The URL can be used to link to this page

Home My WebLink AboutPPT - 2011 Goal Setting Meeting Presentation2011 GOAL SETTING Newport Beach City Council Saturday, February 5, 2011 OASIS Senior Center, Room 2 WELCOME AND INTRODUCTIONS 2011 Council Goal Setting REVIEW OF THE MORNING 2011 Council Goal Setting THE MORNING'S AGENDA 8:30 a.m. — Welcome and Introductions (Mayor Henn) Public Comment — Non - Agenda Items 8:40 a.m. — Review the morning (Jan Perkins) 8:45 a.m. — Review status of 2010 Priorities (Dave Kiff) 9:00 a.m. — Fiscal Outlook & More(Dave K) Good to Great THE MORNING'S AGENDA (CONT' D) 9:30 a.m. — Budgeting Principles (Dave K) Public Comment 10:00 a.m. — Break 10:15 a.m. — Goal Setting for 2011 (Jan + All) Public Comment 11:45 a.m. — Wrap -Up (Mike Henn) 12:00 Noon —Adjournment REVIEW STATUS OF 2010 PRIORITIES 2011 Council Goal Setting 2010 PRIORITY RECAP Protect and Enhance Quality of Life Goal Status Next steps • Airport minimize adverse impacts of IWA Corridor cities added in 2010: 2011 will see a majorityof on the community by protecting the - Irvine the Settlement Extension Settlement Agreement's caps on average - Laguna Beach discussions /negotiations, daily departures and passengers as well as -Villa Park led by Council, City the curfew and current noise ordinances. Met several times with Man age r, City Attorney SupervisorMoorlach • Group homes: implement group home - Remain in court on major - Federal court date in regulations to minimize adverse impacts on group uses ordinance, but 2011 residential neighborhoods while preserving successfulthus far - Continue to implement appropriate treatment options. S - CompletedDAreviewsfor Ord. 2008 -05 with existing SLBTS, new DA for and new uses Morningside • Fiscal health and sustainability: make - Adopted Fiscal Sustainability Implement Muni Cast decisions today that will protect and Policy Analysis Tool enhance the City's fiscal health into the - Provided Finance Committee - MultiYear Budget future. regular updates on current Forecast and short and long -term - Control Costs budget issues -Full Cost Recovery & Revenue Enhancement • Public safety: provide services that Ongoing. Performance Hire new fire chief; protect enhance safety and protection in the measurement goals generally community safety despite community. metfor 2010 continuing budget reductions 9 2010 PRIORITY RECAP Fiscal Sustainabilitv Goal I Status I Next steps Adopt and tollow a Plan. Adopt a balanced budget that adjusts to lower revenues provide quarterly financial forecasts and budget implementation updates to the Council. bond rating. maintain the highest Imp -Final Budget adopted with $2.5M in unidentified adjustments. Should balance by yearend by monitoring revenue increase and implanting expenditure reductions - Succeeded. 1S °Orange Countycityand oneof only five cities in California to receive AAA underlying agency ratingfrom all three rating agencies Ito ri ng - Identify and implement cost control measures including department reductions and employee benefit plan concessions - Implementfull cost recovery and fee schedule updates regularly - Protect ratings bytaking budget actions to respond to revenue conditions and cost control rising cost threats - Expand and improve upon financial policies where 2010 PRIORITY RECAP Fiscal Sustainability Goal Can't Status Next steps Update the Facilities Financing Plan(FFP) -FFP was updated several -U pdate FFP quarterly or to reflect priorities for capital projects times duringthe course of the when new information funding. yearas new construction concerning construction estimates became available costs orfunding changes significantly Update the City's harbor fees in a manner - Council approved mooring - Currently evaluating that is fair; secure a funding mechanism for and BYB rate increases in commercial pierfeeswith funding harbor projects, such as dredging November /December 2010 goal of converting all and providing additional harbor amenities. permits to leases - These increases will assist in long term fundingfor harbor related projects - Harbor Commission evaluatinga "Mooring support Service Center' conceptatthe BYB and future Marina Park. Council conceptual review in February 2011 Initiate a