HomeMy WebLinkAbout19 - Approval of Master Fee Schedule and Change in SubsidiesCTY OF
F
NEWPORT BEACH
City Council Staff Report
July 14, 2015
Agenda Item No. 19
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dan Matusiewicz, Finance Director — (949) 644-3123,
dmatusiewicz@newportbeachca.gov
PREPARED BY: Evelyn Tseng, Revenue Manager
PHONE: (949) 644-3153
TITLE: Approval of Master Fee Schedule and Change in Subsidies
ABSTRACT:
Local governmental operations are primarily funded from taxes, user fees, fines, and grants. "User fee
services" are those services that are performed or provided by a government agency on behalf of a private
citizen or group through a voluntary exchange of fees for services. In order to establish fees on the basis
of full cost recovery, it is necessary to determine the cost of services. In partnership with the City's cost
allocation plan consultant, staff has reviewed and updated the City-wide cost allocation plan and direct user
fee calculations for the Police, Public Works, Fire (EMS services), and Community Development
Departments. The recommended modifications are based on a methodology that factors in both direct and
indirect costs pursuant to Municipal Code Section 3.36, Council Policy F-4 (Revenue Measures) and Item
12 of the Fiscal Sustainability Plan (FSP). As a general rule, the City may not recover from service users
more than the cost incurred. The City may not recover less than the cost of service unless otherwise
provided for in Municipal Code Section 3.36.030.
Staff requests that City Council approve the update to the City's Master Fee Schedule, and introduce an
ordinance amending Newport Beach Municipal Code (Municipal Code) Section 3.36.030. Staff also
recommends increasing other non -studied fees impacted by the Consumer Price Index (CPI) — All Urban
Consumers for the Los Angeles -Riverside -Orange County area from April to April of each year, or 1.89%.
RECOMMENDATION:
a) Conduct a public hearing;
b) Adopt Resolution No. 2015-61, A Resolution of the City Council of the City of Newport Beach,
California, Amending the City's Master Fee Schedule; and
c) Introduce Ordinance No. 2015-24, An Ordinance of the City Council of the City of Newport Beach,
California, Amending Exhibit A to Newport Beach Municipal Code Section 3.36.030 Related to Cost
Recovery, and pass to second reading on July 28, 2015.
19-1
FUNDING REQUIREMENTS:
There is no expenditure of funds related to this item.
DISCUSSION:
Background
The City Council has adopted prudent fiscal policies concerning its investments, reserves, budget
administration, competitive contracting, facility replacement planning, and revenue initiatives. The City
Charter, Municipal Code and FSP serve as the foundation for the City's financial planning and
management. The Master Fee Schedule is a list of fees collected by the City that includes, but is not limited
to, cost -of -services fees, fines and penalties, and other fees that may be mandated by the State of
California.
Local governmental operations are primarily funded from taxes, user fees, fines and grants. "User fee
services" are those services that are performed or provided by a government agency on behalf of a private
citizen or group. The starting assumption underlying most fee recommendations is that services benefiting
specific individuals — as opposed to the community as a whole — should be paid for by the individual(s)
receiving the benefit. However, there are a number of factors that influence cost recovery levels, including
elasticity of demand, economic incentives (or disincentives) and the extent to which a particular service
benefits the community at large as well as specific individuals or groups.
The majority of the fees discussed here are related to cost -of -services. The goal of cost -of -services fees is
to recover the appropriate cost of providing those services, as mandated by Municipal Code Section 3.36,
Council Policy F-4 (Revenue Measures) and Item 12 of the FSP. As a general rule, the City may not
recover from service users more than the cost incurred by the City to provide the service. Municipal Code
Section 3.36 mandates the percentage of costs to be recovered from direct user fees. Generally, fees are
at 100% of the studied cost -of -services, except for those indicated in Municipal Code Section 3.36, Exhibit
A, which provides for recovery rates at less than 100%. Modifications to Municipal Code Section 3.36 are
oftentimes necessary to ensure the fees are in line with statutory or contractual requirements, community
benefit, and demand. Specific recommended changes to this Code are detailed within each department.
In order to establish fees on the basis of full cost recovery, it is necessary to determine the cost of services.
In 2010, the City entered into an agreement with MGT for a phased six-year comprehensive review and
update of the City-wide cost allocation plan and direct user fee calculations, by department. MGT uses
well-established cost accounting methodologies to calculate our municipal fees on a full cost recovery basis
and to this end, contracts with a significant number of municipalities in California. This year, MGT studied
the following departments:
Police
Public Works
Fire (EMS services)
Community Development (Building and Planning)
Pursuant to the City's cost recovery policies, staff was tasked with accurately reporting the true cost of
providing user fee -related services, and analyzing whether current fees needed to be updated as a result of
MGT's findings.
MGT reviewed each studied department's fee schedule and performed the following tasks for all fee
categories:
Calculated the fully burdened (overhead) cost to provide user services (see Attachment E for an
explanation of how indirect or overhead costs are applied to the calculation of fees for service);
19-2
Applied fully burdened labor rates to time requirement estimates; and
Reviewed and cross checked results to ensure data validity.
Each studied department then reviewed MGT'S findings for accuracy and reasonableness, and based upon
this review, made its fee and subsidy recommendations pursuant to NBMC Section 3.36.030. The
recommended modifications to fees are attributable to utilizing a fee calculation methodology based on
increases in direct and indirect costs since the last fee study. Indirect overhead costs are costs that are not
directly accountable to the expenses incurred for a user fee service, but are necessary and contribute to
the total cost of that service delivery (i.e., managerial administration, utilities, insurance, legal, information
technology, payroll, and finance), which are all valid components of the analysis of what it costs the City to
provide municipal services.
The Finance Committee met to review the update to the fee schedule on June 11, 2015, and
recommended that staff forward the fee schedule to the City Council for further consideration. The Building
and Fire Board of Appeals reviewed and made suggestions that were incorporated in the proposed
changes pertaining to the building related fees.
Here is a quick summary of the fee changes for the studied departments:
Department
# of Fees
# of Fees
# of Fees
# of Fees
# of New
Total
Going Up
Going Down
Combined
Staying the
Fees
or Eliminated
with Existing
Same
Fees
Police
10
9
0
17
0
36
Public Works
18
21
2
7
1
49
Fire (EMS
5
1
4
0
0
only)
10
Community
66
70
2
52
3
Development
193
Total
1 99
101 1
8
76
1 4
1 288
For purposes of brevity, not all fee changes are described in detail here; however, the entire fee schedule
can be found on Attachment A as well as a summary of each studied department on Attachment D. As a
general rule fees are rounded down to the nearest dollar. Staff will be available to answer questions during
the public hearing.
The update recommended by staff will include a 1.89% increase in other non -studied department related
fees based upon the change in the Consumer Price Index ("CPI") - All Urban Consumers for the Los
Angeles -Riverside -Orange County from April 2013 (the date of the last CPI update) to April 2015.
Facility use fees under Recreation and Senior Services (RSS) for the Civic Center Community Room and
Lawn, as well as Marina Park have been incorporated into the Master Fee Schedule. The aforementioned
facility fees were established using comparable data from the prior RSS study.
19-3
Police Department
The Police Department strives to provide a safe and healthy environment for all, free from violence and
property loss resulting from criminal acts, and injuries caused by traffic violators. The proposed changes to
the fee schedule cover the following areas that have not been updated since 2010: Administration, Support
Services, Traffic Division (including Animal Control), and Detective Divisions. Therefore, the results of the
fee study reflect an analysis and refinement of the actual cost of service since the study was last performed
five (5) years ago.
Administration
The Administration or "Office of the Chief of Police" is responsible for assisting the Chief of Police in the
management and administration of the Police Department. This Section works closely with the Community,
and encourages residents to partner with the Police Department through programs such as Neighborhood
Watch. Out of five (5) fees, three (3) are decreasing, one (1) is eliminated, and another has no proposed
changes. Decreases are due to Penal Code restrictions on the amount of recoverable costs for a
concealed weapons permit, which are rarely requested within the City.
Support Services
The Support Services Division provides operational support to all Divisions in the Police Department and
includes such activities as emergency dispatch, security alarm response (residential and commercial), jail
booking, fingerprinting, and bike licenses. Most fees in the section are not changing, with only three (3)
increasing minimally to reflect the actual cost of services.
Fees charged for Vehicle Repossession are limited by California Government Code Section 41612 to $15,
but the actual cost of service was studied at $30. Staff recommends that the recovery rate is set at the
,'maximum permitted by law," currently $15. Staff also recommends removing subsidies for the Vehicle
Release fee and Missing Persons and collecting those fees at 100% cost -of -services because there are no
statutory requirements to waive the fees.
Animal Control (within the Traffic Division)
Most fees within this category are increasing between $4 and $44 to reflect the current cost of staff time,
equipment, materials, and associated overhead for impounding stray or injured animals and issuing related
citations. The cost of service for the Impound Fee is higher than the contract fee. In order to appropriately
reflect the recovery limitations pursuant to the Agreement, staff recommends that the recovery rate for the
Impound Fee is set to the "maximum permitted by contract," $41.
Detective Division
The Detective Division conducts follow-up investigation on all reported crimes and (non- Traffic related)
felony and misdemeanor arrests. This cost analysis reflects a decrease of $286 for the massage license
operator fee. Earlier this year, the City required massage therapists to obtain a California Massage
Therapy Council certification. By relying on State regulations to regulate massage therapists, the City has
effectively streamlined the massage license operator permitting process. The City now only requires
massage establishments to obtain an Operator's Permit to ensure that the business only uses State
certified massage therapists or practitioners and has satisfied all other requirements of the Municipal Code.
Public Works Department
The Department of Public Works is responsible for managing a comprehensive capital improvement
program, including the promotion of a safe and efficient transportation system. Public Works also manages
public property through permitted encroachments, ensures the safety of utility company activities, private
construction and special events in the public right-of-way, reviews plans for residential and commercial
development as they relate to the public right-of-way, and oversees activities that protect and improve the
harbor and upper bay. The proposed changes to the fee schedule cover the following areas which have not
19-4
been updated since 2008, with the exception of Harbor Resources, which was updated in 2010:
Engineering Transportation and Development and Water Quality.
Engineering Transportation and Development
The goal of this service area is to promote a safe, efficient and effective multi -modal transportation system
for various roadway uses and to protect interests in the public right-of-way. Fees specific to development
services within this area provide for plan check services, issuance of encroachment permits, field
inspections, and other related services. Certain fees within this category are decreasing between less than
$1 and $99, while others are increasing between $1 and $94 to reflect the current cost of staff time,
equipment, materials, and associated overhead. The Parcel Map Check fee used to be three separate
fees: Simple, Moderate, and Complex. Staff recommends combining the three fees into one Parcel Map
Check fee at $2,440. This represents a $143 increase over the previous Moderate Map Check fee of
$2,297 due to the consolidation of fees.
Harbor Resources
The goal of this service area is to protect and improve the resources of the Newport Harbor and Upper
Newport bay for life, recreation, and commerce with such core functions as permit issuance and
administration for pier, marina, and mooring operations, plan checks for regulatory compliance, and other
activities. All fees, with the exception of one in this area, are decreasing between $3 and $170 because
staff has been able to streamline the processes and spend less time performing reviews. The Initial Marine
Activities Permit is increasing $268 because the new applications are more complex, which requires
increased staff time.
Water Qualit
Activities within this service area are designed to maintain compliance with state and federal permits and
regulations that promote clean water environments for the Newport bay, ocean, shoreline, and other
sensitive areas. The only fee in this category, Water Quality Construction Site Inspections, is increasing
$46 to reflect the current cost of staff time, equipment, materials, and associated overhead.
Fire Department
Emergency Medical Services ("EMS") Fire department fees were previously updated in October 2013,
except for EMS fees. At that time, staff wanted to review the full impacts of a State certified public
expenditure program, which introduced a new process for eligible public ambulance providers to apply for
supplemental payments for Medi -Cal claims without cost to the State General Fund. Since then, staff
determined that participation in the program did not adequately recover costs and staff has instead applied
the standard cost recovery methodology to determine the appropriate fees.
