HomeMy WebLinkAbout08 - Corona del Mar Street Rehabilitation ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
November 10, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher /Junior Engineer
949 - 644 -3316 or pauscher@newportbeachca.gov
SUBJECT: CORONA DEL MAR STREET REHABILITATION PROJECT— PHASE 2
— AWARD OF CONTRACT NO. 4140
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4140 to Imperial Paving Company, Inc. for the Total Bid Price of
$964,055.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish a construction contingency amount of $97,000.00, approximately 10
Percent, to cover the cost of unforeseen work.
4. Approve Budget Amendment No. 10BA appropriating $1,252,014 from the
unappropriated Proposition IB fund balance to Account 7185- C2002037 (Local
Streets and Roads Program.)
Discussion:
At 10:00 a.m. on October 22, 2009, the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
*$964,055.00
* *$1,009,650.00
$1,011,011.00
$1,106,660.00
* * *$1 ,272,780.00
$1,348,825.00
* As -bid amount is $954,055.00
`* As -bid amount is $1,013,250.00
* ** As -bid amount is $1,342,575.00
BIDDER
Low
Imperial Paving Company, Inc.
2
Elite Bobcat Service, Inc.
3
All American Asphalt
4
Sequel Contractors, Inc
5
R.J. Noble Company
6
Autobahn Construction, Inc.
TOTAL BID AMOUNT
*$964,055.00
* *$1,009,650.00
$1,011,011.00
$1,106,660.00
* * *$1 ,272,780.00
$1,348,825.00
* As -bid amount is $954,055.00
`* As -bid amount is $1,013,250.00
* ** As -bid amount is $1,342,575.00
Corona Del Mar Street Rehabilitation Project - Phase 2 - Award of Contract No. 4140
November 10, 2009
Page 2
The total bid amount is approximately 26 percent below the Engineers Estimate of
$1,305,000.00. The difference between the estimate and low bid price may reflect the
current economic volatility. The low bidder, Imperial Paving Company, Inc., possesses a
California State Contractors License Classification "A" as required by the project
specifications. A check of Imperial Paving Company's references indicates they have
satisfactorily completed similar projects for other municipalities such as Palmdale,
Alhambra, and Whittier.
The project lies within residential streets bounded by Carnation Avenue and Acacia
Avenue, East Coast Highway and Bayside Drive. The project includes:
• Cold milling of existing asphalt pavement,
• Overlaying the existing pavement sections with asphalt concrete and Glasgrid
reinforcing fabric;
• Removal and reconstruction of street sections, curb and gutter, sidewalk,
driveway approaches, cross gutters, and curb access ramps;
• Adjusting manholes, water valves, and other structures to grade; and
• Replacing pavement striping, markings, and markers.
Pursuant to the Contract Specifications, the Contractor will have 75 consecutive working
days to complete the work.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two -City prepared notices will
be distributed by the Contractor to residents and businesses within the project vicinity.
The first notice will be distributed ten days before work in the area and the second
notice 48 hours prior to starting work in the area.
Geotechnical Material Testing and Survey Services:
In addition to the contract costs, approximately $25,000.00 in supplemental funds for
geotechnical, material testing services, and printing will be needed for this project and
will be performed under the on -call professional services agreement with Harrington
Geotechnical Engineering.
Corona Del Mar Street Rehabilitation Project — Phase 2 — Award of Contract No. 4140
November 10, 2009
Page 3
Funding Availability:
Funding for this project is from State Proposition 1 B Local Streets and Roads program
which was received and recorded in FY 2008 -09 but not yet appropriated. Upon
approval of the budget amendment, sufficient funds are available in the following
account for the project:
Account Description
Prop 1 B (Local Streets and Roads)
Proposed uses are as follows:
Vendor
Imperial Paving Company, Inc.
Imperial Paving Company, Inc.
Harrington Geotechnical
Various
Prepared by:
Peter Tauscher
Junior Civil Engineer
Attachments: Project Location Map
Account Number Amount
7185- C2002037 $ 1,086,055.00
Total: $ 1,086,055.00
Purpose
Construction Contract
Construction Contingency
Materials Testing
Printing and Incidentals
Total:
Submitted by:
Amount
$ 964,055.00
$ 97,000.00
$ 20,000.00
$ 5,000.00
$ 1,086,055.00
Badum
s Director
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PROJECT
LOCATION
PHASE 2
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CORONA DEL MAR STREET REHABILITATION PROJECT - PHASE 2
LOCATION MAP
SCALE NOT TO
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -018
AMOUNT: Si,zsz,oia.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from the Proposition 1 B Fund unappropriated fund balance to the Corona del Mar
Street Rehabilitiation Proiect.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account Description
185 3605 Prop 1 B Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Approval: Administrative Services Director
Approval: City
Amount
Debit Credit
$1,252,014.00
$1,252,014.00
�- e:r
Date
I I_ Zt tx
Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7185 Prop 1B Fund.
Account
Number
C2002037 CdM Street Rehabilitation Project
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Approval: Administrative Services Director
Approval: City
Amount
Debit Credit
$1,252,014.00
$1,252,014.00
�- e:r
Date
I I_ Zt tx
Date
Signed:
City Council Approval: City Clerk Date