results -based budgeting system. -Met with Department - Convert all other Directors and Consultants departmentRAPto - Developed concept plan Performance Plan template -Admin Services and Public Workswill serve as first test budgets for 2011 -12 2010 PRIORITY RECAP fective Management Goal Status Next steps Restructure City government to become Several changes in 2009 -10 More to come in 2010 -11 more efficient and effective in the delivery (MOO, Code Enff, Harbor and2011 -12 of valued services. Resources, contracting out, mare) Provide quarterly reports to City Council on - PerformanceMeasurement Awaiting implementation of performance measurements (comparing Program undertransition. results based budgeting ourselves to ourselves) and information on -Will be integrated tvithnew system feasibility ofbenchmarking (comparing results based budgeting ourselves to other agencies). system once implemented Conduct the second Citizen Satisfaction - SurveyconductedinAugust Completed. Next Survey Survey. 2010. likelyto be In 2012 or 2013. -Final survey report presented to Council on October25, 2010 Update the City Charter. Measure V passed byvoters Amending Polices to match November2010 new Charter language Improve customer service by mirroring the Generally met goal of 24 -hour Provide more services "gold standard" of service in the public or response time forcalls, e- online,24 /7.Reducetrips private sector. mails to City Hall 2010 PRIORITY RECAP Effective Management Goal Con't Status Next steps • Improve City / resident communications. - Citizen survey indicated PlOSfromvarious increased citizen satisfaction departments will meet with overall communication early in new yearto align efforts and several communication goals and communication tools objectives for 2011 - Staff continues to incorporate new technologies & update processes for community outreach and communication efforts • Restructure development services function -Hired interim Community - Conductrecruitmentfor for improved coordination among Development Director; Community Development disciplines; continued improvement in - MergedPlanningand Director, customer service. Building in Jan 2011; - Continue implementation - Implementation underway of ofcustomerservice revised proceduresto enhancements streamline operations and improve customerservice • Adopt an updated Zoning Code and ZoningCode adopted in - Implementandtrainstaff Transportation Fair Share Fee and obtain October on updated Zoning Code, certification of Housing element. - FairSharefeereviewedby Adoptanynecessary GP /LCPcommittee andfinal revisions to the Zoning draft isbeingprepared Code - Staffhasreceivedcomments - Finalizeandadoptthe f rom HCD and is working revised FairShare fee, closely with HCD staff on obtain certification of minorchanges to the Housing Housing Element Element • Address the economic impact of new None passed in 2010 regulations considered by the City Council. 2010 PRIORITY RECAP Economic Sustainability Goal Status Next steps . Support the renovation of Fashion Island Staff has worked closelywith Continuation of key staff and the prompt opening of Nordstrom. the Irvine Companyto support assignmentto support renovation of Fashion island renovation of Fashion island including renovation of the movietheaters - Nordstrom opened in April of 2010 Abate nuisances and improve Mariners Mile Staff supportedthenew Completethe review of the between Dover and M #WgqAd�,. owner'seffortsto new development proposal aesthetically enhance and re- and ensure atimely hearing use several buildings that are and if approved, coordinate now occupied, Staff is the timely issuance ofa presently reviewing a new building permit for new commercial development construction proposalforthe corner parcel 2010 PRIORITY RECAP comic Company's North Newport Center project. ureage cne cower nay am esmousn a in term funding source for repeat dredging efforts. effortsconsistent with the Strategic Plan for Economic & Fiscal Stability and with the Council's Fiscal Sustainability Plan. Status Staff facilitated the timely review and approval of an amendmenttothe North Newport Planned Community - Reviewedand approvedon schedulethe Irvine Company's requestforsetsmic retrofit of the Block 