HomeMy WebLinkAbout15 - Corona del Mar Water Transmission MainCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
January 25, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega, Senior Civil Engineer
949 - 644 -3347 or parciniega @newportbeachca.gov
SUBJECT: CORONA DEL MAR WATER TRANSMISSION MAIN -PROFESSIONAL
SERVICES AGREEMENT FOR CONTRACT NO. 4603
ISSUE
Staff requests approval of a professional services agreement to hire a consultant to
design the Corona del Mar Water Transmission Main project.
RECOMMENDATION
Approve a Professional Services Agreement with PSOMAS of City of Santa Ana,
California, for design and construction support services at a not -to- exceed fee of
$302,617.00, and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION
The City's 1998 Water Master Plan identified the need for a new transmission main
from Big Canyon Reservoir to the Corona del Mar (CDM) area to provide redundancy,
improve supply pressures and increase fire supply flows. The City completed a
preliminary design alignment analysis report in January 2001 for the CDM Water
Transmission Main. The report recommended an alignment using the street rights -of-
way of Pacific View Drive, San Miguel and MacArthur Boulevard for the new
transmission main. In 2007, the City completed an update to the Water Master plan
and reconfirmed the need for this transmission main. In addition, other transmission
main improvements were identified in the, CDM area.
This project calls for a new 30" water transmission main extending from the existing 30"
main in. Pacific View Drive down the recommended alignment to the existing 30" main at
the intersection of East Coast Highway and MacArthur Blvd. Additionally, a 24 -inch
transmission main was recommended in 2007 that would extend from East Coast
Highway to Bayside Drive on Carnation Avenue to replace an older main on Goldenrod
Avenue.
Corona del Mar Water Transmission Main
PSOMAS Professional Services Agreement
January 25, 2011
Page 2
This project will also relocate the City's regulator structure with the Metropolitan Water
District System (CM -1) in East Coast Highway at Fernleaf Avenue to a new location that
is out of the Coast Highway right -of -way and onto Dahlia Avenue (exact location to be
determined during pre- design efforts).
In accordance with Council Policy F -14, on September 21, 2010, staff invited six firms to
submit proposals for design of this water transmission main improvement project. Six
proposals were received on October 18, 2010. A team of Public Works staff members
familiar with water main projects independently reviewed the proposals and evaluated
each firm's qualifications, past experience on similar projects, and availability before
ranking PSOMAS as the most qualified. Upon selection, staff negotiated with PSOMAS
to provide design and construction support services for a not -to- exceed fee of
$302,617.00. PSOMAS has satisfactorily completed similar water main projects for the
City and other Southern California agencies in the past.
The scope of PSOMAS's professional services includes the following:
• Preliminary design, which includes field reconnaissance, utility coordination,
design recommendations and detailed report.
• Design, which includes the preparation of construction documents.
• Post design, which include bidding and construction support services.
ENVIRONMENTAL REVIEW
As part of the preliminary design effort, staff will prepare and fill out an environmental
checklist per California Environmental Quality Act (CEQA) to determine what level of
review will be necessary for the project. It is anticipated that a negative declaration
(ND) may be required. The environmental review will be prepared per CEQA .
PUBLIC NOTICE
There was no public noticing required for this contract approval action.
FUNDING AVAILABILITY
Sufficient funds are available in the following budgeted accounts for the project.
Account Description Account Number Amount
CDM Interconnect Replacement 7511 -C600 -2005 $ 75,000.00
CDM Transmission Main 7511- C6002008 227,617.00
Improvements $ 302,617.00
Prepared by:
P trick Arciniega, P.E.
Senior Civil Engineer
Corona del Mar Water Transmission Main
PSOMAS Professional Services Agreement
January 25, 2011
Page 3
Submitted by:
Attachment: Location Map
Draft PSA with Psomas for the CDM Transmission Main Improvements
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CORONA DEL MAR TRANSMISSION MAIN IMPROVEMENT EXHIBIT
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -4603 I R- XXXX -5
PROFESSIONAL SERVICES AGREEMENT WITH
PSOMAS FOR
CORONA DEL MAR WATER TRANSMISSION MAIN
THIS AGREEMENT FOR PROFESSIONAL SERVICES ( "Agreement') is made
and entered into as of this day of 2010, by and between the
CITY OF NEWPORT BEACH, a California Municipal Corporation ( "City "), and
PSOMAS, a California corporation ( "Consultant'), whose address is 3 Hutton Centre
Drive, Suite 200, Santa Ana, CA 92707 and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City is planning to construct a new 30" water transmission main from the existing
30" water transmission main on Pacific View Drive, down San Miguel Drive and
MacArthur Boulevard to East Coast Highway.
C. City desires to engage Consultant to provide engineering design and
construction support services for the new 30" water transmission main ( "Project ").
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project, shall be Joseph
Boyle, PE.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on June 30, 2014 unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of Services
attached hereto as Exhibit A and incorporated herein by reference ( "Work" or
"Services "). The City may elect to delete certain tasks of the Scope of Services at its
sole discretion.