EMS are those services provided upon medical calls and may include paramedic care, transportation and
medical supplies. Previously, the fees were based upon the County Ground Emergency Ambulance
Service Rates. This year, MGT studied the fee to provide a much more accurate cost -of -services fee
amount. Advanced Life Support (ALS) means special services designed to provide definitive pre -hospital
emergency medical care and as defined further in Municipal Code Section 5.14.020. Basic Life Support
(BLS) means emergency first aid and cardiopulmonary resuscitation procedures as defined in Municipal
Code Section 5.14.020. In the past, the cost of providing ALS services was separate from the
transportation mileage, oxygen, and expendable materials charges. Staff recommends incorporating those
costs into one fee for ALS and one fee for BLS creating one average blended fee for each service. All costs
associated with ALS and BLS services are included in the fee, thereby simplifying the billing process.
The net effect of this analysis will result in an increase of $410 for ALS patients and $339 for BLS patients
19-5
Service Name
Average
Charges
Proposed
Net Change from
Current Fee
Fee
Current Fee
ALS with
$1,244
$1,654
$410
Transport
BLS with
$1,095
$1,434
$339
Transport
It is important to note that Newport Beach residents are also eligible to participate in the Paramedic
Subscription Service as a means to minimize cost. In exchange for their membership, participants receive
unlimited paramedic service and emergency ambulance transportation within City limits with no out-of-
pocket expenses. The City bills their insurance company and accepts the insurance company's
reimbursement as payment in full. The membership covers anyone at the subscribing address. The
Paramedic Subscription Service has not been increased since 2003. Fire recommends a one dollar
monthly increase, which would bring the total annual fee to $60 per household or business.
The past and ongoing practice of the City of Newport Beach is to fully subsidize EMS services provided to
patients who are not transported to the hospital. While not transported for further care, these patients
receive assessment and, in some cases, treatment from EMS staff. Staff recommends including this
subsidy in the Municipal Code to align the Code with current practice.
Patients transported to the hospital are billed for EMS fees. However, the nature of how EMS costs are
recovered is unique to the healthcare industry. The City has little control over the actual amount of revenue
collected due to adjustments made by various payer sources. Actual cost recovery percentage ranges
from 9% (Medi -Cal) to 93% (Private Insurance). These adjustments are often referred to as write-downs
and usually result from laws that limit the amounts that can be charged. Once a charge for services has
been paid by the insurance company, the amount paid is accepted as payment in full. Other than unmet
deductibles or coinsurance amounts, the remaining balance is not billed to or collected from the service
recipient. Elimination of the subsidy in Municipal Code Section 3.36.030 for transport related emergency
medical services is justifiable due to the fact that full cost recovery is not possible for these services. By
setting a target for 100% recovery, the City will aim to reduce the impact of the uncollected revenue on the
General Fund.
Community Development Department (CDD)
The department's program activities range from advanced and current planning to building permit
inspection, plan check, code enforcement, real property and asset management, and oversight of the
Community Development Block Grant Program. The proposed changes to the fee schedule cover two
main areas (Building and Planning) that have not been updated since 2008. Therefore, the results of the
fee study reflect an analysis and refinement of the actual cost of service since the study was last performed
seven (7) years ago.
Building
The Building Division's core function is to ensure that plans and construction activity adhere to code
requirements to promote the quality of life and safety of those that live, work, and visit the City of Newport
Beach. Building related fees reflect the cost of services to provide plan reviews; building, electrical,
mechanical plumbing, and grading permits and inspections; harbor construction plan reviews; and fees for
various other development related services. Certain fees within this category are either decreasing,
increasing, or are not changing based largely upon a methodology that uses such factors as the annual
time spent on a broad activity (e.g., building inspection) and the total annual cost of the time spent on the
category. In certain cases; as with plan review, inspections, and permits; these factors are then applied to
an escalating range of costs that increase based on building valuation tables. The use of building valuation
(or size of the development project) as an indicator of staff time and effort is a widely accepted cost
recovery methodology that is used among municipalities.
19-6
Staff recommends a 50% cost -of -services recovery for the Appeals Board Hearing fee in order to make this
fee more affordable for applicants who wish to file an appeal to a decision made by the Chief Building
Official or Chief Fire Marshal. The lower fee will allow for a more accessible Building and Fire Appeal
process for the public and design community. Staff also recommends a 50% cost recovery for permits
related to Harbor Construction in order to maintain the tradition of offering harbor construction related
permits that are lower in cost than non -harbor related construction permits.
The Preliminary Plan Review fee is charged on an hourly basis and recommended to go from a 75%
recovery to "first two hours free". Because staff has adopted a more customer service friendly approach to
providing services, staff now answers building code related questions either by walk-ins, e-mail, or
telephone. It would be very time consuming and unpractical for staff to charge every time a code related
question is answered. Staff also recommends a subsidy to the Electrical and Plumbing Permit Issuance
Fees to align them with the Mechanical Permit Issuance Fee at $32 and create a uniform fee.
Planning
The Planning Division's core function is to maintain and apply the provisions of the General Plan, Zoning
Code, Local Coastal Program, and related policy documents. The goal of this effort is to ensure that uses
of properties are appropriate; and that site plan configurations are consistent with the size, scale, and
character standards that define the communities within Newport Beach. Certain fees within this category
are decreasing between $20 and $2,783, while others are increasing between $4 and $373 to reflect the
current cost of staff time, equipment, materials, and associated overhead. Staff recommends subsidizing
the Reasonable Accommodation fee to conform to the State law requirement to remove constraints and
barriers to housing opportunities for persons with disabilities and Municipal Code Section 20.52.070, which
provides that a fee shall not be required.
Conclusion
If the fees are approved by the City Council, as currently recommended, staff projects an overall revenue
increase of approximately $673,000.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act
("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in
Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Resolution
Attachment B - Ordinance
Attachment C - Legislative Draft of Exhibit A to NBMC Section 3.36.030
Attachment D - Summary of User Fee Changes for Police. PW. Fire. and CDD
Attachment E - Aoolication of Indirect Costs to the Calculation of Fees for Services
19-7
ATTACHMENT A
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, AMENDING THE
CITY'S MASTER FEE SCHEDULE
WHEREAS, in 2010, the City of Newport Beach ("City") retained MGT of
America, Inc. ("MGT') to prepare the cost allocation plan and cost -of -services studies
for City services;
WHEREAS, pursuant to its agreement, MGT prepared the Community
Development, Fire - Emergency Medical Services, Police, and Public Works cost -of -
services study;
WHEREAS, the attached schedule of fees ("Master Fee Schedule") contains
most City fees, including, but not limited to: fees for service, fines, penalties, and
statutory fees;
WHEREAS, the fees for service in the attached Master Fee Schedule are
identified by fee type;
WHEREAS, the fees for service are no more than the cost to the City to provide
such services;
WHEREAS, the City Council adopted Ordinance No. 2015- amending Exhibit A
to Newport Beach Municipal Code ("NBMC") Section 3.36.030 (Cost Recovery for User
Services);
WHEREAS, Exhibit A to NBMC Section 3.36.030 contains cost recovery
percentages for specific services, and provides that the City Council may modify the fee
resolution upon a determination that there has been an increase or decrease in one (1) or
more cost factors relevant to the calculation of the actual cost of providing the service;
and
WHEREAS, the City Council desires the fees for service to be updated to reflect
the decreases and increases in the MGT studied costs, the changes in fees due to the
Consumer Price Index, the cost recovery percentages established by NBMC Chapter
3.36, and to add new fees for City services or delete outmoded fees.
NOW, THERFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The City Council hereby adopts the Master Fee Schedule attached
hereto as Exhibit 1, and incorporated herein by reference. Except where prohibited by
M-1
law, all fees provided in the Master Fee Schedule shall be rounded down to the nearest
dollar.
Section 2: All fees listed in the Master Fee Schedule shall take effect
immediately, except for fees for development related services, which shall take effect
sixty (60) calendar days following adoption of this resolution.
Section 3: Any Master Fee Resolution or prior Master Fee Schedule, or part
thereof, that is in conflict with this resolution and the attached Master Fee Schedule is
hereby repealed and of no further force or effect.
Section 4: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The
City Council hereby declares that it would have passed this resolution and each section,
subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional.
Section 5: The recitals provided in this resolution are true and correct and are
incorporated into the substantive portion of this resolution.
Section 6: The City Council finds the adoption of this resolution and the
Master Fee Schedule is not subject to the California Environmental Quality Act
("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the environment) and 15060(c)(3)
(the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
Section 7: The Mayor shall sign and the City Clerk shall certify the vote
adopting the passage of this resolution.
ADOPTED this 14th day of July, 2015.
Edward D. Selich,
Mayor
ATTEST:
Leilani I. Brown,
City Clerk
Attachment: Exhibit 1 - Master Fee Schedule
19-9
EXHIBIT 1
51.
nv.osnimuepnenlauu.einJ'wN u.amr
nwpMmfayammnn.
an rax a nea
w�w�n scone s
w amn s s
sm.m
sssm
mcs.mso
mmru .ssm wn rninvtdJwxmew
s
vee
w
� s®
;
n
�v=a•�
=. •w,
o.m s eao
w.um.mvsa.
ow i om x.
s
•oaxwmmgrgxr—nuM.
wbemMuaatW mmauy�N WMiMe
—Z 5
............
oll
owmn.eneomm�lme nvaiml.rehxe.rors
p �
awr. m....sem.
p msryvrrm
r..ewvu m.mmr.a. n..®rs
sf a0
nrnmr
+..xmim a
mrn.w.uaaeo.wuaeryemn e.w mvmnp�mu
nmr..awui. n. m
.mw
um s
rvm s n.m rncrs
nnx. z
r.
i..
rrwp
.....wruem.eMµv+rm.ru.. .ew.u.weo.Wmvdl
einJ'wNu ° e a o r r c x i : e r m
mworee rnmwe
nerosnim uepxenlm uv .aoar
awnen.e neonAnlxne nvaiml:reh xe. tors xoxx pvr iota w� nwpM mfvyvmmnnr � rpv q..xmr mi°s.w.ira � u
rm
w
w 1—
w:Ym:w rmms
einJ'wNu ° e a o r r c x i : e r m
mworee rnmwe
nerosnim uepxenlm uv .aoar
ownen.e neonAnlxne nvaiml:reh xe. tors xoxx pvr iota w� nwpM mfvyvmmnnr � rpv q..xmr mi°s.w.ira � u
ra..
v...
m:..m
m.i..a nrzwa rrt w
rw lw m:umifa
IA
nnopnim meprienlw ureinJ'wN u. aoar
xoxx pvr iota nl nwpM ms.yv.rmem. � +..xmr mias.w.ira
11-6
nv.osnim uepnenlm u.einJ'wN u. aoar
p p ip x p cmf+5vmnn r c +� e +.. xeum a � m
um�
um
e.
s svl !
a i
uw..
