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HomeMy WebLinkAbout08 - Rhine Wharf Repairs & Public DockCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 8 February 8, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Frank Tran, Associate Civil Engineer 949 - 644 -3340 or FTran @nevuportbeachca.gov SUBJECT: RHINE WHARF REPAIRS AND PUBLIC DOCK - COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3821 ISSUE Staff requests approval to accept the Rhine Wharf Repairs and Public Dock, Contract No. 3821, as complete. RECOMMENDATIONS 1. Accept the completed work and authorize the City Clerk to file a Notice of Completion. 2. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 3. Release the Faithful Performance Bond one year after Council acceptance. DISCUSSION Summary of Completed Construction Contract Total Contract Final Cost at Benchmark Actual Contract Time Amount Completion Target Contract Time Under ( -) (days) or Over ( +) $430,539.84 $436,140.70 Contract +1.3% 165 * -55 Plus 15% * 45 days for the Rhine Wharf Repairs, and 120 days after the approval of the design for the Rhine Channel Public Dock. The dock design was approved by the City Building Department on August 25, 2010. On October 27, 2009, City Council awarded the Rhine Wharf Repairs and Public Dock contract to Associated Pacific Constructors, Inc. This contract is comprised of two projects. (1) Rhine Wharf Repairs: This project included removing and replacing boardwalk support beams and planks, inspecting sheet piles and tie rods, repairing concrete sheet piles and coping, applying preservative treatment to wood decking, and upgrading guardrails. The inspection of the tie rods involved removing a strip of concrete approximately 2' -6" Rhine Wharf Repairs and Public Dock Completion and Acceptance of Contract No. 3821 February 8, 2011 Page 2 wide with the subgrade along the boardwalk to expose the tie rods where they connect to the coping. When the tie rods were exposed, staff determined all tie rods were in good condition; therefore, Additive Bid Item 1 for replacing tie rods was deleted. Instead, staff authorized the replacement of the concrete apron where commercial loading takes place. Per contract, the contractor had 45 consecutive working days to complete the work for the wharf repairs. (2) Rhine Channel Public Dock: This was a design -build project. The contractor prepared and submitted to the City a design for the precast concrete platform with guard railings, floating dock with pre- stressed concrete piles, and a handicap - accessible aluminum gangway. In accordance with the Contract, the contractor was allowed 120 consecutive working days to build the public dock after the City's approval of the design. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed: $430,539.84 $374,539.84 Change Orders $61,600.86 Final contract cost: $436,140.70 The two change orders in the amount of $61,600.86 were approved for the concrete apron replacement, additional decking repairs, concrete pile and coping spall repairs. The deletion of Additive Bid Item 1 (tie rod replacement) and the change order work items totaled $5,600.86, represented a 1.3% cost change to the project. The Rhine Wharf repair work was started on February 1, 2010 and was completed by March 22, 2010, ahead of schedule. The public dock design was approved by the City Building Department on August 25, 2010. The Contractor successfully manufactured and installed the dock within 65 days, which was completed on November 23, 2010. A summary of the over construction schedule for both projects is as follows: Estimated Completion Date per 2010 Baseline Schedule: September 17, 2010 Project Awarded for Construction: October 27, 2009 Completion Date per the Contract & Approved Extensions: February 8, 2011 Actual Substantial Construction Completion Date: November 23, 2010 Although the actual Construction Contract time was ahead of schedule, the overall project did experience several months of delay between the completion of the wharf project and the start of the public dock project due to the lengthy amount of time required to complete, process and permit the design plans for the public dock. ENVIRONMENTAL REVIEW The Rhine Wharf Repairs project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 of the CEQA Guidelines. This exemption covers Rhine Wharf Repairs and Public Dock Completion and Acceptance of Contract No. 3821 February 8, 2011 Page 3 minor alterations of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. The Public Dock project is exempt from CEQA pursuant to Section 15303, Class 3 of the CEQA Guidelines. This exemption covers construction and installation of limited numbers of new small structures. PUBLIC NOTICE The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work, City prepared notices were distributed by the Contractor to both residents and businesses. FUNDING AVAILABILITY Total project expenses, including incidentals, are summarized as follow: Design and Construction Support Construction $23,500.00 $436,140.70 $220.72 .42 Funds for the construction contract were expended from the following account: Account Description Account Number Amount Tide and Submerged Lands 7231- C5100921 " $ 196,140.70 Contributions 7251- C5100865 $ 240,000.00 Total Construction Cost $ 436,140.70 The identified contribution funds above are associated with the UGS Development at 919 Bayside Drive. Per a Memorandum of Understanding with the Coastal Commission that was approved by the City Council on June 12, 2007 (Item No. 18), the developer is required to pay the City $240,000 upon execution of the MOD's for the construction of the public dock. As of now, records indicate that UGS Development has yet to pay the $240,000 to the City as required. UGS has indicated that they are experiencing financing difficulty and are not planning to pay these funds until they get their project financed. Prepared by: 0=1 i Frank Tran Associate Civil Engineer Attachment: Location Map RHINE WHARF REPAIRS & PUBLIC DOCK PROJECT C -3821 PROJECT LOCATION oy 4 9i a 4 m CITY HALL � g D 3 n C � CE BR/OC �T SMUT Ll LET Q� Q- O zsW SMUT 91P h IBM SMUT 911PTNm WAY SWEET IN zaTM A ® Y N.T.S. 8 zsW s2aEET LOCATION MAP N.T.S.