HomeMy WebLinkAbout19 - Approval of Master Fee Schedule and Change in Subsidies - CorrespondenceReceived After Agenda Printed
July 14, 2015 C
Item No. 19
Building Industry Association of Southern California, Inc. BIR
ORANGE COUNTY CHAPTER
July 14, 2015
Mayor Edward Selich
Honorable City Councilmembers
City of Newport Beach
100 Civic Center Dr.
Newport Beach, CA 92660
Re: Master Fee Schedule Update
Dear Mayor Selich and Honorable Councilmembers:
On behalf of our membership, I would like to respectfully request a
continuance of the public hearing regarding the approval of the Master Fee
Schedule.
The Building Industry Association of Southern California, Orange County
Chapter (BIA/OC) is a non-profit trade association of nearly 1,000 companies
employing over 100,000 people affiliated with the home building industry. The
Orange County Chapter represents the largest member base within BIA
Southern California. Our mission is to champion housing as the foundation of
vibrant and sustainable communities.
Recently, we were made aware of an upcoming public hearing to update the
City's Master Fee Schedule. We would like to first thank city staff for the
numerous fee deductions outlined in the report. However, after reviewing the
documentation provided, we do have concerns related to the increase in the
hourly staff rate and overhead costs of the city. The level of increase as
indicated in the staff report is alarming (see attachment).
To our knowledge the City has not benchmarked the new hourly rates for plan
check, inspection and planning services against other cities in Orange
County. Our initial reaction is that Newport's proposed hourly rates are near
the highest in the County. The departmental and city wide overhead
components of the rate equate to approximately $120 above the salary and
benefits factor.
Our members are the primary stakeholders related to this issue because we pay
these fees. It is critical that we have a minimum of 30 days to review the
justification for any increase.
PRESIDENT
JOAN MARCUS-COLVIN
THE NEW HOME COMPANY
VICE PRESIDENT
JIM YATES
RANCHO MISSION VIEJO
TREASURER
PHIL BODEM
TAYLOR MORRISON
SECRETARY
MIKE GARTLAN
KBHOME
IMMEDIATE PAST PRESIDENT
DONNA KELLY
LENNAR
TRADE CONTRACTOR V.P.
ALAN BOUDREAU
BOUDREAU PIPELINE CORPORATION
ASSOCIATE VICE PRESIDENT
MARK HIMMELSTEIN
NEW MEYER & DILLION, LLP
MEMBER -AT -LARGE
MIKE MCMILLEN
TRI POINTE HOMES
MEMBER -AT -LARGE
SCOTT STARKEY
STARKEY COMMUNICATIONS
CHIEF EXECUTIVE OFFICER
MICHAEL BALSAMO
For these reasons, I would like to respectfully request a continuance of the
public hearing regarding the approval of the Master Fee Schedule.
Thank you for your thoughtful consideration.
I' -
Michael Balsamo
Chief Executive Officer
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14
16
30
Base Fee Costs Per Service Area
Agency: City of Newport Beach
Department: CDD - Building (2910, 2920, 2930;
Fiscal Year: 201312014
Staffinq
Information
41
Fully Cost
Avail
Plan Check
Position Title / # of FTE
Hourly Rate
Hours
Hourly Rate
Bldg Dept Spec
$
139.40
341
Total Hrs'
1.00
Total $.
$ -
_ Of Total.'
Records Specialist
$
141.57
1,291
Total Hrs:
1.00
rola/$:
$ -
' %of Total'
Dept Assistant
$
119.19
409
Total Hrs:
1.00
Total $:
$
% of Total
Bldg Mgr/ Chief Bldg Official
$
256.94
645
Total Hrs:
1.00
Total $:
$ -
% of Total'
Inspectors(UtSr/Pdn)
$
173.11
7,398
Total Hrs:
7.00
Total $:
$ -
%of Total'
Res! Bldg Records Insp
$
153.39
1,264
Total Hrs:
1.00
Total $.'
$ -
' %of Total
Civil Engr Sr- Plan Check
$
229.04
8,413
Total Hrs'
0.80
6.00
Total $:
$ 183
%of total'
0%
Subtrade Plans Examiner
$
200.99
1;402
Total Hrs.'
0.10
1.00
Total $:
$ 20
' %af TOW:
0%
Permit Techs / Supervisor
$
143.73
7,828
Total Hrs:
5.50
Total $.'
%of Total.'
_$
Real Prop Admin
$
163.46
918
Total Hrs:
1.00
Total $:
$ -
%ofTotal.
Prin Civil Engr
$
252.13
2,712
Total Hrs:
0.10
2.00
Total $:
$ 25
% of Total
0%
Adj to match budget
$
(0.53)
1,800
Total Hrs.'
