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HomeMy WebLinkAbout17 - Justice Assistance GrantCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 17 January 11, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Police Department Jay R. Johnson, Chief of Police, 949 644 3701, JJohnson @nbpd.org William Hartford, Lieutenant, 949 644 3710, BHartford @nbpd.org SUBJECT: JUSTICE ASSISTANCE GRANT - ANNUAL AWARD ISSUE: Authorize the City Manager to execute the 2010 Justice Assistance Grant to transfer funds. RECOMMENDATIONS: 1. Approve Agreement to transfer funds for Fiscal Year 2010, Justice Assistance Grant annual award, and authorize the City Manager to execute the Agreement per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3, the City Manager may accept grants or donations of up to $30,000 on behalf of the City. 2. Approve a Budget Amendment increasing revenue estimates in the amount of $13,322 in Account #129 -5257, and increase expenditure appropriations in Account #1290-7095. DISCUSSION: In 1996, with the approval of the City Council, the Police Department applied for a grant to establish the position of Crime Prevention Specialist. The grant was part of a Federal program directed at local law enforcement. The Local Law Enforcement Block Grant (LLEBG) Program targeted several areas, including crime prevention. As a result of that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist position was established. In 2005, the LLEBG Program was discontinued. Several grant programs, including LLEBG, were then combined into a new Federal grant called the Justice Assistance Grant (JAG). Since 1996, the Police Department has received funding for the Crime Prevention Specialist position from the LLEBG, now JAG. This has required the Police Department to assume greater financial responsibility for the position with each new budget year. The annual salary and benefits for the position of Crime Prevention Specialist is $109,712, and the current grant allowance will be used to offset those costs. Justice Assistance Grant — Annual Award January 11, 2011 Page 2 The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in 2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to the President's Economic Stimulus Program, Newport Beach received a 2009 JAG Recovery Act grant award of $54,430 and $13,078 from the annual award. A requirement of the JAG is for all law enforcement agencies in Orange County to apply together in one application. The Federal Department of Justice has established the monetary amount for each agency, based on prior grants received by each agency. The portion of this annual grant designated to Newport Beach for 2010 is $13,322, which will continue to provide limited support for the Crime Prevention Specialist position. ENVIRONMENTAL REVIEW: None. PUBLIC NOTICE: None. FUNDING AVAILABILITY: The amount of $13,322 will be transferred to the City of Newport Beach upon receipt of a fully executed 2010 Justice Assistance Grant Fund Distribution Agreement. Prepared by: William Hartford, Li utenan Executive Officer Attachment: Agreement to Transfer Funds Submitted by: CLJ� - k. J son CHIEF OF POLICE 431 THE CITY DRIVE SOUTH ORANGE, CA 92868 (714) 935 -6661 FAX (714) 935 -6669 Jay Johnson, Chief of Police City of Newport Beach P. O. Box 7000 Newport Beach, CA 92658 SHERIFF - CORONER DEPARTMENT COUNTY OF ORANGE CALIFORNIA RESEARCH AND DEVELOPMENT November 23, 2010 RE: 2010 Justice Assistance Grant Fund Distribution Agreement Chief Johnson, SANDRA HUTCHENS SHERIFF- CORONER UNDERSHERIFF JOHN L. SCOTT EXECUTIVE COMMAND TIM BOARD RICK DOSTAL MIKE JAMES JAY LEFLORE COMMANDERS MARK BILLINGS LEE TRUJILLO W. DAVID WILSON As you know, the 2010 Edward Byrne Memorial Justice Assistance Grant program (JAG), requires a single unit of county government to function as the applicant/fiscal agent to apply for, receive and administer the funds on behalf of all sub - grantees eligible to receive funds. The County of Orange designated its Sheriff's Department to act as the applicant /fiscal agent for the JAG. In order to satisfy a JAG program requirement, a Memorandum of Understanding (MOU) was signed by all eligible sub - grantees acknowledging the Sheriff s Department as the single applicant/fiscal agent for the JAG funds. The 2010 JAG application was completed and the county is awaiting the transfer of funds, which will be deposited into a trust account as required by law. To legally distribute these federal funds, the County of Orange is required to utilize a formal distribution method to reimburse the local agencies for their expenditures and for transfers of funds to the County Methamphetamine Task Force. The attached documents outline the financial and programmatic reporting procedures for the 2010 JAG program. Please obtain formal City Council approval for the attached document titled "2010 JAG Agreement to transfer funds" and return two original hard copies with the City Clerk and City Council signatures to me no later than January 6, 2011, keep one original for your records. No reimbursements will be authorized until recipients submit the distribution document described above. Please feel free to contact me with any questions regarding these requirements. Thank you for your prompt attention to this matter. Sincerely, Susie Cabrera, Administrative Manager /Grants 714- 935 -6869 scabrera(a,ocsd.org PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTYAND THE FOLLOWING CITIES AND AGENCIES: ALISO VIEJO • DANA POINT -LAGUNA HILLS • LAGUNA NIGUEL -LAGUNA WOODS • LAKE FOREST • MISSION VIEJO RANCHO SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO • STANTON • VILLA PARK OC PARKS • DANA POINT HARBOR • JOHN WAYNE AIRPORT •. OCTA • SUPERIOR COURT DRUG USE IS AB a .yu � h Office of Justice Programs Department of Justice Office of Justice Programs Bureau of Justice Assistance Woshi,,, , D,C. 20531 September 10, 2010 Mrs. Janet Nguyen County of Orange 10 Civic Center Plaza Santa Ana, CA 92701 -4017 Dear Mrs. Nguyen: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $796,439 for County of Orange. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you wit] be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Dean Iwasaki, Program Manager at (202) 514 -5278; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458 -0786, or you may contact the CSC at ask.ocfo @usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, James H. Burch 11 Acting Director Enclosures Department of Justice r` Office of Justice Programs Office for Civil Rights Warhmgwn D.C. 70591 September 10, 2010 Mrs. Janet Nguyen County of Orange 10 Civic Center Plaza Santa Ana, CA 927014017 Dear Mrs. Nguyen Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OV W), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http: / /www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently religious activities. While faith -based organizations can engage in non - funded inherently religious activities, they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please we OCR's website at http:// www.ojp.usdoi.gov /oaletfbo.litm. State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based organizations applying for funding under the applicable program statutes both to receive DOI funds and to continue considering religion when hiring staff, even if the statute that autborizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (ESOP), 28 C.P.R. § 42.301 -308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 83, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part -time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of tltic tetra irr. For assistance in developing an EEOP, please consult OCR's website atbtip://www.ojp.usdoj.gov/mr/wop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616 -3208. If you organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http: / /www.ojp.usdoj.gov /ocr /eeop.htm If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at http: / /www.ojp.usdoi.gov /ocr /eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, you organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards most have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307- 0690 or visit our website at http: / /www.ojp,usdoj.gov /ocr /. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justice 7 Office of Justice Programs -- PAGE I OF 5 - Bureau of Justice Assistance Grant i 1.RECJPIENT NAME AND ADDRESS Qncluding Zip Code) 4. AWARD NUMBER: 2010 -DJ -BX -0324 County of Orange locjvu Center Plaza 5. PROJECT PERIOD: FROM 10MM009 TO 09/30/2013 Sant. Au& CA 927014017 BUDGET YERlOD: FROM 10/012009 TO 09/7012013 � i 6.AWARDDATE 09/102010 S. SUPPLEMENT NUMBER 7. ACTION Initial IA. GRANTEE [RS /VENDOR NO, 95000928/ W 9. PREVIOUS AWARD AMOUNT — $U — J 3. PROJECT TITLE 1O. AMOUNT OFTHIS AWARD $796,439 FY 2010 Justice Assisrnw Gmut Program I1. TOTAL AWARD $ 796,439 12. SPECIAL CONDIT] DNS THE ABOVE GRANT PROJECT IS APPROV ED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYIO UUA - JAG) 42 USC 3150, et seq. 15. METHOD OF PAYMENT GPRS AGENCYAPPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H. Burch II Janet Nguyen Board of supervisors Chair Acting Director 17, SIGNATURE OFAPPROVBJG OFFICIAL THDRIIED RECIPIENT OFFICIAL. 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. ]ONGT2A3] FISCAL FUND Bl1b. D1V. FI YEAR CODE ACT. OFC REG. SUB. POMS AMOUNT X - - B DJ 80 00 00 796439 OlP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. APPROVED AS TO FORM OFFICE OF THE COUNTY COUNSEL ORANGE, C%�OUNNCOUNTY, CCAAAUFORNIA OJP FORM 40002 (REV. 4.88) g 7 % Y Lmpmy Date: %�� U SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 1 The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19, 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ O1G any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) cornntitied a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the DIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e -mail: oig.hotline @usdoj.gov hotline: (contact information in English and Spanish): (800) 869 -4499 or hotline fax: (202) 616 -9881 Additional information is available from the DOJ O1G website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. CL 28 C.F.R. parts 66, 70. NI OJP FORM 4000/2 (REV. 0 -88) Department of Justice 1 Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF s *m Grant PROJECT NUMBER 2010-DJ DX-0324 AWARD DATE 091102010 -- SPECIAL CONDITIONS S. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niem.govtimplemntationguide.php. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BSA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connecti vity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in lime or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See littp://www.ojp.gov/about/ocr/equal—fbo.htm. 11. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance . 12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, a its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be freed as per 42 U.S.C. 3789g(c) -(d). Recipient may not satisfy such a fine with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http: / /www- iLojp -gov/ default .aspxlarea= poheyAndPrwtim &page =1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human reseamh subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Pan 22 and, in particular, section 22.23. OJP FORM 400012 (REV. 4-88) Department of Justice ' Office of Justice Programs AWARD CONTINUATION d Bureau of Justice Assistance SHEET PACE 4 OF 5 ( Grant PROJECT NUMBER 2010 -DI -BX -0324 AWARD DATE 09/1012010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in m environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http:// www. ojp. usdoi .gov/BJA/resource/nepa.htrW, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantees or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account. (The trust fund may oc may not be a , interest- bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF -425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. ', OIP FORM 4000/2 (REV. 4 -88) Department of Justice j. Office of Justice Programs a Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECTNUMBER 2010 -DJ -BX -0324 AWARD DATE 09 1102010 PAGE 5 OF 5 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report (SF -425) and annual performance reports through GMS (https: / /granB.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For mom detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by esmblished deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (intemet- based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ertli.org). 22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving;' 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipient's to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. M DIP FORM 400012 (REV. 4 -88) Department of Justice �a t Office of Justice Programs mom» 1' Bureau f Justice Assistance wmhmV,m D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of Orange The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; e. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. implementation of a new program involving the use of chemicals other that) chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental impact Statement, as directed by BJA Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.htoij- Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. DIP FORM 400012 (REV, 4 -88) h Department of justice GRANT MANAGER'S MEMORANDUM, PT. I: 0f s ice nrms ote Prog PROJECT SUMMARY .� Bureau of Justice Assistance Grant PROJECTNUMBER T I i PACE 1 OF I 2010 -Ol -BX -0324 j _ I "Phis pmjenu is supported under FY 10 (BIA - JAG) 42 USC 375Q et sty, I I. STAFF CONTACT (Name & teloph ire number) 2. PROJECT DIRECTOR (Name, address & telephone number) Dean Iwasaki Susie Cabrera (202) 514 -5278 Administrative ManagedGmuts 431 The City Drive South Orange, CA 92868 -3303 (714)935 -6869 3a. TITLE OF THE PROGRAM 36. POMS CODE (SEE BJSTR ICTIONS ON REVERSE) FY 2010 Justice Assistance Gram Program 4. TITLE OF PROJECT ..._. FY 2010 Justice Assistance Grant Program 5. NAME & ADDRESS OP GRANTEE 6. NAME & ADRESS OF SUBGRANTEE Cowry of Orange 10 Gvic Center Plaza Santa Aoa, CA 92701 -4017 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM I0/03/2009 TO: 09/302013 FROM 10101/2009 TO: 09/30/2013 9. AMOUNT OF A WARD 10. DATE OF AWARD $ 796,439 091102010 11 SECOND YEAR'S BUDGET 12, SECOND YEAR'S BUDGET AMOUNT 13. THHRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See inshuctiw on reverse) The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tri bes, to support a broad range of activities to prevent and comrol crime based on their own slate and local needs and conditions, Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and in[ormadon systems fat criminal justice, including for any one 0, more of the , following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) co tectrous and commwity corrections programs; 5) dreg treatment and enforeemem programs; 6) plawi as, evaluation, and technology improvement programs; and 7) crime victim and witness programs (odter than compensation), Orange County and eighteen cities within its disparate group will use FY 2010 JAG funds to support abroad range of activities to prevent and cwbnl crime. Grant funded projects will include a multi - jurisdictional team tasked with investigations of clandestine methamphetamine laboratory operators, suppliers, and traffickers; DIP FORM 400012 (REV, 4 -88) essential equipment for police oflure s, to enhance their ability to perform duties. such as triers and associated equipment, cameras for en escene imvestgauons, recording and transmitting devices for covert Operations, a training suit for K -9 Operations, and portable radio hatteries; a telcmledleine program that will emable hudlcal diagnosis and patient care for a c stess while maintaining secured confinement; overtime Costs associated with the proactive Identification and mONlotlmg of registered sex offenders and targeted patrols of hotsput areas', and enhancement of police depamneal operations through websi to inproveannus that will enable better crime trend notification and broadcast of emergency situations m cuimas, security ysm. Improvemems, and investor y comuol systems to improve processing and acumntability of property had evidence mllected. For administration purposes, the county will serve as the fiseal agent for this award. NCA/NCF 2 3 4 5 6 7 81 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 i 24 25 26 27 28 AGREEMENT TO TRANSFER FUNDS FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM THIS AGREEMENT is entered into this day of 2010, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY ", and a municipal corporation, hereinafter referred to as I " SUBGRANTEE." WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government, including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (hereinafter referred to as "the grant "). WHEREAS, the purpose of the grant is to supplement the resources available to the multi agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and to various programs designated to prevent and control crime within the County of Orange that are operated by individual agencies included in the above - referenced nineteen units of local government, as j set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and incorporated herein by reference. WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: L COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order 7FDA 16.738 FY2010 JAG Progam U.S. Departnenl of Justice 10 Page I of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all I required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG I Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event I will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is I attached hereto and incorporated herein by reference. 2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter called "grant property and equipment "] or to perform such other grant functions, if any, for which Attachment A specifies that SUBGRANTEE may utilize grant funds. 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment only for grant purposes in accordance with Attachment A hereto. 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and I equipment from damage or destruction and shall provide regular maintenance and such repairs for grant property and equipment as are necessary, in order to keep said grant property and equipment continually in good working order. 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it only in accordance with the instructions of COUNTY or the agency from which COUNTY received the grant funds. 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and information in accordance with requirements set out in Attachment D (`'Edward Byrne Memorial Justice Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by reference. 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are attached hereto as Attachment E and incorporated herein by reference. 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully', bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. CFDA 16.738 28 FY2010 JAG Program U.S. Department of Justice 10 Page 2 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 .15 16 17 18 19 20 21 22 23 24 25 26 27 SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto. 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State Auditor General with respect to this Agreement for a period of three years after final payment Ihereunder. 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the agency from which COUNTY received grant funds, and their elected and appointed officials, officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement, including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the performance of this Agreement, including Attachments A, B, C, D and E hereto. 11. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express written consent of COUNTY. 13. For a period of three years after final payment hereunder or until all claims related to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all documents, papers and records relevant to the work performed or property or equipment acquired in accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency from which COUNTY received the grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request, during usual working hours. 28 I I CFDA 16.738 FY2010 JAG Program U.S. Derailment of Justice 10 Page 3 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 14. SUBGRANTEE shall provide to COUNTY all records and information requested by COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be required to provide to the agency from which COUNTY received grant funds or other persons or agencies. 15. COUNTY may terminate this Agreement and be relieved of the payment of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY. 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which COUNTY received grant funds. // // // CFDA 16.738 FY2010 JAG Program U.S. Department of Justice 10 Page 4 of 5 1 2 3 4 5 6 7 8 i 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IN WITNESS 'WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. 1 DATED: 1117-3 ,2010 APPROVED AS TO FORM: COUNTY COUNSEL By Nicole .Sims, Deputy DATED: %0`/�--� 2010 DATED: 2010 ATTEST: City Clerk DATED: -12010 CFDA 16.738 FY2010 JAG Progmn U.S. Department of Justice 10 COUNTY OF ORANGE, a political subdivision of the State of California By /:�5& la andra Hutchens, heriff oroner Sheriff - Coroner epartment "COUNTY" CITY OF NEWPORT BEACH, A California municipal corporation By: Dave Kiff City Manager APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY AIV Bea: ynet. D. ea champ Assistant C ty At ATTEST: By: Leilani I. Brown City Clerk Page 5 of 5 ATTACHMENT A Edward Byrne Memorial Justice Assistance Grant (JAG) Program GMS Application Award No. 2010 -DJ -BX -0324 PROGRAM NARRATIVE General Description of Program Activities: The Edward Byrne Memorial justice Assistance Grant (JAG) funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The County of Orange has been certified disparate; therefore, this joint application includes nineteen units of local government for which the applicant and fiscal agent is the County of Orange. The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The nineteen units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, and contractual support and information systems for criminal justice within the following purpose areas: law enforcement, prosecution and court, prevention and education, corrections and community corrections, drug treatment, and planning, evaluation and technology improvement. The expenditure details of the funds for each city are outlined in the following narrative. Multi- Agency Funding: In a collaborative effort to benefit the County of Orange, the nineteen units of local government involved in this grant application have agreed to utilize $51,464 (approximately 6.5 %) of the total funding to supplement the multi - jurisdictional Orange County Pro - Active Methamphetamine Laboratory Investigative Team, hereafter referred to as PROACT. Problem Statement. Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies within the boundaries of Orange County. Successful clandestine methamphetamine laboratory investigations require acquired expertise and are extremely time consuming and labor intensive. Local law enforcement agencies do not have the resources, specialized training, or safety equipment necessary to conduct the specialized investigations required to combat these types of operations. The labs themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical and mental health. PROACT investigates suspected all clan lab incidents within Orange County while maintaining.a close liaison with local agencies. These agencies forward intelligence to PROACT for review, evaluation, and subsequent enforcement action. PROACT integrates city law enforcement agencies, the Sheriffs Department, the District Attorney's Office, the Bureau of Narcotic Enforcement, the Probation Department, as well as Child Protective Services to conduct criminal investigations of clandestine 2010- DJ -BX -0324 Page I of 34 ATTACHMENT A methamphetamine laboratory operators, suppliers, and traffickers. PROACT personnel initiate investigations, conduct covert surveillances, conduct parole and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively focuses on disrupting and eliminating individuals and criminal cells responsible for providing both the precursor and essential chemicals that are required to manufacture methamphetamine. In essence PROACT functions as the sole and highly unique "proactive" effort against the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange County. Goal: The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for the residents, employees and visitors within the County. _Ohiectives. The objectives of the Orange County Methamphetamine Laboratory Investigation Team are to: • Reduce the availability of methamphetamine in Orange County • Improve public safety in Orange County by eradicating hazardous clandestine methamphetamine labs • Identify, disrupt and arrest suppliers of methamphetamine precursor and essential chemicals Quanta able Performance Measures. Project performance will be measured by the number of clandestine laboratory incident seizures, cases initiated, cases completed, arrests, searches, methamphetamine seized, precursor & essential chemicals seized, cases referred for prosecution, cases filed for prosecution, and convictions that are accomplished as a result of PROACT'S overall enforcement activities. ,Funding. TOTAL PROACT ALLOCATION (6.5 %): $51,464 2010 DJ -BX -0324 ATTACHMENT A County: Orange The County of Orange proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period Orange County's Countywide