4 .m nm.
s xzd 5
5 a.ne n
nnosnim uepnenlm u�einJ'wN u. aoar
n e � o r c + i � � �
Foix Pvv mea n� nwpM mfayv � +..xmi miamw.i�a
4tvaYrt
ra se... r.. i"`mm.xi. �w.�m� nm�.a.
rw.�r m.i..a
nerew¢
rr..e... w.i..im.io
wiw�.nr.i
axmann ne- line nvaanp_ I., ols
wxqu mu afl
p
ma®
+..+w+m a
ma"uy
x
vv_m�u
rasa" .e�..m
m.i..0
xnYN ma
w
einJ'wNu
awnan.e neomm�lme nvaiml.reh xe. tors p...
p msayvmmnnr
xrdyPe. (�M. Xp1, � rtv ..v..... venue •w••m PrM+eM tee '�•�••a nrzwa rrt r .ra�.uJ m a
axinann neon�vn l'/ne nvaanp.�wr xe.�o�s
p �
p xf a0 +..xmsm a
nnopnim ueprienlm ureinJ'mN u.amr
xoxx Pvr xow n� nwpM mfayvmnnr � .+..xmr mias.w.ira
srtmm
m
s a.m
s rmr.m
s
mu. s.rtmo
xry s am w
imnrn
w�u mMgm
ownan.e neomm�lme nvaiml.�eh xe. soss
p � p mfayvmnn sf a0 +..xmsm a
wu
+wwwq
s s f m m n
�pn
awmnn neomm�lme nvaiml.�vh fie. �o�s
p �
p msayvnm
�f a0
+..xmim a
f'�Y1ti
rtv .. e... r. w..
u.. m.i..0 nrew¢
mx
m
nesosnim ueprienlm ureinJ'wN u. aoar
xoxx pvr xow nl nwpM mfayv � rpv q..xmr mias.w.ira
ATTACHMENT B
ORDINANCE NO. 2015 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AMENDING EXHIBIT A
TO NEWPORT BEACH MUNICIPAL CODE SECTION
3.36.030 RELATED TO COST RECOVERY
WHEREAS, the City of Newport Beach ("City") funds certain municipal services,
which are typically performed without request by the user, benefit the public generally
and are traditionally funded by tax revenue;
WHEREAS, the City performs other services which are funded in whole or in part
by the person requesting the service;
WHEREAS, Newport Beach Municipal Code ("NBMC") Subsection 3.36.030(A)
provides the cost recovery for user service fees specifically requested by a person shall
be at one hundred percent (100%), unless the amount is modified by the City Council in
Exhibit A to NBMC Section 3.36.030; and
WHEREAS, the Finance Department conducts regular fee studies and makes
recommendations to the City Council regarding adjustments that may be made to the
cost recovery amounts provided in Exhibit A to ensure compliance with the law,
consistency with current practices, and the maintenance of a high level of customer
service for our residents.
NOW THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
Section 1: Exhibit "A" in Section 3.36.030 of the Newport Beach Municipal
Code is hereby amended to read as follows:
Exhibit A
The City's cost of providing the following services shall be recovered through direct fees
charged for services. Exhibit A limits cost recovery fees to the percentages or dollar
amounts indicated below.
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Community
Development,
Page 12
19-11
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Building
Appeals Board
50%
Hearing
Harbor Construction
50%
Permit Issuance
$32
(counter only)
Electrical, Plumbing
Preliminary Plan
First two
Review
hours free,
full cost
thereafter
Planning
Appeals to City
50%
Council
Appeals to Planning
50%
Commission
Reasonable
0%
Accommodation
Recreation and
Senior Services
Adult Sports
Adult Sports
62%
Page 12
19-11
Page 13
19-12
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Adult Drop -In
15%
Sports
Facility Use Fees
50%
Badge
45%
Replacement
After School/Camp
Programs
Camps
40%
After-School/Teen
20%
Program
Pre -School
40%
Program
Aquatics
20%
Contract Classes
60%
Class Refunds
$74 or less
29%
$75 or more
59%
Youth Sports
25%
Special Events—
Levels 1, 2, and 3
Page 13
19-12
Page 14
19-13
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Resident
Up to 45%
Nonresident
Up to 85%
Appeal to City
25%
Council
Senior Services
Oasis
5%
Transportation
Contract Classes
50%
Oasis Facility Use
45%
Fees
Fitness Center
50%
Marine Environment
15%
Services—Marine
Preserve Tours
Library Services
Meeting Room
1%
Facility Use Fees
Use Fees—
20%
Materials
Inter -Library Loan
10%
Fire and Marine
Page 14
19-13
Page 15
`RIFE":
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Emergency
Medical Services
Advanced Life
0%
Support—Non-
transport
Basic Life
0%
Support—Non-
transport
State -Mandated
Inspections
Day Care Facilities
25%
Marine
Junior Guards
82.1%
Police
Initial Concealed
Maximum
Weapons Permit
Permitted by
Law
Concealed Weapon
Maximum
Permit Renewal
Permitted by
Law
Bike Licenses
17%
Subpoena Duces
Maximum
Tecum
Permitted by
Page 15
`RIFE":
Page 16
FROM
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Law
Vehicle
Maximum
Repossession
Permitted by
Law
Domestic Violence
0%
Reports
Second Hand/Pawn
0%
Dealer Tag Check
Registrant—Sex
0%
Registrant—
0%
Narcotics
Impound Fee
Maximum
Permitted by
Contract
Public Works
Engineering
Encroachment
88%
Permit without other
Department/Division
Review
Encroachment
57%
Permit with other
Department/Division
Review
Page 16
FROM
Page 17
is -16
Percentage
of Cost or
Amount to
Be
Recovered
from Direct
Service
Fees
Harbor Resources
Appeal of
$100
Lease/Permit under
Section 17.60.080
Finance
Parking Reviews
0%
Parking Hearings
0%
Admin. Cite
0%
Hearings
Municipal
Operations
Construction Water
30%
Meter
Establishment
City Council,
Board,
Commission,
Committee or Any
Individual Member
Thereof when
Acting within the
Scope of Their
Official Duties
Review from a
$0
Lower Body or
Official
Page 17
is -16
Section 2: The recitals provided in this ordinance are true and correct and are
incorporated into the substantive portion of this ordinance.
Section 3: If any section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance and each section,
subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional.
Section 4: The City Council finds the introduction and approval of this
ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant
to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a
project as defined in Section 15378) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
Section 5: Except as expressly modified in this ordinance, all other Sections,
Subsections, terms, clauses and phrases set forth in the Newport Beach Municipal
Code shall remain unchanged and shall be in full force and effect.
Section 6: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the ordinance to be published pursuant to
City Charter Section 414, and it shall be effective thirty (30) days after its adoption.
This ordinance was introduced at a regular meeting of the City Council of the City
of Newport Beach held on the 14th day of July, 2015, and adopted on the 28th day of
July, 2015, by the following vote, to -wit:
AYES, COUNCILMEMBERS
NOES, COUNCILME
ABSENT COUNCILMEMBERS
EDWARD D. SELICH
Page 18
1s -n
ATTEST:
LEILANI I. BROWN, CITY CLERK
APPROVE FORM:
CITY A 'S OFFICE
(of)
AARON , CITY ATTORNEY
Page 19
19-18
ATTACHMENT C
Legislative Draft of Exhibit A to NMMC Section 3.36.030
19-19
REDLINE DRAFT OF EXHIBIT "A" TO NBMC SECTION 3.36.030
Exhibit A
The City's cost of providing the following services shall be recovered through direct fees charged
for services. Exhibit A limits cost recovery fees to the percentages or dollar amounts
indicated below.
Service
Percentage of Cost or
Amount to Be Recovered
from Direct Fees
BuildingCommunity
Development, Building
Appeals Board Hearing
50%
Harbor Construction
50%
Permit Issuance (counter
32
only) Electrical, Plumbing
Preliminary Plan Review
7 -&%First two hours free, full
cost thereafter
Planning
Appeals to City Council
50%
Appeals to Planning
Commission
50%
Reasonable Accommodation
0%
Recreation and Senior
Services
Adult Sports
Adult Sports
62%
Adult Drop -In Sports
15%
Facility Use FeesRentals
50%
Badge Replacement
45%
After School/Camp
Programs
19-20
Service
Percentage of Cost or
Amount to Be Recovered
from Direct Fees
Camps
40%
After-School/Teen Program
20%
Pre -School Program
40%
Aquatics
20%
Contract Classes
60%
Class Refunds
$74 or less
29%
$75 or more
59%
Youth Sports
25%
Special Events—Levels 1,
2, and 3
Resident
Up to 45%
Nonresident
Up to 85%
Appeal to City Council
25%
Senior Services
Oasis Transportation
5%
Contract Classes
50%
Oasis Facility Use
FeesRPA fs
45%
Fitness Center
50%
Marine Environment
Services—Marine Preserve
Tours
15%
Library Services
9 21
Service
Percentage of Cost or
Amount to Be Recovered
from Direct Fees
Meeting Room Facility Use
FeesRewtals
1%
Use FeesRPRta;TMaterials
20%
Inter -Library Loan
10%
Fire and Marine
Emergency
Medical9yeratiens
Services
nd.,.,..Ged Life cu..peFt
;tea
Advanced Life Support—Non-
transportNinf.�tPd
1p4e-89-°0%
BaSin Life Support Ccnr.rtpd
Up to 80%
Basic Life Support—Non-
transport"'et F=c;ao
Lip-te 80%0%
State-Mandated Inspections
Day Care Facilities
25%
Marine
Junior Guards
82.1%
Police
Initial Concealed Weapons
Permit
Maximum Permitted by Law
Concealed Weapon Permit
Renewal
Maximum Permitted by Law
Bike Licenses
17%
Subpoena Duces Tecum
Maximum Permitted by Law
19-22
Service
Percentage of Cost or
Amount to Be Recovered
from Direct Fees
N/PhOGIP Rplpasp
940%
Vehicle Repossession
Maximum Permitted by Law
Domestic Violence Reports
0%
M OSSiRg PGFSG s Report
Second Hand/Pawn Dealer
Tag Check
0%
Registrant—Sex
0%
Registrant—Narcotics
0%
Impound Fee
Maximum Permitted by
Contract
Public Works
Engineering
Encroachment Permit without
other
Department/DivisionTraffis
€ag{aeer Review
88%
Encroachment Permit with
other
De pa rtme nt/D ivisionTraffie
€agineer Review
57%
Harbor Resources
Appeal of Lease/Permit under
Section 17.60.080
$100
Finance
Parking Reviews
0%
Parking Hearings
0%
Admin. Cite Hearings
0%
19-23
9 24
Percentage of Cost or
Amount to Be Recovered
Service
from Direct Fees
Municipal Operations
Construction Water Meter
30%
Establishment
City Council, Board,
Commission, Committee or
Any Individual Member
Thereof when Acting within
the Scope of Their Official
Duties
Review from a Lower Body or
$0
Official
9 24
ATTACHMENT D
Summary of user Fee Changes for Police, Public Works, Fire, and Community
Development Departments
19-25
Summary of User Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
A
B
C
D I E
G I H
I
I I I
K
N
0
P I Q
R
S
T
PCr Qn�t
redwnz it,C ange
2
1Vpe
Anneal
Volume
Current Fee
Re[ammended Fee
Variance
%Valance
Pro over,
Increasing
Decreasing
No
Eliminated CM1ange
Co ad,
&fz[ing Fees
New
Fee
Nate,
3 Pleffed
4 Menmismaii
5 Civil Subpoena
Depozlt
N/A
See Nate
See Nord
X
Deposit mandated by (says Code Scraper 68096.1 and 5809]38 to be $275
6 Initial Coneealed Weapons Permit
Statute
N/A
$500
$100
($4004�.
20%
%
Statute =Penal Code 26190. Per MC 3.36.030 Exhibit A, recover Mear mum
Permitted by Law.
7 Concealed Weapon Permit Renewal
Statute
4
$250
$25
($225
5%
X
Statute= Penal Code 25190. Per MC 336,00 Exhibit A, recover Maximum
Permitted by taw.
8 Environmental Service Billing
COS Fee
N/A
$4I3
Remevetl
%
Served was absorbed by Code EnfOrtemen[asd2010
9 Disturbance Advisory Card/Response
COS Fee
532
$61
$5]
($4lap%
%
10 6uppwL Sam.