3. TIME OF PERFORMANCE
Time is of the essence in the performance of Services under this Agreement and the
Services shall be performed to completion in a diligent and timely manner. The failure
by Consultant to perform the Services in a diligent and timely manner may result in
termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays due to
causes beyond Consultant's reasonable control. However, in the case of any such
delay in the Services to be provided for the Project, each party hereby agrees to provide
notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days
after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable
time extensions for unforeseeable delays that are beyond Consultant's
control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the Services on a time and expense not -to- exceed basis in
accordance with the provisions of this Section and the Schedule of Billing Rates
attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Three Hundred Two
Thousand, Six Hundred Seventeen Dollars and no /100 ($302,617.00) without prior
written authorization from City. No billing rate changes shall be made during the-term of
this Agreement without the prior written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the Work, a brief description of the Services
performed and /or the specific task in the Scope of Services to which it
relates, the date the Services were performed, the number of hours spent
on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing
in advance by City. Unless otherwise approved, such costs shall be
limited and include nothing more than the following costs incurred by
Consultant:
Professional Services Agreement Page 2
A. The actual costs of subconsultants for performance of any of the
Services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra
Work" means any Work that is determined by City to be necessary for the
proper completion of the Project, but which is not included within the
Scope of Services and which the parties did not reasonably anticipate
would be necessary at the execution of this Agreement. Compensation
for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of the
Project. This Project Manager shall be available to City at all reasonable times during
the Agreement term. Consultant has designated Joseph Boyle, PE to be its Project
Manager. Consultant shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Patrick
Arciniega or his designee, shalt be the Project Administrator and shall have the authority
to act for City under this Agreement. The Project Administrator or his authorized
representative shall represent City in all matters pertaining to the , Services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
Professional Services Agreement Page 3
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
Work schedule.
B. Provide blueprinting and other Services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the Services required by this
Agreement, and that it will perform all Services in a manner
commensurate with community professional standards. All Services shall
be performed by qualified and experienced personnel who are not
employed by City, nor have any contractual relationship with City. By
delivery of completed Work, Consultant certifies that the Work conforms to
the requirements of this Agreement and all applicable federal, state and
local laws and the professional standard of care.
8.2 Consultant represents and warrants to City that it has, shall obtain, and
shall keep in full force in effect during the term hereof, at its sole cost and
expense, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature that is legally required of Consultant to practice its
profession. Consultant shall maintain a City of Newport Beach business
license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
Work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers
and employees (collectively, the "Indemnified Parties) from and against any and all
claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorney's fees, disbursements and court costs) of every kind and nature whatsoever
Professional Services Agreement Page 4
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the
Consultant or its principals, officers, agents, employees, vendors, suppliers,
subconsultants, subcontractors, anyone employed directly or indirectly by any of them
or for whose acts they. may be liable or any or all of them.
Notwithstanding the foregoing, nothing herein shall be construed to require Consultant
to indemnify the Indemnified Parties from any Claim arising from the sole negligence,
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
10, INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis and
Consultant is not an agent or employee of City. The manner and means of conducting
the Work are under the control of Consultant, except to the extent they are limited by
statute, rule or regulation and the expressed terms of this Agreement. Nothing in this
Agreement shall be deemed to constitute approval for Consultant or any of Consultant's
employees or agents, to be the agents or employees of City. Consultant shall have the
responsibility for and control over the means of performing the Work, provided that
Consultant is in compliance with the terms of this Agreement. Anything in this
Agreement that may appear to give City the right to direct Consultant as to the details of
the performance or to exercise a measure of control over Consultant shall mean only
that Consultant shall follow the desires of City with respect to the results of the Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated Project
Administrator and any other agencies that may have jurisdiction or interest in the Work
to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project direction with
City's Project Administrator in advance of all critical decision points in order to ensure the
Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
Project, activities performed and planned, and any meetings that have been scheduled or
are desired.
Professional Services Agreement Page 5
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of
Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement, policies of insurance of the type and amounts described below and in
a form satisfactory to City.
A. Proof of Insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation. Insurance
certificates and endorsement must be approved by City's Risk Manager
prior to commencement of performance. Current certification of insurance
shall be kept on file with City at all times during the term of this contract.
City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
Consultant shall procure and maintain for the duration of the contract
insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Work
hereunder. by Consultant, his agents, representatives, employees or
subconsultants. The cost of such insurance shall be included in
Consultant's bid.
B. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
C. Coverage Requirements.
L Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance (Statutory Limits) and
Employers Liability Insurance (with limits of at least one million
dollars ($1,000,000)) for Consultant's employees in accordance
with the laws of the State of California, Section 3700 of the Labor
Code In addition, Consultant shall require each subconsultant to
similarly maintain Workers' Compensation Insurance and
Employer's Liability Insurance in accordance with the laws of the
State of California, Section 3700 for all of the subconsultant's
employees.
Any notice of cancellation or non - renewal of all Workers'
Compensation policies must be received by City at least thirty (30)
calendar days (ten (10) calendar days written notice of non-
payment of premium) prior to such change.
Professional Services Agreement Page 6
Consultant shall submit to City, along with the certificate of
insurance, a Waiver of Subrogation endorsement in favor of City, its
officers, agents, employees and volunteers.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation, blanket
contractual liability.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
Work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each accident.
iv. Professional Liability (Errors & Omissions) Coverage. Consultant
shall maintain, professional liability insurance that covers the
Services to be performed in connection with this Agreement, in the
minimum amount of one million dollars ($1,000,000) limit per claim
and in the aggregate.