600 oarkine earaee with the Corps - Federal funding is still unknown has supported the Chamber of Commerce, BIDS, Restaurant Week, Film Festival and has coordinated development processing for seve ral prospective businesses, OPTS Network program support Next steps Continue to coordinate future project specific requests as they arise Lower Bay contaminated material as a source of fill forthe POLE - Be prepared for last minute POLB request - Longterm fundingfor Lower Bay possibly provided by current harbor fee increases (moorings, BYB, pier permit fees etc...) Focus on providing business attraction and business retention services and project implementation coordination where necessary 2010 PRIORITY RECAP identify a process and the resources needed Public /Private partnership Approve the final to support innovative planning of and with Duda and Vornado conceptual plan on improvement in Lido Marina Village, identified and implemented in 1/25/2011, identifyand including Via Oporto and other nearby July of this year, Tim Collins implementfutureprogram properties. retained in August, WHA retained in September, two presentationsto the City Council completed, and the conceptual planning effort nearly 90% complete • Complete update of vision for Balboa Previous studies identified and -Re -affirm Council priority Village. reviewed, Process to identify a and identify a budget 'Vision" using a public /private allocation, partnership and planning - Perform economic effort is recommended, analysis, identify partners Economic analysis needed, implement visioning Project not budgeted 2010 PRIORITY RECAP Environmental Sustainability Goal Status Next steps • Respond to the results of the JWAair Study completed August "10 Decide if Phase llstudy quality study. (water quality) warranted • Reduce our use of potable water and our - Reduced residential potable - Supportconstruction of dependence on imported water sources. water consumption by 15% the Poseidondesaliniiation from Syr average to130 plant gallons per day per capita - Increase use of recycled (GPCD) waterfrcm432 acre -feet - Updated N8MC14.16 Water (aff)to 500 aaf Conservation and Supply - Increaseourbasin Level Regulations pumping percentage from - Adopted NBMC14.17 62% to 65% to eliminate Water -Effic -rent Landscaping theneedfor500 of of and landscape & Irrigation importedwaterfrorn Design Standards Metropolitan Water District - Implement a progressive tiered water rate - Implement City rebate programs to incentivize efficient water use 0 2010 PRIORITY RECAP Assist the Corps and County in dredging the Upper Bay and establish a long -term funding source to repeat the UNB dredging. 1293 volunteers - UpperBuckGully Wetlands Restoration - Newport Beach Receives Five Star Rating - NRDC's report provides a 5 -star ratingguide for 200 of the nation's most popular beaches Upper Bay project complete in November 2010 - Project planningand construction documents complete - Coastal Permit issued lanuary12, 2011 - Work .;,:n our ups-.-e am cities and regional agencies to reduce nutrient, selenium and debris loading into the UpperBay and Harbor - Water quality projects in Lower Buck Gully and Big Canyon Creek - Maintain our enhanced cleaningand maintenance of storm drains - Deploy trash booms in Longterm funding for Upper Bay possibly provided by current harborfee increases (moorings, BYB, pier permit -Bid package release February 2011 - Construction start August 2011 (subject to POLBschedule) - Project complete by December2011 2010 PRIORITY RECAP Environmental Sustain abiIity Goal ton`t Status Next steps + Create a plan for responding to future sea - Building code slab - Consultant reporton Sea level changes that may affect properties. construction height adjusted Level rise impactto Balboa tomeetlatestFEMA Islandtobe completed In guidelines Spring 2011 - FutureBulkheadheightsto - FuturereviewofSeaLevel • Break ground on the Civic Center Project, be increased as replaced rise impacts to rest of including the park. Studyunderwayto Coastal area to be understand Sea Level impacts undertaken to Balboa Island is in process Community Enhancements Goal Status Next steps • Incorporate a public art component into MOU completed veithOrange Art to be acquired