Coordinated Communication Center (Control One) maintains a pool of over 370 portable radios programmed with Orange County 800 MHz talk groups. These radios can be borrowed by any agency currently using the 800 MHz CCCS radio system. These radios are regularly borrowed to support law enforcement agencies for surveillances, planned events, unplanned incidents, and interoperability with assisting agencies that do not have 800 MHz radios,. This program has facilitated interoperability with out of county agencies, State agencies and Federal agencies when coordinating with Orange County law enforcement agencies on short term and long term incidents and investigations. The portable loan pool has been maintained for many years and additional grant funded radios have been added to the loan pool over the years. Many of these radios can no longer be loaned to requesting agencies due to the lack of batteries to accompany the radios. The batteries that were purchased with the radios have reached the end of their life cycle and need to be replaced. Portable radio batteries typically should be replaced after two years. Many of these batteries have been in service for several years and will not hold a charge anymore. Since the radios were purchased with grant funds and are available to all CCCS users in the Orange County Operational Area and often used by assisting units from other County, State or Federal agencies, we would like to purchase as many batteries as possible to return the loan pool to a better state of readiness. Goals of the project: The Goal of this project is simply to return the existing portable radio loan pool to an improved state of readiness by purchasing as many batteries as possible. By using the available grant funds of $17,000, we will be able to purchase over 200 new batteries. This will allow us to dispose of the oldest batteries in the pool so agencies borrowing the radios will be assured of having a radio with a fully charged battery that will provide communications for 8 to 12 hours of operation between charges. Strategies to be used. for project. The new lmpres smart battery utilizes improved technology to extend. the life of the battery and the length of time each charge will last. If the Justice Assistance Grant funds of $17,000 can be applied toward this. need, over 200 batteries could be added to the loan pool at $73 per Impres battery. This is a very straightforward project that involves simply ordering the Motorola Impres batteries to be,delivered to our facility and - putting them into service 2010- DJ -BX -0324 Page 3 of 34 ATTACHMENT A immediately. The portable radio loan pool room is already outfitted with Motorola Impres battery chargers to fully benefit from the Impres battery technology. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. All funding allocated would be used to purchase batteries from Motorola at the current contract price listed in the Orange County Equipment Price Book. The current contract price for an Impres battery is $73 /ea. There would be no further expenditure required other than sales tax and shipping fees. Timeline andlor proiect plan: Identify when the goals and objectives will be completed Once the grant funds have been approved, a purchase requisition will be submitted to OCSD /Purchasing to order the batteries from Motorola in accordance with the approved Orange County Equipment Price Book. The process of submitting the requisition and getting the appropriate approvals will add a few days to the timeline but the batteries should be ordered and received within a two -week timeframe. The batteries will then be engraved or otherwise marked to identify them as part of the Portable Equipment Loan Pool. This process will take a few days to complete. The radios will then be charged and put into service. Funding: Total Allocation: $21,240 PROACT Contribution: (10 %) $2,124 Administrative Fee (9 %): $1,912 Funds Retained by City/County: $17,204 City: Anaheim The City of Anaheim proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The Anaheim Police Department would like to use JAG funding to support a new "telemedicine" program at the Detention Facility. Telemedicine is 'the use of tele- communications technology for medical diagnosis and patient care when the care provider and patient are separated by distance. Telemedicine technology will allow arrestees with minor injuries and /or illnesses to be treated quickly and efficiently without leaving the Detention Facility. About 700 medical transports are made annually for arrestees who do not have an urgent need for medical care. Telemedicine will eliminate the need for these time- consuming transports. Telemedicine will allow police officers to spend more time in 2010- DJ -BX -0324 Page 4 of 34 ATTACHMENT A service on patrol and less time at the hospital. In addition, security issues with arrestee custody in the hospital and during transportation will be eliminated. Goals of the project: The use of telemedicine will increase the number of productive hours that patrol officers spend on the streets, and will also eliminate the burden placed on local hospital emergency rooms to treat arrestees who do not truly need urgent care. Significant monetary and time savings will be realized by both the Police Department and the local hospitals. Strategies to be used for project: Through the use of video conferencing and an onsite EMT, simple diagnosis and issuance of minor medications can be made without leaving the Detention Facility. The Police Department will have immediate 24/7 access to emergency medicine trained physicians, and will be able to effectively communicate with them via video conferencing. Police Officers will spend less time transporting non - critical arrestees to the hospital and will have more time to patrol the streets and respond to 911 calls. Budget Narrative: The total monthly service fee for telemedicine is approximately $17,000.00 which equates to $204,000.00 annually. This fee includes the onsite EMT, access to physicians, and live technical support at all times. (Due to budget reductions throughout the City, the Police Department is unable to fully fund the telemedicine project at this time.) Timeline and /or project plan: The Police Department would like to implement telemedicine by October 1, 2010. Increased productive hours for patrol officers will be noticeable soon after the program is fully operational and all personnel have been trained. Funding; Total Allocation: $154,633 PROACT Contribution: (5%) $7,732 Administrative Fee (9 %): $13,917 Funds Retained by City/County: $132,984 2010 - DJ -BX -0324 Page 5 of 34 ATTACHMENT A City: Buena Park: The City of Buena Park proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: Most local law enforcement agencies do not have the resources, staffing or infrastructure in place to proactively monitor and conduct compliance checks of previously convicted sex offenders who have served their sentences and returned to the community. In order to ensure these individuals are complying with all aspects of the law (including Jessica's Law and Megan's Law), additional funding and resources are normally required. The Buena Park Police Department believes this funding is critical to support public safety in this area. There are approximately 4,800 sexual registrants in the County of Orange. The Buena Park Police Department is seeking funding to create a unit of experienced investigators to better monitor sex offenders in the community to improve public safety. Goals Qf the project: Proactively Identify, monitor, arrest, and assist in the prosecution of habitual sexual offenders who violate the terms and conditions of their probation or parole, who fail to comply with the registration requirements of California Penal Code § 290, or who commit new sexual assault offenses through proactive surveillance and arrest of habitual sexual offenders. Strategies tope used for project: Proactively identify and monitor all registered sexual offenders in the Buena Park community to, ensure these individuals are in compliance with all aspects of the law (including Jessica's Law and Megan's Law). Budget Narrative. Include breakdown for Personnel, travel, equipment; supplies, consultants /contracts, other costs, etc. The amount of $28,182.70 would be used for existing personnel to pay for overtime to accomplish the goals and objectives of this project. Timeline and /or lroject In an; Identify when the goals and objectives will be completed: During the first year of the project, investigators will identify and contact all sexual predators in the community to ensure compliance and maintain a data base of those contacted. 2010- DJ -BX -0324 Page 6 of 34 ATTACHMENT A Funding.- Total Allocation: $30,970 PROACT Contribution: (0 %) 0 Administrative Fee (9 %): $2,787 Funds Retained by City/County: $28,183 City: Costa Mesa The City of Costa Mesa proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: The Costa Mesa Police Department (CMPD) project objectives for the 2010 JAG funds are: Facility Security: In general, law enforcement is a target to both foreign and domestic threats. The police department lacks funding to repair and improve the Close Circuit Television (CCTV) Security System of the main police facility. This project objective is to replace and add additional CCTV monitors, and expand upon the monitoring capabilities of the Department's CCTV Security System. This objective also includes making security improvements to the Watch Commander's Office, which is the focal point of the Department for daily operations. Inventory Control - Barcode System: The Department is striving to improve upon its processing and accountability capabilities of property and evidence. This project objective consists of purchasing evidence -based equipment /technology (i.e., a computer server) to build upon the Inventory Control - Barcode System being developed by the Department. Taser Thigh Holsters: Tasers have become a basic use of force option and tool utilized by law enforcement. CMPD -has been able to adequately equip both sworn and non -sworn personnel with this vital tool; however, the Department is attempting to provide personnel an equipment option that allows them to carry the Taser in a more proficient manner. The Taser thigh holster is an equipment option, which allows personnel to "'free up' their duty belt and access other equipment more efficiently. The thigh holster will also increase personnel proficiency and minimize damage to spare Taser cartridges. This projective objective is to purchase Taser thigh holsters for first responder personnel: K -9 Agitator Bite Suit: Training is a main component and emphasis of the Department's K- 9 Unit. Through the utilization of K -9 Agitator Bite Suits, training scenarios are constructed that allow a K -9 handler and his/her police service dog (PSD) to engage in bite situations where the team's performance can be evaluated during deployment. Additionally, bite suits provide the opportunity for .handlers to experience a PSD bite "first hand for their 2010- DJ -BX -0324 Page 7 of 34 ATTACHMENT A professional development and experience. This project objective is to acquire a new K -9 Agitator Bite Suit for the Department's K -9 Unit and agitators. Goals of the project: The Department's project goals are to: Facility Security: Purchase four to five CCTV monitors, reprogram CCTV monitor viewing options and capabilities, and install security measures (i.e., lockable shelving) in the Department's Watch Commander office. Inventory Control - Barcode System: Purchase a computer server to complete the development of the Department's Inventory Control - Barcode System. Taser Thigh Holsters: Purchase Taser thigh holsters for first responders. K-9 Agitator Bite Suit: Purchase a K -9 Agitator Bite Suit for the Department K -9 Unit. Strategies to be used for project: To accomplish the Department's identified initiatives, the agency will obtain quotes from vendors that can supply the identified service, technology, and /or equipment needed to meet the CMPD 2010 JAG project objectives and goals. Budget Narrative: Preliminary quotes have been obtained for the Department's 2010 JAG project objectives and goals. The estimated costs are: Facility Security - $13,000, Inventory Control - Barcode System - $ 9,000, Taser Thigh Holsters - $ 2,880, and K -9 Agitator Bite Suit - $2,000. Timeline and /or project plan: The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City .Council and the Department's ability to utilize the JAG allocation for expenditures. Funding: Total Allocation: ,$33,185 PROACT Contribution: (10 %0) $3,318 Administrative Fee (9 % ): $2,987 Funds Retained by City/County: $26,880 2010 DJ -BX -0324 Page 8 of 34 ATTACHMENT A City: CYPRESS The City of Cypress proposes to use the 2010 Justice Assistance Grant funding as follows: Proiect Objectives: Include type of programs to be funded and the need for the programs for the four year grant period To equip front -line first responder police officers with equipment to enhance their ability to perform their duties in the following programs: 1) Cypress police officers are issued less- than - lethal Taser X -26 devices as standard equipment for all uniformed patrol officers. This equipment represents an important weapons option for police officers facing threats to themselves or others, which when deployed diminishes or eliminates the injuries caused by impact weapons such as batons. The police department currently has no reserve officers, but is developing a pool of 5 to 10 reserve police officers to work various assignments. There are no budget funds to .purchase Taser devices for reserve officers, so JAG funds will be used to purchase this safety equipment for front -line volunteer police officers which augment regular officers by working side -by -side in various assignments. The need for this equipment is ongoing throughout the grant period. 