D. Other Insurance Provisions or Requirements.
The policies are to contain, or be endorsed to contain, the following provisions:
i. Waiver of Subrogation. All insurance coverage maintained or
procured pursuant to this agreement shall be endorsed to waive
subrogation against City, its elected or appointed officers, agents,
officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance
with these requirements to waive their right of recovery prior to a
loss. Consultant hereby waives its own right of recovery against
City, and shall require similar written express waivers and
insurance clauses from each of its subconsultants.
ii. Enforcement of Contract Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of the City to
inform Consultant of non - compliance with any requirement imposes
no additional obligations on the City nor does it waive any rights
hereunder.
iii. Requirements not Limiting. Requirements of specific coverage
features or limits contained in this Section are not intended as a
limitation on coverage, limits or other requirements, or a waiver of
any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification
Professional Services Agreement Page 7
only as it pertains to a given issue and is not intended by any party
or insured to be all inclusive, or to the exclusion of other coverage,
or a waiver of any type.
iv. Notice of Cancellation. Consultant agrees to oblige its insurance
agent or broker and insurers to provide to City with thirty (30) days
notice of cancellation (except for nonpayment for which ten (10)
days notice is required) or nonrenewal of coverage for each
required coverage.
E. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Consultant's performance under this Agreement.
F. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional, kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the Work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be provided
under this Agreement shall not be assigned, transferred contracted or subcontracted out
without the prior written approval of City. Any of the following shall be construed as an
assignment: The sale, assignment, transfer or other disposition of any of the issued
and outstanding capital stock of Consultant, or of the interest of any general partner or
joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -
venture or syndicate or cotenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty -
five percent (25 %) or more of the assets of the corporation, partnership or joint- venture.
16. SUBCONTRACTING
City and Consultant agree that subconsultahts may be used to complete the Work outlined
in the Scope of Services. The subconsultants authorized by City to perform Work on this
Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts
and omissions of the subcontractor. Nothing in this Agreement shall create any
contractual relationship between City and subcontractor nor shall it create any obligation
on the part of City to pay or to see to the payment of any monies due to any such
subcontractor other than as otherwise required by law. The City is an intended beneficiary
of any Work performed by the subcontractor for purposes of establishing a duty of care
between the subcontractor and the City. Except as specifically authorized herein, the
Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing produced
(hereinafter "Documents "), prepared or caused to be prepared by Consultant, its
Professional Services Agreement Page 8
officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole
right to use such materials in its discretion without further compensation to Consultant
or any other party. Consultant shall, at Consultant's expense, provide such Documents
to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant pursuant to
this Agreement are not intended or represented to be suitable for reuse by City or
others on any other project. Any use of completed Documents for other projects and
any use of incomplete Documents without specific written authorization from Consultant
will be at City's sole risk and without liability to Consultant. Further, any and all liability
arising out of changes made to Consultant's deliverables under this Agreement by City
or persons other than Consultant is waived against Consultant and City assumes full
responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer or
architect in charge of or responsible for the Work. City agrees that Consultant shall not
be liable for claims, liabilities or losses arising out of, or connected with (a) the
modification or misuse by City, or anyone authorized by City, of CADD data; (b) the
decline of accuracy or readability of CADD data due to inappropriate storage conditions
or duration; or (c) any use by City, or anyone authorized by City, of CADD data for
additions to this Project, for the completion of this Project by others, or for any other
Project, excepting only such use as is authorized, in writing, by Consultant. By
acceptance of CADD data, City agrees to indemnify Consultant for damages and liability
resulting from the modification or misuse of such CADD data. All original drawings shall
be submitted to City in the version of AutoCAD used by CITY in ".dwg" file format on a
CD, and should comply with the City's digital submission requirements for Improvement
Plans. The City will provide AutoCAD file of City Title Sheets. All written documents
shall be transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and communications
that result from the Services in this Agreement, shall be kept confidential unless City
authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City.
Since Consultant has no control over the cost of tabor and material, or over competitive
bidding or market conditions, Consultant does not guarantee the accuracy of such
opinions as compared to contractor bids or actual cost to City.
Professional Services Agreement Page 9
21. INTELLECTUAL PROPERTY INDEMNITY
The Consultant shall defend and indemnify City, its agents, officers, representatives and
employees against any and all liability, including costs, for infringement of any United
States' letters patent, trademark, or copyright infringement, including costs, contained in
Consultant's drawings and specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the Work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with
respect to the costs incurred under this Agreement and any Services, expenditures and
disbursements charged to City, for a minimum period of three (3) years, or for any
longer period required by law, from the date of final payment to Consultant under this .
Agreement. All such records and invoices shall be clearly identifiable. Consultant shall
allow a representative of City to examine, audit and make transcripts or copies of such
records and invoices during regular business hours. Consultant shall allow inspection
of all Work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of the
dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall
not discontinue Work as a result of such withholding. Consultant shall have an
immediate right to appeal to the City Manager or his /her designee with respect to such
disputed sums. Consultant shall be entitled to receive interest on any withheld sums at
the rate of return that City earned on its investments during the time period, from the
date of withholding of any amounts found to have been improperly withheld.