and then the new Civic Center. County Museum of the Arts installed when Park forthe acquisition and construction complete Installation of Art workfor the Civic Center Park • Break ground on the Civic Center Project, Under Construction Sail Export completed. including the park. Building Permitissued.The biddingof Final GMP phase is in process 2010 PRIORITY RECAP • Complete the FIR and seek funding sources Continuedto explore Circulation of Draft EIR forthe Banning Ranch property. acquisition funding and no following its completion sources have been identified, Draft EIR nearly complete with publication anticipated in the Spring of 2011 • Start construction of Sunset Ridge Park. Currently workingto obtain all Anticipate construction necessary permits including could begin in Fall of 2011 CCC • Start construction of Marina Park (phase I Currently workingto obtain all Anticipate construction orall phases). necessary permits including could begin in Pall of 2011 CCC • Complete construction of and open the new Openedperplanon Project is Complete. OASIS Senior Center. September20,2010. Project is Complete 2010 PRIORITY RECAP Reduce fire hazard in Buck Gully and - OrangeCountyFireAuthority Expectedfinal approved Fire Morning Canyon. has compiled all Fire Hazard Hazard Safety Zone mapto Safety Zone details andis be completed early in 2011. finalizingtheirreport. The map willidentifyhigh - City staff have reviewed a riskzones and guide staff to draftversion and submitted develop plans to reduce fire comments riskin these areas. + Implement traffic management plan Currently working onthe Construction slatedfo (including traffic synchronization) to design of Phase 5ofCitywide Spring 2011 improve traffic flows. FrafficSignal Modernization project iNewport CenterAreaj 2010 PRIORITY RECAP Community Enhancements Goal Con't Status Next steps • Implement a comprehensive parking Walker Consultants reports Upon availability of funds, program for the Balboa Peninsula. completed, Council directed complete the Balboa Vision parking management program and implement its findings, for Balboa Village, Study Prioritize parking program Session in September, on -hold implementation bydistrict as parking managementisa likely component ofthe Balboa Vision effort • Widen Jamboree Road in the Airport Area Advertising the bridge Planningto award the (especially Jamboree and Bristol). widening project in January ConstructionContractin 2011 March 2011 • Initiate the acquisition of Coast Highway Caltrans has produced, and is -The nextstep will befor between Jamboree and the Santa Ana rev ewingthe Project Study Caltransto provide repertto River and Newport Boulevard from Finley Reportforthe condition Citystaff for review and to West Channel Bridge; create a process assessment of the two discussion for initiating a longer range planning highway facilities - Staffhopestohavethe process for Mariner's Mile Traffic Pedestrian, and Parking Comprehensive reportfrom the state by Feb Plan. 2011 L 2010 PRIORITY RECAP Newport Beach arts through: • opening of the remodeled Port Theater; • The Newport Beach Film Festival; • Encouraging fundraising to renovate the Balboa Theater and implement the Newport Nautical Museum's master plan- • Assisting VisitNB.com or the Chamber in publishing and promoting a Master Calendar of Events. Plan the future of the current at 3300 Newport Boulevard. • Work to change the dynamics in West Newport on July 4 to have a more family - friendly celebration and lower law enforcement costs. - $100,000 Council grant in support of the Film Festival given in 2010 - Arts Commission is giving the Festival aS5,000 arts grant - Master events calendartha-, is enclosed in the City's Navigator newsletter Study Session 1/11/2011 completed with direction given to staff as a component of the Lido Village Conceptual planningeffort West Newport Safety Committee reps, community members and staff to meeting inJanuary - Continued efforts to support the Arts in Newport Beach - The City continues to have a staff representative to work with the Film Festival Board - Approvethefinal conceptual plan on 1/25/2011, - Implement final Council direction on re -use, prepare environmental review and adopt necessary amendments