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HomeMy WebLinkAbout01 - MinutesFebruary 22, 2011 Agenda Item No. 1 CITY OF NEWPORT PEACH City Council Minutes Special Meeting City Council - Staff Goal Setting Workshop OASIS Senior Center - Room 2 801 Narcissus Avenue, Corona del Mar, CA 92625 February 5, 2011 — 8:30 a.m. 4. FISCAL OUT H City Manager Riff ssed how the City is using Good to Great by Tim Collins to assist in the new way the City will be conducting business and to identify what the City is passionate about, what it wants to be the best in the world at, and what drives its economic engine. He further explained how the Quarterly Business Report (QBR) is structured, and noted that project tracking is listed in the QBR. Regarding the City's fiscal outlook, he explained how pension costs, facility maintenance; and investing in basic infrastructure will affect the City. He reported that the City needs to invest more in critical IT, have the right employees, and be entrepreneurial, innovative, and communicative. He also reported that the General Fund Capital Improvement. Program (CIP) needs to be about $5 million, the City will continue to protect its reserves; and expenditures need to be reduced 5 "/o this fiscal year and in 2011- 2012. Volume 60 - Page 37 City of Newport Beach City Council Special Minutes February 5, 2011 Mayor Henn emphasized that this is a fundamental change in how staff views its role, forces everyone to distinguish needs and goals, and is a cultural change that will become a generational change. Council Member Hill believed that government should be run like a private business and commended staff for taking the fist step. 5. ESTABLISH BUDGETING PRINCIPLES City Manager Kiff reviewed the six budget principles outlined in the presentation. In response to Council questions, he explained that the City has a $ million to $40 million overall CIP budget, but the General Fund CIP should remain at a t $5 million. Council Member Selich recommended reviewing the (NBMC) and determine if any regulations should be repo, Dennis Baker encouraged the City to develop a Lower Bay after the federal government fulfills itl Jim Mosher referenced the City Char compensation than allowed in the Charter. into this. Dave Miller suggested that the City, which cities the City is benchmarkil included, and suggested including a Mayor Henn reported that the City process will continue. the short 10 -20 am Beach Municipal Code plan for f e dredging of the cis. ad that Council r 'ves more Hunt indicated that a will look long term strategic plan, asked d more public involvement be M e QBR for project status. nc ark against and that this with the Business Improvement at : am. and reconvened the meeting at 9:45 L attendance. and provided examples of core City services which are primarily Council reviews but staff executes, and emerging /generational active Council and community input. Proposed 2011 Fri ties and Goals John Wayne Airport (JWA) Settlement Agreement Extension City Manager Kiff reviewed the goal for JWA; discussed the involvement by Supervisor Moorlach, the Aviation Committee, and various community advocates; and highlighted Phase II of the air /water quality study. He noted that extensive staff work is involved and .community involvement will be solicited. r Council Member Curry reported that the City has been working hard to have one Orange County voice to present to the Board of Supervisors. Council Member Rosansky suggested also working with the City's federal representatives. Council Member Daigle noted that the City has a lobbyist and a good relationship with the Volume 60 - Page 38 City of Newport Beach City Council Special Minutes February b, 2011 Federal Aviation Administration (FAA). In response to Dave Miller's question, Mayor Henn stated that the City has solicited and received support from many Orange County cities, but Newport Beach is taking the lead on this issue. Revitalization City Manager Kiff reviewed the goal associated with revitalization a which areas this goal could focus on. Mayor Pro Tem Gardner requested that MacArthur Boulev oast Highway be looked at to provide a better traffic structure into Corona del Mar. Council Member Selich suggested prioritizing Gardner emphasized the need for a vision, not the responsibilities of the Economic Devel Manager Smith indicated that staff will