HomeMy WebLinkAbout06 - McFadden Square Phase IICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
October 27. 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 or fts @NewportBeachCa.gov
SUBJECT: MCFADDEN SQUARE PHASE -11— AWARD OF CONTRACT NO. 4366
Recommendations:
1. Approve the project drawings and specifications.
2. Declare the apparent low bid submitted by C.A. Odell Contractor as
nonresponsive.
3. Declare the 2nd low bid submitted by EBS Concrete, Inc. as the low responsive
bid.
4. Award Contract No. 4365 to EBS Concrete, Inc. for the Total Bid Price of
$32,150.00 and authorize the Mayor and the City Clerk to execute the contract.
5. Establish an amount of $5,850.00 to cover the cost of unforeseen work.
Discussion:
At 10:00 A.M. on October 8, 2009 the City Clerk opened and read the following six bids
for this project:
BIDDER
Low C.A. Odell Contractor
2 EBS Concrete, Inc.
3 Simich Construction, Inc.
4 ATOM Engineering Construction
5 Green Giant Landscape, Inc.
6 Hillcrest Contracting
TOTAL BID AMOUNT
$ 31,980.00*
$ 32,150.00
$ 34,025.00
$ 35,979.00
$ 38,500.00
$ 39,950.00
* Contractor explained to staff after the bid opening that as -bid amount of $15,400.00 did not include
labor.
An examination of the received bids immediately after the bid opening discovered that
C.A. Odell Contractor did not submit all of the documents required at the time of bid
opening. The bid submitted by C.A. Odell Contractor was therefore deemed
nonresponsive.
McFadden Square Phase -II — Award of Contract No.4365
October 27, 2009
Page: 2
The low responsive total bid submitted by EBS Concrete, Inc. (EBS) is twenty percent
(20 %) lower than the $40,000 Engineer's Estimate. The difference between the
estimate and low bid price may reflect the current economic volatility. The low bidder,
EBS, possesses a California State Contractors License Classification "A" as required by
the project specifications. A check of EBS' references indicates that they have
satisfactorily completed similar public works projects for the City and other public
agencies.
Unlike Phase I where granite tiles with engraved donor names were installed, this project
will install a second interior "ring" of blank donor tiles and alternating engraved "fish" tiles
adjacent to those installed under Phase I. There are currently six (6) donor names
awaiting engraving. The City will arrange to have these names engraved separately by the
vendor who engraved Phase I.
Whereas a ten percent (10 %) contingency amount for typical projects would be sufficient,
a ten percent contingency on this small project, however, could be easily depleted by
minor field changes. Staff therefore requests that an eighteen percent ($5,850.00)
contingency amount be approved.
Pursuant to the Contract Specifications, the Contractor will have twenty -five (25)
consecutive working days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15304 of the CEQA Guidelines. This exemption covers the minor alteration
of existing landscaping.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
McFadden Square Phase -II — Award of Contract No.4365
October 27, 2009
Page: 3
Fundina Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
General Fund
Proposed uses are as follows:
Vendor
EBS Concrete, Inc.
EBS Concrete, Inc.
Prepared by:
Civil Engineer
Attachments: Project Location Map
Account Number Amount
7015- C4002005 $ 38.000.00
Total: $ 38,000.00
Purpose
Construction Contract $
Construction Contingency $
Total: $
Submitted by:
Amount
32,150.00
5,850.00
38,000.00
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LOCATION MAP
NOT TO SCALE
MCFADDEN SQUARE PHASE II
ADDITIONAL DONOR TILE BAND