1.00
Total$:
$ -
_
%ofTotaC
Total Base Cost $ 6,085,879 $ 229
Percentage of Total: 100.00% 0.00%
Annual Volume: 1
'1115 Base Cost Per Unit: $ 228.54
Total Annual Time: 1.00
Time per unit (hours): 1.00
7/13/2015 MGT of America, Inc. Page 1 of 1
STAFFING INFORMATION PER SERVICE AREA
Agency: City of Newport Beach
Department: CDD - Building (2910, 2920, 2930)
Fiscal Year: 2013/2014
Service #: 41
Service Name: Plan Check Hourly Rate
Annual Volume 1
SIC 51att Base
Def
Back to other tabs
Total Cos Exec Summ
1 1
Bldg Dept
Spec
2
Records
Specialist
3
Dept
Assistant
5
Bldg Mgr /
Official Chief Bldg
6
Inspectors
(II/Sr/Prin)
7
Resi Bldg
Records Insp
9
Civil Engr Sr
Plan Check
10
Subtrade
Plans Examiner
11
Permit Techs
7 Supervisor
14
Real Prop
Admin
16
Prin Civil
Engr
30
Adj to match
budget
Step Description:
Volume per Position Title:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
'1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
1
Ave # of
Minutes:
Targeted Hours:
Hours Utilized:
Available Hours:
341
1291
409
645
7398
1264
8413
1402
7,828
918
2,712
1,800
113 992 194 4151 8655 1381 1 6648 940 7084 59 2424
228 300 215 229 (1257) (116) 1765 463 744 859 288
1800
148
6
6
2
3
4
5
6
7
8
9
10
11
12
OPTIONAL: FOR ANNUAL TIME.ESTIMATES INPERCENTAGE
Total Minutes:
Total Hours per Unit:
Total Annual Hours:
48
0.80
0.80
6
0.10
0.10
6
0.10
0.10
If the annual volume processed differs by position title, input individual volume statistics per position. Default volume is what was entered on Service Definition worksheet.
Time estimates maybe entered either on a step-by-step basis, or in total minutes. If entering step-by-step, totals will be calculated. If entering totals, enter it on line 1.
7/13/2015 MGT of America. Inc Page 1 of 1
Full Cost Hourly Rates
Agency: City of Newport Beach
Department: CDD - Building (2910, 2920, 2930)
Fiscal Year: 2013/2014
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5
4jN-7/148 6
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14
16
30
Position
Include
in Rate
Bldg Dept Spec
Yes
Records Specialist
Yes
Dept Assistant
Yes
Bldg Mgr / Chief Bldg Official
Yes
Inspectors (11/Sr/Prin)
Yes
Resi Bldg Records Insp
Yes
Civil Engr Sr- Plan Check
Yes
Subtrade Plans Examiner
Yes
Permit Techs / Supervisor
Yes
Real Prop Admin
Yes
Prin Civil Engr
Yes
Adj to match budget
Yes
Weighted Admin Hourly Rate
Annual Salary &
Benefits
$ 108,882
$ 110,576
$ 93,093
$ 200,685
$ 135,211
$ 119,806
$ 178,892
$ 156,982
$ 112,263
$ 127,671
$ 196,925
$ (415)
$ 138 1 $ 66.39 1 $ 69.36 1 $ 41.06 $ 176.81
Notes:
Hourly personnel rate is calculated by dividing annual salary & benefits by 2,080 hours.
Internal admin/indirect rate of 104.5% is applied to hourly personnel rate.
External admin/indirect rate of 61.811 is applied to hourly personnel rate.
7/13/2015
MGT of America, Inc.
Page 1 of 1
Hourly
Salary &
Internal Dept
Citywide
Total
Benefits
Admin
Support
$
52.35
$ 54.68
$
32.37
$
139.40
$
53.16
$ 55.53
$
32.88
$
141.57
$
44.76
$ 46.75
$
27.68
$
119.19
$
96.48
$ 100.79
$
59.67
$
256.94
$
65.01
$ 67.91
$
40.20
$
173.11
$
57.60
$ 60.17
$
35.62
$
153.39
$
86.01
$ 89.84
$
53.19
$
229.04
$
75.47
$ 78.84
$
46.67
$
200.99
$
53.97
$ 56.38
$
33.38
$
143.73
$
61.38
$ 64.12
$
37.96
$
163.46
$
94.68
$ 98.90
$58.55
$
252.13
$
(0.20)
$ (0.21)
$
(0.12)
$
(0.53)
$ 138 1 $ 66.39 1 $ 69.36 1 $ 41.06 $ 176.81
Notes:
Hourly personnel rate is calculated by dividing annual salary & benefits by 2,080 hours.
Internal admin/indirect rate of 104.5% is applied to hourly personnel rate.
External admin/indirect rate of 61.811 is applied to hourly personnel rate.
7/13/2015
MGT of America, Inc.
Page 1 of 1
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Base Fee Costs Per Service Area
Agency: City of Newport Beach
Department: CDD - Planning (2710)
Fiscal Year: 2013/2014
Total Base Cost: $ 3,490,678
Stafng Information
Percentage of Total: 100.00%
9.33%
Annual Volume:
1,669
1
Deposit
$ 195.14
Fully Cost
Avail
Position Title /
k of FTE
Hourly Rate
Hours
Account Svcs'
Dept Assistant
$
152.38
2,262
TotalHrs:
2.60
Total $:
$
-
95 of rotas
Admin Assistant
$
147.94
870
Total Hrs:
1.00
Total $:
$
-
% of Total.,
Planning Tech 1
$
130.54
1,259
Total Hra,
55.63
1.00
Total $:
$
7,262
-% of Total.,
4%
Asst Planner
$
170.82
3,884
Total Hrs.•
528.52
3.00
Total $.