11 Bike licenses
COS Fee
495
$2
$2
$0
apo%
1P.6
%
17% madvery per MC 3.36.030 WartA
12 Finger Printing
COSFee
117
$30
$30
$a
O.W%
la0%
%
13 Report Cents- At., Crime, Traffq Missing Persons
COS Fee
1599
$10
$]0
$0
O.W%
100%
%
Removing Subsidy 0n Missing Persons Repoi recovery was at 0%
19 Report Copies -Domestic Ydence
COS Fee
all
$0
$0
$0
0%
%
0%recovery mandated by State (Family Care 62 28) and pet MC 3.31
ExbibitA
15 Clearance Letters
COS Fee
34
$35
$35
$0
0.W%
100%
%
16 Tall Booking Fee - City
Statute
COS -Fre
501
$397
$355
$8
2.31%
100%
%
5latute= C4 Govt Code 29550.3
17 Vands Repossession
Statute
61
$15
$15
$0
O.W%
50%
%
Statute =C4 Govt Code 41612. Update MC 3.36, 030 Exhibit A, to recover
Maximum Permitted by Law.
18 Vanlele Release
COSFee
1311
$34
$38
$4
11.]6%
100%
X
Removing Subsidy, recovery was at 91%
19 Soldier Application -up to lO personsCOS
Fee
6
$3g.
$38
$0
CM%
100%
%
20 Solicitor Application- greater han 10 potions
COS Fee
1
$91
$91
$0
0.W%
10006
%
21 Registrant -Narcotic
COS Fee
78
$0
$0
$0
0%
%
0% Recovery Per MC3.36.030 Exhibit
22 Registrant - Sex Offender
Statute
38
$0
$O
$0
0%
%
Das an-., mandated by State(Penal Cede 290.012(d)) and pet MC
3.36.030 ExhlbltA
23 Subpoena Duces Tatum
StaNte
222
$36
$36
$0
a.W%
21%
%
Fee is set by statue (CA Evidence Code 1563) and charged at a rate d $6 per
quarter, huur. The averagetim. requlred Is 1.5 Fours current fee reseal,
avenge ($6 x 6 quarter M1ours). Per MC 3,36 030 Exhibit A, recover
Maximum Permitted by Law
24 Alarm Application
COIF-
425
$61
$57
($9)
656%
100%
%
25 Alarm -Monitor Fee
COS Fee
229
$291
$247
$6
2.49%
100%
%
26 Triennial Alarm Renewal Fee - residential
COS Fee
1419
$49
$47
(Sr
4.DS%
100%
X
27 Annual Alarm Renewal Fee commercial
COS Fee
1379
$49
$47
($2)
4M%
100%
X
28 Monitoring Sign- telephonic alarm system
COSFee
2
$30
$30
$0
a.W%
lop%
%
29 Monitoring Decal(kg of 10
COSiee
2
$23
$22
($1)
7.35%
10mi
i
%
30 Chation Sign OH
COSFee
629
$15
1 $15
1 $0
1 a.D'J%
10ml
I
I %
31 Animal Control
32 Impound Fee- dogs,., small animals
COS Fee
335
$41
$41
$0
Opo%
39%
%
Update MC 3.36.030 Exhibit A, to recover Maximum Permitted by Contract
33 Annual lnip - Pat She,
COS F.
1
$122
$127
$5
410%
100%
X
34 Annual lnsp-Pot Bellied Pig
COS Fee
1
$61
5105
$44
72.13%
100%
X
35 Annual Imp - Wild Animal Permit
COS Fee
5
$61
$105
$W
72.13%
1001
X
36 Kennel License'. 4 9 animals
COS Fee
8
$91
$95
$4
4.40%
100%
X
37 Kennel license'. 1029 animals
COSFee4
$154
$159
$4
2.60%
100%
%
38 Kennel license'. 3659 animal.
COS Fee
9
$184
$190
$6
326%
100%
x
39 Kennel License '. 60wnimals
COS Fee
2
$215
$222
$7
3.26%
10016
%
4o I Patrol
91 Emergency Response Filling
ICOS Fee
I al
Hourly
I Hourly
I
%
I
I I Fully Loaded Hourly Rates
42 1 Detective
43 I End Hand/Pawn Dealer - tag Check
COS Fee
900
$0
$0
$0
1
%
1
0%Ra.q per MC 3.36.030 ExhibltA
9-0 Massage License -Operator
COSFee
I al
$]]9
1 $493
1 ($296)
-3fi.]1%
'.ml
I%
Pagel 19.26
Summary of User Fee Changes for Police, Public Warks, Fire, and Community Development Departments
A
B
C
D I E
G I H
I
I I I
K
N
O
P I Q
R 5
T
er OnR
Reasons or[ ange
2
Type
Anowl
Volume
Current Fee
Recommended Fee
Variance
%Variance %Recevery
Increasing
Decreasing
No
Eliminated CM1ange
Cnmbinedw New
&fz[ing Eees Fee
Base,
45 Public Works - go,IS Temp Deval
46 Plan Check Hourly
COS Fee
1
$151
$152
$1
0.66%
100%
%
47 Map Check Simple
COSFee
N/A
$324
Removed
X
Obsolete fee, merged Iota one fee
48 Parcel Map Check MWwaia
Cori
18
$2,297
$2,440
$143
fi.23%
IDD%
X
69 Map Deck Complex
COS Fee
N/A
$3,489
Removed
X
Obsolete fee, merged Into one fee
W Enttoa[hment Permit Without Other Oept/Div Review
COS -Fee
435
$242
$237
($5)
-2.00%
88%
%
88%recovery, per MC 3.36.030 ExhibitA
51 Encroachment Permit With Other Dept/Oiv Review
Cosi
146
$319
$220
($49)
-15.36%
52%
%
57% recovery per MC 3.36.030 EmbutA
52 Encroachment& fire Agreement Prep
COS Fee
53
$900
$801
($99)
-11,00%
100%
%
$X.
1
53 Document Recordation Fee
COS and
W
$209
$1B8
($21)
-10.05%
100%
%
54 Engineering Field lmpeRion
COIF..
191
$154
$162
$8
5.19%
10D%
%
55 Utilities Field Inspection
COSFee
238
$198
$110
N/A
300%
%
Service provided by MOD suaff, proposal fare hourly
56 Lot Line Adjustment Checking Fee
COS Fee
17
$3,089
$1,059
($30)
2]5%
300%
%
51 Easement, Reviews/Processing
COS -Fee
18
$11D
$2C4
$94
8565%
SOD%
X
58 Columbia of Compliance Review
COS Fee
I
$283/Hourly
Removed
I
Service is provided and fee is charged by Planning
59 Street Easement and Vacation Processing Fee
COS Fee
5
$983
$1,002
$19
1.93%
loll%
%
Baset hourly one if, 5.25 hours
60 Covenant Agreement Research &Borrow Fee
COS -Fre
1
$151
$136
($15)
-933%
100%
%
Hourly
61 Traf., 5ubtliviSian Plan Check
COS Fee
200
$151
$136
($15)
-9.93%
IDD%
%
Hourly
52 Traffic Control Plan Check -85x11/11x1]
COSFee
500
$55
$64
$9
16.35%
300%
X
Fee per Sheet
63 Tral Control Plan Check -24x36
COSFee
25
$139
$140
$1
032%
300%
X
Fee pa, Short
Ad Plan Check with PrePermitReview
COS Fee
ID
$151
$136
($15)
4.93%
SOD%
%
Hourly
65 Tract Plan Check: up to $10i improvement cog
Calculated
1
5 uahory
$365 min
6.5%evaluation
$365 min
%
66 Tract Plan Check: $1W,000tO $400,000
GI[ulatN
1
BasefeeOf $8,fi80
plus 5%, over$ID0k
lus 5%, ov $B,fi80
plus 5%, over$ID0k
%
Notort analysis has been prepared for [hese lees, due to no . recent activity.
Recommend the fees remain unchanged until projects mourthat can
Frei baseline time estimates.
67 Tract Plan 00,000 Calculated
Base fee mi
I plus 4%, carry $4Wk
Base fee ofr 400k
plus ¢%,Over $400k
%
[nor: nmol
680ceanfront [nor Permit
Polity
2
$339
$345
$6
197%
100%
X
Council Policy L-12, Resolution 9180&2005-02
moral
FS Oceanfront Error Annual Permi 5 IS it depth
Polly
2
$508
$518
$10
192%
SOD%
X
Council Polity L-12, Resolution 91-80& 200542
7.5-10it11M1
depth
Oceanfront Encr Annual Promor
Policy
5
$678
$690
$12
S.A%
100%
X
Council Policy L-12, 9180&2005-02
71 10 ft
21 Oceanfront Error Annual PertnlL lO-15ftdeptM1
Polity
S
$$374
$$a.
$19
38]%
100%
X
Retaliation
Council Polity L-12, Resolution 9140&2005-02
22 Dining Error Permit -TAppiran
COSFee
1
$324
$368
$6)
10%6
%
23 Dining Error PermitTransfer
COS
1
$165
$204
$$3
36D%
23.64%
100%
74 Dining Error Permit- Outside Dining ftor less
policy
1
$140
$143
$3
2.14%
300%
X
Council Poll[ L-21 9636& 200(1
o104) veraq
25 Dining Error Permit 0u[Sitle Dlning over 1005gh
100
Policy
1
$265
$96
$5
189%
100%
X
Resolution
Council Paid, L-21, Resolution 9626&2000 -GO
26 Escrow AccountAdministrationCOS
Fee
3
$96
$96
($IDD)
-fi]5]%
SOD%
%
27 Records of Survey Review
COSFair325
$9
Removed
%
Service bprovided by the County
78 Wells
C05i
S
$495
$492
($3)
0.61%
10D%
%
News Rack Per mi[
29 News R
COSFee
1]
$62
$64
$$9
20.32%
10D%
%
los
80 Street Closure Permit with Engineering Review
COS -Fee
225
$55
$64
$9
1636%
loll%
X
BI C ParkingShout Engineering Review
COS Fee
$55
$26
$29
b2.23%
100%
%
PW wanted 1. separate out w/ and w/ou[Engineering Review
TStreet
82 emporary No Parkinpe igns
ary
Pass Thru
3D00
our
$]
$0.80
$0.20)
-2(I.DO'Ye
10D%
%
83 Public Works -Harbor Rewurms.
Public is
84 Plain Ral
BS Appeal Hearing
COS End
N/A
Hourly
Hourly
%
Loaded Rates
86 of i(under Section 17.60.080
COS -Fre
N/A
$100
$100
O.W%
%
recovery C 3,3y
$100 recovery per MC 3,36.030 ExMbItA
RAppeal
EP Permit
87 RGP
COS Fee
25
$3331
$1,624
A
($5])
329%
100%
%
kNPermit
Check
83 Plan Ch¢Ck'. New Cons[mtlion
COS Fee
30
$683
$513
($]]0)
-24.09%
100%
X
89 Plan Deck'. Maintenance
COSFee40
$171
$120
$51
-29.82%
t00%
%
90 Pier Permit Transfer Brommordal&non-commercial)
COS Fee
50
$285
$229
($56)
-19.65%
100%
%
91 WaR LIrt Fee lBdlboa YacM1[Basin&LF. Aboard)
COS Fee
1
$35
$35
$O
0.00%
l00%
%
92 Llve Aboartl PermR
COSFee
22
$311
$311
$0
DToki
1Do%
%
93 Marine Activities Permloluitlal
COS Fee
5
$MS
$673
$268
66.12%
100%
X
94 Marine AttMres Permit renewal
COS -Fee
15
$202
$199
1$3)
-1.49%
100%
%
95 EelgraSS Survey
COSFee
N/A
$597
Removed
%
Still required however has to be done by an Outside consultant
Page 2
79-27
Summary of user Fee Charges for Ponce, Public Warks, Fire, and Community Development Departments
A
B
I C
0 I
E I G I H
I
I 1
I K
N
0 P I Q
R 5
T
er Onn
Peasonz orC ange
E
Type
nnnwl
Volume
Current Fee
Recommended fee
Valance
%Vadanm
%Recovery
Increasing
No
Decreasing Eliminated CM1ange
Co e1dw New
&rz[Ing Fees Fee
Nates
96 public Works - Waterqualiry
97 WQConsrru[Iion Site Inspections
ICOS Fee
1000
$60
1 $106
1 $46
1 76.63%
100%
X
98 Flre
99 Emergency Medical Services
100 AManced fife Support
COS Fee
2620
$359
$1,414
See. Note
WA
SOD%
%
Current Average ALS t Transport fee Is $1,244. The proposed fees an
crease of $410, or 3296%. Update MC 3 36 030 Exhibit Ato reflect 0%
.very for ran-Vansports.