to regulatory documents Committee will meet regularly through the late winter& spring FISCAL OUTLOOK 2011 Council Goal Setting SIDEBAR: GOOD TO GREAT 2011 Council Goal Setting GOOD TO GREAT It's about being faster, smarter, leaner, better. Identify: What we are passionate about; What we want to be best in the world at; and What drives our economic engine. GOOD TO GREAT Today's times are hard, but a better organization is ahead. Right people on the bus, the wrong ones off the bus. A "stop doing" list is more important than a "to do" list. Disciplined action based on disciplined thought. GOOD TO GREAT IN NEWPORT BEACH Shining city by the Bay We value: A high quality physical environment; The sense of community enjoyment and safety; Engagement within the community and with city government. What services, investment, and actions are critical to achieving those values? Of those, what does the City need to do — i.e., what can we be best in the world at? Disciplined Thought -> Disciplined Action QUARTERLY FINANCIA REVIEW City of Newport Beech, Adelieistrotive Sei`Me3 Deper!men! W1r1r.0e1wpprtbe0NC0.pOS• 949.6+1.3127 PROJECT: Civic Center Project Department(s): PutN&Wa is Project Lead: Steve Ha&m Project Start Date: Apri12010 Target Completion Date: December 2012 For ABOUT THE QBR NEWPORT BEACH QUARTERLY BUSINESS REPORT Quarterly Financial Review 2010-11 Budget Update FY 2010-11 G.iginal 12131 /18 VD eidy. A—.. Butlgel breves Rer W. Clwsge .4apery'a.es S - ::4`840 S 33.591.170 3 71000.000 S 39.160 S.—T. "4 734 3895079 18150000 875366 9ropeeYT= -m lmuafsoleslm 0.392273 - 6]08,305 (s3.9a0) - rsen -Q cupancy'as 11355.034 6.002.'73 12,500000 5 946,966 Rulness bcemes 4006.000 1,183339 3,520,000 tseacc) Fana�Kes 4.145.000 0661'6 3,955C l'6C DX Ostlldir 9eyen.e 3,552749 1573.002 4119381 466632 011 27154260 16,2295y 27.15626n Tmmfen4n 3679,034 8- - Tel9[ aeremies a T.anCers l 3 149,505,504 5 61 966.612 3 151 016.)60 3 2.211156 Page 5 Summary Property Tans - The California residential housin5 r. our economic outlook is stable with market appears to have bottomed out for now and is now BACK TO FISCAL OUTLOOK 2011 Council Goal Setting FISCAL OUTLOOK We survived the recession Hard choices, significant reductions Sustained reserves per Fiscal Sustainability Plan We are not out of the woods yet... Pension costs (market, actuarial assumptions, return rate) Conservative approach — slow recovery Protect reserves for emergencies, key initiatives Uncertainty as to State of California actions $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 PENSION COSTS GOING UP Total Payments to PERS (ER & EE) 11,979,481 14,420,311 15,477,087 16,331,846 18,917,869 18,480, 20,221,097 3,241,524 24,774, 7 27,958,951 • Employer $7,687,339 $9,832,895 $10,720,16 $10,722,16 $12,312,38 $11,766,74 $16,432,23 $17,528,41 • Employee Misc (Contribution) 0 0 0 $604,666 $1,284,197 $1,314,795 $1,555,808 $2,562,529 $2,841,675 $2,870,092 • Employee Safety (Contribution) 0 0 0 0 0 $173,224 $971,004 $971,004 $1,000,134 $1,030,138 • EPMC $4,292,142 $4,587,416 $4,756,921 $5,005,016 $5;321,284 $5,225,891 $4,450,610 $3,275,754 $3,404,458 $3,479,828 KEEPING UP OUR FACILITIES Facilities Replacement Plan includes Civic Center, Fire stations, Police HQ, Sunset Ridge, Marina Park, Lifeguard HQ, more. GF Contribution to Facilities Replacement Plan FY 2010 -11 - $3.8 million FY 2011 -12 - $4.6 million FY 2012 -13 - $5.0 million FY 2013 -14 - $6.0 million INVESTING IN BASIC INFRASTRUCTURE 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 General Fund Annual CIP Budget FY 2007- FY 2008- FY 2009- FY 2010- FY 2011- FY 2012- FY 2013- 08 09 10 11 12 13 14 Proposed Proposed Proposed WHAT'S THE BOTTOM LINE? Change the way we do business to: Improve services & programs Invest more in critical IT O CAD /RMS O Electronic Plan Check O Advanced budgeting Right people on the bus Entrepreneurial, innovative, communicative Bring General Fund CIP back to +$5 million Protect our reserves WHAT'S THE BOTTOM LINE? Means that we need to: Reduce expenditures by 5% in 2010 -11 Reduce another 5% in 2011 -12 Must be: Structural Thoughtful, creative, efficient A transition to a better government WHAT'S THE BOTTOM LINE? Means that we need to: Reduce expenditures by 