$
90,280
% of Total.,
14%
Assoc Planner
$
196.20
3,663
Total Hrs:
806.68
3.00
Total $.'
$
158,269
% of Total.,
22%
Senior Planner
$
231.86
2,361
Total Hrs:
150.00
2.00
Total $.-
$
34,779
%of Total.,
6%
Planning Manager
$
278.31
1,246
Total Hrs.
50.00
1.00
Total $.
$
13,915
% of Total.,
4%
Dep. CD Dir
$
302.34
856
TotalHrs:
1.00
Total $:
$
-
% of Total
Prin Planner
$
255.26
1,246
Total Hrs:
83.00
1.00
Total $.
$
21,186
% of Total.
75'0
Total Base Cost: $ 3,490,678
$ 325,692
Percentage of Total: 100.00%
9.33%
Annual Volume:
1,669
-4�7_75— 2_9 b Base Cost Per Unit:
$ 195.14
Total Annual Time:
1,673.83
Time per unit (hours):
1.00
7/13/2015 MGT of America, Inc. Page 1 of 1
Staffing Information per Service Area
Agency: City of Newport Beach
Department: CDD - Planning (2710)
Fiscal Year: 2013/2014
Service #:
Service Name: Deposit Account Svcs
Annual Volume. 1669
Svc
Def S[aff Base
Back to other tabs
Total Cost Exec Summ
1
2
Dept
Assistant
3
Admin
Assistant
4
Planning
Tech I
6
Asst Planner
7
Assoc
Planner
8
Senior
Planner
9
Planning
Manager
10
Dep CD Dir
11
Prin Planner
Step Description:
Volume per Position Title:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
1669
Ave # of
Minutes:
Targeted Hours:
Hours Utilized:
Available Hours:
2262
2146
116
870
1259
38841
3663
2361
1246
856
1,246
596 1682 4437 2772 1538 987 856
1212
273 (423) (553) 891 823 259
34
1
2
19
29
5
2
3
2
3
4
5
6
7
8
9
10
11
12
OPTIONAL: FOR ANNUAL TIME ESTIMATES IN PERCENTAGE.
- -
-
'•
- - -
Total Minutes:
Total Hours per Unit:
Total Annual Hours:
2
0.03
55.63
129
0.32
528.52
0.48
806.68
5
0.09
150.00
2
0.03
50.00
3
0.05
83.00
If the annual volume processed differs by position title, input individual volume statistics per position. Default volume is what was entered on Service Definition worksheet.
Time estimates may be entered either on a step-by-step basis, or in total minutes. If entering step-by-step, totals will be calculated. If entering totals, enter it on line 1.
7/1312015 MGT of America, Inc. Page 1 of 1
Full Cost Hourly Rates
Agency: City of Newport Beach
Department: CDD - Planning (2710)
Fiscal Year: 2013/2014
2
3
4
6
7
8
9
10
11
Position
Include
n Rate
Dept Assistant
Yes
Admin Assistant
Yes
Planning Tech I
Yes
Asst Planner
Yes
Assoc Planner
Yes
Senior Planner
Yes
Planning Manager
Yes
Dep CD Dir
Yes
Prin Planner
Yes
Weighted Admin Hourly Rate
Annual Salary &
Benefits
$ 97,840
$ 94,988
$ 83,817
$ 109,679
$ 125,976
$ 148,875
$ 178,696
$ 194,127
$ 163,897
�, mSlS+aMI `s(, �, �k6��, xi„ ,
,,..e 7iYw..,,..,;A."�
«,., ..Y,?a s.�;. A 4a; r•
Salary &
Internal Dept
Citywide
Benefits
Admin
Support
Total
$
47.04
$
54.39
$
50.95
$
152.38
$
45.67
$
52.80
$
49.47
$
147.94
$
40.30
$
46.59
$
43.65
$
130.54
$
52.73
$
60.97
$
57.12
$
170.82
$
60.57
$
70.02
$
65.61
$
196.20
$
71.57
$
82.75
$
77.53
$
231.86
$
85.91
$
99.33
$
93.06
$
278.31
$
93.33
$
107.91
$
101.10
$
302.34
$
78.80
$
91.10
$
85.36
$
255.26
127,0191 $ 61.07 1 $ 70.60 1 $ 66.15 $ 197.82
Notes:
Hourly personnel rate is calculated by dividing annual salary & benefits by 2,080 hours.
Internal admin/indirect rate of 115.6% is applied to hourly personnel rate.
External admin/indirect rate of 108.3% is applied to hourly personnel rate.
7/13/2015 MGT of Arnerica, Inc. Page 1 of t