24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would
have resulted if there were not errors or omissions in the Work accomplished by
Consultant, the additional design, construction and /or restoration expense shall be
borne by Consultant. Nothing in this paragraph is intended to limit City's rights under the
law or any other sections of this Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the California
Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any
Professional Services Agreement Page 10
financial interest that may foreseeably be materially affected by the Work performed
under this Agreement, and (2) prohibits such persons from making, or participating in
making, decisions that will foreseeably financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to
do so constitutes a material breach and is grounds for immediate termination of this
Agreement by City. Consultant shall indemnify and hold harmless City for any and all
claims for damages resulting from Consultant's violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this Agreement
shall be given in writing, and conclusively shall be deemed served when delivered
personally, or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands,
requests or approvals from Consultant to City shall be addressed to City at:
Attn: Patrick Arciniega
Public Works Department
City of Newport Beach
3300 Newport Boulevard
PO Box 1768
Newport Beach, CA 92658
Phone: 949 -644 -3347
Fax: 949 -644 -3318
All notices, demands, requests or approvals from CITY to Consultant shall be addressed
to Consultant at:
Attention: Joseph Boyle, PE
PSOMAS
3 Hutton Centre Drive, Suite 200
Santa Ana, CA 92707
Phone: 714 - 751 -7373
Fax: 714- 545 -8883
28. CLAIMS
The Consultant and the City expressly agree that in addition to any claims filing
requirements set forth in the Contract and Contract documents, the Consultant shall be
required to file any claim the Consultant may have against the City in strict conformance
with the Tort Claims Act (Government Code sections 900 et seq.).
29. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of this
Agreement at the time and in the manner required, that party shall be deemed in default
in the performance of this Agreement. If such default is not cured within a period of two
(2) calendar days, or if more than two (2) calendar days are reasonably required to cure
Professional Services Agreement Page 11
the default and the defaulting party fails to give adequate assurance of due performance
within two (2) calendar days after receipt of written notice of default, specifying the
nature of such default and the steps necessary to cure such default, and thereafter
diligently take steps to cure the default, the non - defaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole discretion and
without cause, of terminating this Agreement at any time by giving seven (7) calendar
days prior written notice to Consultant. In the event of termination under this Section,
City shall pay Consultant for Services satisfactorily performed and costs incurred up to
the effective date of termination for which Consultant has not been previously paid. On
the effective date of termination, Consultant shall deliver to City all reports, Documents
and other information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
30. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state, county
or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared
by Consultant shall conform to applicable City, county, state and federal laws, rules,
regulations and permit requirements and be subject to approval of the Project
Administrator and City.
31. WAIVER
A waiver by either -party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant or condition contained herein, whether of the same or a different
character.
32. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements
of whatsoever kind or nature are merged herein. No verbal agreement or implied
covenant shall be held to vary the provisions herein.
33. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement and the
Scope of Services or any other attachments attached hereto, the terms of this
Agreement shall govern.
34. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the
Professional Services Agreement Page 12
authorship of the Agreement or any other rule of construction which might otherwise
apply.
35. AMENDMENTS
This Agreement may be modified or amended only by a written document executed by
both Consultant and City and approved as to form by the City Attorney.
36. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
37. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters relating
to it and any action brought relating to this Agreement shall be adjudicated in a court of
competent jurisdiction in the County of Orange.
38. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment because
of race, religion, color, national origin, handicap, ancestry, sex or age.
Professional Services Agreement Page 13
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
Date: /Q TIDE CITY ATTORNEY
Date:�11���
CITY OF NEWPORT BEACH,
A California municipal corporation
Date:
Bye/ P 1 By:
Leonie Mulvihill Michael F. Henn
Assistant City Attorney a'^' klok, Mayor
ATTEST:
Date:
By:
Leilani I. Brown
City Clerk
Attachments:
CONSULTANT: PSOMAS, a California
corporation
Date:
MM
Blake Murillo
Chief Executive Officer
Date:
in
Loren Slklow
Chief Financial Officer
Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Professional Services Agreement Page 14
1
Qryulnewpon Beach
Ergmeedny Services for 1), 1 Mar
' � � r,.usmission r�neime
Exhibit A - Revised Scope of Work
Project Understanding
The City of Newport Beach (City)
completed a preliminary design
alignment analysis report in January
2001 for the Big Canyon Reservoir to
Corona Del Mar Water Transmission
Main. The report recommended an
alignment within the street right -of-
way of Pacific View Drive, San Miguel
Drive and MacArthur Boulevard for the
new transmission main, as shown in the
exhibit provided in the City's Request for
Proposal (UP).
The project calls for a new 30 -inch
and Organization Chart
Photo 1 - MacArthur Boulevard and San Miguel Drive
cement and mortar lined steel cylinder transmission main extending from the existing
30 -inch main in Pacific View Drive along the recommended alignment to the existing 30-
inch main at the intersection of East Coast Highway and
Photo 2 — City Regulator Structure in Fast Coast
Highway at Fernleaf Avenue
MacArthur Boulevard.
There is currently a single water transmission main
originating from the 16'" Street Pump Station (on the
west side of the City) which connects to the Big Canyon
Reservoir on the east side. The installation of this new
30 -inch pipeline will provide a secondary transmission
main, which will be a critical facility if a failure of
the existing transmission system occurs. In addition,
the new water main will benefit the water system by
increasing system pressures in the southerly portion of
the City's Zone 2 system.
This project also includes relocation of the City's
regulator structure from the Metropolitan Water District
(MWD) System (CM -1) in East Coast Highway at FernleafAvenue to a_ new location out
of the highway right -of -way on Dahlia Avenue.