co particularly so ad hoc committees include me specific areas. Police Chief Johnson discussed crime. Ralph Rodheim, Balboa Business the BIDs from each village. eeds to be e. Mayor Pro Tem Eggcts. Discussio \s' elative to mlittee (EDant City Council with a put plan, real interest and is for the and a decrease in that the City work with Mayor Henn stated Kat the City needs an organizational solution to pursue_ revitalization and an action plan. City Manager Kiff indicated that staff will bring a proposal to Council. Council Member Daigle noted that the City has done many visioning plans. Tidelands Management City Manager Kiff reviewed >the -goal which would address dredging, beach replenishment, r sea. level rise, oil and gas, a water quality master plan, and create a similar long term capital pianas the Facilities Replacement Plan (FRP). Volume 60 - Page 89 City of Newport Beach City Council Special Minutes February 5, 2011 Mayor Pro Tem Gardner believed that the City needs to determine what services are vital and suggested contacting the Orange County Sanitation District (OCSD) to come up with a diversion project for Little Corona. She expressed support for looking into the feasibility of implementing a tidelands user fee. Mayor Henn noted that there is not enough tidelands revenue to do everything that is needed. He recommended creating a tidelands master plan to identify priorities, trade -offs, and resources. Council Member Selich stated that he would support the conYthresponsibility. ort to have the federal government dredge the federal navigation channel since it is Following that, the City can then be responsible for dredging the Lower Mayor Pro. Tem Gardner stated that she understands the importance of having a statewide reform; however, expressed concern that the state will do anything and that the City will need to handle this issue to maintain its fiscal sustainability. In response to Bernie Svalstad's question, City Manager Kiff indicated that this is one of the Volume 60 - Page 40 City of Newport Beach City Council Special Minutes February 5, 2011 League of California Cities (LCC) top priorities. Council Member Curry reported that the City cannot offer a 401(k) -style retirement plan because it is not offered by CalPERS. He pointed out that the City's PERS costs will be increasing $10 million between now and 2014 and commended the City employees for increasing their share of the employee contribution. He added that this will be discussed during budget deliberations for many years to come. Restructuring City Manager Kiff reviewed the goal and highlighted the City's stigategies. Mayor Henn commended staff for managing change and believed that Council itizens also need to be disciplined since the City may be doing things differently in or to increase efficiencies. Mayor Pro Tem Gardner also commended staff for looking at a change in the economy as an opportunity to better how the City conducts business. In response to Council questions, City Manager Kiff orted that s is evaluating which programs can be cut but assured everyone tha ey will work w Council and the community. He clarified that citizens may expe ' ce so a type of chang service levels. Mayor Henn emphasized that the City does want reduce or elimina ograms that make it special. Dave Miller indicated that the City needs to work o 'ts mission statement and also needs a good strategic plan. He stated that ther priority s d be to educate the public on the new standards so they can support w City is tryin accomplish. John Corrough emphasized the ix responsiveness, but stated that he overtime, pension, and o actors. nded staff for their to be balanced with Council Member Dai ex p ad support for nducting a review and reducing the amount of regulatio until ted tha liminating unnecessary practices should be a pra a hing the es. City Manager Riff indicated that he will incl 's as a sep a go with a work elan. Member Selich queste t a fund be set up to replace the concrete streets. May Tem Gardner quested at the color of the material used to patch street cracks on Oce Boulevard an Peninsula streets be changed to the concrete color. Council Member oted that s e school facilities that the City uses also needs refurbishment. Jim Mosher no th the City is being fined for not having a California Coastal Commission o t' cal Coastal Plan (LCP). Acting Planning