2) The Cypress Police Department operates a Crime Scene Investigation (CSI) program which consists of patrol officers taking photographs and collecting physical evidence, such as DNA, latent finger prints, etc., at crime scenes ranging from petty thefts to violent assault crimes. The department lacks adequate camera equipment to fulfill this mission and in these tough economic times, the city has no budgeted funds to purchase or replace aging camera equipment. The need for CSI cameras is an ongoing need which will continue throughout this grant period. Goals of the protect: To purchase seven (7) Taser X -26 devices and associated holsters at a cost of $900 each, totaling $6,300 To purchase three (3) Digital Camera Kits (camera, case, memory cards) for CSI program at a cost of $750 each, totaling $2,400 Strateaies to be used for proiect: The Taser devices will be issued to individual officers who will carry /use them in the course of their duties as uniformed police officers performing first responder services within a municipal police department: The camera kits will be assigned to patrol officers conducting crime scene investigations. These cameras will be used to photograph crime scenes, document victim injuries, photograph traffic collision scenes, etc. 2010- D3 -BX -0324 Page 9 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. This grant proposal consists of equipment purchases and does not include personnel or travel costs. The budget is simple and includes funds to purchase seven (7) Taser X -26 devices and three (3) digital camera kits for Crime Scene Investigations. Taser devices: seven (7) at $900 each, subtotal: $ 6,300 Camera Kits: three (3) at $750 subtotal: $2,400 TOTAL $8,700 Timeline andlor project plan: Identify when the goals and objectives will be completed Upon receipt of grant funds, Command Staff will submit a Staff Report to City Council outlining appropriation of grant funds and approval of the appropriation of funds for the purchase of items listed in the project objectives section. Once authorized by Council, staff will abide by the City bid process and obtain three (3) quotes for the purchase of identified items, and will have the purchases made within one (1) month from Council approval. Items purchased will then be immediately distributed to the work - groups in need of said items. Fu in : Total Allocation: $10,202 PROACT Contribution: (5 %) $510 Administrative Fee (9 %): $918 Funds Retained by City /County: $8774 City: FOUNTAIN VALLEY The City of FOUNTAIN VALLEY proposes to use the 2010 justice Assistance Grant funding as follows: Project Objectives: The first objective of this grant is to improve the technical ability, of the Police Department by enabling the surreptitious recording and transmitting of covert operations. This will be done by purchasing a key, fob transmitter and digital radios. The second objective of this grant is to relieve frontline Police Officers of traffic collision and parking issues during peak call volume and holidays. This will be accomplished by funding selected parking /traffic enforcement detail staffed by Parking Control Officers. Currently no funding exists for selected parking /traffic enforcement. 2010- DJ -BX -0324 Page -10 of 34 ATTACHMENT A Goals of the project: The goals of these expenditures are to reduce crime by improving the ability to covertly record conversations and activities of undercover Police Officers while conducting sensitive investigations. Currently, the Police Department does not possess the equipment to function effectively and has been loaned or borrowed it in the past. By the very nature of these time- sensitive investigations, the equipment is needed at a moment's notice to effectively impact ongoing crime trends. The goal of the directed parking enforcement efforts is to relieve frontline Police Officers of these duties. This will enable frontline Police Officers to handle priority calls for service while Parking Control Officers handle traffic collisions, directing traffic and parking enforcement issues throughout the City. Activities: Upon approval by the City Council, the Police Department will act quickly to purchase the portable radios and covert recording equipment and to immediately schedule directed traffic /parking control efforts. This purchase and staffing will have an immediate positive impact on the local vendors and the community at large. Quantifiahle Per ormance Measure: Covert audio recording and transmitting hardware will greatly assist in criminal investigations. The Special Investigations Unit follows emerging crime trends and reports monthly to the Office of the Chief of Police regarding their proactive efforts. The Police Department keeps accurate records of operations plans, investigations, arrests and /or dispositions of these investigations. Since we do keep accurate records of our investigations, it will be easily quantifiable as to compare our previous efforts once the equipment is put to use. As to staffing selected traffic /parking enforcement, again, the Police Department maintains accurate records to include traffic collision reports, traffic control issues and parking enforcement efforts. Records will be kept of these special enforcement efforts and the amount of time frontline Police personnel are able to concentrate on priority calls for service. Strategies to he used for project: The covert recording and transmitting equipment will be used by the Investigations Bureau during criminal investigations. These recordings will.be used to manage the ongoing field operations, to prepare criminal reports and to support the criminal prosecution in court. The staffing of the directed traffic /parking control officers will coincide with holidays and periods of high call volume. These areas will be identified by an analysis of the high incidents of traffic collisions, traffic control-and parking issues. 2010 - DJ -BX -0324 Page l l of 34 ATTACHMENT A Budget Narrati EQUIPMENT (1) Microflex FOB Recorder & (1) OSRFT Transmitter 161.25 frequency $3,600.00 (6) Yaesu VX -7R Radio black ($289.95 each) $1,740.00 SUBTOTAL: $5,340.00 TAX: $ 467.25 TOTAL: $5,807.25 PERSONNEL: Traffic /Parking Enforcement Officer ($19.80 an hour /225 hours) $4,455.00 GRAND TOTAL: $10,262.25 Timeline and /or project plan: Once approved at the federal level, the program will be submitted to our local City Council. Once approved at the local level, requisition and purchasing should be accomplished in the first three months to one year of the program. Staffing of the directed traffic /parking enforcement details will begin immediately. Funding. Total Allocation: $11,292 PROACT Contribution: (0 %) $0 Administrative Fee (9 %): $1,016.28 Funds Retained by City/County: $10,276 City: Fullerton The City of Fullerton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Obiectives, Include type of programs to be funded and the need for the programs for the four year grant period Smart Sector Policing • Identify and target high -crime sectors frequented by probationers, parolees and other high -risk individuals. • Identify and target high -crime areas and "hot spots," using advertising -like efforts to educate local community members and reduce their risk ofexposure to crime. • Enhance and utilize the Police Department's website as a means of communicating with its citizens through reporting sectors, to reduce and prevent Crime, identify crime trends and to broadcast emergency situations. 2010- DJ -BX -0324. Page 12 of 34 ATTACHMENT A Need for Project: Fullerton has seen an increase in its crime rate, due in part to the current economic crisis that has impacted both residents and non - residents alike. While the City's population has increased 14916 in 20 years, hiring freezes and City - imposed furloughs have resulted in a decrease of 13% in Fullerton's police force, from a high in 1990 of 1.3 officers per 1,000 citizens or 157 FTE officers, to the current effective equivalent of .98 officers per 1,000 or 136 FTE officers. Besides experiencing the usual gang, graffiti and crime problems of many suburban areas, Fullerton is also home to three colleges and a downtown area that is a very popular night -time destination for party -goers and criminal opportunists. , Tough times call for innovative, cost - effective solutions. The Fullerton Police Department is meeting this challenge by proposing technologies and strategies which can more effectively target and impact high -crime areas and reach out to thousands of citizens while costing very little. But, with City budgets being slashed, earmarking general or City funds for new programs is difficult at best. A JAG 2010 grant, with its emphasis on innovative "Smart Policing' programs that take advantage of new technologies and the public's penchant for those technologies, would be the ideal proving grounds for the proposed program Goals of the protect: • Reduce crime in Fullerton, particularly in targeted areas • Discourage and limit the number of criminals, repeat offenders and other high -risk individuals from entering or remaining in the City • Enhance citizen awareness of crime and strategies for crime prevention • . Collect, track and share crime data and trends Strategies to be used for project: Smart Sector Patrols • High -crime sectors will be identified and, rather than patrolling large areas of town, one officer will be assigned daily to patrol and be responsible for a specific high - crime sector. Smart Sector Postings • Areas of unusually high crime activity, e.g., spate of burglaries, will have large temporary signs or postings alerting local residents and providing a phone number and website address for reporting any unusual'activity or suspicious individuals. Besides making the residents more alert to possible crimes, the signs will discourage would -be criminals. 2010- DJ -BX -0324 Page 13 of 34 ATTACHMENT A Web -based Smart Sector Policing • Improve and enhance the existing Fullerton Police Department website through a free on -line subscription for residents and businesses to sign up for e -mail alerts and other communications • Website will allow any visitors to view information and respond to alerts • Subscribers will be assigned to and receive information on specific City sectors (which will match patrol sectors), based on their residential or business address, to receive specific and localized alerts and information. • Subscribers will be able to submit anonymous tips through the website • E -mail, text messages and Twitter feeds can be sent, including to specific groups such as Neighborhood Watch groups or specific businesses, e.g. banks, restaurants, etc. • Suspect or vehicle images can be disseminated Data Collection • Data will be recorded and analyzed to evaluate the effectiveness of smart sector policing. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. $ 20,000 Consultant /contract for website development and staff training 11,600 Website maintenance agreement ($5,800 /yr. x 2 yrs.) 7.985 Program supplies $39,585 TOTAL Timeline and /or project plan: Identify when the goals and objectives will be completed Year 1: Quarter 1:Implementation of Smart Sector Patrol 4 Smart Sector Patrols Daily Development of Smart Sector Postings Quarter 2: Development of website and training of staff 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 3:10- outreach presentations /publications re: newwebsite ` 900 new subscriptions to PD website 10% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings Quarter 4:10 outreach presentations /publications -re: new website 900 new subscriptions to PD website 15% increase in visitors to PD website from current 09/10 rate 6 Smart Sector Patrols Daily 10 Smart Sector Postings 2010- D7 -BX 0324 Page 14 of 34 ' ATTACHMENT A Reduction in crime in at least 40% of Smart Sectors Year 2: 20 outreach presentations /publications re: new website 6 Smart Sector Patrols Daily 40 Smart Sector Postings 3,000 new subscriptions to PD website 20% increase in visitors to PD website from current 09/10 rate Reduction in crime in at least 50% of Smart Sectors Funding: Total Allocation: $48,870 PROACT Contribution: (10 %) $4,887 Administrative Fee (9 %): $4,398 Funds Retained by City/County: $39,585 City: Garden Grove The City of Garden Grove proposes to use the 2010 Justice Assistance Grant funding as follows: Project ftectives: Include type of programs to be funded and the need for the programs for the four year grant period The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size in California. This problem will only get worse as the City's population continues to increase. Unfortunately, the Garden Grove's current and projected financial condition prohibits the Department from hiring additional personnel. The Department, to fulfill its ever - increasing demand for officers, must develop alternative solutions to increase officer time in the field without hiring additional Personnel Goals of the project: Create operational efficiencies in.- Patrol that would generate the equivalent productive hours of up to seven additional Police Officers that could be used to augment patrol operations. Strategies to he used for project: Contracting out jail services allows the Police Department to concentrate much more of its efforts on community safety instead of.expending energy and resources on jail operations. The jail contract allows sworn police officers to process arrestees and return to their field duties in as liftie as 15 minutes. This in turn will increase their availability to handle additional calls for services. 2010 - DJ -BX -0324 Page 15 of 34 ATTACHMENT A Budget Narrative: Include breakdown for personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. The funds retained by the City will help to offset the annual cost of the jail services contract. For FY 2010 -11 the monthly cost of the contract will be $39,772. For FY 2011 -12, the cost will increase by three percent to $40,965 per month. The cost covers staffing, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE. Timeline and /or project plan: Identify when the goals and objectives will be completed. The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the policing presence in the City. Funding: Total Allocation: $70,763 PROACT Contribution: $0 Administrative Fee (9 %): $6,369 Funds Retained by City/County: $64,394 City: Huntington Beach The City of Huntington Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period. This grant funding wilt be used to: 1) Begin imaging: and indexing crime and incident reports to provide on- demand information from these reports to officer personnel. 2) Reduce the costs associated with paper records maintenance, retrieval and storage. 3) Provide for the recovery of crime and incident report information in case of a,disaster: . Goals of the Pro • Provide immediate access to 525,000 images of crime, suspect, arrest and location information to patrol officers, detective personnel and Senior Staff tbrough,;their desktop computers `and /or computers in the patrol vehicles, enhancing police decision making. 2010- DJ -BX -0324 Page 16 of 34 ` ATTACHMENT A • Improve police performance, efficiency and productivity by more informed citizen contacts, better field investigations, more thorough detective follow -up and more complete documentation of call for service incidents. • Enhance officer safety by providing crime information that is not currently and readily available. • Improve information quality while allowing for wide access to it. • Reduce costs associated with paper storage and handling and prevent misplaced, lost or damaged reports. • Provide for the recovery of crime and incident information in case of a disaster. Strategies to be used for project: Huntington Beach Police Department has crime and incident report files dating back to 1996 and continuing thru 2010. These files, and the information they contain, are currently stored in paper form and are not readily accessible to detectives and officer personnel. Huntington Beach Police Department wants to begin imaging crime and incident reports from 2006 and 2007, approximately 44,000 reports or 525,000 images. The imaging, indexing and verification tasks will be performed by an outside vendor. The crime and incident report information will be returned in multi -page PDF files, formatted for import into our current records management system. The information will then be attached to the specific incident and /or arrest record. Once attached, this information becomes immediately accessible to.officer personnel and with one inquiry the officer will have the complete record of that incident. It is our goal to eventually image all crime and incident report back files to provide on- demand access to this information. When returned, the paper version of these reports will be purged, saving additional costs associated with paper storage. Crime and incident report information will also be provided in secured DVD -r format allowing for storage in a safe and separate location in case of disaster. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. Consultant /contract cost $50,000 Timeline andAr project plan: Identify when the goals and objectives will be completed The total timeline for this project is between 9 710 months. Below are the estimates for each process step: Identify and contract with outside vendor to perform imaging; indexing and verification tasks - 2 months. • Prepare 2006 and 2007 crime and incident reports for imaging - 3 months Meet with vendor and PD personnel to identify indexing'criteria - 2 weeks • Meet with vendor and City IT personnel to discuss and identify the capturing of data, storage media, and import criteria to the records management system -1 month • Conduct pilot program and implement any changes or'fixes to the job - i month 2010- DJ -BX -0324 Page 17 of 34 ATTACHMENT A • Organize and coordinate the movement of documents to imaging facility - 2 weeks • Full production with imaging of 2006 and 2007 crime and incident reports - 2 months • Attach the imaged information to the specific incident and /or arrest records in the records management system - 2 months • Train officer personnel on inquiry and access to this information - 3 weeks Funding: Total Allocation: $42,516 PROACT Contribution: (0 %) $0 Administrative Fee (9 %): $3,826 Funds Retained by City /County: $38,690 City: Irvine The City of Irvine proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: The Irvine Police Department is proposing to utilize the 2010 Justice Assistance Grant to extend its existing contract with Community Services Program, Inc. (CSP) to provide a full - time Family Violence Victim Advocate. The City's 2009 justice Assistance Grant (Recovery Fund) is being used to pay for costs associated with retaining a crime victim advocate. However, this funding source will be fully depleted by or near the end of the present calendar year. The crime victim advocate currently reports to Investigations supervisory personnel and has been assigned a work space in the Irvine Police Department. The objective of this program would be to improve the City's overall service to victims by extending the services provided by the Family Violence Victim Advocate. The dedicated victim advocate enables the City to be more responsive to victim needs and to provide personalized services as necessary. Community Service Programs (CSP), Inc. - Victim Assistance Programs is a non - profit organization, designated by the Board of Supervisors as the victim service provider for Orange County. Victim Assistance Programs is contracted to provide services to the Orange County District Attorney's Office. In addition, every Orange County law enforcement agency contracts with Victim Assistance Programs to provide counseling and support to victims of sexual assault. In order to provide services which are appropriate to the needs of crime victims, all CSP Victim Advocates are required to have a Bachelor's Degree or extensive related experience. The State of California requires each,Victim Advocate to complete 'the training listed below as specified in Penal Code 13835,10: . 2010 - DJ -BX -0324 Page 18 of 34 ATTACHMENT A • Entry Level Victim Advocate Training (40 hours) within one year of employment • Advanced Level Victim Advocate Training (40 hours) within three years of employment CSP Victim Assistance Programs requires the following additional training: • Sexual Assault Counselor Training - Certified by the State of California (48 hours) Domestic Violence Counselor Training - Certified by the State of California (40 hours) • At least 24 hours of yearly in- service training Goals of the proiect: The specific goals of a dedicated Family Violence Victim Advocate include: • Enhance the City's ability to connect victims of family violence, sexual assault and other violent crimes with timely counseling, resources and referrals. • Streamline the process to refer victims to advocates. • Lead and direct the efforts of our dedicated advocate, based on the immediate needs of our community or individuals. • Personalize and tailor victim services based on individual needs. Strategies to be used for the project: ■. Crisis Intervention - counseling, reassurance and support immediately following a crime and in the following days. ■ Victim Advocate ride -a -longs with Patrol Officers - designed to provide immediate, on -scene crisis intervention services for victims who have just reported domestic violence, sexual assault and other violent crime. ■ Emergency Assistance - meeting the immediate needs of victims, for example food, clothing, shelter and /or medical attention. ■ Orientations to the system - explaining the criminal justice system, including information about individual cases. • Accompanying victims to court - to provide support and information during court hearings and trials. • Property return - assisting in the prompt return of property booked as evidence. • Restitution assistance - helping victims obtain court - ordered restitution from convicted offenders. • Filing Victim of Crime State Compensation Claims - assisting the victim and eligible family members in. preparing and submitting application forms to receive funds from the State Restitution Fund. Temporary, Restraining: Orders - Assisting victims of domestic violence to obtain court ordered protection. 2010 DJ -BX -0324 Page 19 of 34 ATTACHMENT A Budget Narrative. Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc See attached narrative. Timeline andlor project plan: Identify when the goals and objectives will be completed Goals and objectives of the program will be completed within grant period. The advocate will be tasked with fulfilling the objectives based on the needs of the community and individual victims. Funding: Total Allocation: $14,450 PROACT Contribution: (10 %): $1,445 Administrative Fee (9.0 %): $1,300 Funds Retained by City: $11,705 City: La Habra The City of La Habra proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period. The City of La Habra will use its 2010 JAG funds to improve the technology in its communications center. The current communications recording system is antiquated and in need of replacement. All phone calls and radio transmissions are recorded in our communications center. These recordings provide valuable information and evidence when criminal cases are presented and prosecuted in court. Recordings can be exported to a CD or sent via an audio recording on email. The new system will allow supervisors to listen to and monitor the performance of dispatchers in the communications center. Goals of the proiect: The goal of this project is to purchase a new a new digital recording system for La Habra's Communication Center: Strategies to he used forproiect: The total cost for the purchase of the.digital recording system is approximately $20,000. La Habra's entire portion of JAG funds ($16,705) will be used and the remaining funds necessary for -the purchase will come from the City's General Fund: The purchase of the recording system will be made in the United States of America. 2010 - DJ -BX -0324 Page 20 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. The new digital recording system will be purchased at a cost of approximately $20,000. Timeline andlor project plan: Identify when the goals and objectives will be completed The purchase is expected to be completed in the first few months of the 2010/ 2011 fiscal year. Funding: Total Allocation: $20,623 PROACT Contribution: (10 %) $2062 Administrative Fee (9 %): $1,856 Funds Retained by City: $16,705 City: Lake Forest The City of Lake Forest proposes to use the 2009 Justice Assistance Grant funding as follows: Project Objectives: Conduct Driving Under the Influence (D.U.1) saturation patrols within the City of Lake Forest. Units dedicated to this endeavor will focus on known areas and establishments specifically targeting those driving while impaired. The intent of this program is to reduce the number of alcohol related injury collisions. Goals of the project Through the increased presence of O.C.S.D. personnel and increased awareness in the community,, the goal of the program is to reduce the number of alcohol related injury collisions. 