The project scope of work also includes the design of approximately 2,000 linear feet
of 24 -inch transmission main in Carnation Avenue between East Coast Highway and
Bayside Drive. The new pipeline will provide a connection between the existing 30-
inch main in East Coast Highway and an existing 18 -inch main located in Bayside
Drive. The primary purpose of the proposed pipeline is to replace an existing pipeline
in Goldenrod Avenue and provide further system reliability. The pipeline connection in
East Coast Highway will consist of either a separate tee connection at Carnation Avenue
or installation of a "cross" fitting at the proposed MacArthur Boulevard/Coast Highway
connection point in order to combine the two proposed connections and minimize the
pipeline shutdown duration. If the option to construct a cross fitting at MacArthur is
selected by the City, a 24 -inch pipeline will need to be constructed in Coast Highway
parallel to the existing 30 -inch main for a distance of approximately 200 feet to the
intersection of Carnation Avenue.
P S O M A S Exhibit A- Revised Scope of Work and Organization Chart i 1
� 19 City ofNe,vpert8each Exhibit A - Revised Scope of Work
Engmeeiinq Service; U ('Dann Del Mat
rran „ni, :ion r�Peilne and Organization Chart
Project Approach
We have reviewed die City`s Request for Proposal (RFP) thoroughly and performed a
detailed reconnaissance of the proposed pipeline alignment and regulator valve vault re-
location. The RFP clearly describes the anticipated scope of the pre - design, final design
and construction phase engineering services. We have prepared a few of our thoughts
regarding key design issues on the following pages.
Water Main Construction at East Coast Highway and
MacArthur Boulevard
Photo 3 - View to North at East Coast Highway and
MacArthur Boulevard
Extra caution will be required for construction of the water
transmission main connection in East Coast Highway at
MacArthur Boulevard due to extremely high traffic volumes
experienced at this location (See Photo 3). Due to the critical
nature of the City's existing water transmission pipeline, the
pipeline shutdown time will need to be minimized, potentially
requiring nighttime construction to expedite this effort. Psomas
will prepare construction plans and traffic control plans clearly
delineating proposed lane closures and work hours acceptable
to the City Public Works Department.
Our geotechnical engineer will perform a soil boring in this
vicinity to determine soil characteristics and the potential for
groundwater. If groundwater is present, Psomas will prepare
specifications clearly defining the responsibilities of the
Contractor regarding dewatering efforts, including provision of a dewatering bid item in
the bid schedule.
Pressure Regulator Valve Vault
The City desires to relocate their
existing MWD CM- I regulator valve
vault from Past Coast Highway to
Dahlia Avenue. This relocation to a
local street will provide a much safer,
more accessible location for City
maintenance crews. Psomas will provide
detailed construction plans showing the
proposed pipeline connections to the
existing transmission main in East Coast
Highway and provide detailed plan and
section views of the new valvelmeter
vault. The exact size of the vault will be
Photo 4- Proposed Regulator Valve Vault location in
Dahlia Avenue
determined based on City engineering
and operational requirements. An H2O traffic -rated cover consisting of either a bolted -
down stainless steel access hatch or a 36 -inch diameter manhole, will provide access for
City crews through a "quiet” access cover. Depending on the needs of the City, electrical
P S O M A S Exhibit A- Revised Scope of Work and Organization Chart 12
,I Exhibit A - Revised Scope of Work
City ul NewOn48each
�" Engineering Scivices fo�Cowna Oel
Mar
and Organization Chart
sery ice could be provided to the vault if required liar control equipment. ventilation or
sump pumps.
As discussed above, the same issues involving connections to the Cit-Y's existing
transmission main in East Coast I- lighwav will need to be addressed for the new regulator
valve vault.
Traffic Control Plans
During the Pre - Design Phase of the project, Psomas will coordinate with the City
to define the conceptual approach to be used in the development of traffic control
plans. Once the approach to the construction concept has
been defined, Psomas Traffic Control staff will prepare a
work area traffic control plan that considers the needs of the
Additional attention will Contractor's construction operations and conforms to the
be given to the safety of general requirements of the City, Caltrans Traffic Controls for
Construction and Maintenance Work Zones, or the California
pedestrians and cyclists in Manual on Uniform Traffic Control Devices (MUTCD).
the work area as well as
ingress /egress at Traffic control plans will show a minimum of 2,200 feet of
roadway at a scale of I" = 40' with relevant medians, striping
commercial driveways. and work area. Plan sheets will be prepared to show the location
of the designated work area, necessary and typical work area
signage, barricades and traffic control devices. Plans will be submitted for City review
and comment at all Final Design Phase submittals (60 %, 90% and Final Approval).
Due to the narrow right -of -way on Carnation Avenue, we have included preparation of a
detour plan to divert traffic around the proposed construction area.
Corrosion Control
We understand the critical nature of this steel transmission main and fully agree with
the City's desire to use tape and mortar coated pipe for corrosion protection, as well as
providing a corrosion analysis to determine any additional corrosion protection measures.
We have included V & A Consulting Engineers (V &A) on the Psomas Team for
performance of this engineering task. V &A specializes in corrosion engineering, and
in fact, provided corrosion engineering design services (as DeC Consultants prior
to acquisition by V &A) to Psomas for the City's Irvine Avenue Transmission Main.
Corrosion control recommendations will likely include placement of magnesium anodes
along the pipeline alignment, bonding ofjoints, installation of corrosion test stations, and
wrapping of all buried metallic surfaces with wax tape.