Director Campbell stated that the City has b sworking on the LCP for over two years and that it is high on his Priority list. Council Member Selich indicated that the Coastal Commission wants to eliminate categorical exclusion designations for coastal zone areas and believed that this would be unacceptable to the community. - Dennis. Baker believed that there should be a joint effort with other cities to deal with sediment issues, commended the City for installing the log boom which captured 230 tons of trash in December, and believed that the Junior Lifeguard Program is not getting the City's full recognition and support. Volume 60 - Page 41 City of Newport Beach City Council Special Minutes February b, 2011 7. WRAP UP City Manager Mff reported that staff will develop work plans and estimated budgets for each priority, and bring it back to Council at the February 22 meeting. He reported that these priorities will be tracked using the project tracking sheets included in the QBR. He expressed hope that there would be a disciplined approach to these priorities and that Council will be aware of how additional projects effect the progress of the priorities. Mayor Pro Tem Gardner requested that staff and fellow Council Me ers make each other Aware if additional requests are being made out of the context of th riorities. She asked if the lifeguard headquarters can be relocated to Marina Park an w that could impact the Junior Lifeguard facility. City Manager Kiff noted that he ill be bringing a report to Council on February 22 relative to City facilities in West p and which facilities may need to be relocated or constructed. Council Member Daigle emphasized that safety and otection are the important issues to residents. The meeting adjourned at 11:25 a.m rA . The agenda for the Special Meeting was poste n February 4, 2011, at 2:10 p.m. on the City Hall Bulletin Board 1 Gated outsid f the City of Newport Beach Administration Building. Secretary Mayor Volume 60 Page 42 CITY OF NEWPORT BEACH City Council Minutes Special Meeting February 8, 2011— 3:40 p.m. I. ROLL CALL Present: Council Member Hill, Council Member Rosansky, r Pro Tem Gardner, Mayor Henn, Council Member Selich, Council Member gle Excused: Council Member Curry m II. PUBLIC COMMEN III. CLOSED SESSION A. Conference Meet with Chief of Police to IV. CLOSED SESSION REPORT - N V. ADJOURNMENidning. The agenda for Meet the City Hall oard Administration - None security. on February 2, 2011, at 1:40 p.m. on e of the City of Newport Beach Recording Secretary CITY OF NEWPORT BEACH City Council Minutes City Council Study Session February 8, 2011— 4:00 p.m. I. ROLL CALL Present: Council Member Hill, Council Member Rosansky, or Pro Tem Gardner, Mayor Henn, Council Member Selich, Council Member igle Excused: Council Member Curry A II. 1. CLARIFICATION OF ITEMS ON Regarding Item 5 (Records Retention) confirmation from City Clerk Brown that records. 2. CITY COUNCIL INCLUDING CON (OPEN MEETING CONDUCT OF Cla City Man r Kill and A -10 as comments ear er i feasibility of stated �hat he not avble.tha dateould bi i is added to CALENDAR. e), Council Member hill received is an abbreviation for `Permanent" COUNCIL NORMS: UNCIL POLICIES A-6 tAL RULES FOR THE 11 ported that th roposed amendments to Council Policies A -6 in improviing he agenda with respect to having public eeting and ddressing the matter of how staff gets the n . Additionally, staff felt hat Council could eeting deco Mayor Pro Tem Gardner asked about the agenda packet delivery to Thursday. City Manager Kill )re to have Thursday as the packet day and if an item was y; it uld be moved to the next agenda. He added that > :problematic with electronic delivery .but, if a Supplemental agenda, the •City Clerk would still be required to post the Council sansky stated that he preferred leaving the public comment time to five minu since it has worked well in the past and Council has the option,of reducing the ims on an as basis. Mayor Pro Tem Gardner indicated that she prefers the five minute limit.. v.Vwa:u avicwuar- Laagie Pxatang puono cemmenas %er nuu- Ugeuiau �mc after the Consent. Calendar: Council,Member Rosansky added that. there are ship a number of staff members waiting to. provide.reports. on agenda items and, since most of the items are passed, a majority :of the staff can exit the meeting after their item is heard.: •Mayor Pro Tem Gardner felt, it was a benefit and convenience to the public. to allow them to speak early and to be able to communicate with Coundl early in the evening rather than have _to wait through to the end of a lengthy meeting. Volume 60 - Page 44 City of Newport Beach City Council Study Session February 8, 2011 Council Member Daigle stated that, with respect to Council decorum, she was unaware of inappropriate behavior by any of her colleagues and wondered why the norms should be established. Council Member Hill asked about addressing Council and why speakers would not be required to state their name. City Attorney Hunt reported that, pursuant to the Brown Act, Council can ask individuals to identify themselves but is not allowed to force anyone. -Mayor Henn asked about the open meeting policy i e of not conducting two meetings per month. City Manager Kiff stated tha a did not believe that issue needed to be addressed in this context. Mayor He s d that, with respect to the time for Public Comments, he would to m . the agenda item to immediately following the Consent Calend 'ch is a bi provement over the current agenda placement. Further, hew d prefer that fe Consent Calendar items be pulled in the future. He state at h elt there was n y a benefit to moving up the time for public com t but at the public woul derstand in advance that there was a three -m' t in order for them to c rate their comments. Furthermore, he believed it possible to present a cogent argument on an item in three minutes and to the ent that the argument needs further explanation or detail, it d be press n in written form to Council for consideration. In addition, re is a large up of public members who wish to speak to the same item th Co uld enco ge a spokesperson from that group and provide a longer limit fo erso Council Member Rosansky expressed the opinion that.the p blem w' so a people more time is that it might appe bitrarily gr a for p ns who are speaking in tune with the Ma s op ons. Thep has a right to speak and three minutes may be. a short a to co ntly present opic to Council. Council. Mem .D elieved that roject applicants might need five minutes to . spe t th of He agreed and was assured by staff that a five e ion pplicants a current policy. Mayor \Pro Te G agreed with Council Member Daigle that the Council Members are no busive believed that written norms would provide a sense of nfidence. to th public t all Council Members are obliged to follow certain dates. Mayo nn agr d that upgrading norms in accordance with the new technologies was app ecause the issue of unintended impressions perceived by the public is a legitim ue. City Attorney Hunt asked for Council's input on voter abstention based on a possible conflict of interest as stated on page 9 of Council Policy A -10, and that a yellow light will indicate an abstention to.. an item. It was the consensus of Council to amend the abstention issue as presented in communications from Jim Mosher. Jim Mosher referred to written comments he sent to Council addressing the City's Charter with respect to voting issues. He expressed concern with a proposed reduction of time for public comments on agenda items and with the opportunity the City Council has to revise the policies with respect to the passage of .ordinances. He Volume 60 - Page 45 City of Newport Beach City Council Study Session February S, 2011 felt that moving Public Comments to the beginning of the meeting should not negate further comment at the end of the meeting and that the time for public comments should be left at five minutes. Novell Hendrickson believed that the Public Comments on non - agenda items should be at the beginning of the meeting and kept to five minutes to allow the public to participate. Following discussion, Council concurred that Public Comments should follow the Consent Calendar; that the time allotted for each speaker should be five minutes for agenda items (following lack of consensus to reduce the time limit to. three minutes); that the delivery day for agenda packets should be the Th day prior to the City Council meeting; and that Public. Comments on non -agen items should only occur once on the agenda. Mayor Henn proposed that City Attorney Hunt come back with recommendations. d Regarding decorum, Council Members fe I those of urgency. Council Member Se ' did norms. Council Members concurred ina City Attorney Hunt received i would be changed as he had rf III. MoshWs concerns and see any reas is item in its Council that the be limited to ive the set of language City of Newport Beach City Council Study Session February 8, 2011 Mayor CITY OF NEWPORT BEACH City Council Minutes City Council Regular Meeting February 8, 2011 — 7:00 p.m. I. SPECIAL MEETING - 3:40 p.m I1. STUDY SESSION - 4:00 p.m III. CLOSED SESSION - 5:45 p.m A. Conference with_Leoal_ 54956.9(a)): Five matters: 1. Zepeda v. Washington SACV10- 01987. 