I Determine whether to implement a Tiered I ClatAbAr =0 Rate structure, and suggest the timing March 2010 thereof. ----------- - __ — - ----- --- Comments: At first glance, these are two separate goals. But because excessive water use outside of homes and businesses causes urban runoff, and urban runoff has a major impact on water quality in our Bay and Ocean, the two issues are tied together. Due to court ordered water supply restrictions, on April 14, 2009, the Metropolitan Water District Board voted to implement water allocations to all agencies that purchase water from them. Agencies are to reduce their water purchases by 15% for fiscal year 09/10. In addition, Orange County now enters its third year of drought (lack of rain). Because of this lack of local rainfall, our ground water supplies have been reduced for the second year in a row. All of the above are good reasons to implement a Tiered Rate system to encourage water conservation, however there are procedures that need to be followed per Proposition 218. Proposition 218 requires a full financial study to be conducted prior to any rate increase or rate restructure. Because of the recent rate hikes from our suppliers and the fact the rates have not been increased since 2005; staff felt it necessary to bring to Council an increase immediately to balance the budget. Council approved the Water Utility Financial Plan and proposed rates at the September 8, 2009 meeting. As part of the Prop 218 procedure, a 45 -day notice period precedes a public hearing where if less than the majority of the customers and property owners protest, the rates can be adopted. Balancing the budget to match revenues and expenditures is the first step in rate setting. Staff intends to next analyze the development of a Tiered Water Rate. Some of the challenges in adopting Tiered Rates are: monthly meter reading and billing as opposed to bi- monthly; billing system capabilities; development of allocations based on what calculation ?; variance procedures; customer service; and, public education. Feasibility and costs associated will need to be discussed with Council along the way. The Water Master Plan is now complete and costs associated have been addressed in the current rate proposal. The funds required to maintain our infrastructure have been proposed to be included as a capital charge and part of the "fixed" fee. Including the capital costs in the variable portion of the rate, or to include it in a Tiered Rate, will not be recommended due to the volatility of water use. It should be noted that the current rate structure is considered a conservation rate as defined by the California Urban Water Conservation Council however; Tiered Rates seem to be very effective tools in encouraging conservation and staff will continue to pursue that goal. Staff: Dave Kiff, George Murdoch, Shane Burckle, Dave Webb, Bob Stein DEVELOP AND IMPLEMENT A STRATEGY, INCLUDING A FUNDING COMPONENT, FOR THE DREDGING OF THE LOWER BAY Comments: A Lower Newport Say Dredging Project is a long-hoped-for goal of the community, given the expanse of shoaling in the Harbor. A full project may cost in the range of $25-29 million. The City has attempted to jump-start a future project by advancing much of the testing and analysis that the Corps will have to do before an LNB project is shovel-ready. 10 o 11 I Advocate in Washington DC and with the February 2009 to May I Achieved. President Obama's I US Army Corps of Engineers (LA District) for the Corps' 2009 budget included $1.78 million consideration of a Lower 1! for LNB Dredging, an Newport Bay (LNB) dredging project within important milestone for this the Federal FY 10 budget. project. This appears to be the correct number for FY 2010 in terms of the Corps' planning expenses. FY 2011 should include up to $14 -- ----------------- -- million to start construction. -- ---- -- Continue City's current work on toxicity -------- . ............ Ongoing . . .. - - - - --------- - ------------ Testing continues with New testing of the LNB and its analysis of the Fields as the contractor. City possible use of a Confined Aquatic Disposal j staff meets with New Fields (CAD) site for certain materials. and members of the DMIMT to home in on areas of contamination that will tell us how much sediment can go to the LA-3 offshore disposal site. Testing results are later than expected. -- -- - -- Develop project alternatives (including November 2009 Ongoing. funding) for the LNB dredging project's disposal alternatives, including: Long Beach Port and LA Port fill • Cement-based stabilization 9 Inland disposal. • CAD site in Newport Harbor • Offshore (LA-3) disposal, • CAD site in Long Beach I ---------- -------------- ___ -------- - - ------ Consider any possible alternatives and May 2009 ................. Achieved. City's FY 09-10 funding recommendations within the City's budget includes funding for FY 2009-2010 budget. some amphipod testing, CEQA, and CAD work. Directly assist Corps with any studies, - --- -------- Ongoing City's current sting and CAD environmental reports, or permitting analysis has the City taking required with the LNB project. the lead on these issues i pending any Congressional I authorization for the US Army Corps to work on them. Comments: A Lower Newport Say Dredging Project is a long-hoped-for goal of the community, given the expanse of shoaling in the Harbor. A full project may cost in the range of $25-29 million. The City has attempted to jump-start a future project by advancing much of the testing and analysis that the Corps will have to do before an LNB project is shovel-ready. 10 Dredging the LNB is not a "new" project for the Corps. It is an ongoing, current Operations and Maintenance ( "O &M ") Corps obligation (yet one that the Administration has consistently zeroed out in funding, until this year). As such, the prospects look better than usual forgetting the project done in 2010 and 2011, if this project competes successfully against other Corps O &M needs. Staff: Dave Kiff, Chris Miller, Larry Paul (consultant), Jim Crum (DC advocate) 11