Project Management Approach
Psomas proposes to assign our two most experienced water pipeline engineers to the
CDM Transmission Pipeline project. Mr. Joseph Boyle, PE, with over 26 years of pipeline
experience, will serve as our Project Manager. As shown in the Project Team and Project
Experience sections of this proposal, Mr. Boyle has managed and designed numerous large
diameter pipelines in Southern Califomia, including serving as Project Manager for the City
P S O M A S Exhibit A- Revised Scope of Work and Organization Chart ( 3
�y Exhibit A - Revised Scope of Work
Gry o[ Newporc Beach
G ?' Enq ,c ,,nq Services lm Del Mai
„sslon P.pekne and Organization Chart
of Newport Beach's Irvine Avenue Water Ndain Replacement project. Nlr. Vernon Weisman,
PE, possesses over 29 \cars of experience in civil engineering and pipeline design. He
recently completed the design of several large diameter steel water pipelines and a pressure
reducing station modification project for Imne Ranch Water District Mr. Weisman is
familiar with the City s standards and procedures, having served as Resident Engineer for
the City's Section i Sewer Lift Station Upgrade project on Little Balboa Island and brings a
construction perspective to every project he works on.
As Project Manager, Mr. Boyle will prepare weekly and monthly project status reports to
update the City's project manager. Each weekly status report will consist of a brief e -mail
Summarizing the activities completed the previous week and the activities planned for the
upcoming week. The monthly status reports will provide more detail, summarizing the
work completed and reviewing work status related to budget and schedule. The project
schedule will also be updated on a monthly basis for inclusion in the monthly status report.
Quality Assurance and Quality Control
The Psomas quality assurance /quality control (QA /QC) program will follow our standard
"l6- Point" policies, procedures, and internal documentation plan. This plan begins during
the initial proposal and budget phase and concludes with the project close -out. The plan
also includes ongoing quality assurance with our "Checkmate" system that documents
technical aspects of the project assuring accountability. Our QA /QC officer for this
project, Mr. Harvey Gobas, PE, will assist our Project Manager, Mr. Joseph Boyle, PE, in
successfully completing all aspects of the program.
Key QA /QC junctures throughout the project delivery phase include:
1 Upon completion of the draft and final versions of the Basis of Design Memorandum
Prior to the 60% submittal of plans and specifications
/ Prior to the 90% submittal of plans and specifications
/ Prior to the 100% submittal of plans and specifications
Our quality control reviewers will be experienced in- house, independent professionals
in their respective fields who are not otherwise involved in the day -to -day design of the
project.
In addition to our standard QA /QC internal Experienced Design Teams
procedures, experience has taught us the most
reliable path to quality is to "engineer" quality No Amount of "quality
into our design process itself. This includes: by inspection °will deliver
/ Proactive Listening to Clients —Our goal quality iftheteam itself lacks
is to give our clients what they want. We the requisite experience.
believe all of us working together produce
a better design than all of us working separately, so active communication with our
clients is an important part of the overall quality process.
/ Experienced Design Teams —Out core project team (including subconsultants) has
worked together on numerous similar water production facility projects, as well as a
P 5 0 M A $ Exhibit A- Revised Scope of Work and organization Chart ( 4
City otNewPO „a Beach Exhibit A - Revised Scope of Work
Y L iq'ne. ' g se"yo Io, Comma Del Mar
� ,=let "oer e and Organization Chart
variety of other public utlliIies projects and combines ov er a century of experience in
civil engineering.
The Two - Engineer Rule — The l i,vo- Engineer Rule assures all delivered work
is prepared by and reviewed by two engineers in responsible charge, usually the
project manager and project engineer. Overall quality assurance by inspection is then
undertaken by a third quality review engineer who is typically an officer of the fit-in.
Scope of Work
The scope of work for the project consists o three phases:
Phase t — Pre - Design I Phase 1 requires a pre- design report to analyze all issues
involving the proposed 30 -inch and 24 -inch transmission main alignments. The
report will also analyze the best location for relocation of the existing pressure
regulator out of East Coast Highway to Dahlia Avenue, or another location that
achieves the same goal of eliminating lane closures on Coast Highway.
Phase 2 — Design I Phase 2 involves preparation of construction plans for 5,300 lineal
feet of 30 -inch steel transmission main in Pacific View Drive, San Miguel Drive
and MacArthur Boulevard, 2,000 lineal feet of 24 -inch steel transmission main in
Carnation Avenue, and relocation of the existing turnout from its current location in
East Coast Highway to Dahlia Avenue.
Phase 3 — Construction Phase Services I Phase 3 will provide construction support
services for the City during construction of the pipeline. Some of these duties will
include, but are not limited to, construction meetings, site visits, shop drawing
reviews, construction staking, and preparation of record drawings.
Following is a detailed description of each task included in the scope of work:
Phase 1 — Pre - Design
A. Alignment Studies. Pre - design services will include development of alignment
studies by investigating all known utilities along the recommended alignments.
Special consideration will be required when analyzing relocation of the regulator
structure from Coast Highway to Dahlia Avenue.
B. Survey. Psomas surveyors will establish survey control and locate ten (10) aerial
targets using a combination of both CPS and conventional survey methods.
Horizontal survey control and aerial targets will be based on the North American
Datum of 1983 (NAD 83). Elevations will be based on the Orange County Surveyor
vertical benchmark system, which is based on the North American Vertical Datum
of 1988 (NAVD 88). The project area will be targeted and flown. The alignment
shown on the site map will be mapped from right -of -way to right —of - -way at a scale
of 1 "=40', with 1 -foot contours and spot elevations on a 50 -foot grid (approximately
7,300 feet). The new regulator site at Coast Highway and Dahlia Avenue will also be
covered. Mapping will be prepared using traditional stereo compilation methods and
will be flown at the appropriate flight height to ensure that mapping will meet and/or
exceed National Mapping Accuracy Standards.