101 Basic Life Supper
COS Fee
2522
$243
$1,194
Sees Note
N/A
100%
X
Curren\ Ave2ge BIS r Traniportfee Is $1,095. The proposed fee Is m
Increase or$339, or 3096%. Update MCI Iii Exhibit Atm reflect 0%
recovery fornon-transports.
102 Emergency Ambulance Tramportatlon Charge
COS Fee
5192
$725
$240
See Note
N/A
lam
X
Update MC 3.36.030 Exhibit A to reflect ICO%recovery
103 Emergency Ambuianre Terms.... ban Mileage
COS -Fre
N/A
$17
Removed
X Costs are Included In the ALS and BLS calculation
IM Emergency Ambulance TranSp Expendable Medical
COS Fee
N/A
$32
Removed
X Costs are included in the AIS and 015 calmlation
305 Emergency Ambulance Transportation Charge Oxygen
COS -Fee
N/A
$81
Removed
X Casts arein[luded-m the ALS and BLS calculation
106 Med'ICal SupplesOther than expendable
COSFee
N/A
Actual
Removed
X Casts are included In the AS and RES calculation
10]Paramedic Subscription Service- Annual Fee Resident
Program
5112
$48
$fi0
$ll
25W%
X
1n0 Paramendic Subscription Svc- Annual 0usine5510 empl
Program
IDS
$40
$fi0
$12
25.00%
X
109 ParamedicSubscription Sv['Annudl Busea[M1 idd[I 10
progrdT
169
$12
$25
$13
1 10033%
•"
X
Maximum$410(includes Annual Fee)
110 Carearni Reuel resect eugtl
111 Administration
-
'-
-
1125pe[ial Inspector Liters Exam
COSFee30
$99
$99
$0
a.W96
100%
X
113 Special Inspector License Renewal
COSFee90
$66
$66
$0
01
lap%
X
114 Rec Mgt - per 8.5 x 11 page
COS Fee
1
$1
Removetl
X
Ternnology improvements have reduce the cost of An vice this fee has been
eliminated
115 Rec Mgt- persheitofurawing
COSFee
1
$2
$2
$0
O.W%
100%
X
116 Appeals Board Hearing
COS -Fee
4
$6,653
$1,506
($5,147)
-2235%
50%
X
Update MC 3,36.03C Exhibit A to niect 50% Recovery
117 Mod to USC/Air Mat's & Methods
COS Fee
60
$264
$270
$6
227'6
lam
X
118 Authorization to Duplicate Record Orowint,
COSFee
man
$55
$35
($20)
-3fi 3fi%
SOD%
X
119 Haxartlous Material Disclosure
COS Fee
N/A
$15
Removed
X
No stafftime involved and should be removed from MFS
120 A[[essibility Hardship- Board Resignation
COS Fee
12
N/A
$1,063
100%
X
121 Flood Zane Determination
COSFee
4
$55
$97
$42
76.36%
l00%
X
122 Real Property
COS Fee
15
Ni
$245
100%
X
123 Plan ReWews
124 Preliminary Plan Review Hourly
COS Far
1
$183
$229
$46
2!1
l00%
X
Update MC 3.36030 Exhibit A t0 reflect first 2 hours free (currently
persons, is st 75%per MC)
125 Plan Check Hourly Rate
COIF-
1
$149
$220
$79
53.02%
100%
X
Adational Plan Review act Rechecks in Exresz of 2 Rechecks
126 Hourly
COS Fee
1
$149
$220
$79
53.02%
100%
X
127 Solar Systems Up to and Including 3KW
COS Fee
N/A
$138
See No.
X
Standard Building Pvmit and Plan Check fare Structure is used
128 Plan Check Extension
COS fee
90
$55
$56
$1
1.82%
100%
X
329 Determination of Unreasonable Hardship
COSFee
300
$255
$290
$43
1686%
l00%
%
130 Drainage Plan Rev for Absorption to Damage
COS Fee
25
$253
$287
$34
13.44%
1W%
X
131 WQMP Inspections (Commercial)
COS -Fee
10
$1,235
$291
($944)
-7644%
100%
X
132 WQMP InHwx ions(Resilentlel)
cosies
20
$459
$24]
($212
-46.19%
100%
%
133Waste Management Armin Fee
COSF¢e
106
$16
$23
1 $]
43.]5%
SOD%
X
Page 3
19-28
Summary of user Had Changes for Puna, Public Warks, Fire, and Community Development Departments
Page 4
79-39
A B C
0 I E I G I H
I I J I K
N O P
Q R 5
T
In,r-nd
Reasons o.0
ange
Annual
No
Coal a
New
2
Type
Volume
Current Fee
Recommended Fee
Variance
%Variance
Si
Incrming
Decreasing
Eliminated
❑range
heating Fees
Fee
NdtEE
Total
The fiscal Impact of all fees listed under Plan Review (all) will result m a
134
Nan Raview fall)
Annual
1
$1,835,795
$2,230,896
$395,101
2152%
100%
x
revenue Increase of approximatay$355,101, or 21.53%Increase
72% of Building
87% of Building
135
Plan Review- Buildings Or Structures
COS Fee
Permit Fee
Permit Fee
100%
%
2S% of Plan Review
25% of Plan Review
136
Repetttive Plan Review
COS -Fee
Fee
Fee
10095
%
0.06%of Construction
0.07% of Construction
137
Energy Com Barre we
COSFee
Cost
Cost
Himl
%
0.1%of Coneauctlon
fflai fConaruction
138
Disabled Access Compliance Review
COS Fee
Co.
Cost
100%
k
72% of Grading
87% of Grad'mg
139
Grading Plan Review by City Staff
COS Fee
Permit Fee
Permit Fee
100%
%
120% of Consultant
118% of Consultant
141
Grading Plan Review a Complex Projects by Consultant
COS Fee
117
Fee
Fee
100%
X
72%mTmal Eleopical
e]%ofTatal Electrical
141
Electtlnl Plan Review.
COS Fee
Permit Fee
Permit Fee
100%
%
72% Of Total
87% of Tai
Mechanical Permit
Meehan Cal Permit
142
Mechanical Plan Revlew
COS Fee
Fee
Fee
lap%
X
72%of Total
87%aFTotal
143
Phumblag Plan Review
COS Me
Plumbing Permit Fee
Plumbing Permit Fee
30096
%
1.75 x Regular Plan
1.75 x Regular Plan
1"
Pirelli. Plan Review
Check Fees
Check Fees
is
185
fn
146
Off Hours Inspection Request -Hourly. COM Re
3 %tit.
$205
$21 11.4156WO% X
147
Re -Inspection - Hourly COS Re
1 1 $123
1 $173
1 $50 i 40.65% Jami X
148
Other lnspecaons-Hourly ICCl
I 1 $123
1 $173
$50 1 40.65% 10%6 X
149
PeamR Fees
The fiscal Impact of all fees listed under autism, Permits & nowereenw (all)
Tohl
will resultin a revenue decrease of approximately Egli or 3.34%
150
Bulltling Permits& Insptttboslall) Annual
1 $1,754,905
$1,696,260
($50,645)-3.34% 100%
X decrease
151
Building Permit -$iroc To$2,gai C0S fee
$99.
$95
101
%
Base fee for the first $2,000 + incremental cost for each adds $1p00 or
152
Building Permit -$2,00300 To $25,000.01) COS Fee
$99 $15
$96 $14
100%
% fraction of, to and Including $25,000
Base fee forthe Grit $25,000 f Incremental cost for each addtl $1,000 or
153
Building Permit -$25,00100 To $50,00,100 COSFee
$448 511
$433 $10
100%
% fraction of, to and lncluding$50,000
Base fee for the first $50,000+ Incremental cost For each added $1,000 or
154
Building Permit- 50,001.00 T0$1000,00 COS Fee
.00
$726 $]
$702 $]
100%
% fraction of, to and inciuding$100,000
Base fee for the first ion BBB+ incremental cost for each afraid $1,00]or
155
Boiltllng Perms-$10Bpa10BTo55B0,00i COIMP
$1,111 $5
$3,074 55
100%
x fracuortifMondmclumng$BWARR
Base fee For the first $500,000+incremental cost for each addtl $1,000 or
156
Building PermR-$5wfD1.00 TO$1,000,000Ao COS Fee
$3,403 $5
$3,290 $4
100%
% Hanlon of, to and lntluding$1,000,000
Base fee for the first $1,000,000 + incremental cost for each addtl $1,000 or
15]
Building PenNt-$1,000,001.00to$5, WINOAo COS Fee
$5,974 $3
$5,7]4 $3
100%
X fraction 0f, to and Including$5,000,C00
Base fee forme first $5,000,000+ Incremenml cast for each addtl $5,000 or
158
Builtlirq Pertntt�over$S,BW,I%lB [OSFee
$19,fi21 $3
$iR,965 $3
l0B%
% fraction of
Page 4
79-39
Summary Of user Fee Changes for Police, Public works, Fire, and Community Development oepartmems
PdQe 5 19-30
A B C
0 I E I G I H
I I 1 I K
N O P
Q R 5
T
If, U111
Reasons o. -
ange
Annual
No
Comhinedw
N-
2
Type
Volume
Current Fee
Recommended Fee
Variance
%Variance
%Recovery
Increasing
Decreasing
Eliminated
Orange
Existing Fees
Fee
Notes
The fiscal Impact of all fees hrted under Electrical Permits & Inspections (all)
Total
will result In no change to revenue as the decrease of $273, Or 0.12%
159
Electrical Permks& Inspections(all)
Annual
1
$233,768
$233,495
(5273)
-0.12%
100%
x
decrease was too mloimal to efle. the proposed fees
LED
Electtical Permit Fees- Issuance OfPermit (rounteronlif
COSFee
$35
$32
100%
x
Update MC 3.36.030 Exhibit A to Holett$32 fee
Electrical Permit Fees- Supplemental Permits Issuance,
161
Fee For Each Permit
COS F.
$9
$9
100%
x
162
Coordination Electoral Permit- Residemial Construction
COi Fee
]%af Bldg Permit Eee
]%af Bldg Permit Fee
l00%
x
Combustion EleNlcal Parmit-Non-Residential
14% of Bldg Permit
14% of Bid, Permit
163
Construction, Hotels& Apartment Bldg ever 2 story
COSFee
Fee
Fee
100%
x
164
Sidi Use Permit Fee - Fee For Each Outlets, First 2C
COS -Fee
$1A0
$1,W
100%
x
Elecrrical Use Permit Fre-Fee For Each Outlets, After First
165
20
COS Fee
$0.98
$0.98
100%
x
Electrical Use Permit Fee - Fee For Each Lighting Flood ,
166
First 20
COS-ee
51m
$1.W
100%
x
Electrical Use Permit Fee- Fee For Each Lighting Floure,
167
After 20
COS Fee
$0.98
$0.98
100%
x
Low Voltage System -Fee Por Each Low Voltage Outlet,
168
Flrst 20
COS Fee
$'1.W
$1.W
lap%
k
Low Voltage System - Fee For Each Low Voltage Outlet,
169
After First 20
COS Fee
$0.98
$0.98
10096
x
Low Voltage System - Fee For Each Pole or Platform
170
Mounted Lighting Fixtures
COS Fee
$S.W
$1.W
100%
x
Low Voltage System - Fee For Each Theatndal-ripe
171
Oghting Firsts—Or Assemhties
COSFee
$1
$1.01
100%
x
Low Voltage System - Fee For Each Residential Appliance
172
or Receptacle Oulat(New Construction)
COSI.