2. Hirou v. Thornbu M District Court Case 3. Pacific Shores v.. Ne SACV08 -00457 AG (P States District Co Case No. Trust 2007 -3, United States District Court Case No.. Titles: City Manager and City Clerk IV. RECESS V. RECONVENED AT 7 :00 P.M. FOR REGULAR MEETING VI, ROLL CALL Present: .Council Member Hill ; Council Member Rosansky, Mayor Pro Tem Gardner,, Mayor Henn;:Council Member Selich, Council Member Daigle Volume 60 - Page 48 City of Newport Beach City Council Minutes February 8, 2011 Excused: Council Member Curry VII. CLOSED SESSION REPORT City Attorney Hunt reported that Council took no reportable action with the exception to two items: with respect to Zepeda v Washington Mutual and State Farm Insurance v The City of Newport Beach, Council voted 6 -0 to authorize defense of both matters. VIII. PLEDGE OF ALLEGIANCE - Mayor Pro Tem. Gardner UL INVOCATION - Reverend Robert Jordan Ross, Newport U ' ersalist Society X. PRESENTATION Presentation of Check from the Lenahan Trust f the Pr d Donation of Art and Funds -Robyn Grant, Chair of the City Arts mmission, pr ted a $50,000 check from the Lenahan Trust together with a collection aintixtga created lizabeth Wiltrout Lenahan. XI. ' NOTICE TO THE PUBLIC MI. Mayo no rep or at cil comple its Council Goal Setting Session at the Oasis Ce last Saturday tha re will be an item at the next meeting to lay out Council's 'ties for the next He ounced that the Mayor's Dinner will be held on Friday, Feb 11, at the M tt; on ruary: 3 he made a presentation to the Association of Re alto egarding the o Marina Village land use plan; on February 1, he attended a presents by Peter alker, landscape_ architect for the new Civic Center project, sponsored b e City Ar . Commission; and attended the Boat Parade's Awards Dinner. He noted that ove a pas few months, resident Jim Mosher has raised a number of issues regarding the Ci pliance with its Charter and ordinances, and stated that it is the City's intent to co with all aspects. As a result of bringing these issues forward, he asked the City Attorney and City Manager to conduct a thorough review of the City's compliance with the Charter and ordinances, and to identify any other areas where there may be questions about compliance. Where the City identifies a compliance issue or problem the City will correct, its' practices: At the. same time, the City will identify current regulations; ordinances, and.practices that.may not be appropriate' for today'scircwnstances and make appropriate changes. XIYI. CONSENT CALENDAR City of Newport Beach City Council Minutes February 8, 2011 "I 0 READING OF MINUTESIORDINANCES AND "RESOLUTIONS 1. MINUTES FOR THE STUDY SESSION AND REGULAR MEETING OF JANUARY 25, 2011. [100 -20111 Waive reading of subject minutes, approve as written, and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by title only. ORDINANCES FOR ADOPTION 3. PUBLIC PIER.TIME LIMITS AND RUL ORDINANCE RELATING TO AMENDING THE TIME LIMITS D ES FOR THE CITY'S PUBLIC PIERS. [100 -20111 Ad Ordinan o. 2011 -6 amending Newport Beach Municipal Code S on 17.01.030, ction 17.25.010, and Section 11.20.060 which amend e e limits an es for the City's public piers. 4. C. RI 5. D. and ION OF AN 04DINANCE 6.040.240 OF TITLE 6 OF THE CODE PERTAINING TO ,ND RECYCLABLES AND CHAPTER 6.04. [100 -20111 No. 2011 -7 amending the 04. and 6.040.240 of Title 6 of collection of garbage and apter 6.04 (amended title and CO S RETENTION SCHEDULE AND Wd ESTRUCTION OF CERTAIN CITY 611 Adopt Resolution No. 2011 -18 adopting a -, authorizing destruction of certain city records, Nos. 2003 -39 and 2006 -104. 7. VLIFEGRD HEADQUARTERS ROOF. REPLACEMENT - TION AND ACCEPTANCE OF CONTRACT NO. 4599. 