HomeMy WebLinkAbout14 - Corporation Yard Fleet Shop CNG Modification ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
January 11, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or FTran @NewportBeachCa.gov
SUBJECT: CORPORATION YARD FLEET SHOP CNG MODIFICATION PROJECT
CONTRACT NO. 4315 - BUDGET AMENDMENT FOR CONSTRUCTION
SUPPORT SERVICES
ISSUE
In order to address construction issues, staff is requesting the approval of a budget
amendment for construction support services for the Corporation Yard Fleet Shop CNG
Modification Project ( "Project').
RECOMMENDATION
Approve Budget Amendment No. 1113A- appropriating $20,000.00 from the
unappropriated AQMD Fund Balance, 290 -3605, to Account No. 7290- C8002014.
DISCUSSION
On September 14, 2010, City Council awarded a contract to Anderson Air Conditioning,
L.P. in the amount of $195,434 for this project. The work necessary to complete this
contract consists of modifying two existing service bays in Building "D" with three steel
framing, full- height drywall partitions, doors, windows and HVAC including makeup -air
ducts, roof - mounted duct inlets, and roof - mounted exhaust fans. This contract also
involves installing a methane -leak detection system with roof - mounted detectors, control
panels, and annunciators required for servicing CNG vehicles.
CNG facilities are relatively specialized and complex. Therefore, staff recommends
approving a budget amendment in order to process a Professional Services Agreement
(PSA) with Fuel Solutions, Inc. to provide construction support services which includes
answering requests for information, reviewing shop drawing submittals, and developing
necessary modifications to the construction drawings. The City entered into a separate
PSA with Fuel Solutions Inc. on December 8, 2009 to complete the design of this
project. This PSA did not include construction support services and has since expired.
Corporation Yard Fleet Shop CNG Modification Project — Request a Budget Amendment — Contract
January 11, 2011
Page 2
ENVIRONMENTAL REVIEW
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) at the time of award.
PUBLIC NOTICE
Not Applicable.
FUNDING AVAILABILITY
Sufficient funds are available in the unappropriated AQMD Fund Balance.
Prepared by:
Frank Tran
Associate Civil Engineer
Attachments: Project Location Map
Submitted by:
CORPORATION YARD FLEET SHOP CNG MODIFICATION PROJECT
CONTRACT NO. 4315
PROJECT LOCATION MAP
(592 Superior Avenue, Newport Beach, CA)
N.T.5
City of Newport Beach
BUDGET AMENDMENT
2010 -11
VECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 11 BA -021
AMOUNT: $20,000.00
IdIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from the Air Quality Management District Fund unappropriated fund balance to cover
the cost of a Professional Services Agreement (PSA) with Fuel Solutions, Inc. to provide construction support services for the
Corporation Yard Fleet Shop CNG Modification Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
290 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
7290 Air Quality Management District
C8002014 Corporate Yard Fleet Shop CNG Modification
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: W V
Signed:
Amount
Description Debit Credit
Air Quality Management District - f=und Balance $20,000.00 *
Description
CO 14 �
Administrative Services Director
AommistrMme Approval tarty Manager
Signed:
City Council Approval: City Clerk
$20,000.00
^ '' Date
�NZA I(C)
Date
Date