$6
$6
100%
x
Low Voltage System -Fee For Each Non-Ewidential
Applianres and SelEConteined FactorµWred, Nor
173
edeeuodlng One horsepower
COS Fee
$6
$6
100%
x
Fee For Each Power Apparatus, Rating in horsepower,
kilowatts, kile-h amperes, or kilovolt -ampere rresuctio,
1]4
Up W and Including 1
COS Fee
$6
$6
100%
x
For Each Power Apparatus, Rating in horsepw
oer,
kilowatts, kilovolLamperes, or kilovolt-amperesweactio,
clur]fee
ll5
Over 1 and Not Over 10
COS Fee
$16
$He
toI
x
Fee For Each Power Apparatus, Rating In horsepower,
kilowatts, kilovolCampere, or kilovolt-amperesreactive'.
176
Over to and Not Over so
COSFee
$33
533
100%
x
Fee For Each Power Apparatus, Rating In horsepower,
kilowatt; kilovolt -amperes, or kilovolt -amperes -reactive:
1"
Over SO and Not Over 100
COW,
$64
$64
l00%
x
Fee For Each Power Apparatus, Rating In horsepower,
kilowatts, kilowh ampers , or kNmoll-ampereueacllve'.
178
Mer1W
COS -Fee
$99.
$98
l00%
x
PdQe 5 19-30
Summary Of user Fee Changes for Ponce, Public Works, Fire, and Community Development oepoaments
Page 6
19-31
A B C
0 I E G I H
I I K
N 0 P
Q R 5
T
erl 111
Reasonz o.0
ache
Annual
No
Comhinedis
New,
2
Type
Volume
Current Fee
Recommended Fee
Variance
%Variance
%Recovery
Increalng
Decreasing
Eliminated
Orange
Existing Fees
Fee
Ndt6
Fee For Each Power Apparatus, PMing in horsepower,
kilowatt, kilovolt -amperes, Or kllwolnamperes-reactive:
Fee For Each 1W Feet Or Fraction Thereof Of Bus ways,
For Trolley & Plug -In Type Busways. Note: Additional
179
Fees Fpr Other pictures COnnetled TO The Tmll¢y
COS Fee
$9
$9
l00%
%
Fee For Each Power Apparatus, Rating in horsepower,
kilowatts, kilovolt -amperes, Or kilovolt amperesreactive:
Fare For Each Sign, Outline Lighting and Marcudes supplied
1B0
from one branch circuit
COSFee
$35
$35
100%1
K
Fee For Each Power Apparatus, Rating In horsepower,
kilowatts, kilovolt amperes, or kilovolt-amparesreadive:
181
600 Vohs or Less and Not Over 200 Amperes In Rating
COS me
$00
$00
100%
x
Fee For Each Power Apparatus, Rating in horsepower,
kBowalts, kilwolt-amperes, or kilovolt -amperes -reactive:
N( V01ts or Less and Over 200 Amperes to 1,000
182
Amperes
COS -Fee
$81
$81
100%
%
Fee For Each Power Apparatus, Rating In horsepower,
kBowazts, kilovolt -ampere, or kilovolt-amperes-reacPve:
10
Over 6W VnRs or Over 100 Amperes in Rating.
COS -Fee
$162
$152
1Do%
x
Fad For Each POWer Apparatus, RaLng in hersepOwen
kilowatts, kilovolt -amperes, or kilovoltamperesreactive:
R
Miscellaneous Apparatus, Conduits and Conductors
COSFee
$24
$24
lap%
x
Fee For Each Power Apparatus, Rating In horsepower,kilowatt
, kilovelampere, or kllovolt-i mparesreactive'.
185
Special Event, Each Genera.,, Electrical
COiFee
$35
$35
100%
%
Fee For Each Power Apparatus, Rating In horsepower,
dikilovolt-amperes, or kilovolt-ampery,acc e:
186
Special Event Lighting
COSFee
$9
$9
l00%
x
Fee For Each Power Apparatus, Rating in Fortiorwen
kilowatts, kilomitemperds, or kilovolt -amperes -reactive:
18]
Temporary Fewer Service
Cos Fee
$3s
53s
1ot136
x
Fee For Each Power Apparatus, Rating in horsepower,
ilowatis, kilovolt -amperes, or khovolt-amparesreactive:
1M
Fee For Each Temporary Service Pedestal
COS Fee
$3s
$35
100%
k
Fee For Each Power Apparatus, Rating in horsepower,
kilowatts, kilovolVideperes, or kilovolt amperes-rateive:
Fee For Each Temp. Distribution System, Lighting, Outlet,
Decorative Site,Tempo2ry Receptacles, Switches And
Lighting Outlets In Which Current is Controlled (Except
189
Services, Ford., Meters)
COS Fee
$12
$t]
100%
%
Page 6
19-31
Summary of user Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
Page 7
is -32
A B C
0 I E I G I H
I I 1 I K
N O P
Q R 5
T
el llnM1
Beasonz o. -
ange
Annual
No
Combined we
New
2
Type
Volume
Current Fee
Recommended Fee
Variance
%Variance
%Recover/
Increasing
Decreasing
Eliminated
Orange
Existing Fees
Fee
Notes
The fiscal impact of all fees listed under Mechanical Permits &Inspecbpns
Total
(all) will result In a revenue decrease of approximately $10,916, or 2.13%
190
Mechanical Per.].& Irrigated. (all)
Annual
1
$153,145
$100,229
l$]01916)
-213%
100%
X
decrease
Mechanical Permit Fees-Issuanre of Permit (rouMer
191
only)
COSFee$35
$32
100%
Mechanical Permit Fees. Supplemental Permits Issuance,
192
Fee For Each Permit
COS Fee
$9
$9
100%
%
193
Comhlnat-Mechanical Per A ReSid.rocifnnstrung-COSFee
5%af Bldg Pero Fee
4%af Bldg Permit Fee
100%
x
Comoinatl.r Mechanical Permit-Non-Resldentlal
12% of Bldg Permit
11% of Bldg Permit
194
Construction, Hotels& Apartment Bldgs over 2 story
COS -Fee
Fee
Fee
100%
x
Mechanical unit Permit Fees -Fee For Each Forced Air or
Gndty Type Furnace up to and inducing
195
Usi BW/h
COS Far
$19
$18
100%
x
Mechanical Unit Permit Fees -Fee For Each Forced An or
1%
Gravity Type Furnace over 100,000 Btu/h
COS Fee
$E3
$21
10U%
%
Mechanical Unit Permit Fees- Fee For Each Floor Furnace,
192
Including Vent
COSFee
$19
$18
Iso%
X
Mechanical Unit Permit Fees- Fee For Each Suspended
Heater, Recessed Wall Heater or Floor -Mounted Unit
198
Healer
COS Fee
$19
$18
100%
%
Mechanical Unit Permit Fees -Fee For Each Installation,
199
Federation, Replacconcomf Appliance Vent
COS Fee
$9
$9
l00%
K
Mechanical Unit Permit Fees Fee For Each Repair,
200
Akeratlon Of,Add'nto Heating/Coaling Appliances
COS -Fee
$19
$18
l00%
x
Mechanical Unit Permit Fees -Fee For Each Boiler or
201
Compressor tO and lntluding 3 HP
COS Fee
$19
$3B
100%
x
Mechanical Unit Permit Fees- Fee For Each Absorption
202
System to and l ncluiing 100,000 Morin
COSFee
$19
$IS
100%
X
Mechanical Unit Permit Fees -Fee For Each Bailer or
203
Cameroon, 0.13 HP to and reduce, 15 HP
COS Fee
$35
$32
100%
X
Mechanical Unit Permit Fees -Fee For Each Absorption
204
Sys. Over 100,000 Btu/h & including 500,00 Brain
COS Fee
$35
$32
100%
x
Mechanical Unit Permit Fees - Fee For Each Boller or
205
Compressor Over 15 HP to and Including 30 HP
COSFee
$49
$45
l0U%
%
Mechanical Unit Permit Fees - Fee For Each Absorption
206
Sys. Over 500,000 BW/M1&including 1,000,000 Btu/h
COSFee
$49
$45
10U%
x
Mechanical Unit Pefmh Fees - Fee For Each Boller or
202
Compressor Over 10 HP to and Including 50 HP
COSFee
$R
$66
10U%
x
Mechanical Unit Permit Fees - Fee For Each Absorp0oo
200
Sys. Over 1,000,000 Btu/h including 1,250,000 Uri
COSfee
$22
$66
100%
X
Mechanical Unit Permit Fees -Fee For Each Boller or
20
Compressor over 50 HP
05Fee
$122
$I]3.
100%
X
Mechanical Unit Permit Fees -Fee For Each Absorption
210
System Over 1,250,000 Btu/h
COS Fee
$122
$113
IDD%
Page 7
is -32
Summary of User Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
Page e
19-33
A B C
0 I E G I H
I I K
N O P
Q R 5
T
el llnM1
Beasonz o.0
ange
annual
No
Combinedw
Nov,
2
Type
Volume
Current Fee
Recommended Fee
Variance
%Variance
%Recover/
Increaelng
Decreasing
Eliminated
Change
funding Fees
Fee
Ndt6
Mechanist Call Permit Fees - Fee For Each Air handling
Unit To & bringing 10,000 Cu Ft/gn Including Attached
211
Ducts
COS Fee
$13
$12
100%
%
Mechanical Unit Permh Fees - Fee For Each Air Handling
212
Unit Ove!]O,OW dm
COSFee$23
$21
100%
X.
Mechanical Unit Permit Fees - Fee For Each Evaporative
113
Cooler Other Than Portable Type
COS Fare
$13
$12
100%
%
Mechanical Unit Permit Fees -Fee For Each Ventilation
214
Can Connected to a Single OUR
E0.SFee
$9
$9
101
x
Mechanics Unit Permtt Fees- Fee For Each Ventilation
215
System Not Connected to Any Other System
COS -I've
$13
$12
1W%
x
Mechanical Unit Permit Fees - Fee For Each Hood Served
216
by Mach Exhaust, Including Ducts
COS Fare
$13
$12
100%
x
Mechanical Unit Permit Fees -Fee For Each Domestic
217
Type lncleaaWr
COS Fee
$23
$21
1W%
%
Mechanlnl Unit Permtt Fees- Fee For Each Commercial Or
218
Industrial Type Incinerator
COSFee
$98.
$91
l00%
x
Mechanical Unit Permit Fees - Other Equipment or
219
Appliances Net United in This Code, Fee For Each
COS Fee
$13
$12
100%
%
The Oscal impact ofall fees listed under Plumbing Permits & Inspectors (all)
will di some fees with a decrease in revenue and others with no
Total
change to revenue as the decrease Of $0,183, or 2.33% decrease was taa
22ti
Plumbing Permits& Inspections 1.11)
Annual
1
$129,835
$175,652
($4,183)
i33%
100%
x
mini mal to effect some of the proposed fees
221
Plumbing Pi Fees- issuance of Permit (counter only)
COSFe¢
1
1 $35
$32
100%
%
Update MC 3.36.030 Exbiblt A to&It.$32 fee
piumEing Parrot Fees- Supplemental Permits Issuance,
222
Fee For Eanh PermH
[oSFee
$9
$9
100%
x
10%of Bldg Permit
223
Combination Plumbing Permit Residential Construction
COS -Fee
Fee
9% of Bldg Permit Fee
100%
x
Combination Plumbing Permit - Nan-ResiderRlai
10% of Bldg permit
224
Constm ioq Hotels& Apartment Bldgs over 2 yor,
COS -Fee
Fee
9% of Bldg permit Fee
100%
%
Plumbing Permit Unit Fees- Fee For Each Plumbing
225
Flftule, Trap, Sat of Figures on One Trap
Cos me
$13
$13
l00%
x
P umhmng Permtt mit Fees - Fee For Each Willing Seweq
2261
Taller Park Sewer
COS Fee
$33
$32
100%
X
Plumbing Permit Unit Fees - Fee Per Drain In Ramwater
222
Systems
CO -Cee
$13
$13
100%
x
228
Plumbing Permit Unit Fees - Fee For Each Cesspool
COS -Fee
$49
$47
100%
x
Plumbing Pennd Unit Fees- Fee For Each Private Sewage
229
Disposal System
COS Fee
1 $98
1 $96
1
100%
1 %
Plumbing Permit Unit Fees - fee For Each Water Hearer,
230
and/m Vent
C(I
$15
$15
lam
x
Plumbing Permit Unit Fees- Fee For Each Industrial Waste
Pretreatment Interceptor, Exceeding Kitchen Type Grease
231
Inters. Foreimang As Figure Traps
COS Fee
$26
$25
1Do%
x
Piumhing Per cop Unit Fees- Fee PmEach Wafer Piping,
232
WatelTreating Epuipment
COS Fee
$6
$6
100%
%
Plumhng permtt Unit Fees- Fee For Each Drainage or
233
Ven[Piping FlMure
COS -Ove
$fi
$6
1W%
%
Page e
19-33
Summary of user Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
Page 9
79-34
A B C
0 I E G I H I I K N O P
Q R 5
T
err llnM1 Reasons o. -
ange
Annual
No
Combinedw
New
2
Type
Volume
Current Fee
Recommended Fee Variance
%Variance
%Recovery Incre ing
Decreasing
Eliminated
Change
&fsdng Fees
Fee
Nbl¢a
Plumhing Permit met Fees - Fee For Each lawn Sprmi
236
System on One Meter, Backflow Protection Day.
