HomeMy WebLinkAbout08 - Ocean Boulevard and Marguerite Avenue Pavement Reconstruction - NOC and Acceptance of Contract No. 5581 (CAP15-0045)CTY OF
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NEWPORT BEACH
City Council Staff Report
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ABSTRACT:
July 14, 2015
Agenda Item No. 8
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644-3330,
dawebb@newportbeachca.gov
Frank Tran, Civil Engineer
(949)644-3340
Ocean Boulevard and Marguerite Avenue Pavement Reconstruction — Notice of
Completion and Acceptance of Contract No. 5581 (CAP15-0045)
On January 13, 2015, City Council awarded Contract No. 5581, Ocean Boulevard and Marguerite Avenue
Pavement Reconstruction project, to All American Asphalt, for a total contract cost of $1,098,098.00 plus a
10% allowance for contingencies. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013-C2002074 $ 648,558.08
Measure M Fair Share
WV Grade Adjustment
SMH Grade Adjustment
7282-C2002074
7521-C2002049
7541-C2002049
$ 376,618.00
$ 7,700.00
$ 2.100.00
Total: $ 1,034,976.08 8-1
DISCUSSION:
Awarded
Contract Amount
Overall Contract Cost/Time Summary
Actual
Final Cost at Contingency % Due to % Due to
Completion Allowance Contract Directed Unforeseen
Change Change
1 $1,098,098.00 1 $1,034,976.08 10% or less -5.8% 1 -8.2
Actual Time
Allowed Contract Time (days) 1 70
Under H or Over (+
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount:
$1,098,098.00
Actual cost of bid items constructed:
$1,008,267.60
Total change orders:
$26,708.48
Final contract cost:
$1,034,976.08
This pavement reconstruction project is located on Ocean Boulevard from Goldenrod Avenue to Marguerite
Avenue, and Marguerite Avenue from Bayside Drive to Ocean Boulevard (Attachment A). The work
necessary for the completion of this contract consisted of removing and reconstructing the existing concrete
pavement, upgrading all curb access ramps, installing bike racks and a water bottle filling station at the
Lookout Point, adjusting street utility covers to the new surface grade, and performing other appurtenant
and incidental items of work as required.
The final construction contract cost was approximately 6 percent below the original bid amount due to the
deletion of some pavement work on Marguerite Avenue from East Coast Highway to Bayside Drive. This
portion of Marguerite Avenue pavement replacement was deleted from the original scope of this contract,
and will be added into the work scope for the up -coming water main replacement work associated with
Contract 4920 that is tentatively scheduled to start construction after Labor Day 2015. Additionally, a
change order was issued to provide for 24-hour flagman traffic control and for additional concrete work at
the entrance to the beach parking lot, additional saw -cutting during the pavement removal to reduce
vibration, additional over -excavation of subgrade at certain locations and additional cement to the concrete
to allow the earlier opening of certain roadway segments.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule May 22, 2015
Project Awarded for Construction January 13, 2015
Contract Completion Date with Approved Extensions May 11, 2015
Actual Substantial Construction Completion Date May 11, 2015
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ("CEQA") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
LIM
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
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ATTACHMENT A
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PROJECT LOCATION
NTS
OCEAN BLVD & MARGUERITE AVE
CITY OF NEWPORT BEACH
PAVEMENT RECONSTRUCTION
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-5581
07/14/2015
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