111 a) Accept the completed work and authorize the City Clerk to e of Completion for the project, b) authorize the City Clerk to release the Labor and Materials Bond 35 days after the Notice of Completion has. been recorded in accordance with applicable portions of the Civil Code; and c) release the Faithful Performance Bond one year after Council acceptance. 8. RHINE WHARF REPAIRS AND PUBLIC DOCK - COMPLETION -AND ACCEPTANCE ;OF CONTRACT NO. 3821. [881100 -20111 a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) authorize the City Clerk to release the Labor Volume 60 - Page 50 City of Newport Beach City Council Minutes February 8, 2011 The motion d by th ollowing roll call vote: Ayes: Couneil b Hill, Council Member Rosansky, Mayor Pro Tem Gardner, Mayor Henn, ember Selich, Council Member Daigle Absent: Council.Mem er Curry >%I V. ITEMS REMOVED FROM THE CONSENT CALENDAR. 6. BALBO , BOULEVARD AT. WASHINGTON STREET PARKING LOT - COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4479. [381100- 2011] W. R. Dildine expressed concern about public contracts and discussed issues a lative to subcontractors on this project. He asked whether the City should go after the 10 percent, work. reimbursement. Public Works Director Badum explained that staff Volume 60 - Page 51 City of Newport Beach City Council Minutes February 8, 2011 XVI. has been looking into this matter and that Mr. Dildine raised legitimate points about whether there has been fraudulent paperwork submitted to the City. Motion by Council Member Selich, seconded by Mayor Pro Tem Gardner to a) accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) authorize the City Clerk to release the Labor and Materials Bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) release the Faithful Performance Bond one year after Council acceptance. A The motion carried by the following roll call vote: Ayes: Council Member Hill, Council Member Ros Mayor Pro Tem Gardner, Mayor Henn, Council Member Selich, C W er Daigle Absent: Council Member Curry d Council Member Daigle reported that the Nonmittee met to discus RRL which deals with flights going east of Las Vegastion Adminfi ti (FAA), has now twice acknowledged the legitimacy of ncerns, thanked the City of Las Vegas for allowing the Committe to assue, and also expressed her appreciation for the ongoing efforts ews, as well as Council Members Selich and Hill who also sit on the Co Mayor .Pro Tem Gardner reported tha presentation by Charles Gandy from .th will help motivate the en it comes 12. ety Committee received a and believed the information arizeff4ft4darterly Business Report (QBR). Mayor Pro that the report was well written and reader- friendly. In response to cil M er Daigle's- question, City Manager liiff reported that if Council Membe lieves at project needs to be tracked, it can be inducted. He ted that at wanted to track: only the items to date, but all projects will be in ed in the n version. Council Member Daigle called out various projects that had comple d that she believed should be reported to the public. Council Selich stated that he liked the report.and its format. He noted that the City. re ed correspondence regarding the Marina Park project and asked that information about what has been accomplished on that project be included. Council Member Hill stated • that since he received the -report on Saturday, he has been sharing the concept with various groups and there has been a tremendous . amount of excitement and support. He felt it would be valuable to include under the Table of Contents for project tracking a green, yellow, and red category for each. project. Volume 60 - Page 52 City of Newport Beach City Council Minutes February S, 2011 Bob Rush commented on group homes, stated that he has been tracking this matter closely, and believed that the issue of bed capacity and actual bed count should be reported to the community on a regular basis. City Manager Miff stated that this matter has been delegated to Planning staff for those facilities required to report permitted beds. He noted that reports are made on a regular basis as the information becomes available. XVIII. MOTION FOR RECONSIDERATION - None XDL ADJOURNMENT - 7:45 p.m. The agenda for the Regular Meeting was posted XtCity 2, 2011, at 2:10 p.m on the City Hall Bulletin Board located outsid of of Newport Beach Administration Building. The supplemental ageegular Meeting was posted on February 4 , 2011, at 5:05 p.m. on the letin Board located outside of the City of Newport Beach Administrt