COS Fee
$19
$19
100%
%
Plumbing Permit Unit Fees -1 To 5 Afmospheflc Type
235
Vacuum Breakers
COSFee$15
$15
100%
K
Plumbing Permit Unit Fees- Fee For Each When More
236
than 5fitmosphere Type Vamum Breakers,
COS Pon
$3
$3
100%
%
Plthe hing Permit Unit Fees- Fee For Each Other Backflow
23]
Flattener Device 2 Inches &Smaller
COS fee
$15
$15
30m%
%
Plumbing Permit Unit Fees - Fee For Each Other Btkflow
231
Pmtereve Draire Over 2 Inches
COSFee
$33
$32
IDD%
d
Plumbing Permit Unit Fees - Fee Far Each Gas Piping
239
System of One to Four Outlets
COS Fee
$6
$6
100%
K
Plumbing
Plumbing Permit Unit Fees -Fee For Each Outlet Gas
2M
System of Five or more Outlets
COS Fee
$1
$1
lam
%
Total
The fiscal Impact rich fees listed under Grading Permits & Inspections (all)
261Grading
PerriInspectiom(all)
Annual
1
$153,343
$152,562 Sin
-0.51%
100%
X
will result In a revenue decrease of approximately $781, or 0,51% decrease
Gratling Permit Fee - Ulculated based an cut orfill which
242
everis greater -0-2[0Cubic Yards
Ibbl ee
$809
"1
100%
%.
Grading Permit Fee - Calculated based an cut orfill which
263
ever is greater -201-300 Cubic Yards
COS Fare
$828
$6G
10m%
%
Grading Permit Fee Calculated based on Put or fill which
E.
everiagreater-3B1-0WCubICYards
COAFee
$BPB
5344
100%
%
Grading Permit Fee -Calculated based an cut area which
245
ever is greater- 401 San Cubic Yards
005-FPe
$369
$865
SOD%
%
Grading Permit Fee -Calculated based on cut or fill when
246
ever is greater -501-600 Cubic Yards
COS Fee
$908
$903
100%
%
Grading Permit Fee - Calculatetl based on cut orfill which
247is
greater - 601-]00 Cubic Yards
COSFee
$946
5941
100%
Grading Permit Fee -Calculated based on cut orfill which
everis greater -]01-800 Cubic Yards
COS Fee
$987
$982
100%
%
ading Permit Fee - Calculated based on cut orfill which
249everis
greater -801-900 Cubic Yards
COS Fee
$2,025
$1,020
lap%
%
Gratling Permit Fee - Calculatetl based as nit orfill which
250
ris greater.901-1000 Cubic Yards
COSFee$1,064
$1,059
100%
%
Grading Permit Fee - Calculatetl based an cut orfill which
Base fee for the tint 1,000 cubic yards +incremental costfor each dead
251
ever is greater -1,001-10,000 Cubic Yards
Oil
$1,058
$374
$1,063
$372
100%
%
1,000 CY or fee ion of, to and including 10,000 CY
Grading Permit Fee - Calculatetl based an cot or 011 which
Base fee for the first 10,000 cubic yards+ Incremental best for each addd
252
everis greater -10,[01-100,009 Cubic Yards
COSFee
$4,415
$323
$4,393
$371
100%
%
10,000 CY or fraction of, to and including 100,000 Cy
Grading Permit Fee - Calculated based as cut orfill which
We fee far the first 100,000 cubic yards +incremental cost for each call
253
ever is greater- 100,001 Cime Yards or more
C0.SFee
57,865
$363
$7,ffi5
$361
10B%
%
10,00] CY or frecame of
Grading Permrt fee, anti a Site Improvements)
Same as Building
Same as Ending
254
Curh&Gutter, Paving Erosion Control
COSFee
Permit In. Table
Permit Fee Table
100%
Page 9
79-34
Summary of user Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
A
B
C
0 I
E
I G I
H
I
I 1 I
K
N
O P Q R
5
T
In, no
an....z .. - ange
2
Type
Annual
Volume
Current Fee
Recommended Fee
Variance
%Variance %Rernvery
Inereazing
No Command vi
Decreasing Eliminated Change Including Fees
N-
Fee
Net.
255 Haroor Construction (all)
Total
Annual
1
$28,653
$29,810
$1,157
4.M%
50%
X
Update MC 3 36 030 Exhibit to reflect 50% recovery. The Pascal impact of
all fees lined under Harbor Construction Hill) will result In a revenue
Increasecfapproxlmately$1,157,or4D4%increase
256 Harbor Constmtllon Plan Review
COS Fee
72% of Permit Fee
8751af Harbor
Construction Permit
Fee
50%
X
257 .$1.00-$2,000.00
COS Fee
$99
$103
50%
X
258 $2.001,00-58DI
COS Had
$99
$15
$103
$15
50%
X
Base fee for the first $1,000+ Incremental cast for each addtl $1,000 or
nactinn or, to and Inducing$S,000
259 $8001 W-$E.Emi
COSFee
$192
$13
$200
$13
50%
x
Base fee for the first $a,000. Incremental cost for each addil $1,000 or
fraction of m and including$5g00D
2CA $50,OD1.00-$100,000.00
COS Fee
$748
$]
$778
$]
50%
X
Base Fee for the rest SSO,Om« Incremental con for each addtl$1,000 or
fraction mile and Including$IGI
261 S100,001.001ro$500,000.00
COS Fee
$1,122
$5
$1,167
$6
50%
X
Base fee for the first $lWi+ incremental cost for each added $1,000 or
Reduce of to and Including $500,0043
262 $m0,D0100.51,OW.m000
COS ce,
$3,473
$5
$3,613
$5
S.
X
Base fee for the first $500,0Do. incremental .it for each aided 51,000.1
haRmn of, to and meuding$1,o00,OBV
263 $1,000001.90 and up
COS Fee
ili995
$3
$6,232
$3
50%
X
Base fee for the first $1,000,000Incremental cost far each Road S10,000
Animation of
200 Grading Bond Fee
COSFee4
N/A
$395
100%X
265 Drainage Permits for Alteration to Drainage
COS Fee
39
$253
$282
$34
19A4K
100%
X
266Card to and Reports
262 Temporary Certificate or Oouldery
COSH.
100
$198
$192
561
3D3%
100%
X
268 Temp Certificate of Occupancy Renewal
COS -Fee
1D
$]]
$102
$25
32.42%
100%
X
269 Residential Building Report
COS Fee
1530
$165
$1]0
$5
3.03%
100%
X
270 eastermstavlding Report -Duplex
COS Fee
N/A
$192
Removed
X
221 Residemial Building Report - Multi Family
COSFeeN/A
See Nate
Removed
X
Currently! $192 plus $ll for each unit overt
272 Residential Bldg Radii Re Inspection
COS Fee
20
$88
$115
$27
301
100%
X
273 Commmlty UCVe1 pmmt.Plaff11Mg
Amateur Radio &Satellite Dish Antenna Permits (not On User
274 Fee Study Shreiner, Sheet)
COSFeeN/A
$1,413
Removed
X
Now allowed by code, if deviate from standard processed as a Minor Use
Permit
275 Career Account Svcs -Application -per hour
COS Fee
1fi69
$170
$195
$25
1431%
100%
X
276 Amendments -General Plan
COSFee$170
$195
$25
14.21%
100%
X
272 Amentlments- Planned Community
[OS -Fee
$170
$195
$25
14.21%
SON
X
27e Amendments -Zoning Code/Specdlc Plan
COS an
$llD
$195
$25
14.71%
100%
X
279 Coastal Residential Development Permit
COS Fee
$170
$195
$25
14.71%
100%
X
280 Comprehensive/Innovative Sign Parmlt
COS Fee
$120
$195
$25
1411%
100%
X
281 Development Plan- Planned Community
COSFee
$120
$195
$25
1421%
100%
X
282 Development Agreement Adoption & Annual ReNew
COS Fee
$170
$195
$25
1471%
10096
X
283 Environmental Documents
COS -Fee
$170
$195
$25
1431%
100%
X
284 Heritage Sign Review
COS Fee
$170
$195
$25
14.21%
100%
X
285 Non-CoMmming Abatement Period Extension
COS Fee
$120
$195
$25
14.21%
100%
X
Z86 Offir Parking Agreement
COS Fee
$170
$195
$25
1471%
100%
X
282 Planned Development Permit
COS Fee
$170
$195
$25
14.71%
100%
X
288 Site Development Review -Planning Commission
COS Fee
$120
$195
$25
14.21%
100%
X
2. Sanderson -Tentative Tran Map
COSFee
$PO
$195
$25
1471%
100%
X
290 Subdivilons-Vesting TentatWe Map
COS Fee
$170
$195
$25
1431%
100%
X
291 Telecom Proud, Council
COS Fee
$170
$195
$25
14.71%
100%
X
292 Telecom Permit CDO Director
COSF-$170
$195
$25
1431%
ION
X
293 Traffic Study
COS Fee
$llD
$195
$2514
]1%
100%
X
294 Transfer of 0eveiopment Rights
COS Fee
$170
$195
$25
14.21%
100%
X
295 Use Permit(Conditional) - Planning Commission
COS Fee
$120
$195
$25
14.]1%
100%
X
SEE Varianm
COSFee
$12D
$195
$25
1421%
100%
z
297 Appeals to CIPS, Council & Planning Commission
COS Fee
8
$4,289
$1,506
($2,283)
-64.89%
50%
X
50%rerovery per MC 336030 Exhibit
Page SO
19-35
Summary of User Fee Changes for Ponce, Public Warks, Fire, and Community Development Departments
A
g
C
0 I E
G I N
I
I I
K
N
O
P Q
R 5
T
er Oni\
Peaionz orC ange
2
Type
Annual
Volume
Cu$71 Fee
Recommended Fed
Variance
%Valance
Recovery
Increasing
Decreasing
No
Eliminated Mange
Comhlneaw New
Fx1s[Ing Fees Fe¢
ii0t6
298 ApprovalIn
d
COS_Fee
58
$]16
$696
I$20i
100%
%
ofCmpt
3W Compliance Compliance - Recoidi Code
COSFee
28
$102
$293
$189($in
181]3%
173%
l00%
X
Re
3O1 Compliance Letters/Minor Permit Research
COS Fee
30
$3621,31
$302
($2➢)
-5.52%
100%
%
361 Condominium Conversion Permit
COS Fee
3
$1313
$1,125
($138)
-10.51%
100%
X
302 Approval
COSFee13
$891
$892
$1
0.11%
100%
X
Extettor/Staff
303 Extension ofrlme-Subdivision Cotle
COS Fee
N/A
$102
$137
$33
31]3%
100%
%
305 becti Abateys
COS Fee
N/A
$102
$137
$33
31.]3%
100%
X
365 Limited Term Perml-Iessthan90iddi
COS Fee
%358
$588
$130
36.31%
100%
X
306 Limited Term Permtt-more than 9odap'
COS -Fre
2
3
$1,So2
$1,603
$lol
fiR%
100%
X
367 Limited Term Permit -Seasonal sales
COS Fee
3
$56
$220
$155
233.33%
100%
X
368 Lot Line Adjustment
COS Fee
8
$1,526
$1,660
$235
1661%
100%
X
309 Lot Merger
COSFee3
$1,000
$1,660
$256
18.23%
on
X
310 Modification Permit
COS Fee
16
$2.010
$2,019
$9
037%
100%
X
311 Operators License Application
COS Fee
3
$692
$]50
IOn
X
312 Operamrs license Appeal
COSFee
N/A
$692
$696
$5
OS8%
106%
%
313 Reasonable Acmenni,i on
COS Fee
3
$a
$0
$a
0%
%
Update MC 3.36.030 Exhibit A to reflect 0%recovery to be In line with
commit MC 20 52.D70 C 21d
314 She Devel Review- Zoning Administrator
COS Fee
N/A
$2,386
$2,419
$33
1.33%
100%
X
315 SubdivisionsParcelMap
COS Fee
19
$3,M1
$1,679
($1,562)
-08.20%
on
X
316 Use Permit(Minor -2oning Administrator
COS Fare
21
$2,057
$2,520
$373
18.22%
100%
X
317 Zoning Plan Check
COSFee
1309
$128
$150
$22
17.19%
100%
X
318
Page 11 19-36
ATTACHMENT E
Application of Indirect Costs to the Calculation of Fees for Services
19-37
Application of Indirect Costs to the Calculation of Fees for Services
The purpose of this exhibit is to provide a detailed explanation of the methodology used by the
City of Newport Beach to incorporate indirect overhead costs in the development of the
municipal fee schedule. The nature of indirect overhead costs will also be described. A Police
Department Jail Booking Fee example will be used to facilitate the explanation.