5% in 2010 -11 Reduce another 5% i Must be: Structural Thoughtful, creative, efficien A transition to a better go PiL4 Faster, Smarter, Leaner, Better BUDGET PRINCIPLES 2011 Council Goal Setting PROPOSED BUDGET PRINCIPLES Adhere to & build on 2010's Fiscal Sustainability Plan. Next 18 months = not a crisis, but an opportunity to change government. "Shining City's" success as a community includes our investment in our infrastructure. PROPOSED BUDGET PRINCIPLES 10 great programs today should not become 10 mediocre programs tomorrow. Address pension costs comprehensively and aggressively. Public safety is paramount But there are still smarter, better ways of delivering public safety services without compromising safety. 2011 Council Goal Setting 2011 PRIORITY SETTING 2011 Council Goal Setting TODAY'S GOALS BUILD ON A STRONG BASE Emerging /Generational Issues for 2011 2010's Efforts: In Execution Mode City Operations Core City Functions BASE -CORE CITY SERVICES Emerging /Generational Issues for 2011 2010's Efforts: In Execution Mode Primarily Staff City operations Driven Core City Functions Council review, but staff execution MIDDLE - "IN EXECUTION Emerging /Generational Issues for 2011 2010's Efforts: "In Execution Mode" City Operations Core City Functions MODE" Active Council & Community Input Critical Top: TODAY'S Focus Emergi ng /Gene ration a Issues for 2011 2010's Efforts: n Execution Mode 11f7 City Operations Core City Functions THE BASE: CORE CITY Emergi ng /Gene ration a Issues for 2011 2010's Efforts: In Execution Mode City Operations Core City Functions FUNCTIONS ak THE MIDDLE: IN EXECUTION Emergi ng /Generational Issues for 2011 2010's Efforts: In Execution ModE City Operations Core City Functions Rhine Channel, Sunset Ridge Park arina Park, Civic Center Newport Bay, July 4, AAmunications, i6p Homes, �Aturing, more THE TOP: GENERATIONAL CHANGE Emerging /Generation Proposed: Issues for 2011 JWA Settlement Extension 2010's Efforts: In Execution Mode City Operations Core City Functions Revitalization Tidelands Management Pension Reform 2011 City Restructuring 2011 PROPOSED PRIORITIES/ GOALS "GENERATIONAL CHANGE" 2011 Council Goal Setting #1: .1 WA SETTLEMENT EXTENSION Goal: Secure long -term extension of protections at JWA (curfew, noise ordinance, ADD caps, more) Leadership by Supervisor Moorlach and: Aviation Committee Community advocates Air Fair AWG Corridor Cities Additional Data Phase 11 of Air /Water Quality Study? #2: REVITALIZATION Goal: A comprehensive, prioritized multi -year approach to City investment in areas of town that need attention to shine. Areas might include: Current city hall site, Lido Marina Village West Newport Beach /Coast Highway (Newport Blvd to HB) Mariner's Mile Bristol Street /Santa Ana Heights CDM -- outdoor dining request #2: REVITALIZATION Goal: A comprehensive, prioritized multi -year approach to City investment in areas of town that need attention to shine. Areas looked at through multiple lenses: Infrastructure (medians, parkways, parking strategies) Economic development needs Code Enforcement strategy Community benefits, community wishes #3: TIDELANDS MANAGEMENT Goal: A comprehensive management, governance, and investment strategy for all tidelands — address: E - .. . Beach replenishment Long -term capital plan like Facilities Replacement Plan Sea Level Rise Oil and Gas Water Quality Master Plan #4*. PENSION REFORM Goal: Enact public pension reform that maintains City's competitiveness but protects City's long- term sustainability Strategy: Appropriate negotiations at home Regional, statewide involvement /advocacy #5*. RESTRUCTURING Goal: Guide /advise city manager in moving city government forward, becoming a Great organization. Strategy: Regular communications /updates /guidance on restructuring (QBR) Extensive community involvement to ensure community needs are met Learn from others Avoid distractions Disciplined thought -> disciplined action WRAP -UP 2011 Council Goal Setting WHAT'S NEXT If consensus on priorities: Staff will develop workplans, estimated budgets Council agenda for February 22, 2011 Implementation begins Tracking via Project Tracking Sheets Careful, disciplined approach to actions proposed outside of priorities.