HomeMy WebLinkAbout07 - Campus Drive, San Joaquin Hills Road and San Miguel Drive Street Pavement Overlay — NOC and Acceptance of Contract No. 5582 (CAP14-0009)CTY OF
F
NEWPORT BEACH
City Council Staff Report
July 14, 2015
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644-3330,
dawebb@newportbeachca.gov
PREPARED BY: Frank Tran, Civil Engineer
PHONE: (949) 644-3340
TITLE: Campus Drive, San Joaquin Hills Road and San Miguel Drive Street Pavement
Overlay — Notice of Completion and Acceptance of Contract No. 5582 (CAP14-0009)
ABSTRACT:
On November 25, 2014, City Council awarded Contract No. 5582, Campus Drive, San Joaquin Hills Road
and San Miguel Drive Street Pavement Overlay project to All American Asphalt, for a total contract cost of
$1,177,177.00 plus a 10% allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
County Contribution 7251-C2002070 $ 68,437.00
Measure M Fair Share
WV Grade Adjustment
SMH Grade Adjustment
7282-C2002070
7521-C2002049
7541-C2002049
$ 951,812.43
$ 10,000.00
$ 16,068.00
Total: $ 1,046,317.43
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DISCUSSION:
Overall Contract Cost/Time Summary
Actual
Awarded Final Cost at Contingency % Due to % Due to
Contract Amount Completion Allowance Contract Directed Unforeseen
Change Change
$1,177,177.00 1 $1,046,317.43 1 10% or less 1 -11.1% 1 -12.0 0.9%
Actual Time
Allowed Contract Time (days) 87 0
Under (-) or Over (+)
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount:
$1,177,177.00
Actual cost of bid items constructed:
$1,035,381.04
Total change orders:
$10,936.39
Final contract cost:
$1,046,317.43
This asphalt pavement overlay project includes the pavement resurfacing of northbound Campus Drive
from Bristol Street North to MacArthur Boulevard; San Joaquin Hills Road from Marguerite Avenue to
Spyglass Hill Road; and San Miguel Drive from MacArthur Boulevard to San Joaquin Hills Road
(Attachment A). The work necessary to complete this contract included grinding the existing pavement,
reconstructing and/or overlaying the asphalt roadway, removing and reconstructing portions of deteriorated
concrete curb and gutter, sidewalk, and adjusting utility and survey monument covers to grade.
A portion of the northbound side of Campus Drive is within the County of Orange right-of-way. Staff
processed a cooperative agreement with County staff in order to describe roles and responsibilities for
each agency. The County will reimburse the City in the amount of $68,437.00 for actual construction costs
within County right-of-way.
The final construction contract cost was approximately 11 percent below the original bid amount. This was
primarily attributed to the reduced amount of dig -out locations as determined by staff during the
construction cold -milling operations.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline April 24, 2015
Schedule
Project Awarded for Construction November 25, 2014
Contract Completion Date with Approved Extensions May 15, 2015
Actual Substantial Construction Completion Date May 15, 2015
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ("CEQA') pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
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ATTACHMENTS:
Description
Attachment A - Location Man
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ATTACHMENT A
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SAN MIGUEL DRIVE
LEGEND
LOCATION MAP
NTS. -1O FCT
CAMPUS DRIVE, SAN JOAQUIN HILLS ROAD CITY OF NEWPORT BEACH
AND SAN MIGUEL DRIVE STREET OVERLAY PUBLIC WORKS DEPARTMENT
LOCATION MAP C-5582 7/14/2015
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