P S 0 M A 5 Exhibit A- Revised Scope of Work and Organization Chart . 5
y le, I olNe,.,pan8eacl, Exhibit A - Revised Scope of Work
e e g�e .,r_ ` °`�11 °`�� "�` and Organization Chart
r � 9rte.... Piper G
Ad igha I aerial oithophotogiaph will be included on the final plans for ieterence
-
Survev aril I be per to determine elevations of existing sewer and storm drain
manhole rims and How line elevations and all structures and improvements within the
project limits, which may he pertinent, or in conflict with the proposed design.
A Psomas survey crew Nvill sin vey and locate manholes, measure inverts, and provide
a field sketch of each sewer and storm drain manhole, including catch basins or drop
inlets, ifany.
Construction staking will be provided by Psomas for the City's Contractor (our fee
for construction staking is included in Phase 3 — Construction Phase Services)
C. Draft Pre - Design Report. A Draft Pre - Design Report will be prepared in a three -
ring binder format with appropriate exhibits using the required aerial photograph.
Traffic control considerations and utility interferences will be analyzed in the report.
The report will recommend alignments for the entire project, based on the utility
information received from the City and other utility owners. A cost estimate will be
prepared.for comparison of each alternative. We have budgeted for two (2) pre- design
meetings with the City to clearly establish the City's desires and preferences on
alignment decisions and critical connection points. Five (5) copies will be submitted
for review and approval by the City.
D. Final Pre - Design Report. Psomas will meet with the City to review and discuss the
City's comments on the Pre - Design Report. Psomas will submit five (5) copies of the
Final Pre - Design Report, incorporating all comments from the City's review of the
Draft Pre•Design Report.
Phase 2 — Design
A. Geotechnical Investigation. Our geotechnical consultant, Hushmand Associates,
will drill, log and sample eight (8) soil borings with a hollow -stem auger drill along
the pipeline alignment. The borings will be drilled to a depth of 15 feet below ground
surface or practical refusal, whichever is reached first. Documentation of the surface,
subsurface and groundwater conditions, and the engineering properties of the soils
encountered during the site investigation will be provided. Laboratory testing will be
performed on the sampled soils to evaluate the engineering properties. A geotechnical
report will be prepared including recommendations for compaction and paving
requirements. Corrosion tests for sulfate and chloride contents, pH and soil resistivity
will also be performed.
• • • • . . B. Survey. Aerial mapping and topographic survey are included in Phase t
– Pre - Design. Construction staking is included in Phase 3 – Construction
Before any potholing efforts Phase Services.
are made, Psomas will C. Pothole Investigation. We have included Underground Solutions on our
provide a pothole exhibit to project team to perform 35 air /vacuum pothole excavations of existing
the City of Newport Beach utilities to aid with the vertical alignment of the proposed domestic water
project manager for his/her pipeline, e.g., critical crossings with existing sewer, storm drain, and dry
review and concurrence. utilities. Pavement will be repaired with "Perma- Patch" asphalt mix and is
guaranteed for a three -year period.
P S O M A S Exhibit A - Revised Scope of Work and Organization Chart 16
«s"yi;�% j City of Newport Beach Exhibit A - Revised Scope of Work
Too..;,es:oSPpP`, o "one, a' and Organization Chart
li D. Project Schedule- Prepare and update the project schedule throughout the course
of the project- The schedule will include the pre - design, design, bidding, and
Constriction phases. and will identity shop drawing revic%c and approval times, as
well as pipeline manufacturing and delivery times.
L. Team Meetings. Schedule and lead meetings with the Cia and affected utility
companies to assure all design, operational, and maintenance issues are being
addressed. The Engineer will prepare each meetings agenda and provide meeting
minutes and action items. A total of six (6) meetings is anticipated
F. Corrosion Analysis. V &A Consulting Engineers will perform a corrosion analysis
and make recommendations for corrosion protection of the pipeline. Corrosion
protection details will be incorporated in the construction documents.
G. Construction Plans. Prepare detailed construction drawings in AutoCAD (2007
version or later) and in accordance with City drafting standards. Each plan sheet will
be on City standard 24" x 36" sheets. Plan and profile sheets will be prepared at a
scale of l" = 40' horizontal and I" = 4' vertical and will cover approximately 1,000
feet of pipeline per sheet. Design services will include preparation of construction
drawings showing plan and profile views of the pipeline, all connection details,
all pipeline appurtenances, preparation of detailed written special provisions, bid
documents, quantity estimates and an overall cost estimate.
Construction plans will be submitted to the City for review at the 60 %, 90% and
100% completion levels. Eight (8) full -size copies will be provided for each
submittal. The following deliverables will be provided with each design review
submittal.
60% Design Review. Submit 60% complete plans, a refined cost estimate, and
preliminary special provisions for review and comment from the City.
90% Design Review. Submit 90% complete plans reflecting 60% design review
corrections, a complete and detailed cost estimate on the Contractor's bid proposal
form (with cost estimate back -up detail), complete and (and bound) special
provisions, contract documents and any appendices, for final approval from the City's
Public Works Department.
Final Approval Review. Submit final plans reflecting 90% design review corrections,
complete (and bound) special provisions, contract documents and any appendices, for
final approval and plan signature by the City.
Upon resolution of all City review comments, a final signed plan set consisting of a
Mylar for the title sheet and bond plots for the remaining sheets will be prepared and
submitted for the City's approval.
