HomeMy WebLinkAbout08 - Balboa Boulevard Pavement RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
October 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran, P. E.
949 -644 -3315 or atran @newportbeachca.gov
SUBJECT: BALBOA BOULEVARD PAVEMENT REHABILITATION - AWARD OF
CONTRACT NO.4144
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4144 to Ortiz Asphalt Paving, Inc. for the Total Bid Price of
$871,000, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $87,100 (10 %) to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on September 22, 2009, the City Clerk opened and read the following
bids for this project:
Low
Ortiz Asphalt Paving, Inc.
2
EBS, Inc.
3
Palp, Inc.
4
E.C. Construction Co.
5
Imperial Paving Co.
6
Sequel Contractors, Inc.
7
R.J. Noble Co.
8
All American Asphalt
9
Hardy & Harper, Inc.
TOTAL BID AMOUNT
$871,000.00
$878,220.00
$898,792.00
$954,301.00
$955,735.00
$960,500.00
$977,420.00
$1,011,441.00
$1,066,000.00
The low total bid amount is 24.8 percent below the Engineer's Estimate of $1,157,900.00.
The difference between the low total bid amount and the Engineer's Estimate is attributed
to the favorable bidding climate. The low bidder, Ortiz Asphalt Paving, Inc., possesses a
California State Contractors License Classification "A" as required by the project
Balboa Boulevard Pavement Rehabilitation —Award of Contract No. 4144
October 13, 2005
Page: 2
specifications. A check of the Contractor's references indicates they have satisfactorily
completed similar projects for other municipalities.
This contract involves reconstructing failed concrete improvements, grinding and
overlaying the existing asphalt concrete pavement, and striping Balboa Boulevard
between 44th Street and 22nd Street. Pursuant to the Contract Specifications, the
Contractor will have 50 consecutive working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be notified by
the Contractor prior to the start of the project.
Geotechnical and Material Testing Services:
In addition to the contract costs, approximately $27,000 in geotechnical and material
testing services is projected to be needed for this project and will be performed under
the on -call professional services agreement with GMU Geotechnical, Inc.
Funding Availability:
City staff was successful in applying for federal grant funding for the construction of this
project. The project will be fully funded by the American Recovery and Reinvestment
Act (ARRA), which is an economic stimulus package enacted by the U.S. Congress on
February 2009. The total available federal grant funding for this project is $1,083,924.
The proposed uses total $985,100 which equates to a surplus of $98,824. This surplus
will be used to reimburse city staff time for construction inspection and management.
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
Contributions (ARRA) 7251- C2002031 $ 985,100.00
Total: $ 985,100.00
Proposed uses are as follows:
Vendor
Ortiz Asphalt Paving, Inc.
Ortiz Asphalt Paving, Inc.
GMU Geotechnical, Inc.
Prepared by:
Andy T n
Senior Civil Engineer
Attachment: Project Location Map
Balboa Boulevard Pavement Rehabilitation —Award of Contract No. 4144
October 13, 2008
Page: 3
Purpose
Construction Contract
Construction Contingency
Material Testing
Total:
Submitted
Amount
$ 871,000.00
$ 87,100.00
$ 27,000.00
$ 985,100.00
Badum
s Director