The Jail Booking Fee is assessed to recover
administrative costs incurred by the Police
Department in the process of booking
arrestees, in accordance with §29550.3 CGC
(California Government Code). The fee
includes the Custody Officer's time to search,
fingerprint, classify, assign a cell and process
the booking record, and the Community
Services Officer's (CSO) time to search for
potential records relating to the arrestee's
wants, warrants, and positive identification.
The fee also covers instances when a Police
Officer transports an arrestee to the Orange
County Jail. The fee is charged to the arrestee upon conviction for any offense related to the
arrest. The following steps demonstrate how the Jail Booking Fee is derived.
Step 1: Calculate Hourly Staffing Rates and Burdened Factors
The first step is to determine the hourly rates of staff providing the jail booking service. Table 1
below provides the hourly salary and benefit rates plus the hourly burden factors for the staff
that are responsible for performing this task within the Police Department. Indirect overhead
costs or "burdened factors' are costs that are not directly accountable to the expenses incurred
for a user fee service, but are necessary and contribute to the total cost of that service delivery,
i.e. - managerial administration, utilities, insurance, legal, information technology, payroll, and
finance, which are all valid components to the analysis of what it costs the City to provide
municipal services.
Ir Bl La o.ol.0 1`I K lk2MPJI
Officer
-FJ I FJ I I r I IV W-AA3IILB- lV W-I"DJ F1
Salary and Benefits
Hourly Rate
$52.61
CSO(incl Part Time (P/T)& Senior (Sr) CSO) $41.18
Officer $78.04
Burdened Factors
Hourly Rate
$64.17
$50.23
Total
Burdened Rate
$116.78
$91.41
The City's cost allocation plan consultant uses the Federal Office of Management and Budget
(OMB) Circular A-87 as a guideline to determine the allowable burdened, or indirect, cost
elements. OMB A-87 is a document that state and local governments use to identify allowable
indirect costs when applying for reimbursement of cost from state or federal
programs. Although the calculation of user fee services is not specific to applying for
reimbursement from any state or federal program, the underlying methodology of identifying
costs is much the same. The relevant sections of OMB A-87 that specify how direct and indirect
costs shall be applied to the calculation of the Jail Booking Fee follows below.
19-38
Composition of Cost
Direct Costs
1. General. Direct costs are those that can be identified specifically with a particular final cost
objective.
2. Application. Typical direct costs include:
a) Compensation of employees for the time devoted and identified specifically to the
performance of the operation.
b) Cost of materials acquired, consumed, or expended specifically for the purpose of
fulfilling the mission of the operation.
c) Equipment and other approved capital expenditures.'
d) Travel expenses incurred specifically to carry out the operation.
Using the personnel identified in Table 1, the direct costs to perform a jail booking are found on
line 1.1 (total salary and benefits on an hourly basis) in Table la below.
Table 1a
Fully Burdened Hourly Rates
Custody
Officer
Police CSO
(incl P/T&Sr
CSO)
Police
Officer
Annual Salary & Benefits:
$109,421
$ 85,647
$162,318
1. Calculate hourly salary & benefits
1.1 Divide annual cost by 2,080 hrs
$52.61
$41.18
$78.04
Total Salary and Benefits
$52.61
$41.18
$78.04
2. Indirect Overhead
2.1 Compensated Absences 8.46%
$4.45
$3.48
$6.60
(vacation, sick leave)
2.2 General Administration 28.9%
$15.20
$11.90
$22.55
(supervision, support services)
2.3 Operating Expense 2.63%
$1.38
$1.08
$2.05
(training, supplies, insurance)
2.4CitywideOverhead 82.0%
$43.14
$33.76
$63.99
(Finance, City Manager, Fleet Maint)
Total Indirect Overhead 121.99%
$64.17
$50.23
$95.20
Total Burdened Rate:
$116.78
$91.41
$173.24
' Includes maintenance and/or depreciation expense only, not equipment purchases, which are capitalized over a
number of years.
19-39
Indirect Costs
General. Indirect costs are those: (a) incurred for a common or joint purpose benefiting more
than one cost objective, and (b) not readily assignable to the cost objectives specifically
benefitted. The term "indirect costs," as used herein, applies to costs of this type originating
from staff within the Police Department's Detective, Patrol, and Traffic divisions, their
operating expenditures and administration support, as well as those incurred by
administrative departments in supplying goods, services, and facilities.
The Police Department's cost of service analysis includes four types of indirect overhead
categories or "cost pools" consisting of compensated absences, general administration,
operating expenses, and citywide overhead.
a) Compensated Absences — The compensated absences cost pool is used to account for
employees' time off with pay for vacations and sick days. The City is obligated to pay for
these days off and is required by the matching principle to record the expense when the
employees are working, since the benefits are a part of the employees' compensation. It
is estimated that 176 out of 2,080 total available hours per year per full-time equivalent
(FTE) are taken as compensated absences. This translates into an 8.46% burden factor
applied to the hourly salary and benefit rate as indicated on line 2.2 in Table 1a above.
b) General Administration — The general administration cost pool includes the cost of Police
Department Detective, Patrol, and Traffic divisions staff time spent on such activities as
budget planning and staffing allocations; public counter and telephone time, meetings,
and training and education. The wages of management staff and the workers engaged
in administration and support activities are considered an indirect labor cost. It is
calculated that 28.9% of the Detective, Patrol, and Traffic divisions' overall workload is
spent on this general administrative function as indicated on line 2.2 in Table 1a above.
c) Detective, Patrol, and Traffic Divisions' Operating Expenditures — The divisions'
operating expenditures cost pool consists largely of Internal Service Fund (ISF) charges
to the divisions on a cost reimbursement basis. The City's internal service funds are
used to allocate the cost of providing general liability insurance and workers'
compensation; maintaining and replacing the City's rolling stock fleet; and the cost of
maintaining and replacing the City's computers, printers, copiers, and telecommunication
services. This cost pool also includes other general operating expenses such as
publications, supplies, and training. The operating expenditure burden factor of 2.63%
as indicated on line 2.3 in Table 1a above is calculated by comparing the total cost of
(allowable indirect) operating expenditures to the total (allowable direct) labor pool.
d) Citywide Overhead - The Cost Allocation Plan (CAP) distributes the costs of City
departments that serve a central service function supporting the Detective, Patrol, and
Traffic divisions' operations. These "Central Service Departments/Divisions" include: City
Council, City Clerk, City Manager, Finance & Treasury Financial Planning, Revenue, and
Financial Reporting, as well as Human Resources Risk Management.
19-40
In addition to the departments/divisions listed above, the CAP also distributes the
overhead cost of the Police Department's own Police Chief, Support Services, and Fleet
Maintenance divisions to all other Police divisions, including Detective, Patrol, and
Traffic. The citywide overhead burden factor of 82% is calculated by comparing the
total cost of Detective, Patrol, and Traffic's share of citywide and department overhead
to the divisions' total (allowable direct) labor pool (see line 2.4 in Table 1a above).
Step 2: Calculate Time Spent on the Service
The second step is to calculate the time spent on the service. The task and time in minutes
estimated to complete the task is captured in Table 2 below.
Table 2: Task Description & Time Estimates in minutes
Task Description &Time Estimates (in minutes):
Upon entry, arrestee
searched by transporting Multiple system check Transportation to Orange
officer onarrestee'sbackground County Jail
Custody Officer 60.00
Hours per
Pol ice CSO (incl P/T & Sr CSO) 20.00
to Provide
Police Officer
72.00
Step 3: Calculate the Cost to Provide the Service
The third and final step is to calculate the cost to provide the service by converting the total
minutes to hours per unit (or staff person). The product of the hourly rate calculation times the
time spent yields the cost of providing the service (see Table 3 below).
Table 3 — Fee is Product of Times and Rates
Summary
The purpose of a CAP is to accurately, fairly, and reasonably distribute the City's central
administrative costs to the operating departments in the City. The development of a CAP follows
a series of general guidelines and principles, which originate from federal guidelines established
in OMB Circular A-87. These principles ensure that allocated costs are necessary and
reasonable to the operation of the government. A cost analysis study is almost entirely reliant
upon the data provided by the City. Since all study components are interrelated, bad data at any
step in the process will cause the ultimate results to be flawed. To avoid accuracy problems and
other quality flaws, the study included a series of quality control measures including
reasonableness tests and validation; balance and cross checks; and internal City review.
Finally it should be noted that private businesses typically add a layer of profit margin to their
cost analysis, public agencies are not allowed to do so.
4
19-41
Total
Fully
Total Cost
Total
Hours per
Burdened
to Provide
Minutes
Unit
Hourly Rates
the Service
Custody Officer 60.00
1.00
$116.78
$116.78
Police CSO (incl P/T&Sr CSO) 20.00
M* 0.33
X $91.41 =
$30.47
Police Officer 72.00
1.20
$173.24
$207.89
$355.14
Proposed Fee
$355.00
Summary
The purpose of a CAP is to accurately, fairly, and reasonably distribute the City's central
administrative costs to the operating departments in the City. The development of a CAP follows
a series of general guidelines and principles, which originate from federal guidelines established
in OMB Circular A-87. These principles ensure that allocated costs are necessary and
reasonable to the operation of the government. A cost analysis study is almost entirely reliant
upon the data provided by the City. Since all study components are interrelated, bad data at any
step in the process will cause the ultimate results to be flawed. To avoid accuracy problems and
other quality flaws, the study included a series of quality control measures including
reasonableness tests and validation; balance and cross checks; and internal City review.
Finally it should be noted that private businesses typically add a layer of profit margin to their
cost analysis, public agencies are not allowed to do so.
4
19-41