The City anticipates a period of two (2) weeks for plan reviews of each submittal.
Each plan submittal will be reviewed with City staff in a preview meeting. Psomas
will attend the meeting to explain or answer any remaining questions. We will
submit the final electronic files to the City on two (2) separate compact discs with
AutoCAD files contained on one CD and a second CD containing a single PDF of the
entire construction drawing set.
P S O M A S Exhibit A - Revised Scope of Work and Organization Chart 17
h CiryorNewponFeach Exhibit A - Revised Scope of Work
'" h g- eedng 5er es to�Caona Del Ma.
nso„nner e and Organization Chart
Ilse Hollowing plan sheets are anticipated for the project:
Sheet No.
1
Description
Title Sheet
Standard Symbols and Abbreviations, Vicinity Map, Index Map and Sheet Index
I
2
3
Construction Notes, Basis of Bearing, Benchmark, Public Agencies and Utilities,
City General Water Notes and Notice to Contractor
4
30 -Inch WTM Plan and Profile - MacArthur Boulevard
5
30 -Inch WTM Plan and Profile - MacArthur Boulevard
6
30 -Inch WTM Plan and Profile - MacArthur Boulevard
7
30 -Inch WTM Plan and Profile- San Miguel Drive
8
30 -Inch WTM Plan and Profile - San Miguel Drive
9
30 -Inch WTM Plan and Profile - Pacific View Drive
10
24 -Inch WTM Plan and Profile - Carnation Avenue
11
24 -Inch WTM Plan and Profile - Carnation Avenue
12
24 -Inch WTM Plan and Profile- East Coast Highway
13
Regulator Valve Vault Piping Plan and Profile - Dahlia Avenue
14
Regulator Valve Vault Mechanical Plan- Plan View, Section Views and
Miscellaneous Mechanical Details
is
Construction Details- lap Welded Slip Joint, Butt Strap Joint, Pipeline Trench,
Tie -In Connection Details
16
Corrosion Protection Plan and General Notes
17
Corrosion Protection Details
18
Corrosion Protection Details
19
Traffic Control Plan -Title Sheet
20
Traffic Control Plan- MacArthur Boulevard
21
Traffic Control Plan - San Miguel Drive
22
-
Traffic Control Plan- Pacific View Drive
23.
Traffic Control Plan - East Coast Highway
24
1 Traffic Control /Detour Plan - Carnation Avenue
H. Specifications and Bid Schedule. Prepare technical specifications and a bid schedule.
Psomas will provide complete design services for the project in accordance with
the Standard Specifications for Public Works Construction (latest edition, including
supplements), and the City of Newport Beach Design Criteria, Standard Special
Provisions and Standard Drawings (2004 Editions).
Opinion of Probable Construction Cost. Prepare an itemized opinion of probable
construction cost for submittal at the 90% and 100% design completion levels.
I Addenda Preparation. During the bidding period, Psomas will assist with providing
information and clarification of bid documents to prospective bidders and we have
budgeted for the preparation of four (4) addenda, if so requested by the City.
P S 0 M A_S Exhibit A- Revised Scope of Work and Organization Chart 18
p'f: Exhibit A - Revised Scope of Work
r� r`H ' i Englnee�lnq Servaes for COlOnd Del Mai
rransn,IStlnn Pipelin= and Organization Chart
Phase 3 — Construction Phase Services
A_ Project Meetings. We will attend 10 project meetings of one (1) hour each during the
construction period_ including preparation of agenda and documentation of meeting
minutes.
B. Contractor's Requests for Information. Respond to approximately 15 contractor
Requests for Information.
C. Minor Plan Revisions. Provide 24 hours of staff time for minor plan revisions to the
construction drawings.
D. Site Visits. Conduct eight (8) site visits of two (2) hours each during the construction
period.
E. Shop Drawing Review. We have budgeted for review of up to 25 shop drawing
submittals, including performing a second review of half of the anticipated shop
drawing submittals. We believe this is a realistic number of submittals for a project
involving a large diameter pipeline, regulator valve vault and appurtenances.
F. Record Drawings. Psomas will prepare record drawings on 24" x 36" Mylar for the
title sheet and bond copies for the remaining sheets at construction completion using
the Contractor's and City Inspector's redlines. Final record drawing Mylar and bond
sheets, AutoCAD electronic files, and PDFs of the final as -built Mylar and bond
sheets will be submitted to the City at the completion of construction.
G. Construction Staking. As required in the City's RFP, a Psomas Survey crew will
provide one (1) set of construction stakes for the 7,300 LF of water main, regulator
valve vault and all appurtenances. The pipeline will be staked at 40 -foot intervals
(steel pipe joints) and at horizontal and vertical angle points. Staking offset will be
based on the Contractor's preference. Stations, offsets and cuts will be provided both
on the ground and on cut - sheets. A copy of the cut sheets will be provided to the City
and Contractor upon completion of staking.
P S O M A S Exhibit A- Revised Scope of Work and Organization Chart 19
ax Ct,.f Newport Beach Exhibit A - Revised Scope of Work
C g e� rng ServrCei for Corona Oel nf.v
Ta, .l,,Pipelw,, and Organization Chart
P S O M A S Exhibit A- Revised Scope of Work and Organization Chart 1 10
EXHIBIT "B"
CITY OF NEWPORT BEACH
Corona Oe[ Mar Transmission Pipeline and Carnation Avenue Pipeline
Englneedllg RerAces Proposal
Estimated labor Hours and Fees
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