2010- DJ -BX -0324 Page 21 of 34 ATTACHMENT A Strategies to be used forproiect: Lake Forest Police Services intends to reduce incidents of driving under the influence through the deployment of a D.U.I. Enforcement unit. This unit will be operational during strategically identified time periods in order to maximize the impact of the additional patrols. This unit will utilize multiple factors in determining most effective deployment periods. Budget Narrative: All operations will be conducted by Deputy II positions at the overtime rate of $67.08. The entirety of the funding will be used to pay for salary expenses. Timeline and /or project plan: This project will be operational and completed between July 1, 2010 and June 30, 2011. Funding: Total Allocation: $10,820 PROACT Contribution: (5 %) $541 Administrative Fee (9 %): $974 Funds Retained by City/County: $9,305 City: Newport Beach The City of Newport Beach proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the fouryear grant period To continue maintaining the high level of crime prevention that resulted from the establishment of a Crime. Prevention Program under the LLEBG program (now JAG). Goals of the profe The goal of the program is to maintain a highly visible program dedicated to 1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity, and crime prevention, and 3) Enhancing the perception of security within the community. 2010 DJ -BX -0324 Page 22 of 34 ATTACHMENT A Strategies to be used for project: Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare the community to take crime prevention measures. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. The funds from this grant will be used to off -set the annual salary and benefits of our full - time Crime Prevention Specialist ($109,712). Timeline andlor 1r4lect plan: Identify when thegoals and objectives will be completed This Crime Prevention Specialist position will be continually funded throughout the life of the grant. Funding: Total Allocation: $16,447 PROACT Contribution: $1,645 Administrative Fee (9%)-.$ 1,480 Funds Retained by City: $13,322 City: ORANGE The City of Orange proposes to use the 2010 justice Assistance Grant funding as follows: Project Objectives: Over the past several years the Orange Police Department has been involved in large -scale critical incidents that have required the rapid deployment of resources. These types of incidents. present many challenges. Failing to, effectively and efficiently manage a critical incident can have dire consequences. Not providing our field personnel with the proper equipment can have a major impact on our ability to successfully resolve emergency situations. This program will enhance our ability to manage these incidents and provide our staff with the equipment necessary to be successful. Objective #1: The Orange Police Department has identified the need to provide field supervisors with tools to document and manage critical incidents. This project will provide staff the necessary equipment to successfully manage and resolve dynamic and challenging incidents when they occur. 2010 - DJ -BX -0324 Page 23 of 34 ATTACHMENT A Objective #2: The Orange Police Department has also identified the need to provide officers with equipment that is necessary to resolve critical incidents. These incidents create many safety hazards that can be minimized when the proper tools are utilized. Equipment such as breaching tools, ballistic shields and collapsible ladders will help minimize injuries to personnel, enhance safety and allow us to better serve the community. Goals of the project: Goal #1: To enhance the ability of field supervisors to manage critical incidents by creating a system of command forms, charts and boards. These tools will help to organize information, manage resources and assist in strategic planning for emergency situations. Goal #2: To enhance the ability of field personnel to effectively resolve emergency situations. Currently field personnel do not possess breaching equipment, shields or ladders; equipment that is critical to mission success. Strategies to be used for project: Strategy #i: Department staff will continue to receive training on managing critical incidents. Department staff will utilize command forms, boards and charts during trainings in order to familiarize them with the established process. 11 L Strategy #2: Department staff will receive training on the proper deployment of equipment to be purchased. Staff will continue to receive training on how and when the equipment is to be utilized. Budget Narrative: Four existing vehicles will be outfitted with the below equipment. The cost for one vehicle is approximately $5,764.25; for a total cost $23,057. Four ladders 8 collapsible metal ladder Total $2,000.00 ' $50000 ervehicle Four sets of - -.— .. - -- --- -- -- - -- - - -- - --- - -- breaching Ram hooligan, bolt cutters, carry bag Total $2,800.00 equipment _ _- _ - -- ($700.00 per vehicle) Four shields 24"067 ballistic shield j Total $10,000.00 1$2500.00 per vehicle) 24 Glock magazines w/ ammo (6 per Total $2,000.00 Extra magazine/ ammo i vehicle) ($500 per vehicle) 116 Colt magazines w /ammo Redesign _ electrical i Redesign electrical system and storage area Total $6,000.00 system and storage area J _ _ — ($1500 per vehicle) Command system ; Command system implementation . (forms, ; Total $2S7.00 implementation boards.and charts) — _ — _($64.25 per vehicle) 2010- DJ -BX -0324 Page 24 of 34 ATTACHMENT A Timeline and /or project plan: Once the funds are received and made available through the City's normal approval process, it is anticipated that bidding and equipment ordering can be completed in eight to twelve months. Once the equipment is delivered and installed, it will be put to use immediately. Fun in Total Allocation: $28,465 PROACT Contribution: (10 %) $2,846 Administrative Fee (9 %): $2,562 . Funds Retained by City /County: $23,057 City: Placentia The City of Placentia proposes to use the 2010 justice Assistance Grant funding as follows: Project Objectives: Objectives are to purchase new Taser X26 electronic devices for deployment to all sworn officers at the rank of Sergeant through Officer. We believe the Taser X26 devices will reduce the potential for injury to both officers and the public during criminal arrests and taking into protective custody violent persons. Goals of the project: Enable all on -duty officers and supervisors assigned to Patrol, Traffic and Detectives to be able to carry Taser X26 devices on -duty at all times. Original quantity of devices purchased as well as those obtained through the 2009 JAG grant enabled only some of the on -duty officers to possess and deploy these devices. There are not currently enough to equip all uniformed and plain clothed personnel assigned to respective shifts. Additionally, an adjustment to our shift scheduling created an increased number of officer's on -duty at any one point in time. More Tasers need to be purchased to equip all of these personnel. Strategies to be used for project:. To acquire enough 'devices to equip the maximum number of patrol, traffic and 'detective personnel with their own department issued 'device for deployment on any given shift. Secondly, train all officers in the use and deployment of X26 Taser devices. Available funding will be used to purchase 9 new Taser X26 XDPM devices: 2010- DJ -BX -0324 Page 25 of 34 ATTACHMENT A Budget Narrative: Purchase of 9 Taser X26 devices at the following cost break down: 9 @ $814.95 ($7334.55), Tax @ 8.75% ($641.77), Extended Warranty, 9@ $184.95 ($1660.50) for a total of $9,636.82. Timeline andLor proiect nlan: Within one month of purchase and receipt of Taser devices, all remaining personnel will be trained and full deployment is anticipated. Funding: Total Allocation: $11,001 PROACT Contribution: (5 %) $ 550 Administrative Fee (9 %): $990 Funds Retained by City /County: $9,461 Santa Ana City: The City of Santa Ana proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: .The City of Santa Ana is the county seat and the largest and most densely populated municipality in Orange County. Its residents are overwhelmingly Latino and its population is the youngest of any city of its size in the nation with a median average age of 26.1 years. Census data reports 14.1% of all families and 16.5% of all individuals are at or below the poverty level as compared to the national averages of 9.8% and 13.3 %. The housing foreclosure rate is 6.52 %, compared to the national average of 1.84% and the State of California's Average of 3.47 %. Unemployment in January 2008 was 7.2%, and in January 2009 it is 12.0 %. During the last decade the City made great strides in reducing crime and disorder in the community through collaborative community partnerships, technological advancements (including crime analysis), and carefully targeted ' enforcement efforts. However, the City has disproportionally suffered the consequences of the current recession and has been .forced to make draconian cuts to its current and future budgets, thus significantly reducing the number of sworn officers. There are fewer officers now than in 1985 and budget deficits will further reduce their ranks as early as this year. Due to the current recession and financial crisis the gains from the last decade are in jeopardy and the well being of the community is threatened. The Department employs 1.02 officers per .1,000 population which is dramatically below state and national averages. This ratio is based on 42 unfunded sworn officer positions, more than 10% of total strength.' Crime, which had been on a steady long -term downward trend, is rising in many:categories. The 2010- DJ -BX -0324 Page 26 of 34 ATTACHMENT A Santa Ana criminal street gang population of approximately 6,900 which accounts for less than two percent of the City's population, this criminal element constitutes a significant impact on fear in the community and threatens the safety and stability of our neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a disproportionate amount of the crime being committed. Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit with suppression units working overtime to target enforcement of gang members and Career Criminals involved in violent behavior. The Department currently lacks the man power and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most affected by the current state of affairs and will be funded for the three year grant period. This funding will equate to 2,565 hours of additional law enforcement presence on our streets. The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act Program in support of their operational needs. Goals of the Project: The goal of these projects is to reduce criminal activity through enhanced enforcement efforts, increase public safety and equip frontline law enforcement with needed safety equipment. Strategies to be used for project: The use of selective enforcement overtime coupled with crime analysis data allows resources to be specifically deployed in areas of increased criminal activity during time frames found to be most beneficial to project goals. • Contact gang members and Career Criminals to gain intelligence and investigative information for prosecutorial purposes • Increase the number of arrest and prosecution of gang members and Career Criminals • Reduce the fear gang members and Career Criminals evoke in the community through high visibility police presence and enforcement activates. Budget Narrative. Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts; other costs, etc. Funds will be utilized for personnel overtime and fiontline law enforcement safety equipment. No funds are allocated for travel, supplies, consultant /contracts, etc... All funds, except those allocated to PROACT, will be utilized in support of frontline law enforcement efforts,only. 2010- DJ -BX -0324 Page 27 of 34 ATTACHMENTA Timeline and/or project plan: Identify when the goals and objectives will be completed Month 1: Gang Enforcement and Career Criminal enforcement Initiated Month 2 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the grant. Funding: Total Grant Allocation: $205,899 PROACT Contribution (10 %): $20,590 Administrative Fee (9 %): $18,531 Funds Retained by City: $166,778 City: Stanton The City of Stanton proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period The City of Stanton is a diverse. community presenting unique challenges for law enforcement. A large Hispanic immigrant population and the resulting language barrier can cause a gap between residents, businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to their immigration status. Stanton is home to several active criminal street gangs which use fear.and intimidation of residents as a method for ensuring many crimes are never reported to police. Through implementation of community policing practices we intend to increase awareness and positive interaction among residents, business owners and law enforcement in a community effort to reduce crime. Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active and flourishing business community supported by its residents. It is a commonly recognized fact that public support is necessary for business to flourish. This is also the case for police effectiveness in accomplishing their core mission of preventing crime. Building relationships with the public increases police legitimacy and affects how well they can control crime. 2010- DJ -BX -0324 Page 28 -of 34 ATTACHMENT A Goals of the roiect. 1) To increase community awareness and education in crime prevention through the implementation of both a neighborhood and business watch program in the City of Stanton. 2) Increase interaction between law enforcement and the community during City events and activities, through use of overtime, in effort to build a better partnership to help reduce crime. 3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate in community events and afford deputies the opportunity to gain legitimacy in the eyes of the public by interacting with the community in a positive environment away from calls for service. Strategies to he used for project: • Assist residents in creating neighborhood watch groups in effort to reduce crime. • Provide materials and continued support of neighborhood watch groups through participation in meetings and events /activities. • Collaborate with the Stanton Business Alliance to create a business watch program in the City of Stanton and attend monthly meetings with the business community. • Provide materials and continued support of Stanton Business /Neighborhood Watch. • Utilize JAG funding to cover overtime_ costs for neighborhood and business watch meetings and activities. Purchase and maintain patrol bicycles and all related equipment and items necessary for the continued implementation of the Stanton Bicycle Patrol Team. • Utilize JAG funding to cover overtime costs for Bike Team members to participate in City activities and events. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. 75% of allocated funds are to be used for Personnel Overtime in achieving the program goals. 20 % of allocated funds are to be used for purchase and maintenance of equipment for the Stanton Bicycle Patrol Team. 5% of the allocated funds are to .be used for Neighborhood /Business Watch program literature. 2010- DJ -BX -0324 Page 29 of 34 ATTACHMENT A Timeline and /or project plan: Identify when the goals and objectives will be completed 1. Number of neighborhood watch programs implemented. 2. Hours (regular and overtime) spent working with community on neighborhood watch meetings and activities. 3. Number of neighborhood and business watch meetings held / attended. 4. Number of hours (regular and overtime) spent working with the business community on crime reduction. S. Number of crime prevention materials produced and distributed to community. 6. Number of regular and overtime hours spent by the Stanton Bicycle Patrol Team at community events, activities and directed enforcement. 7. Number of deputies trained for participation in Bike Team. Community policing efforts are already underway in Stanton. Previous JAG and other grant funding have allowed us to implement a gang education and prevention program in our local schools and to conduct limited neighborhood and business watch activities. Currently resources are limited and no funds are available for production of the necessary materials, purchase of equipment and supplies, or for other reoccurring maintenance and training costs associated with these efforts. It is our intent to approach every community in Stanton in the year and encourage them to start a neighborhood watch program. We are already an active member of the Stanton Business Alliance and are networking with the business community. Training of the Stanton Bicycle Patrol Team members is planned for the immediate future and recruitment for the Team is underway. We are also working with the City of Stanton to determine enforcement and presence needs during their upcoming community events. Funding. Total Allocation: $17,573 PROACT Contribution: (10 %) $1,757 Administrative Fee (9 %): $1,582 Funds Retained by City/County. $14,234 2010- DJ -BX -0324 k Page 30 of 34 ATTACHMENT A City: Tustin The City of Tustin proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period: Digital audio and video recording of suspect interviews is now mandatory for court use in prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording system. The stated project objective is to install a digital audio /video recording system in two non - secure interview rooms to meet court mandates for recording compatibility. Goals ofthe project: Project goal is to be able to meet court mandates to supply suspect interviews in digital format. Strategies to be used for project: Strategy intended for most cost - effective solution would be to utilize an extension system of current digital media solution used. for Mobile Audio /Video in police units, designed to accomplish a "one stop shopping" storage solution for digital media. Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. Equipment Costs: Total $14,046.41- requires a Tustin match of $2,256.41 for completion. Timeline and /or proiect plan: Identify when the goals and objectives will be completed This project will proceed immediately upon approval of expenditure. Fun i Total Allocation: $14,559 PROACT Contribution: (10 %) $1,456 Administrative Fee (9 %): $1,310 Funds Retained by City /County: $11,793 2010- DJ -BX -0324 Page 31 of 34 ATTACHMENT A City: Westminster The City of Westminster proposes to use the 2010 Justice Assistance Grant funding as follows: Project Objectives: Include type of programs to be funded and the need for the programs for the four year grant period Part -Time Property Clerk: Position will be used to supplement current Property Bureau staff, and focus efforts on facilitating increased evidence processing for the police department. 2. Technology _Funding To purchase emergency high frequency radio equipment required by county to help supplement emergency communications by the police department with other first responding agencies during a significant critical event. Goals of the project: 1. Part -Time Property Clerk: To increase the number of items processed through the Property Bureau; to increase the number of items purged from the Property Bureau storage areas; to decrease the amount of time required to access property/evidence items for judicial review, forensic processing, and /or release to property owners. 2. Technology Funding Funding will be used to establish a functional HF infrastructure capable of maintaining sustained, supplemental communications with other first responding agencies in the county and state during a critical incident. Strategies to be used for 12roject: 1. Part -Time Property Clerk: (a) Will be hired within a month of the grant monies being available; (b) Will begin by processing evidence and property in the Property Bureau; (c) Will facilitate the required access to property/evidence items for judicial review, forensic processing, and /or release to property owners. 2. Technology Fundine: (a) purchase emergency radio equipment; (b) install new equipment and hardware infrastructure in new police building; (c) test and use equipment during training exercises focused on critical incident supplemental communications. 2010- .DJ -BX -0324 Page 32 of 34 ATTACHMENT A Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies, consultants /contracts, other costs, etc. Personnel • Part -Time Property Clerk: The cost of this position per hour, including part time benefits, is approximately $23.73 per hour. The Part -Time Property Clerk will work no more than 960 hours (approximately one year of part time labor), for a total of $22,780. EE uinment • Technology Funding: The total hardware costs for this system are $6,640, plus 8.25% sales tax ($548), .total $7,188. The costs of hardware installation will be borne by the City of Westminster, Westminster Police Department. See below for breakdown of equipment to be purchased: OTY MFG MODEL DESCRIPTION COST SOURCE 2 YAESU FT8900 VHF /UHF XCVR 850.00 HRO 1 YAESU FT897 HF XCVR 870.00 HRO 2 DIAMOND V2000 TRI BAND ANTENNA 360.00 HRO 3 AUNCO DM330MVT POWER SUPPLIES 510.00 HRO 1 HYGAIN AV640 HF ANTENNA 400.00 HRO 3 HEIL PRO SET PLUS HEADSET /BOOM /ADAPT 636.00 HRO 1 ICO ID- 880H -05 D-STAR VHF /UHFXCVR 500.00 HRO* 1 ICOM ID-1 D-STAR 1.2 GHZ XCVR 950.00 HRO* 2 ALINCO DM330MVT POWER SUPPLIES 340.00 HRO* 1 M2 23CM22EZA 1.26HZ 22 ELEMENT ANT 185.00 HRO* 1 HYGAIN AR35 ROTOR 90.00 HRO* 1 DIAMOND X300A 2M /440ANTENNA 140.00 HRO* 500' BELDEN 9913F COAX CABLE 695.00 HRO 100' BELDEN 8448 ROTOR CABLE 89.00 HRO* 10 LANDS PL259ST PL259 CONNECTORS 25.00 HRO TOTAL 6640.00 2010- DJ -BX -0324 Page 33 of 34 ATTACHMENT A Timeline and,/or project plan, 1. Part -Time Proffer , Clerk: The part -time Property Clerk will be employed for one year (960 hours) under this grant funding starting approximately one month after funding release. 2. Technology Funding. The hardware for the emergency radio supplementary system will be purchased upon funding release. Items will be installed in the Police Department's new facility by March of 2011. The system will be tested before September 30, 2011. Funding: Total Allocation: $32,931 PROACT Contribution: (undetermined %) $0 Administrative Fee (9 %): $2,964 Funds Retained by City /County: $29,967 2010- DJ -BX -0324 Page 34 of 34 ATTACHMENT C 2010 -DJ -BX -0324 2010 IAG PROGRAM ALLOCATIONS CITY 2010 Funds TO PROACT (Includes Admin. Fee) Total % ALLOC Amount To PROACT ADM. FEE 9% Funds Retained by Individual Agencies OCSD $ 21,240 $ 4,036.00 10% $ 2,124.00 $ 1,911.60 $ 17,204.40 Anaheim $ 154,633 $ 21,649.00 5% $ 7,731.65 $ 13,916.97 $ 132,984.38 Buena Park $ 30,970 $ 2,787.00 0% $ - $ 2,787.30 $ 28,182.70 Costa Mesa $ 33,185 $ 6,305.00 10% $ 3,318.50 $ 2,986.65 $ 26,879.85 Cypress $ 10,202 $ 1,428.00 5% $ 510.10 $ 918.18 $ 8,773.72 Fountain Valley $ 11,292 $ 1,016.00 0% $ - $ 1,016.28 $ 10,275.72 Fullerton $ 48,870 $ 9,285.00 10% $ 4,887.00 $ 4,398.30 $ 39,584.70 Garden Grove $ 70,763 $ 6,369.00 0% $ - $ 6,368.67 $ 64,394.33 Huntington Beach $ 42,516 $ 3,826.00 0% $ - $ 3,826.44 $ 38,689.56 Irvine $ 14,450 $ 2,746.00 10% $ 1,445.00 $ 1,300.50 $ 11,704.50 La Habra $ 20,623 $ 3,918.00 10% $ 2,062.30 $ 1,856.07 $ 16,704.63 Lake Forest /° 7 N w o 0 Placentia 4 o ,4 Santa A o Stanton $ 17,573 $ 3,339.00 10% $ 1,757.30 $ 1,581.57 $ 14,234.13 Tustin $ 14,559 $ 2,766.00 10%1$ 1,455.90 $ 1,310.31 92.79 Westminster $ 32,931 $ 2,964.00 0% $ $ 2,963.79 67.21 E$6Z TOT11 >L : $ 79 "�i;439 ' $ 123,143:00 ` 51,463:90" $ 71,679.51 " " 5.59` ATTACHMENTB HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS 1. A letter on vour cities letterhead that includes or states the followin A. Your agency's request for reimbursement in the amount of $ B. Against Grant Award# 2010 -DJ -BX -0324; C. Certification that you complied with all procurement procedures outlined in your agency's procurement manual and financial and administrative requirements set forth in the current OJP Financial guide. D. Name of payee and address of where payment is to be sent E. Letter is to be signed by the person authorized in the JAG Program MOU. 2. Required attachments to the letter: A. Your agency is required to submit quarterly Financial Status Report (FSRs) using a Standard Form 269A (SF- 269A). This report reflects the actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The FSR is due at the Sheriffs Department Financial Division no later than 15 days following each calendar quarter, even if you don't have any reimbursement claims. The reporting quarter end dates and due dates are as follows: Qtr. ending 03 -31 -YY due no later than 4/15 Qtr. ending 06 -30 -YY due no later than 7/15 Qtr. ending 09 -30 -YY due no later than 10/15 Qtr. ending 12 -31 -YY due no later than 01/15 A helpful hints guide for completing FSRs is available at the DO]-OJP website at: http:// www .ojl2.usdoi .gov /funding/forms.htm B. All invoices and relevant purchase orders pertaining to federal monies spent. C. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. D. Copies of signed check(s) for purchase(s); All of the above documents must be provided to our office: otherwise your claim will not be processed. If you have any questions please call Karla Lazaridis at (714) 834 -6675. Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street Suite 108, Santa Ana, Calif. 92703. ATTACHMENT D 2010 -DJ -BX -0324 FY2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS Once an award is accepted, award recipients must submit quarterly financial status and annual performance reports through the Grants Management System (GMS). To assist in fulfilling the Department's responsibilities carder the Government Performance and Results Act of 1993 (GPRA), P.L. 103 -62, applicants who receive funding under this award must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaperfornancetools.ora Direct any questions regarding the grant program to Susie Cabrera. scabreracuocsd.org 431 The City Drive South Orange, CA 92868 (714) 935 -6869 AFIAUHMENT E Department of Justice Office of Justice Programs 9 _ 5 Bureau of justice Assistance Grant PACE 1 OF 5 t i I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4.AWARDNUMBER: 2010- DJ- BX_0324 County ofOrange — -- 10 Civic Center Plaza 5. PROJECT PERIOD: FROM 1010V2009 TO 091302013 Sawa An; CA 92701 -4017 i BUDGET' PERIOD: FROM 10/012009 TO 09/30/2013 I 6. AWARD DATE 091102010 T ACTION IAE fRSlVENDOR NO. A. SUPPLEMENT NUMBER Initial 950009281 to 9. PREVIOUS AWARD AMOUNT $ 0� 3. PROJECTTITLE 10. AMOUNTOF THIS AWARD $796,439 FY 2010 Justice Assistance Gmm Program _ 11. TOTAL AWARD $ 796,439 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITA'PIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This ptojaa is supported under FY I0 (RIA - JAG) 42 USC 3150, et sq. 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEEOFFICIAL James H. Burcb.B Janet Nguyen Board of Supervisors Chair Acting Direcmr 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFF ICIAL 19A. DATE. AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. JDJUGT2831 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 796439 OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. DIP FORM 4000/2 (REV. 4 -88) AWARD CONTINUATION SHEET Grant PAGE 2 OF 5 PROJECT NUMBER 2010 -DJ -BX -0324 AWARD DATE 09/10/2010 1 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance . 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OfP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OIP: 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) communed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline @usdoj.gov hotline: (contact information in English and Spanish): (800) 869 -4499 or hotline fax: (202) 616 -9881 Additional information is available from the DOI OIG website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period S the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 4000/2 (REV. 488) Department of Justice Office of Justice Programs I Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 5 PROJECT NUMBER 2010 -DJ -BX -0324 AWARD DATE 09/10/2010 1 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance . 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OfP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OIP: 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) communed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline @usdoj.gov hotline: (contact information in English and Spanish): (800) 869 -4499 or hotline fax: (202) 616 -9881 Additional information is available from the DOI OIG website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period S the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 4000/2 (REV. 488) Department of Justice I 1 Office of Justice Programs AWARDCONTINOATION as b Bureau of Justice Assistance SHEET PACE 3 OF 5 � Grant I -- — — —II PRO7ECr NUMBER 2010-D1 -BR -0324 AWARD DA'L'E 091102010 SPECIAL CONDITIONS 8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all scherras generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit hftp://www.niem.govfimplementationguide.php. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations' (the "Equal Treatment Regulation "). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http: // www. ojp.gov /abouttocr /equal_fbo.htm. IL The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 12. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Pan 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Pan 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c) -(d). Recipient may not satisfy such a lone with federal funds. 13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to ht tp: / /wwwit.ojp_gov /defauIt.aspx ?ue – policyAndPrndt &page 1046. 14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. OJP FORM 4000/2 (REV. 488) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 5 Grant PROJECr NUMBER 2010 -DI -BX -0324 AWARD DATE 091]02010 SPECIAL CONDITIONS 16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgramee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that [Iris special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgramee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments, and e. implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http: / /www.ojp. usdoj .govBJA /resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantees Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 17. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing account) The food, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byme Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF -425). 18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. OJP FORM 40002 (REV. 488) Department of Justice Office of Justice Programs .t Bureau of Justice Assistance 9,a:a:� AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2010 -DJ -BX -0326 AWARDDATE 091102010 PAGE 5 OF 5 SPECIAL CONDITIONS 19. Award recipients must submit quarterly a Federal Financial Report (SF -425) and annual performance reports through GMS (https:llgrants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.hjaperform mmtools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Gram Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (intemet - based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfB.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BIA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,' 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. OJP FORM 400012 (REV. 4.89) Edward Byrne Memorial Justice Assistance. Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title -A-T Signature Orange County - $21,240 Print Name and Title Signature Anaheim City - $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 Print Name and Title Signature Cypress City - $10,202 APPROVED AS TO FORM - - - OFFICE OF THE COUNTY COUNS ORANGE. COUNTY, CAUFORNU BY 7llC.PI(;P 4 X- Deaw Dace: le /7 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Tom Wood, City Manager Anaheim City - $154,633 Print Name and Title Buena Park City - $30,970 Signature Signature Print Name and Title Signature Costa Mesa City - $33,185 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City - $154,633 Corey Sianez, Acting Chief of Police Print Name and Title Buena Park City - $30,970 Print Name and Title Costa Mesa City - $33,155 Signature Print Name and Title , Signature Cypress City - $10,202 Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant /fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Orange County - $21,240 Print Name and Title Anaheim City - $154,633 Print Name and Title Buena Park City - $30,970 A I IPM. L. 1CC�c Print Name and Title Costa Mesa City - $33,185 Print Name and Title Cypress City - $10,202 Signature Signature Signature V Signature Edward Byrne Memorial Justice Assistance Grant (JAG) Memorandum of Understanding We, the Orange County Executive Officer and the city managers of the cities that are eligible'to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in Orange County, or their designees, do hereby indicate our understanding that the County of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial Justice Assistance Grant funds for which our agencies may be eligible. Print Name and Title Signature Orange County - $21,240 Print Name and Title Signature Anaheim City -. $154,633 Print Name and Title Signature Buena Park City - $30,970 Print Name and Title Signature Costa Mesa City - $33,185 41, Print Name and Title ignature Cypress City - $10,202 j7 JAG Memorandum of Understanding (continued) PrintlName and Title Fountain Valley City - $11,292 Print Name and Title Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Print Name and Title Huntington Beach City - $42,516 Signature Signature Signature Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20;623 " Print Name and Title Lake Forest City- $10,820 Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Chris Meyer, City Manager Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Signature Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Print Name and Title Fullerton City - $48,870 Signature Signature 0 Joseph M. Polisar, Chief of Police Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Narne and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 APPROVED AS TO FORM JHNNMMcGRaHCV#AUomey DepnlyCitpq (9`1��fl JAG Memorandum of Understanding (continued) Print Name and Title Signature Fountain Valley City - $11,292 Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Garden Grove City - $70,763 Print Name and Title Huntington Beach City - $42,516 Signature Signature A Print Name and Title Sign t e Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 Print Name and Title Signature Lake Forest City - $10,820 JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Signature Print Name and Title Signature Fullerton City - $48,870 Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 JAG Memorandum of Understanding (continued) Print Name and Title Fountain Valley City - $11,292 Print Name and Title Fullerton City - $48,870 Signature Signature Print Name and Title Signature Garden Grove City - $70,763 Print Name and Title Signature Huntington Beach City - $42,516 Print Name and Title Signature Irvine City - $14,450 Print Name and Title Signature La Habra City - $20,623 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 Signature Signature Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Signature Newport Beach City - $16,447 ohn Sibley, ' t Manag Signature e City - $28,4 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 Print Name and Title Tustin City - $14,559 Print Name and Title Westminster City - $32,931 Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Signature Print Name and Title Signature Orange City - $28,465 Print Nate and Title I Si atu Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573 Print Name and Title Signature Tustin City - $14,5.59 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 Print Name and Title Stanton City - $17,573 Print Name and Title Tustin City - $14,559 Signature Signature Signature Signature Signature JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Print Name and Title Orange City - $28,465 Print Name and Title Placentia City - $11,001 Print Name and Title Santa Ana City - $205,899 � va t �ct. cobs Print Name and Title Stanton City - $17,573 Signature Signature Signature Signature or—I M% : Signature Print Name and Title Signature Tustin City $14,559 Print Name and Title Signature Westminster City - $32,931 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Signature Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City- $17,573 Print Name and Title Signature Tustin City - $14,559 JAG Memorandum of Understanding (continued) Print Name and Title Newport Beach City - $16,447 Signature Print Name and Title Signature Orange City - $28,465 Print Name and Title Signature Placentia City - $11,001 Print Name and Title Signature Santa Ana City - $205,899 Print Name and Title Signature Stanton City - $17,573' Print Name and Title Signature Tustin City - $14,559 WN0.(dJ, L gi>rM Cjjy1kr 4 IA Print Name and Title Si re Westminster City - $32,931 City of Newport Beach NO. BA- 11BA -027 BUDGET AMENDMENT,, «� 2010 -11aa AMOUNT: $13,322.00 EFFECT ON BUDGETARY FUND BALANCE: -� X Increase Revenue Estimates Increase in Budgetary Fund Balance -- Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations to accept the 2010 Federal Justice Assistance Grant (JAG) which will continue to provide limited support for the Crime Prevention Specialist position. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund - Fund Balance REVENUE ESTIMATES (3601) Fund /Division Account Description 1820 5134 Police - Support Services - JAG City Staff Services 129 5257 Misc Grants - JAG Revenues EXPENDITURE APPROPRIATIONS (3603) Division Account Description 1290 7095 Misc Grants - Salary Reimbursement Signed: LOILILU /' y t Financial App &V I: Administ Signed: 2 % Administr a Approval: City Signed: City Council Approval: City Clerk Services Director Amount Debit Credit ' $13,322.00 $13,322.00 $13,322.00 $13,322.00 ' Automatic System Entry /40 . Date I_7_11 Date Date